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Request for Submission of Proposal (RFP)

for

Development of Crashworthy Locomotive

Design

&

Occupant Protection

for Indian Railways

(Total 43 pages including cover page)

March 2010

RITES Limited

Rolling Stock Design Division

5th Floor, Left Wing, RITES Bhawan

No. 1, Sector 29, Gurgaon 122 001, India

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Contents1. Background .........................................................................................................................6

1.1. Previous work done ......................................................................................................6

1.2. Outline of present work ................................................................................................9

2. Project Objectives .............................................................................................................10

3. Scope of Work and Deliverables ........................................................................................11

3.1. Task 1 - Analysis of Railway Accidents: ........................................................................11

3.2. Task 2 - Develop guidelines for CEM and occupant protection: ...................................11

3.3. Task 3 -Design of Crash Energy Management ..............................................................12

3.4. Task 4 - Detail design and development of CEM elements and locomotive cab

strengthening ........................................................................................................................12

3.5. Task 5 - Occupant protection on passenger cars..........................................................13

3.6. Task 6 - Validation of computer models and testing ....................................................14

3.7. Task 7 Final design of locomotive and coaches and final report ................................16

3.8. Task 8 -Development of capabilities of IR (including supply of equipment and

training) ................................................................................................................................16

4. International expert organization & Work Distribution ......................................................17

5. Training .............................................................................................................................21

6. RITES Responsibilities ........................................................................................................22

7. Technical Capability ...........................................................................................................23

8. General Provisions .............................................................................................................24

8.1. Definitions ..................................................................................................................24

8.2. Law Governing Contract ..............................................................................................24

8.3. Language.....................................................................................................................24

8.4. Notices ........................................................................................................................25

8.5. Location ......................................................................................................................25

8.6. Authority of Member in Charge ..................................................................................25

8.7. Authorized Representatives ........................................................................................25

8.8. Taxes and Duties .........................................................................................................25

8.9. Fraud and Corruption ..................................................................................................25

9. Commencement, Completion, Modification and Termination of Contract .........................26

9.1. Effectiveness of Contract ............................................................................................26

9.2. Commencement of Services ........................................................................................26

9.3. Expiration of Contract .................................................................................................26

9.4. Modifications or Variations .........................................................................................269.5. Force Majeure .............................................................................................................27

9.6. Termination ................................................................................................................27

10. Obligations of the International expert organization .........................................................28

10.1. General .......................................................................................................................28

10.2. Conflict of Interests .....................................................................................................28

10.3. Confidentiality ............................................................................................................29

10.4. Insurance to be Taken Out by the International expert organization ...........................29

10.5. International expert organizations Actions Requiring Clients Prior Approval .............29

10.6. Reporting Obligations .................................................................................................29

10.7. Documents Prepared by the International expert organization to be the Property ofthe Client ..............................................................................................................................29

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10.8. Accounting, and Auditing ............................................................................................30

11. International Expert Organizations Personnel ...................................................................30

11.1. Description Personnel .................................................................................................30

11.2. Removal Replacement of and/or of .............................................................................30

12. Obligations of the Client ....................................................................................................30

12.1. Assistance and Exemptions .........................................................................................30

12.2. Services and Facilities ..................................................................................................30

13. Payments to the International expert organization............................................................31

13.1. Taxes ...........................................................................................................................31

13.2. Contract Price .............................................................................................................31

13.3. Terms and Conditions of Payment...............................................................................31

14. Warranty ...........................................................................................................................32

15. Good Faith .........................................................................................................................32

16. Settlement of Disputes ......................................................................................................32

16.1. Amicable Settlement ...................................................................................................32

16.2. Dispute .......................................................................................................................3217. Qualifying Criteria..............................................................................................................34

18. Financial Capability ............................................................................................................34

19. Payments ..........................................................................................................................34

20. Time Schedule ...................................................................................................................34

21. Offers & Criteria of Evaluation ...........................................................................................35

AnnexureA: Criteria for evaluation of technical offer ...............................................................36

AnnexureB: Mile stones for payment schedule ........................................................................37

AnnexureD: Project Experience ................................................................................................38

AnnexureE: Format of Curriculum Vitae (CV) ...........................................................................39

AnnexureF: Proforma

technical proposal submission form ....................................................40

AnnexureG: Proforma for Financial Proposal ...........................................................................41

AnnexureH: Data Sheet ............................................................................................................42

Annexure J Relationship Among Tasks ....................................................................................43

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Abbreviations

AC : Airconditioned

ATD : Anthropomorphic Test Device

DLW : Diesel Locomotive Works (Ministry of Railways),

Varanasi221004, India.

Expert organizations/

institutions/ companies

: Any organization that is responding to this request

for submission of proposal.

FEM : Finite Element Method.

GS : General second class Non AC passenger carrying

coach of Indian Railways.

IR : Indian Railways.

Non AC : Non AirConditioned.

RCF : Rail Coach Factory (Ministry of Railways), Kapurthala,

Punjab144602, India.

RDSO : Research Designs & Standards Organization (Ministry

of Railways), Manaknagar, Lucknow226 011, India.

RITES : RITES Limited, a Govt. of India Enterprise, RITES

Bhawan, Plot 1, Sector29, Gurgaon122 001, India.

SLR : Second class, luggage cum guard carrying Non AC

coach of Indian Railways. This is the last vehicle or

vehicle next to engine in a passenger train

Locomotive : WDP4 Class locomotives (EMD GT 46 PAC

Locomotive) being manufactured by IRNon-AC Coach : II-Class 3-Tier Passenger Coach (WGSCN)

AC Coach : II- Class ACChair Car (SWGSCZAC)

RRSTP Reusable Rolling Stock Test PlatformCEM Crash Energy management

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Section 1: Notice for Bid Invitation

On behalf of Ministry of Railways, Government of India, RITES Ltd. (India) invites International

Competitive Bids for Development of Crashworthy loco Design and Occupant Protection for

Indian Railways. The work requires research, development and design capabilities including past

experience in design and development of crashworthy locomotives, rolling stock, occupant

protection studies, prototypes of crash energy absorbing devices for locos and reusable rolling

stock test platform, crash instrumentation and conduction of full scale field tests. RITES intends to

execute it through a contract with a reputed international expert organization having authority on

the subject and experience in such R&D.

The RFP includes the following documents:

Section 1 Notice of Bid Invitation

Section 2 Terms of Reference

Section 3 General Conditions of Contract

Section 4 Special Conditions of Contact

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Section 2: Terms of Reference

1.Background1.1.Previous work done

RITES under the direction of Railway Board (Ministry of Railways) completed a project

for incorporating crashworthy features in Indian Railway (IR) coaches. During this

project RITES completed a project addressing structural crashworthiness re-design

and testing of two types of passenger coaches used by IR; a GS coach and a SLR

coach. This research effort included designing of energy absorbing end-structures for

the two coach types and conducting full scale single coach and multiple coach impact

tests on prototypes of each of the two crashworthy designs.

Detailed finite element models of the GS coach, SLR coach, and platen wagon were

developed as part of this effort. The models were developed using the TrueGridpre-processor. The resulting finite element models were used in crash simulations

with the LS-DYNA.

The finite element models were verified with the use of full scale testing. A platen

wagon was used for these tests. The wagon was designed and built as a part of this

project. This platen wagon is a steel reinforced concrete wall fitted on an open

wagon and weighs about 1101t. A platen wagon was chosen for impact test because

impacting a coach or coaches into the platen wagon results in loading rates

consistent with a real impact, but without the complicated contact conditions of a

coach-to-coach collision. Tests of the full prototype car, not just an end frame, have

revealed issues that might have otherwise been overlooked, such as the requiredimprovements in the body-bogie connection in the first GS test and the strength of

the unmodified portion of the coach shell in the first SLR test.

The Crash Energy Management (CEM) designs of the two coach types incorporate

several similar design features. They both incorporate push back couplers with

energy absorption, secondary energy absorbers, and end frames designed to

concentrate the crush at the end of the coach.

The push back coupler/primary energy absorber uses the same coupler and draft

gear of the conventional Center Buffer Coupler (CBC) coach. In the push back design

the buff stop is attached to the draft sill with a set of shear bolts. The size, number,and strength of the bolts are matched to a desired shear load. In an impact the load

against the buff stop increases until the bolts shear. The buff stop then acts as a

piston to crush energy absorbing material. For the prototype tests done on the GS

and SLR coaches, aluminium honeycomb was used as the energy absorbing material.

Later RITES designed a locally fabricated steel honeycomb energy absorber to be

used for series production.

The designs also utilize a secondary energy absorber. The objective of the secondary

energy absorber is to absorb additional energy before the onset of coach shell crush.

1The designed weight was 110t. However due to water loss and drying up of concrete the actual weight was

106t only at the time the second and third test were organised,.

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The designs have a surface that interlocks with the corresponding absorber on an

adjacent coach to prevent vertical misalignment of the coaches. By providing contact

points offset from the coach centre line they help to maintain stable contact

conditions. These absorbers are bolted on the coach frame and are easily removable

so they can be quickly replaced after a minor collision.

Central to the design modifications on the GS and SLR coaches is a deformable coach

shell. The objective of the coach shell design is to absorb collision energy through

progressive crush of the structure. A sketch showing the CEM arrangement is given

below:

The predicted and observed behavior was very similar. In both cases began at the

end of the coach shell and progressed steadily back. This prevented crush from

occurring in the occupied portion of the coach. Controlled crush behavior also

prevented poor behaviors such as override or lateral buckling.

During the project the following full scale crash tests were carried:

S.N. Type of test Test Description

1. Intermediate Single GS coach at 40 kmph on RDSO Rampagainst platen wagon.

2. Final Single GS coach at 54.5 kmph on main lineagainst platen wagon.

3. Intermediate Coupled SLR-GS coach at 66.5 kmph againstplaten wagon on main line.

During the final test of the GS coach the peak crush load was about 6MN. Peak

acceleration of the coach shell was about 18 g when filtered at 25 Hz.

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There was only one test carried on the SLR coach. The objective was to verify the

simulation model. Later the model was suitably modified to achieve desired level of

energy absorption using simulation. No test was done on SLR with improved CEM.

The energy absorption goal of the GS and SLR coach of Indian Railways was based on

Lumped Mass Method simulation and was 1.9 MJ for GS and 4.6 MJ for SLR coach.However, the designed crashworthy features resulted in higher energy absorption.

The total energy absorption in the coach end is given below:

1. Energy absorbed at one end of GS coach : 3.54 MJ2. Energy absorbed at one end of SLR coach : 5.7 MJ (based on final

simulation not verified by test)

In all the above cases the total crash energy was absorbed at 3 levels:

1. The push back coupler acting as primary energy absorber(shear bolts + Honeycomb)

2. Secondary energy absorber3. Controlled deformation of coach end

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1.2.Outline of The Present WorkRailway Board (Ministry of Railways, Government of India) vide letter

No.2007/M(L)/459/2 Pt. B Dated 28.07.08 desired that RITES develop design of

crashworthy loco and occupant protection. The broad scope of the work is given

below:

1. Survey and analysis of a few railway accidents in IR involving a loco resulting in

structural damages and critical injuries to crew & passengers. This will include

both locomotive and passenger carrying vehicles with an objective of

identifying the critical areas where redesign will result in superior secondary

impact scenario.

2. Design, development and construction of prototype crash buffers for locos &

bullet wagon. Bullet wagon will be used to carry out repeated

experimentations work at reasonable costs.

3. Development of FEM models of locomotive structure including cab and frontand occupant protection aspects and related training of IR personnel.

4. Supply of two ruggedized cameras, ATD (Anthropometric test device-one

frontal impact & one side impact), software dummies and other necessary

instrumentation to augment the crashworthiness evaluation and testing

facility at RDSO to include on-board measurement capabilities and related

training.

5. Using the Bullet wagon & crash buffer, a validating test shall be conducted

either on RDSO ramp or near Alamnagar station with a view to validate FEM

analysis.6. Simulation of collision of loco against a train consists to identify collision

behaviour to be corrected and to develop designs to improve crash

compatibility of the loco and coaches.

7 Development of FEM model of loco with crashworthy features (energy

absorber behind a shearable CBC etc.) for evaluation of crashworthy loco

design validation including simulation training.

8. Occupant protection simulation work for non-AC and AC coaches

9. Hardware and software upgrades and additions and related training including

suitable simulation tools and training in advanced crash simulation related

technologies. Additional requirements are LS-Dyna (Solver), pre-processor,

Madymo & other necessary software and hardware along with related support

facilities in RDSO, DLW & RCF.

10. Full scale impact test to validate simulation of proposed design. During the

conduct of this test occupant protection simulation validation for both loco

and coaches shall be carried out. The expert testing and instrumentation

agency to bring other additional specialized instrumentation as required as per

the final test plan.

11. Refining the design based on crash test results wherever possible and including

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training for post test simulation & design activity.

12. Finalization of design and preparation of reports.

The work already done is largely considered to have taken care of structural

crashworthiness of passenger coaches. While GS design was verified by test, SLRdesign was not.

Since a train consists of, other than passenger coaches, one or more locomotives in

the front of the train as lead vehicles and in most of the cases the lead vehicle is

involved in accidents, the present design of the locomotives exposes the crew

members and passengers to high risk. Therefore, present project focuses on

locomotive crash worthiness and occupant protection of crew and passengers.

2.Project ObjectivesExpert agency is expected to meet the following objectives:

1. Based on the study of accident data of Indian Railways, come up with relevantapproach for selecting accident scenarios, crash energy management approach,

interior design approach to reduce injuries to crew and passengers.

2. It is expected that approach selected shall be in line with the relevant internationalstandards and latest international practices as applicable to Indian Railways

operating conditions. This should result in a guideline for crashworthy and occupant

protection designs for Indian Railways operating conditions.

3. Design and development of crash energy management system on the design ofWDP4 class locomotive (similar to EMD GT 46 PAC locomotive). This shall include

compatibility with other type of rolling stock used on IR. This will mean operating

compatibility as well as compatibility in case of defined collision scenarios. Also,

expert agency shall redesign cab including pneumatic layout, driver desk

arrangement etc. to accommodate crash worthy features.

4. Carry out occupant protection studies for crew as well as passengers leading toimprovement in design of loco cab and coach interior as necessary. For carrying out

these studies, expert agency shall consider SLR (non air-conditioned guard cum

luggage van), WGSCN (non AC sitting cum sleeping car) and SWGSAC (Air conditioned

Chair car). SLR and WGSCN are on ICF type underframe while chair car is on LHB type

underframe. Regarding their CEM capability, improved designs as indicated in Para

1.1 shall be considered as baseline cases. CEM improvement for SLR coach to be

considered after ascertaining baseline, as necessary.

5. While the above work will be done using computer modelling and simulation, testingat various stages shall be required to be done to establish that final design will meet

the forecast design requirement. Expert agency will be responsible for conduct of

such tests, their instrumentation, collection of data and their interpretation for

validating the computer modelling and simulation.

6. Expert agency shall assist in development of prototype of energy absorbing andrelated equipment as Indian Railway shall ultimately manufacture this equipment inits own facilities.

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7. Development of inhouse capability of Indian Railways to carry out similar studies infuture including both computer modelling and simulation as well as testing is also an

important project objective. Therefore, expert agency will be required to arrange

training, supply specialised hardware and software, and assist RITES/IR in procuring

hardware/software for establishing such capability. Also, expert agency shall provide

electronic copies of all models, simulations and results of the work carried out under

this project.

3.Scope of Work and DeliverablesWhile the expert agency shall be responsible to steer the project to meet the project

requirements as listed in para 1.2 and para 2, the project shall achieve following

minimum milestones:

3.1.Task 1 - Analysis of Railway Accidents:This task shall involve analysis of past IR accident data to identify critical collision

scenarios and injuries to the crew and passengers. It is to be noted that IR accident

data is maintained with an objective to find out the cause of accident and all relevant

details for this project may not be available. For example, injury data especially w.r.t

to cause of injury is not generally recorded. Therefore, expert agency will be

required to use his experience and other databases in addition to IR accident data, as

relevant, to assist in this task.

Deliverable: Report on analysis of accident data, review of other databases, and

suggest critical collision scenarios

3.2.Task 2 - Develop guidelines for CEM and occupant protection:These guidelines shall cover accident scenarios, crash energy absorption target,defined procedure for occupant protection, and injury criteria. These may be

reviewed after the carrying out the simulation and testing. This task shall involve

following activities:

a. Study of international specifications and practices in addition to the previous taskto establish that proposed guidelines shall be most appropriate for Indian

Railway operating conditions. En 15226 and GMRT 2100 shall be considered as

generally the guiding specification for developing such guidelines. As a minimum,

applying En15226 to IR operating conditions leads to following scenarios:

No. Type of collision Collision face 1 Collision face 2

1. Front loco coaching train front loco coaching

train

Loco short hood Loco short hood

Loco short hood Loco long hood

Loco long hood Loco long hood

2. Front loco-rear of coaching train

Loco short hood SLR face 1

Loco short hood SLR face 2

Loco long hood SLR face 1

Loco long hood SLR face 2

Some of the scenarios given above may be redundant and may be applicable only

to establish compatibility of colliding surfaces. These have been given to provide

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an insight in IR operating conditions.

b. Study of international specifications and practices, and preliminary studies toestablish the methodology of carrying out occupant protection study and the

injury criteria for occupants.

c.

Preliminary studies like lumped mass analysis of train consist and simulations toestablish energy absorption targets, passenger compartment decelerations, peak

crash forces, requirements of preservations of drivers survival space etc.

Deliverable: Report on study of international standards and specifications including

their copies; Report on simulation studies; Electronic copies of models; Report

establishing collision scenarios and guidelines for CEM and occupant protection.

3.3.Task 3 -Design of Crash Energy ManagementThis task shall involve following activities:

a. Preparation and verification of FE models of locomotive and coaches. RITES hasalready got FE models of GS (WGSCN) and SLR coaches on ICF shell which wereused for previous project and will be supplied to expert agency. In addition, RITES

has prepared FE model of WDP4 locomotive and chair car coach SWGSCZAC on

LHB shell and will supply them to the expert agency. Expert agency shall develop

these models further as required. Verification process shall focus on the quality

of model for ensuring the models efficiency, accuracy and repeatability.

b. Carry out simulation to study the crash behaviour as per scenarios at Task 2 andcome up with a conceptual design to provide locomotive crashworthiness and

incorporate crash energy management. This shall include anti-climbing feature.

Crash worthiness study may be carried out using LS DYNA. Based on the results

at this stage, Task 2 may be revisited.

c. Carry out simulation to study the occupant protection (Crew) and interior designof locomotive. RITES has prepared model using UG/SolidWorks and FE model

using HYPERMESH, which shall be supplied to expert agency. This may be further

developed by expert agency. Based on the results at this stage, task 2 may be

revisited. Occupant protection study may be carried out using madymo/ madymo

coupling on LS Dyna.

d. Design of RRSTP for purpose of testing and validating the locomotive CEMstudies, as explained in Task 6.1.d. RITES will suggest suitable wagon stock used

on IR which can be considered as base and further developed.

Deliverable: Final FEM model of locomotive and coaches; Simulation study report

for CEM; Simulation study report for occupant protection; Conceptual design for

Crash Energy Management; Conceptual design of anti-climbing feature, Calculations

and report for design of RRSTP including FE models; Drawings for manufacture of

RRSTP.

3.4.Task 4 - Detail design and development of CEM elements and locomotivecab strengthening

This task shall involve following activities:

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a. Based on acceptance of concept for CEM, expert agency shall carry out detaildesign of CEM elements. This stage will involve preparation of manufacturing

level drawings and development of CEM elements.

b. Design of Loco cab strengthening, if required.c. In addition, interior designing of cab to meet injury criteria from occupant

protection studies shall be carried out at this stage.

d. Development and prototype manufacture of CEM elements and improved cabfeatures at IR facilities under guidance of expert agency. In addition, 1 set CEM

elements prototype shall also be supplied by the expert agency.

e. Development and manufacture of RRSTP at IR facilities under guidance of expertagency

Deliverable: Report giving the design details of CEM elements and cab

strengthening; Manufacturing drawings for CEM elements and cab; Report on

interior design improvements for occupant protection; Drawings of improvementsmade in interior of cab; Expert agency supplied prototype CEM elements;

Documents for guiding manufacture of CEM elements, cab and RRSTP at IR facilities ;

Soft copies of all models.

3.5.Task 5 - Occupant protection on passenger carsThe expert agency shall develop an occupant protection simulation frame work for

evaluating injury analysis methods and injury mitigation techniques as part of Task 2.

As a minimum, the following configurations shall be studied.

Passenger compartment with passenger in sleeping position Passenger bay seating along with side seats Passenger chair car seating without snack table Passenger chair car seating with snack table

The effect of secondary impacts in coach cars as well as locomotive cab will be

minimized by de-lethalization of all interior components with sharp edges and

protruding elements through the addition of energy absorbing padding materials. As

the analysis may require assessment of occupant loading and injury likelihood,

models shall include the occupant plus appropriate interior components including

seating, folding tables, consoles and other interior surfaces with which the occupant

may come in contact.

Injury Criteria

The system for the assessment of occupant protection for the passengers and crew

shall endeavour to:

Reduce the severity and number of injuries produced in the initial

impact/acceleration (Primary Impact) and any subsequent impacts

(Secondary Impacts)

Maximise the ability of all occupants to make rapid and unaided egress from

the rail coach following impact(s) by minimising occupant injuries and interior

fixture deformation / rail coach intrusion.

Relevant injury criteria for pre and post crashworthy design based upon the relative

impact velocity from the acceleration profiles (crash pulse) shall be assessed for thepassenger and crew conditions for the decided passenger/crew criteria.

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The methodology for assessing the level of injury and tolerance for each area of the

body shall include:

Impact Occupant Areas and Potential Injuries - Define the main occupant

body parts which impact the coach interior in each of the main occupant

locations.

Main Injury Mechanisms - Review the mechanisms of the major injuriesproduced by the occupant body part impacts.

Evaluate Occupant Part Injury Criteria - Evaluate the biomechanical

properties and most applicable injury criteria for each body part.

Proposed Occupant Body Part Injury Levels.

This task will comprise of following activities:

a. Prepare FEM models for coach configurations. RITES shall supply the FEMmodels already prepared by them for interior of bay type seating

arrangement of WGSCN coach and chair car seating arrangement of

SWGSCZAC. Expert agency may use these as starting point to develop FEM

models. After verifying the models, dummy models to be incorporated for

carrying out the simulation.

b. Occupant protection simulation study for the defined layouts of passengercoaches

c. Suggest improvements in design of coaches based on the studies carried out.Before this activity, tests for validating results of activity 5 b above, shall be

carried out as indicated in Task 6

d. Carry out occupant protection simulation studies with improved designfeatures

The expert agency shall undertake the assessments in these areas using simulation

software. In order to verify the efficacy/advantages of the new design/modifications,

the behaviour of the occupants and crew and relative injury criteria shall be

compared between new design and old design.

RITES suggests MADYMO/LS-DYNA coupled with MADYMO for occupant protection

analysis.

Deliverable: FE models for OP studies; Report giving details of preliminary OP

studies; Report giving details of suggested improvement of design features; Design

and drawings of improved design features; Report with simulation results of

improved design features.3.6.Task 6 - Validation of computer models and testing

Since the design and analysis work will be done using computer modelling and

simulation, it is important to validate the simulation results with actual testing.

Generally, design process and validation shall involve 3 stage testing:

Preliminary test: To validate the model of existing design

Intermediate test: After improvements are made to the existing design, carry

out the test to confirm their efficacy

Final test: Improvements made to design based on feedback from

intermediate test are tested to confirm the final design

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Considering that testing can be very expensive, some of the tests can be merged

depending on the experience of the expert agency.

Expert agency shall be responsible for carrying out all the tests. RITES/IR shall

support by making available the existing test facilities and manpower, free of cost.

RITES/IR shall also fabricate the prototype of test equipment which will include test

vehicles and improvements made to the test vehicles based on the design provided

by the expert agency under its guidance. However, specialized equipment including

CEM elements, dummies etc. shall be supplied by expert agency. All test

instrumentation and equipment shall be responsibility of the expert agency. Specific

instrumentation and equipment to be procured by RITES/IR as part of capability

development as per Task 7 for capability building shall be indicated by expert

agency, as these will be made available for testing..

Expert agency shall provide guidance regarding the tests necessary for this purpose.

However, minimum testing required to be carried out is given below;

1. Crash worthiness:a. Quasi-static testing of CEM elementsb. Intermediate test; Locomotive with improved CEM features and improved

cab (with dummies for crew) against wagon type barrier

c. Final test: Locomotive with improved CEM features and improved cab(With dummies for crew) against passenger cars (SLR +GS)

d. Detailed test requirement shall be finalised by expert agency inconsultation with RITES/IR. For test purpose, Locomotive shall be

simulated by a RRSTP wagon with locomotive cab and nose portionmounted in front of the wagon. Expert agency shall carry out design of

this vehicle (RRSTP) using modelling and FEM as part of task 3.

2. Occupant protection for passenger coaches:a. Preliminary test: This shall include open bay type seating arrangement

and seated dummies, Open bay type seating arrangement with sleeping

dummies, Chair car arrangement with seated dummies

b. Intermediate test: Repeat tests as above with improved design of coachc. Final test: Open bay type seating arrangement and seated dummiesd. Detailed test requirement shall be finalised by expert agency in

consultation with RITES/IR. These tests may be conducted at a HyGe sled

test facility nominated by expert agency. RITES/IR will be willing to

fabricate and supply equipment from their manufacturing facility in India,

under guidance of expert agency. However, expert agency shall be

responsible for their transportation, set-up and all activities at the test

facility.

The tests shall be scheduled in such a way that they complement the

design process. Preliminary test shall be carried out at task 2,

intermediate test after task 4 and 5, and final test to be conducted aftertask 7.

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Deliverable: Test scheme; Details of instrumentation; Test report; Interpretation of

test report.

3.7.Task 7 Final design of locomotive and coaches and final reportShortcomings of the design shall be identified based on the testing at task 6 and

optimized solutions that meet the set requirements shall be developed andevaluated through a simulation iterative process. Working with RITES and IR, the

expert agency shall develop final optimized structure design so that it meets or

exceeds the set requirements. The final optimized design shall provide the best

value to IR (cost vs. strength).

Deliverable: Final drawings of CEM elements, improved cab, crashworthy

locomotive and improved coaches. This will include manufacturing drawings and

documents for their manufacture at IR facility; Final report including additional

simulations carried out

3.8.Task 8 -Development of capabilities of IR (including supply of equipmentand training)

The expert agency shall arrange that the expertise and knowledge developedthrough this project is transferred to IR/RITES technical personnel through

suitable training held abroad (expert agencies work place) and in India, and a

suitable program for the same shall be drawn.

The training shall include:a. FE modeling and crash analysis: Simulation techniques and Crash

Mechanics, interpretation of simulation results.

b. Design of CEM elements, selection of characteristics, their efficiencyand testing.

c. Occupant protection and simulation techniques: Usage of dummies,dummy positioning in simulation, determination of injury criteria,

d. Testing: Instrumentation, data acquisition and data analysis, sledgetesting, usage of dummies in actual testing, dummy instrumentation,

data acquisition and interpretation of test data.

This task shall include supply of:a. Mandatory supply:

2 Nos. calibrated Hybrid 3 dummies. These shall be used as

crew while carrying out locomotive crash test

b. Suggested supply: These supplies can either be made by the expertagency or these can be procured directly by RITES from the suppliers.

Expert agency to indicate the sources of supply and estimated cost.

Data acquisition system for locomotive crash test

Ruggedised high speed camera(s)

Ruggedised lighting system

Any special purpose software/hardware

Any other item considered necessary

Deliverable: Training plan, trained personnel, training material on CDs and hard

copies, manuals and proposed supplies.

Proposed relationship between different tasks is available at Annexure J

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4.International expert organization & WorkDistribution

a. The work requires research, development and design capabilities including pastexperience in design and development of crashworthy locomotives & rolling stocks

prototypes, crash buffers and reusable rolling stock test platform, crash

instrumentation and conduction of full scale field tests. RITES intends to execute it

through a contract with a reputed international expert organization having authority on

the subject and requisite experience in such R&D.

b. International expert organization shall attend all meetings as necessary for carrying outthe project. It is planned that a kickoff meeting will be held at beginning of the project

in India and closing meeting at end of the project at International expert organizations

premises.

c. Expert agency shall suggest suitable method for periodic review of the project usingemail, telephonic conferencing and meetings. At least, quarterly review at team

leaders level shall be conducted.

d. International expert organization shall indicate the work distribution indicating thework to be carried out in India and at his premises respectively.

e. As described in section 1 RITES has already completed a project for Indian Railways(IR) addressing structural crashworthiness re-design and testing of two types of

passenger coaches. RITES has, in the process gained experience in managing

crashworthy projects.

f. The table given below lists a task and sub-taskwise break-up of the projectindicating the work required to be done by the expert organisation and areas

where RITES can complement. Wherever, the responsibility is shared by both

Expert and RITES, the primary role shall be of the expert organisation and RITES

role shall be limited to providing local support only, wherever possible. This is

indicative and shall be firmed up during project execution.

Task Subtask Expert RITES

1. Task 1 - Analysis of railwayaccidents

Preparation of questionnaire & checklist

for conducting survey related to

structural damages to locomotive.

*

Preparation of questionnaire & checklist

for conducting surveys related to injury

to crew of locomotives and passengers.

*

Conducting survey of railway accidents

involving locomotives and collecting data

of structural damages & critical injuries to

crew.

*

Conducting survey of railway accidents

and collecting data of critical injuries to

passengers.

*

Analysis of data * *

2. Task 2 Develop guidelines forCEM and occupant protection

Study of international standards and

international practices for their

applicability in design of IR locos and

*

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coaches from structural crashworthiness

and occupant protection/Injury point of

view.

Providing inputs for design

possibilities/options based on standards*

Study of existing design of loco &identification of critical areas.

* *

Study of existing Design of IR coaches * *

Defining Scenarios for collision *

Finalize collision scenarios * *

Preliminary studies to establish

guidelines for CEM*

Preliminary studies to establish

guidelines for occupant protection

including injury criteria

*

Providing Design data of existing loco &

coaches. *3. Task 3 Design of crash

energy management.

Making relevant existing drawings

available to International consultant*

Preparation of model of loco, cab and

coach structure*

Preliminary FE model of locomotive *

Preliminary FE model of locomotive cab

for interior study*

Preparation of final finite element model

of loco, coaches and loco cab.*

Checking of FE models *

Analysis of models on LS Dyna

incorporating some crash features*

Concept design of RRSTP capable of

repeated use for tests.*

Preparation of model of RRSTP, loco, cab

and coach structure*

Detail design of RRSTP *

Checking and confirming final drawings of

RRSTP*

Develop Concept design of loco structure

for crashworthiness

*

Simulation of collision of locomotive

model as per defined collision scenarios*

Carry out simulation to study occupant

protection (crew) and interior design of

loco cab

*

Finalize concept design of locomotive and

SLR*

Verification of simulation studies * *

4. Task 4 Detail design anddevelopment of CEM elements

and locomotive cab

Checking of analysis results *

Requirement specifications for CEM

elements *Concept sketches of CEM elements *

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strengthening. Detail design of CEM elements *

Develop CEM elements * *

On site support for constructing CEM

elements*

Construction of prototypes of CEM

elements *Detail design of cab strengthening

features.*

Detail design of loco cab interior features

for improvement of occupant protection

(crew)

*

Checking and confirming final drawings . *

On site support for constructing loco

crashworthy features.*

Construction of loco cab with

crashworthy features.*

On site support for constructing RRSTP *

Supply of 1 set of prototype CEM

elements*

Construction of RRSTP *

5. Task- 5 occupant protectionon passenger cars

Supply of existing FE coach models

developed by RITES*

Verification of existing FE coach models

developed by RITES*

Preparation of final FE models for coach

Configuration*

Incorporation of dummies in coach model *Occupant simulation studies *

Suggest design improvement in coaches *

Occupant simulation studies with

improved design features*

Preparation of design and drawings of

improved design features.*

Preparation of report with simulation

results of improved design features.*

Prototype manufacture of coach with

improved design features at IR facility*

6. Task- 6 validation of computermodels and testing

Preparation of test plan(s) *

Finalization of test plan(s) * *

Pre test preparation * *

Site preparation and making other

necessary arrangements for carrying out

validation test at RDSO.(RITES will assist)* *

Bringing (and taking back) of additional

instrumentation equipment, cameras and

ATDs required (not supplied by RDSO)

*

Carryout validation test at RDSO * *

Collection of crash test data (RITES willassist) *

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Collecting data for Occupant Protection

during validating test at RDSO in ATD's

(RITES will assist)*

Repairing loco, cab, RRSTP and coach, if

required*

Checking the repairs carried out. *Occupant protection test for

passenger coaches at expert agency

nominated facility

*

arranging prototype for above tests *

7. Task 7- Final design ofLocomotives Coaches.

Compare the simulation results with the

OP tests

**

Identify improvements in existing coach

interiors design*

*

Suggest changes to interior designs of

coaches

*

Refine models of coach interiors *

Checking of refined FE model *

Finalize changes to coach interior designs *

Comparing results of crash test with

predictions (Intermediate test)* *

Identify improvements in loco design *

Finalize possible improvements in loco

design* *

Develop FE models of modified (with

crashworthy features) Loco design*

Comparing results of crash test withpredictions (Final test)

* *

Refining the locomotive design and

model*

Additional simulation of loco design if

required* *

Additional simulation of coach interiors

design if required* *

Finalizing the improvements in existing

design of loco and coach, coach

interiors

*

Preparing report of loco crashworthiness

and crew protection*

Preparing report of coach occupant

protection*

Checking all reports and compiling final

report for submission.*

Drawing and 3D- model for final

crashworthy locomotive and cab

structure

**

Drawing and 3D- model for crashworthy

interior of cab

**

Drawing and 3D- model for

crashworthy interior of GS & Chair Car.*

*

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Drawing and 3D- model for crashworthy

structure of SLR coach if required*

*

8. Task 8 Development ofcapability of IR (Including

supply of equipment and

training of IR/RITES personnel)

Submitting specifications of equipment

which are mandatory supply*

Delivery of mandatory supply equipment *

Submitting specifications of equipmentwhich are suggested supply

*

Procurement of equipment which are

suggested supply*

Providing training to Indian Railway/RITES

personnel.*

arranging office space, hardware,

software, training material etc. for each

participant for abroad training*

arranging office space, hardware,

software, training material etc. for each

participant for training in India

*

Arranging travel and stay abroad for

participants.*

5.TrainingTraining of RITES/IR personnel with the intention of capability building for

crashworthiness of railway rolling stocks, conduction of crash tests, crash

instrumentation, crash data acquisition, analysis and interpretation of results at IR

institutions/organisations shall be an important segment of the project. This is indicated

as part of Task 8. While expert agency shall indicate the proposed training requirement

and program, following training program is suggested as a minimum. It is expected that

the training shall cover three areas, namely, simulation, crash test conduction and

analysis and interpretation of crash data acquired.

The expected training content and training schedule at expert agencies works is given

below:

Module Content Training period No. of Personnel

Module-1 FE Modelling and Crash Simulation,

design of CEM elements, usage ofsoftware dummies etc.

04 weeks 10

Module-2 Instrumentation, placement of

dummy and test data acquisition,

02 weeks 12

In addition, a two week training in both the modules shall also be organised in India.

Also, IR/RITES engineers shall work alongside expert agency during testing in India for on

the job training.

The above content is indicative only.

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6.RITES ResponsibilitiesRITES shall

a. Look after project management functions.b. Set up occupant Protection Facility in India including procurement and supply of

required hardware and associated equipment.

c. Facilitate training in India and abroad for nominated team by arranging traveland stay, the expenses for which shall be borne by RITES. Training space and

equipment shall be provided by RITES in India. For training abroad, training space

and equipment shall be provided by international expert organization.

d. Check models and analysis reports for accuracy.e. RITES will offer to run simulation studies under guidance of expert agency on

similar collision and occupant protection scenarios. For example, after consultant

has done one study of collision scenario involving head to head collision, balancesimulations of repetitive nature can be run by IR/RITES under this category under

guidance of consultant. RITES will arrange in-house LSDYNA/MADYMO license for

this purpose.

f. Support expert agency in preparation of drawings.g. Assist IR in laboratory testing of components and assemblyh. Assist during actual full scale and other crash tests to be conducted.

In addition to the above RITES through IR/RDSO shall do the following:

a. Provide available geometric, engineering and material data vehicle designs to theInternational expert organization in either engineering drawings or electronicformat, whichever is available.

b. Provide available engineering data needed to model draft gear, suspension,bogies, brake system and other vehicle components. If some data is not available

and the same is required for simulation, arrange for testing to acquire it either at

RDSO facility or an accredited outside agency.

c. Manufacture of prototype and components as suggested by international expertorganization, under their guidance.

d. Provide existing test reports, locomotive data, coach data, and specifications.

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7.Technical Capabilitya. The expert organisation should have proven capability in crash related research &

development including past experience in design and development of crashworthy

locomotives, rolling stocks prototypes of crash buffers for locos and reusable rolling stock

test platform, crash instrumentation and conduction of full scale field tests simulation

study project of Railway Vehicles in the past either on its own or in tieup with

another firm.

b.The International expert organization on its own or in tie up with other firm(s)should be well versed with analysis and interpretation of crash data captured

through on line instrumentation during crash tests.

c. Should have proven credentials of expertise in the area referred to above throughpublished books/ Technical papers and completed projects on the subject.

d.The International expert organization should have experience in transfer oftechnology involving simulation, interpretation of test data and validation of

simulated models.

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SECTION 3: General Conditions of Contract

8.General Provisions8.1.DefinitionsUnless the context otherwise requires, the following terms whenever used in this

Contract have the following meanings:

a. Applicable Law means the laws and any other instruments having the forceof law in the Republic of India.

b. International expert organization means any private or public entity thatwill provide the Services to the Client under the Contract.

c. Contract means the Contract signed by the Parties and all the attacheddocuments.

d. Contract Price means the price to be paid for the performance of theServices, in accordance with contract;

e. Effective Date means the date on which this Contract comes into force andeffect pursuant to Clause GC 9.1.

f. Foreign Currency means any currency other than the INR (Indian nationalRupee).

g. GC mean these General Conditions of Contract.h. Member means any of the entities that make up the joint

venture/consortium/association, and Members means all these entities.

i. Party means the Client or the International expert organization, as the casemay be, and Parties means both of them.

j. Personnel means persons hired by the International expert organization orby any SubConsultants and assigned to the performance of the Services or

any part thereof.

k. Services means the work to be performed by the International expertorganization pursuant to this Contract.

l.

SubConsultants means any person or entity towhom/which the International expert organization

subcontracts any part of the Services.

m. In writing means communicated in written form with proof of receipt.n. Financial Offer means Commercial Offer

8.2.Law Governing ContractThis Contract, its meaning and interpretation, and the relation between the Parties

shall be governed by the Applicable Law.

8.3.LanguageThis Contract shall be executed in the English language, which shall be the binding

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and controlling language for all matters relating to the meaning or interpretation of

this Contract.

8.4.Notices8.4.1.Any notice, request or consent required or permitted to be given or made pursuantto this Contract shall be in writing. Any such notice, request or consent shall be

deemed to have been given or made when delivered in person to an authorized

representative of the Party to whom the communication is addressed, or when sent

to such Party at the specified address.

8.4.2.A Party may change its address for notice by giving the other Party notice in writing

of such change to the address specified in the SC.

8.5.LocationThe Services shall be performed at such locations as are specified in Contract heretoand, where the location of a particular task is not so specified, at such locations, as

the Client may approve

8.6.Authority of Member in ChargeIn case the International expert organization consists of a joint venture/ consortium/

association of more than one entity, the Members hereby authorize the lead entity

as specified elsewhere in the contract, to act on their behalf in exercising all the

International expert organizations rights and obligations towards the Client under

this Contract, including without limitation the receiving of instructions and payments

from the Client.8.7.Authorized Representatives

Any action required or permitted to be taken, and any document required or

permitted to be executed under this Contract by the Client or the International

expert organization may be taken or executed by the officials as specified in the

contract.

8.8.Taxes and DutiesThe International expert organization, SubConsultants, and their Personnel shall pay

all such indirect taxes, duties, fees, and other impositions levied under the Law of

their country, the amount of which is deemed to have been included in the ContractPrice.

8.9.Fraud and Corruption8.9.1. Definitions

International expert organizations shall observe the highest standard of ethics

during the selection and execution of the contract. RITES defines, for the

purpose of this provision, the terms set forth below as follows:

a. corrupt practice means the offering, receiving, or soliciting, directly orindirectly, of anything of value to influence the action of an official in the

selection process or in contract execution;

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b. fraudulent practice means a misrepresentation or omission of facts in orderto influence a selection process or the execution of a contract;

c. collusive practices means a scheme or arrangement between two or moreInternational expert organizations, with or without the knowledge of the

Borrower, designed to establish prices at artificial, non-competitive levels;d. coercive practices means harming or threatening to harm, directly or

indirectly, persons or their property to influence their participation in a

procurement process, or affect the execution of a contract;

8.9.2. Measures to be Takena. Will cancel the contract if it determines at any time that representatives of

the International expert organizations were engaged in corrupt, fraudulent,

collusive or coercive practices during the selection process or the execution

of the contract.

b. Will sanction a International expert organization, including declaring theInternational expert organization ineligible, either indefinitely or for a stated

period of time, to be awarded an Indian Railway financed contract if it at any

time it is determined that the International expert organization has, directly

or through an agent, engaged in corrupt, fraudulent, collusive or coercive

practices in competing for, or in executing the contract;

8.9.3. Commissions and Feesa. Will require the successful International expert organization to disclose any

commissions or fees that may have been paid or are to be paid to agents,

representatives, or commission agents with respect to the selection process

or execution of the contract. The information disclosed must include at least

the name and address of the agent, representative, or commission agent, the

amount and currency, and the purpose of the commission or fee.

9.Commencement, Completion, Modification andTermination of Contract

9.1.Effectiveness of ContractThis Contract shall come into effect on the date the Contract is signed by both

Parties and such other later date as may be stated in the contract. The date the

Contract comes into effect is defined as the Effective Date.

9.2.Commencement of ServicesThe International expert organization shall begin carrying out the Services not later

than 2 weeks from the Effective Date as specified in the Contract.

9.3.Expiration of ContractUnless terminated earlier pursuant to Clause GC 9.6 hereof, this Contract shall expire

at the end of such time period after the Effective Date as specified in the contract.

9.4.Modifications or VariationsAny modification or variation of the terms and conditions of this Contract, includingany modification or variation of the scope of the Services, may only be made by

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written agreement between the Parties. However, each Party shall give due

consideration to any proposals for modification or variation made by the other Party.

9.5. Force Majeure9.5.1. DefinitionFor the purposes of this Contract, Force Majeure means an event which is beyondthe reasonable control of a Party and which makes a Partys performance of its

obligations under the Contract impossible or so impractical as to be considered

impossible under the circumstances.

9.5.2. No Breach of ContractThe failure of a Party to fulfil any of its obligations under the contract shall not be

considered to be a breach of, or default under, this Contract insofar as such inability

arises from an event of Force Majeure, provided that the Party affected by such an

event (a) has taken all reasonable precautions, due care and reasonable alternative

measures in order to carry out the terms and conditions of this Contract, and (b) hasinformed the other Party as soon as possible about the occurrence of such an event.

9.6.Termination9.6.1. By the ClientThe Client may terminate this Contract in case of the occurrence of any of the events

specified in paragraphs (a) through (f) of this Clause GC 9.6.1. In such an occurrence

the Client shall give a not less than thirty (30) days written notice of termination to

the International expert organization, and sixty (60) days in the case of the event

referred to in (e).

a. If the International expert organization does not remedy a failure in theperformance of their obligations under the Contract, within thirty (30) days after

being notified or within any further period as the Client may have subsequently

approved in writing.

b. If the International expert organization becomes insolvent or bankrupt.c. If the International expert organization, in the judgment of the Client has

engaged in corrupt or fraudulent practices in competing for or in executing the

Contract.

d. If, as the result of Force Majeure, the International expert organization areunable to perform a material portion of the Services for a period of not less than

sixty (60) days.

e. If the Client, in its sole discretion and for any reason whatsoever, decides toterminate this Contract.

f. If the International expert organization fails to comply with any final decisionreached as a result of arbitration proceedings pursuant to Clause GC 16 hereof.

9.6.2. By the International expert organizationThe International expert organizations may terminate this Contract, by not less than

thirty (30) days written notice to the Client, such notice to be given after the

occurrence of any of the events specified in paragraphs (a) through (b) of this ClauseGC 2.6.2:

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a. If, as the result of Force Majeure, the International expert organization isunable to perform a material portion of the Services for a period of not less

than sixty (60) days.

b. If the Client fails to comply with any final decision reached as a result ofarbitration pursuant to Clause GC 16 hereof.

9.6.1. Payment upon terminationUpon termination of this Contract pursuant to Clauses GC 9.6.1 or GC 9.6.2, the

Client shall make the following payments to the International expert organization:

a. payment pursuant to Clause GC 13 for Services satisfactorily performed priorto the effective date of termination;

b. except in the case of termination pursuant to paragraphs (a) through (c), and(f) of Clause GC 9.6.1, reimbursement of any reasonable cost incident to the

prompt and orderly termination of the Contract, including the cost of the

return travel of the Personnel.

10. Obligations of the International expertorganization

10.1. General10.1.1. Standard of PerformanceThe International expert organization shall perform the Services and carry out their

obligations hereunder with all due diligence, efficiency and economy, in accordance

with generally accepted professional standards and practices, and shall observe

sound management practices, and employ appropriate technology and safe andeffective equipment, machinery, materials and methods. The International expert

organization shall always act, in respect of any matter relating to this Contract or to

the Services, as faithful advisers to the Client, and shall at all times support and

safeguard the Clients legitimate interests in any dealings with SubConsultants or

third Parties.

10.2. Conflict of InterestsThe International expert organization shall hold the Client s interests paramount,

without any consideration for future work and strictly avoid conflict with other

assignments or their own corporate interests.

10.2.1. International expert organizations Not to Benefit fromCommissions, Discounts, etc.

The payment of the International expert organization pursuant to Clause GC 6 shall

constitute the International expert organizations only payment in connection with

this Contract or the Services, and the International expert organization shall not

accept for their own benefit any trade commission, discount, or similar payment in

connection with activities pursuant to this Contract or to the Services or in the

discharge of their obligations under the Contract, and the International expert

organization shall use their best efforts to ensure that the Personnel, any Sub

Consultants, and agents of either of them similarly shall not receive any suchadditional payment.

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10.2.2. Consultant and Affiliates Not to be Otherwise Interested inProject

The Consultant agrees that, during the term of this Contract and after its

termination, the Consultant and any entity affiliated with the Consultant, as well as

any SubConsultants and any entity affiliated with such SubConsultants, shall be

disqualified from providing goods, works or services (other than consulting services)

resulting from or directly related to the Consultants Services for the preparation or

implementation of the project.

10.2.3. Prohibition of Conflicting ActivitiesThe International expert organization shall not engage, and shall cause their

Personnel as well as their SubConsultants and their Personnel not to engage, either

directly or indirectly, in any business or professional activities which would conflict

with the activities assigned to them under this Contract.

10.3. ConfidentialityExcept with the prior written consent of the Client, the International expert

organization and the Personnel shall not at any time communicate to any person or

entity any technical and/or confidential information acquired in the course of the

Services, nor shall the International expert organization and the Personnel make

public the recommendations formulated in the course of, or as a result of, the

Services.

10.4. Insurance to be Taken Out by the International expert organizationThe International expert organization (a) shall take out and maintain appropriate

insurance, and shall cause any Sub Consultants to take out and maintain

appropriate insurance, at their (or the SubConsultants, as the case may be) owncost.

10.5. International expert organizations Actions Requiring Clients PriorApproval

The International expert organization shall obtain the Clients prior approval in

writing before taking any of the following actions:

a. Entering into a subcontract for the performance of any part of the Services,b. Appointing such members of the Personnel not listed by name in contract.

10.6. Reporting Obligationsa. The International expert organization shall submit to the Client the reports

and documents specified in contract hereto, in the form, in the numbers and

within the time periods set forth in the said contract.

b. Final reports shall be delivered in CD ROM in addition to the hard copiesspecified in said Appendix.

10.7. Documents Prepared by the International expert organization to bethe Property of the Client

All plans, drawings, specifications, designs, reports, other documents and software

submitted by the International expert organization under this Contract shall become

and remain the property of the Client, and the International expert organizationshall, not later than upon termination or expiration of this Contract, deliver all such

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documents to the Client, together with a detailed inventory thereof.

10.8. Accounting, and AuditingThe International expert organization (i) shall keep accurate and systematic accounts

and records in respect of the Services hereunder, in accordance with internationally

accepted accounting principles and in such form and detail as will clearly identify allrelevant time changes and costs, and the bases thereof.

11. International Expert Organizations Personnel11.1. Description Personnel

The International expert organization shall employ and provide such qualified and

experienced Personnel and SubConsultants as are required to carry out the Services.

The International expert organization shall submit the names of the officials who will

work on this project and coordinate with RITES and designate one of its project team

members as a Project Coordinator. The International expert organization should

submit the names, qualifications and credentials of the experts involved at each

stage of the project. The Key Personnel and Sub Consultants listed by title as well as

by name in the contract shall be treated as approved by the Client.

11.2. Removal Replacement of and/or ofa. Except as the Client may otherwise agree, no changes shall be made in the

Key Personnel. If, for any reason beyond the reasonable control of the

International expert organization, such as retirement, death, medical

incapacity, among others, it becomes necessary to replace any of the Key

Personnel, the International expert organization shall provide as a

replacement a person of equivalent or better qualifications.

b. If the Client finds that any of the Personnel have (i) committed seriousmisconduct or have been charged with having committed a criminal action,

or (ii) have reasonable cause to be dissatisfied with the performance of any

of the Personnel, then the International expert organization shall, at the

Clients written request specifying the grounds thereof, provide as a

replacement a person with qualifications and experience acceptable to the

Client.

c. The International expert organization shall have no claim for additional costsarising out of or incidental to any removal and/or replacement of Personnel.

12. Obligations of the Client12.1. Assistance and Exemptions

The Client shall use its best efforts to ensure that the International expert

organization is provided such assistance and exemptions as specified in the Contract.

12.2. Services and FacilitiesThe Client shall make available free of charge to the International expert

organization the Services and Facilities listed in the contract.

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13. Payments to the International expertorganization

13.1. TaxesThe fees quoted by international expert agency include the element of taxes, duties,VAT and levies payable in his own country. For all the services or goods provided by

international expert agency, the taxes and duties etc. levied in his own country will

be paid by international expert agency.

The liability on account of taxes/duties/levies in India generally include

withholding tax in India on foreign currency payments, on payments to international

expert agency, custom duties on import of equipment, and service tax as applicable

at the time of payment.

These taxes including Withholding tax at the rate prevailing on the date of the

payment to the consultant in foreign currency will be on account of RDSO/IR.Consultant shall clearly indicate the work done in India.

IR has informed that RDSO is exempt from payment of customs duties on goods

imported by or supplied to RDSO. Consultants prices do not include the custom

duties payable for any goods imported and the same shall be payable extra, if

applicable, at the prevailing rate, to be paid directly by IR to customs authority for

clearance of above mentioned items.

All the taxes paid in India by RITES shall be billed to IR/RDSO as and when paid or

due. Proof of actual payment of taxes shall be furnished, where ever necessary. For

payment of servicetax by RITES at the applicable rate, no proof of payment shall berequired.

13.2. Contract Pricea. The price payable in foreign currency/currencies is set forth in the Contract.b. The price payable in local currency is set forth in the Contract.c. For foreign currency portion, the contract value shall be in INR as converted

based on the exchange rate on the last date of submission of proposal.

However, payment to the expert agency shall be made in foreign currrency

after converting the payable amount in INR to foreign currency as per

exchange rate on the date of payment.

13.3. Terms and Conditions of PaymentPayments will be made to the account of the International expert organization

according to the payment schedule stated in the Contract. Unless otherwise stated in

the Contract, the first payment shall be made against the provision by the

International expert organization of an advance payment bank guarantee

established through a nationalised bank in India, for the same amount, and shall be

valid for the period stated in the Contract. Such guarantee shall be in the form as the

International expert organization shall have approved from RITES in writing. Any

other payment shall be made after the conditions listed in the Contract for such

payment have been met, and the International expert organization has submitted aninvoice to the Client specifying the amount due.

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14. WarrantyDesign glitches noticed during service of the new design/software shall be

warranteed for one year from the manufacture/production of design for eighteen

months from the date of submission, whichever is earlier. The international expert

agency shall support in rectifying the glitch in the supplies made during the project inwhich the glitch is noted during the warranty period.

The international expert agency shall furnish a bank guarantee to RITES to be issued

by a public sector bank having a branch in New Delhi, valid upto the end of warranty

period of 10% of the fee payable to the international expert agency before the final

payment against the submission of the final report is made.

15. Good FaithThe Parties undertake to act in good faith with respect to each others rights under

this Contract and to adopt all reasonable measures to ensure the realization of theobjectives of this Contract.

16. Settlement of Disputes16.1. Amicable Settlement

The Parties agree that the avoidance or early resolution of disputes is crucial for

a smooth execution of the Contract and the success of the assignment. The Parties

shall use their best efforts to settle amicably all disputes arising out of or in

connection with this Contract or its interpretation.

16.2.

DisputeAny dispute between the Parties as to matters arising pursuant to this Resolution

Contract that cannot be settled amicably within thirty (30) days after receipt by one

Party of the other Partys request for such amicable settlement may be submitted

by either Party for settlement in accordance with the provisions specified in the

contract.

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SECTION 4: SPECIAL CONDITIONS OF

CONTRACT

Technical and Financial offers are invited for Development of Crashworthy loco Design and

Occupant Protection for Indian Railways, only from established, experienced, expert and

reputed global organizations/institutions/companies in the areas mentioned in this

document. RITES shall not deal with agents and individual consultants.

1. Following information shall be provided by the interested parties:1.1.Details of important and relevant projects completed or in hand. Summarized

information in the format prescribed in Annexure D. (Separate sheet for each

project). Project listed should indicate experience in Crash Simulations on Railway

Rolling Stock, Crash Energy managementof Railway Rolling Stock, OccupantProtecion Simulation Studies of Railway Rolling Stock and Crash Testing of Railway

Rolling Stock with Dummies on board.

1.2.Expert organizations/institutions/companies should have experience of successfulcompletion of similar works. Experience of having successfully completed at least

one similar work in the past shall be demonstrated. Copies of supporting documents

shall be attached.

1.3.Relevant experiences of the team leader and experts who will associate with theproject should be submitted using format given in Annexure E.

1.4.Proposed methodology with comments on description of work given above forcarrying out the project, project deliverables, training plan along with timeframe isalso required to be submitted.

1.5.Copies of audited annual reports for last three financial years are required to besubmitted.

2. The expert organizations/institutions/companies may engage the services of wellqualified specialists or consultants pertaining to the areas of services mentioned in this

document.

3. Expert organizations/ institutions/companies are permitted to join to form a groupwhich has professional expertise in all these fields. In that case, credentials of all Expertorganizations/ institutions/companies, copy of consortium agreement and audited

annual reports of lead manager shall be submitted.

4. The technical offer and financial offer shall be signed by authorized signatory oneach page.

5. Expert organizations/institutions/companies are liable to be disqualified if they have:5.1.Made misleading or false representation in the forms, statements and attachments

in proof of qualification requirements.

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5.2.Record of poor performance such as abandoning the work, not properly completingthe contract, inordinate delays in completion, litigation history or financial failures

etc.

5.3.Their business banned by any Central/State Government Department/Public SectorUndertakings or enterprises of Central/State Government in India.

5.4.Nonsubmission of all the supporting documents and/or relevant details asprescribed in this document.

6. Any clarifications issued shall be posted on the RITES website. Bidders are requestedto monitor the RITES website for this purpose.

17. Qualifying CriteriaThe International expert organization can be a single firm/institution/organization or

a lead firm/institution/organization representing a group of technically competent

firms, duly authorized by them. However, the ultimate responsibility for completeexecution of the project on turnkey basis against this tender will be of the lead firm.

The firm/institution/organization should have competence in CEM design,

crashworthiness simulation, full scale crash tests, and occupant protection

simulation using dummies including sled testing. Expert agency shall provide

information with respect to its experience regarding:

a. Crash Simulations on Railway Rolling Stock,b. Crash Energy managementof Railway Rolling Stockc.

Occupant Protecion Simulation Studies of Railway Rolling Stock

d. Crash Testing of Railway Rolling Stock with Dummies on board.The method to be adopted for evaluation of qualifying criteria is available at

AnnexureA. International expert organizations not meeting the Qualifying Criteria

will not be considered for further evaluation.

18. Financial CapabilityThe International expert organization should have adequate financial stability and

status to meet the obligations under the contract for which it is required to submit a

report from a recognized bank or a financial institution. Annual reports (balancesheet and profit & loss account) of last three years should be submitted.

19. PaymentsPayment to International expert organization shall be made via electronic fund

transfer on achievement of milestones given at AnnexB on certification by RITES.

20. Time ScheduleThe expected time schedule of the project is 18 months. Expert agency shall submit a

PERT chart indicating the proposed scheduling of the various tasks and proposed

total time for completing the project.

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21. Offers & Criteria of Evaluationa. The offers shall be in two sealed envelopes clearly marked technical & financial.b. The technical offer shall be submitted as per the format provided in Annexure F.c. The technical and financial offers should be enclosed in separate envelopes

marked clearly TECHNICAL OFFER and FINANCIAL OFFER respectively.

d. The draft for the cost of document, if paid at this stage, should be attached withthe technical offer.

e. The technical offer should provide details of past experience and teamcomposition and provide stage wise details of the work to be done by the

International expert organization that include methodology, deliverables,

timeschedule for various stages and audited annual reports. All details as listed

above shall be provided in technical package.

f. The financial offer shall be provided as indicated in Annexure G.g. Bidder shall provide the Breakup of the financial offer for each task, if requested

by the client.

h. Offers shall be ranked as per the following formula:70% of total technical score + 30%/( Lowest financial qualified offer received

/ Financial offer)*100

i. The financial offers of only those bidders shall be opened who qualify in thetechnical evaluation.

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AnnexureA: Criteria for evaluation of technical offer

PART A

Total Marks: 50 Qualifying Marks: 30

Experience 35

a. Projects pertaining to crash simulation of railway rolling stock 8b. Projects pertaining to CEM design on railway rolling stock 10c. Projects pertaining to occupant protection in railway environment

using dummies

7

d. Conduction of full scale crash tests of railway rolling stock 10Biodata of Team leader working on the project subject 15

a. Qualification (5 marks of Ph.D.,3 marks for Master degree) 5b. Experience and Publications on the related subject including books,

book chapters and technical papers.

10

PART B

Total Marks: 50 Qualifying Marks: 30

Time schedule 18 months (18 months =8, 19 months = 7, 20

months = 6, 21 months = 5, 22 months = 4, 23 months = 3, 24 months= 2

and > 24 Months = 0)

8

Methodology proposed for execution of the project including test plan

description and other deliverables

30

Completeness and comprehensiveness of Methodology 20

Test plan and validation scheme 6

Deliverable offered 4

Effectiveness of TOT & training program 6

Methodology of Training 3

Scheme for capability build up in India 3

Biodata of personnel working on the project subject to max. marks (other

than team leader)

6

Each CV having Ph.D 3

Each CV having Masters degree 2

Each CV having Graduate degree 1

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Annexure B: Mile stones for payment schedule

Payment to International expert organization

These milestones have been defined with respect to Task list in Scope of work Para

3Payment shall be made on completion of milestones as listed below. Amount of

payment to be made is percentage of the total lumpsum value quoted by the expert

agency.

S.No Milestone Amount

of

payment

Remarks

1 Task 1 5 %

2 Task 2 10 %

3 Task 3 10 %

4 Task 4 12%5 Task 5 12 %

6 Task 6 (1) 13 %

7 Task 6