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Tfin52 2 en Col10 Ilt Fv Show
Transcript of Tfin52 2 en Col10 Ilt Fv Show
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TFIN52_2
FinancialAccounting II -
Part 2
Publication ID:
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Course Overview
Unit 1: Special General Ledger Transactions
Unit 2: Validations and Substitutions
Unit 3: Document Splitting
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Unit 1: Special General Ledger Transactions
Lesson 1: Managing the Application View for Special General Ledger Transactions
Lesson 2: Maintaining Special General Ledger Transactions
Lesson 3: Understanding Purchasing (MM Integration)
Lesson 4: Understanding Sales and Distribution Integration
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Lesson 1: Managing the Application View for Special GeneralLedger Transactions
Lesson Objectives
After completing this lesson, you will be able to:
● Understand the concept of special G/L transactions
● Become acquainted with special G/L classes and types
● Execute the down payment system
● Execute individual value adjustments
TFIN52_2 Unit 1 Lesson 1
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TFIN52_2 Figure 1: Display Customer: Company CodeSegment – Account Management
Unit 1 Lesson 1
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TFIN52_2 Figure 2: Enter a Customer Invoice Unit 1 Lesson 1
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TFIN52_2 Figure 3: Alternative Reconciliation Accounts(Special G/L Transactions)
Unit 1 Lesson 1
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Exercise 1: Enter a Guarantee Made
.Business Example
In the notes to the financial statements, you need to display the guarantees made.
Enter a guarantee made to the SAP ERP application.
1. Enter a guarantee made of 6,000 EUR, due in 12 months, on accounts receivable
AC202-##C. Your accounts receivable is in company code AC##. The entriesmust be made on the first of the current month.
2. Display the guarantees made in the line item list.
3. Reverse the statistical posting (guarantee of payment made).
TFIN52_2 Unit 1 Exercise 1
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Solution 1: Enter a Guarantee Made
.Business Example
In the notes to the financial statements, you need to display the guarantees made.
Enter a guarantee made to the SAP ERP application.
1. Enter a guarantee made of 6,000 EUR, due in 12 months, on accounts receivable
AC202-##C. Your accounts receivable is in company code AC##. The entriesmust be made on the first of the current month.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Document Entry → Other → Statistical
Posting (F-38).
b) On the Enter Statistical Posting: Header Data screen, enter the following values:Field Name or Data Type Values
Document Date First day of current month
TFIN52_2 Unit 1 Solution 1
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Solution 1: Enter a Guarantee Made
.Field Name or Data Type Values
Posting Date First day of current month
Type DA
Currency EUR
Company Code AC##Posting Key 09
Special G/L ind G
Account AC202-##C
Amount 6,000
Due on In 12 months
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Solution 1: Enter a Guarantee Made
.Field Name or Data Type Values
Text Guarantee made according to
Agreement
c) Choose Save. The system confirms the assigned document number.
d) Choose Document → Display to display the document.
Hint:
The document is posted to the alternative reconciliation account 196100. The
offsetting account automatically posted to is the Clearing of Guarantees Made
Account (196110).
2. Display the guarantees made in the line item list.
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Solution 1: Enter a Guarantee Made
. a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Account → Display/Change Line Items.
b) Select All items and Special G/L transactions.
c) Choose Execute to display the list.
3. Reverse the statistical posting (guarantee of payment made).
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Document → Special General Ledger
Transaction → Reverse Statistical Posting.
b) On the Reverse Statistical Posting: Header Data screen, enter the following
values:
Field Name or Data Type Values
Document Date Current date
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Solution 1: Enter a Guarantee Made
.Field Name or Data Type Values
Posting Date Current date
Type DA
Company Code AC##
General ledger 196100
c) Choose the Enter pushbutton and then post the document.
TFIN52_2 Unit 1 Solution 1
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TFIN52_2 Figure 4: Special General Ledger Classes Unit 1 Lesson 1
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TFIN52_2 Figure 5: Special General Ledger Types Unit 1 Lesson 1
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TFIN52_2 Figure 6: Special G/L Type 1 – AutomaticOffsetting Entry (Statistical)
Unit 1 Lesson 1
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TFIN52_2 Figure 7: Posting – Automatic Offsetting Entry(Statistical)
Unit 1 Lesson 1
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TFIN52_2 Figure 8: Special G/L Type 2 Noted Items Unit 1 Lesson 1
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TFIN52_2 Figure 9: Posting – Noted Items Unit 1 Lesson 1
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TFIN52_2 Figure 10: Special G/L Type 3 – Free OffsettingEntry
Unit 1 Lesson 1
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TFIN52_2 Figure 11: Posting – Free Offsetting Entries Unit 1 Lesson 1
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TFIN52_2 Figure 12: Down Payments in the Customer Area– Example
Unit 1 Lesson 1
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TFIN52_2 Figure 13: Down Payments in the Vendor Area –Example
Unit 1 Lesson 1
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Exercise 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.Business Example
A down payment request is a statistical noted item that serves as a reminder to make a
down payment. No transaction figures are updated for down payment requests. Down
payment requests can be paid and dunned automatically, and the information required by
the payment or dunning program to do so is readily available.A down payment made by the customer prior to the respective service being performed is
payable and may, therefore, not change the receivables of the reconciliation account. The
special general ledger account (alternative reconciliation account) for down payments
made is displayed in the financial statements in the payables area.
The down payment is no longer a down payment once an invoice has been generated. The
amount must be posted to the account as payment.Enter a down payment request and post the received down payment request. Enter a
corresponding customer invoice and then clear the down payment.
Enter a customer down payment request in the system.
TFIN52_2 Unit 1 Exercise 2
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Exercise 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.1. Enter a down payment request to the amount of EUR 11000 for customer account
AC202-## in company code AC##. The document date and posting date aretoday. The item is due immediately.
2. Display the down payment request in the line item list of your customer account.
Post a received down payment while taking into account the existing down payment
request. Next, enter a customer invoice. The customer invoice should be cleared after
posting it.
1. Post a received down payment to the amount of EUR 11000 to customer account
AC202-## in company code AC##. Check whether there are any down paymentrequests in the SAP ERP application. Post the cash receipt to bank clearingaccount 113109.
2. Display the down payment in the line item list.
TFIN52_2 Unit 1 Exercise 2
TFIN52 2 U it 1 E i 2
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Exercise 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.3. Post a customer invoice to the amount of EUR 33000 to customer account AC202-
## in company code AC##. Use payment term ZB00. Post to account 800200 asthe sales revenue account.
4. Clear the customer invoice and received down payment.
TFIN52_2 Unit 1 Exercise 2
TFIN52 2 U it 1 S l ti 2
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.Business Example
A down payment request is a statistical noted item that serves as a reminder to make a
down payment. No transaction figures are updated for down payment requests. Down
payment requests can be paid and dunned automatically, and the information required by
the payment or dunning program to do so is readily available.A down payment made by the customer prior to the respective service being performed is
payable and may, therefore, not change the receivables of the reconciliation account. The
special general ledger account (alternative reconciliation account) for down payments
made is displayed in the financial statements in the payables area.
The down payment is no longer a down payment once an invoice has been generated. The
amount must be posted to the account as payment.Enter a down payment request and post the received down payment request. Enter a
corresponding customer invoice and then clear the down payment.
Enter a customer down payment request in the system.
TFIN52_2 Unit 1 Solution 2
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.1. Enter a down payment request to the amount of EUR 11000 for customer account
AC202-## in company code AC##. The document date and posting date are
today. The item is due immediately.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting →
Accounts Receivable →
Document Entry →
DownPayment → Request (F-37).
b) On the Customer Down Payment Request: Header Data screen, enter the
following data:
Field Name or Data Type Value
Document Date Current datePosting Date Current date
Currency/Rate EUR
TFIN52_2 Unit 1 Solution 2
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.
Field Name or Data Type Value
Company Code AC##
Account AC202-##
Trg.sp. G/L ind. A
c) Choose Enter.
d) On the Customer Down Payment Request Add Customer item screen, enter the
following data:
Field Name or Data Type Value
Amount 11000
Tax 1O (10% course output tax)
TFIN52_2 Unit 1 Solution 2
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.
Field Name or Data Type Value
Calculate tax Select
Due on Current date
e) Choose Post to enter the document.
2. Display the down payment request in the line item list of your customer account.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Account → Display/Change Line Items
(FBL5N).
b) On the Customer Line Item Display screen, enter the following data:
TFIN52_2 Unit 1 Solution 2
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.
Field Name or Data Type Value
Customer AC202-##
Company Code AC##
Open Items Select
Open at Key Date Current date
c) On the Type screen area, enter the following data:
Field Name or Data Type Value
Normal Items Do not select
Noted Items Select
d) Choose the Execute pushbutton.
TFIN52_2 Unit 1 Solution 2
TFIN52 2 Unit 1 Solution 2
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.e) On the Customer Line Item Display screen, select the document number.
f) Choose the Display pushbutton.
g) On the Display Document screen, choose the Overview pushbutton.
h) Double-click the account description.
i) Verify the G/L acct field.
Post a received down payment while taking into account the existing down payment
request. Next, enter a customer invoice. The customer invoice should be cleared after
posting it.
1. Post a received down payment to the amount of EUR 11000 to customer accountAC202-## in company code AC##. Check whether there are any down payment
TFIN52_2 Unit 1 Solution 2
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.requests in the SAP ERP application. Post the cash receipt to bank clearingaccount 113109.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Document Entry → Down
Payment →
Down Payment (F-29).
b) On the Post Customer Down Payment: Header Data screen, enter the following
data:
Field Name or Data Type Value
Document Date Current date
Posting Date Current date
Company Code AC##
TFIN52_2 Unit 1 Solution 2
TFIN52 2 Unit 1 Solution 2
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.c) In the Customer screen area, enter the following data:
Field Name or Data Type Value
Account AC202-##
Special G/L Indicator A
d) In the Bank screen area, enter the following data:
Field Name or Data Type Value
Account 113109
Amount 11000
e) Choose the Requests pushbutton to display the existing down payment
requests.
5 _ U t So ut o
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.f) On the Post Customer Down Payment Choose Requests screen, choose the
desired down payment request using the switch on the left panel.
g) Choose the Create Down Payments pushbutton.
h) Choose Post to enter the document.
2. Display the down payment in the line item list.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Account → Display/Change Line Items
(FBL5N).
b) On the Customer Line Item Display screen, enter the following data:
Field Name or Data Type Value
Customer AC202-##
_
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.
Field Name or Data Type Value
Company Code AC##
Open Items Select
Open at Key Date Current date
c) In the Type screen area, enter the following data:
Field Name or Data Type Value
Special G/L transactions Select
Normal items Do not select
Noted items Do not select
d) Choose the Execute pushbutton.
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.e) Return to the main menu.
3. Post a customer invoice to the amount of EUR 33000 to customer account AC202-## in company code AC##. Use payment term ZB00. Post to account 800200 asthe sales revenue account.
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Accounts Receivable → Document Entry → Invoice (FB70).
b) On the Enter Customer Invoice screen, enter the following data:
Field Name or Data Type Value
Company Code AC##
Customer AC202-##
Invoice date Current date
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.
Field Name or Data Type Value
Posting Date Current date
Amount 33000
Tax Code 1O (10% course output tax)
Calculate tax Select
Note:
A system message is issued, indicating a down payment.
c) Click the Payment tab.
d) Enter ZB00 in the Payt Terms field.
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.e) In the items table, enter the following data:
Field Name or Data Type Value
Account 800200
Amount in doc.curr. *
f) Choose Document → Simulate.
g) Post the document. Note the document number because it is required as an
invoice reference for clearing.
4. Clear the customer invoice and received down payment.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Document Entry → Down
Payment → Clearing (F-39).
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.b) On the Clear Customer Down Payment: Header Data screen, enter the following
data:
Field Name or Data Type Value
Document Date Current date
Posting Date Current dateCompany Code AC##
Currency EUR
Account AC202-##
Invoice Ref. Your noted customer invoice
numberFiscal Year Current fiscal year
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Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing
.c) Choose the Process Down Payment pushbutton.
d) Double-click the Amount field to display the amount EUR 11000.
e) Save the document.
Note:
The down payment is cleared. The same entry is made in the Assignment field
for the clearing and outgoing invoice.
In practice, it is the invoice number, order number, or delivery number. For
training purposes, this is the financials document number of the outgoing
invoice.
TFIN52_2 Figure 14: Individual Value Adjustment – Example Unit 1 Lesson 1
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TFIN52_2 Figure 15: Guarantees of Payment – Customer(Payment Guarantee Made)
Unit 1 Lesson 1
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(Payment Guarantee Made)
TFIN52_2 Figure 16: Guarantees of Payment – Vendor(Guarantee Received)
Unit 1 Lesson 1
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(Guarantee Received)
TFIN52_2 Unit 1 Exercise 3
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Exercise 3: Post a Customer Invoice and Enter an IndividualValue Adjustment
.Business Example
When you prepare balance statements for year-end closing, enter individual disputed or
doubtful receivables as individual value adjustments. The special general ledger
procedure is suitable here, because the transaction is entered in the customer account as
well as posted to the Individual Value Adjustments for Receivables special general ledger
account.
Enter an invoice and adjust the individual value of a doubtful receivable.
1. Post a customer invoice to the amount of EUR 11000 (including tax) to customeraccount AC202-##B in company code AC## (posting date and document date of6 months ago).
2. Use the special general ledger transaction E to make an individual valueadjustment of EUR 10000 for the entered invoice (due on the last day of thecurrent period; account expenses from individual value adjustment: 210100).
TFIN52_2 Unit 1 Exercise 3
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Exercise 3: Post a Customer Invoice and Enter an IndividualValue Adjustment
.3. Clear the individual value adjustment after the key date for the financial
statements. Reverse the document.
4. Display the line item list of your customer account.
TFIN52_2 Unit 1 Solution 3
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Solution 3: Post a Customer Invoice and Enter an IndividualValue Adjustment
.Business Example
When you prepare balance statements for year-end closing, enter individual disputed or
doubtful receivables as individual value adjustments. The special general ledger
procedure is suitable here, because the transaction is entered in the customer account as
well as posted to the Individual Value Adjustments for Receivables special general ledger
account.
Enter an invoice and adjust the individual value of a doubtful receivable.
1. Post a customer invoice to the amount of EUR 11000 (including tax) to customer
account AC202-##B in company code AC## (posting date and document date of
6 months ago).
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Document Entry → Invoice (FB70).
TFIN52_2 Unit 1 Solution 3
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Solution 3: Post a Customer Invoice and Enter an IndividualValue Adjustment
.b) On the Enter Customer Invoice screen, enter the following data:
Field Name or Data Type Value
Customer AC202-##B
Invoice date Current date minus 6 months
Posting Date Current date minus 6 months
Amount 11000 (including VAT)
Currency EUR
Calculate Tax Select
Tax code 1O (10% course output tax)
c) In the items table, enter the following data:
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Solution 3: Post a Customer Invoice and Enter an IndividualValue Adjustment
.
Field Name or Data Type Value
G/L account 800200
D/C Credit
Amount *
d) Choose Documents → Post.
2. Use the special general ledger transaction E to make an individual value
adjustment of EUR 10000 for the entered invoice (due on the last day of the
current period; account expenses from individual value adjustment: 210100).
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Accounts Receivable → Document Entry → Other → Transfer
Without Clearing (F-21).
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Solution 3: Post a Customer Invoice and Enter an IndividualValue Adjustment
.b) On the Enter Transfer Posting: Header Data screen, enter the following data:
Field Name or Data Type Value
Document Date Last day of the current period
Posting Date Last day of the current period
Company Code AC##
Currency EUR
PstKy 19
Account (customer) AC202-##B
SGL Ind E (special general ledger indicator
for individual value adjustment)
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Solution 3: Post a Customer Invoice and Enter an IndividualValue Adjustment
.
Hint:
The reconciliation account of the customer is account 140000. The item you
posted during the previous transaction has also been posted to this account.
With the individual value adjustment, you transfer the item from account
140000 (domestic customer receivables) to account 142000 (individual
value adjustments to customer requests).
c) Choose Enter.
d) On the Enter Customer document: Add Customer item screen, enter the
following data:
Field Name or Data Type Value
Amount 10000
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Solution 3: Post a Customer Invoice and Enter an IndividualValue Adjustment
.Field Name or Data Type Value
Due on Last day of the current period
Text Value adjustment
PstKy 40
Account 210100 (expense from value
adjustments for receivables)
e) Choose Enter.
f) On the Enter Customer document: Add G/L account item screen, enter the
following data:
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Solution 3: Post a Customer Invoice and Enter an IndividualValue Adjustment
.Field Name or Data Type Value
Amount *
Tax Code A0 (0% domestic output tax)
Value Date Last day of the current period
g) Choose Document → Post to post your document and make a note of the
document number.
3. Clear the individual value adjustment after the key date for the financial
statements. Reverse the document.
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Accounts Receivable → Document → Reverse → Individual
Reversal (FB08).
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Solution 3: Post a Customer Invoice and Enter an IndividualValue Adjustment
.b) Enter your document number and enter 01 as the reason for reversal.
c) Choose Document → Post to post your document.
4. Display the line item list of your customer account.
a) On the SAP Easy Access screen, choose Accounting →
Financial Accounting → Accounts Receivable → Account → Display/Change Line Items
(FBL5N).
b) On the Customer Line Item Display screen, enter the following data:
Field Name or Data Type Value
Customer account AC202-##BCompany code AC##
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Solution 3: Post a Customer Invoice and Enter an IndividualValue Adjustment
.c) In the Type screen area, select all items in the list.
d) Choose the Execute pushbutton.
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Summary
You should now be able to:
● Understand the concept of special G/L transactions
● Become acquainted with special G/L classes and types
● Execute the down payment system
● Execute individual value adjustments
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Lesson 2: Maintaining Special General Ledger Transactions
Lesson ObjectivesAfter completing this lesson, you will be able to:
● Configure special G/L transactions
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TFIN52_2 Figure 18: Special General Ledger – AccountControl
Unit 1 Lesson 2
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TFIN52_2 Figure 19: Configuration of Special GeneralLedger Transactions
Unit 1 Lesson 2
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TFIN52_2 Figure 20: Special G/L Transactions – Definitionof Properties and Accounts
Unit 1 Lesson 2
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TFIN52_2 Figure 21: Configuration – Automatic StatisticalOffsetting Entries
Unit 1 Lesson 2
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TFIN52_2 Figure 22: Setting Up Your Own Special G/LTransactions – Noted Items
Unit 1 Lesson 2
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TFIN52_2 Figure 23: Statistical Items with AutomaticOffsetting Entries
Unit 1 Lesson 2
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TFIN52_2 Figure 24: Transaction with Manual OffsettingEntry
Unit 1 Lesson 2
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TFIN52_2 Unit 1 Exercise 4
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Exercise 4: Configure Special G/L Transactions
.
Business ExampleYou need to explain the configuration of special G/L transactions to a new colleague. Use
the example of a guarantee of payment made and set up a new general ledger transaction
(noted item).
Configure a special general ledger transaction and set up a noted item special G/L
transaction.
View all of the Customizing settings required for the guarantee made transaction as anexample of special general ledger transactions.
1. View the location for the accounts for automatic offsetting entries.
2. View the location of alternative reconciliation accounts.
Set up a new special G/L transaction. Customers are slow to return the containers your
company sends them, which is inconvenient and results in high costs. You now want to
manage the containers in the system and send reminders when necessary.
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Exercise 4: Configure Special G/L Transactions
.
1. Create a new general ledger account in your company code AC## as an alternativereconciliation account for container transactions (account number 196999). If achart of accounts segment has already been created, define only the allowedentries of your company code segment.
2. Create the noted item special general ledger indicator transaction (with a letterthat has not been used) in Customizing. Set up special G/L indicator and store
account determination. Create this noted item using the name Container for theaccount type D (customers).
3. Enter a container noted item with special general ledger transaction on yourcustomer account AC202-## in company code AC##.
4. Display the transaction on your customer account.
S l ti 4 C fi S i l G/L T ti
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Solution 4: Configure Special G/L Transactions
.
Business ExampleYou need to explain the configuration of special G/L transactions to a new colleague. Use
the example of a guarantee of payment made and set up a new general ledger transaction
(noted item).
Configure a special general ledger transaction and set up a noted item special G/L
transaction.
View all of the Customizing settings required for the guarantee made transaction as anexample of special general ledger transactions.
1. View the location for the accounts for automatic offsetting entries.
a) Define accounts for automatic offsetting entries in Customizing for Financial
Accounting (New) under General Ledger Accounting (New) → Accounts
Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define
Accounts for Automatic Offsetting Entry.
S l ti 4 C fi S i l G/L T ti
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Solution 4: Configure Special G/L Transactions
.
b) In the Chart of Accounts Entry dialog box, enter INT in the Chart of Accountsfield.
Note:
Entries for the account type and special G/L indicator can be found in the
following table. The respective combinations are assigned to reconciliation
accounts. The desired offsetting accounts are stored here together with thepostings with special G/L indicators. These are fixed values.
c) On the Configuration Accounting Maintain: Automatic posts – Accounts screen,
check the following values (among others):
DG Customer Guarantee made 196110
S l ti 4 C fi S i l G/L T ti
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Solution 4: Configure Special G/L Transactions
.
KG Vendor Guaranteereceived
196410
2. View the location of alternative reconciliation accounts.
a) Customizing for Financial Accounting (New) under General Ledger Accounting
(New) → Accounts Receivable and Accounts Payable → Business
Transactions → Postings with Alternative Reconciliation Account → Other
Special G/L Transactions → Define Alternative Reconciliation Account for
Customers.
b) On the Maintain Accounting Configuration: Special G/L - List screen, double-
click the following entries in the list to display the values:
Field Name or Data Type Value
Acct Type D
Solution 4: Configure Special G/L Transactions
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Solution 4: Configure Special G/L Transactions
.
Field Name or Data Type Value
SGL Ind. G
Note:
You see a list of the reconciliation accounts and the assigned special G/L
accounts.
c) In the Chart of Accounts Entry dialog box, enter INT in the Chart of Accounts
field. Then, choose the Continue pushbutton.
Set up a new special G/L transaction. Customers are slow to return the containers yourcompany sends them, which is inconvenient and results in high costs. You now want to
manage the containers in the system and send reminders when necessary.
Solution 4: Configure Special G/L Transactions
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Solution 4: Configure Special G/L Transactions
.
1. Create a new general ledger account in your company code AC## as an alternativereconciliation account for container transactions (account number 196999). If achart of accounts segment has already been created, define only the allowedentries of your company code segment.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → General Ledger → Master Records → G/L Accounts → Individual
Processing → Centrally.
b) On the Edit G/L Account Centrally screen, enter the following data:
Field Name or Data Type Value
G/L Account 196999
Company Code AC##
c) Choose the Create With Template pushbutton.
Solution 4: Configure Special G/L Transactions
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Solution 4: Configure Special G/L Transactions
.
Note:
Check the information message displayed on the screen.
d) In the Reference Account dialog box, enter the following data:
Field Name or Data Type Value
G/L Account 196000
Company Code AC##
e) Enter Container as the G/L short text and long text.
Note:The text "Container" may already be in the text fields as another student may
have already created the general view of G/L Account 196000
Solution 4: Configure Special G/L Transactions
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Solution 4: Configure Special G/L Transactions
.
f) On the Control Data tab, remove the entry from the Alternative Account Numberfield.
g) Save the new account.
h) Confirm the information messages.
i) Save your entries.
2. Create the noted item special general ledger indicator transaction (with a letterthat has not been used) in Customizing. Set up special G/L indicator and storeaccount determination. Create this noted item using the name Container for theaccount type D (customers).
a) Customizing for Financial Accounting (New) under General Ledger Accounting
(New) → Accounts Receivable and Accounts Payable → BusinessTransactions → Postings with Alternative Reconciliation Account → Other
Solution 4: Configure Special G/L Transactions
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Solution 4: Configure Special G/L Transactions
.
Special G/L Transactions →
Define Alternative Reconciliation Account forCustomers.
b) Choose the Create pushbutton.
Note:
Account type D is preassigned.
c) In the Create New Indicator dialog box, enter the following data:
Field Name or Data Type Value
Special G/L indicator Y
Name Con##
Description Container##
Solution 4: Configure Special G/L Transactions
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Solution 4: Configure Special G/L Transactions
.
d) Choose the Continue pushbutton.e) On the Maintain Accounting Configuration: Special G/L – Properties screen,
enter the following data:
Field Name or Data Type Value
Noted item Select
Posting Key - Debit 09 Container
Posting Key - Credit 19 Container
Note:
The text is displayed whenever documents are entered for checking.
f) Choose the Accounts pushbutton to save the account determination.
Solution 4: Configure Special G/L Transactions
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Solution 4: Configure Special G/L Transactions
.
g) Save the data.h) In the Chart of Accounts Entry dialog box, enter INT and choose the Continue
pushbutton.
i) On the Maintain Accounting Configuration: Special G/L – Accounts screen, enter
the following data:
Field Name or Data Type Value
Recon. Acct 140000
Special G/L account 196999
j) Save the data.
3. Enter a container noted item with special general ledger transaction on yourcustomer account AC202-## in company code AC##.
Solution 4: Configure Special G/L Transactions
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Solution 4: Configure Special G/L Transactions
.
a) On the SAP Easy Access screen, choose Accounting →
Financial Accounting → Accounts Receivable → Document Entry → Other → Noted Items
(F-49).
b) On the Customer Noted Item: Header Data screen, enter the following data:
Field Name or Data Type Value
Posting Date Current dateDocument Date Current date
Company Code AC##
Currency/Rate EUR
c) Under Line Item, enter the following data:
Solution 4: Configure Special G/L Transactions
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Solution 4: Configure Special G/L Transactions
.
Field Name or Data Type Value
Posting Key 09
Special G/L ind The new indicator that you created
in the previous task
Account (Customer) AC202-##
Due Current date Amount 2
Text Any text of your choice
d) Post the item.
4. Display the transaction on your customer account.
Solution 4: Configure Special G/L Transactions
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Solution 4: Configure Special G/L Transactions
.
a) On the SAP Easy Access screen, choose Accounting →
Financial Accounting → Accounts Receivable → Account → Display/Change Line Items
(FBL5N).
b) On the Customer Line Item Display screen, enter the following data:
Field Name or Data Type Value
Customer account AC202-02Company code AC##
Open items Select
Open at key date Current date
Normal items Select
Noted items Select
c) Choose the Execute pushbutton.
Summary
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y
You should now be able to:
● Configure special G/L transactions
Lesson 3: Understanding Purchasing (MM Integration)
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g g ( g )
Lesson Objectives
After completing this lesson, you will be able to:
● Understand the integrated process with Materials Management (MM)
TFIN52_2 Figure 25: Three-Step Reconciliation (StandardProcedure)
Unit 1 Lesson 3
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Exercise 5: Perform an Integrated Down Payment Process
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.Business Example
When a down payment is made for a purchase order, you must take it into account for the
entire procurement process.
Create a purchase order that includes down payment information. Post a down payment
using the Down Payment Monitor. Enter the corresponding goods receipt in the system.
Verify the logistics invoice, clear the down payment, and post the vendor invoice.
1. Create a purchase order for purchasing organization 1000, purchasing group 100,and company code 1000. The purchase order is carried out at vendor 1006 (BlacksAG). One LE 50P (M-05) flat screen is ordered at a net price of EUR 500 (Hamburgplant and material store). Down payment: 10%.
2. Post the down payment using the Down Payment Monitor.
3. Post the goods receipt.
The company has received the flat screens. Enter today’s date as the documentand posting date.
Exercise 5: Perform an Integrated Down Payment Process
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.
Note:
Although in most cases, the goods and the invoice do not arrive on the same day,
to make things easier, both events occur today in this exercise.
4. Carry out Logistics Invoice Verification. The invoice of the vendor has arrived.
Enter the vendor invoice for the purchase order you have created. The amount isEUR 605, including 10% tax (tax code 1I). Enter today’s date as the document andposting date. Perform the down payment clearing in the same step.
Solution 5: Perform an Integrated Down Payment Process
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.Business Example
When a down payment is made for a purchase order, you must take it into account for the
entire procurement process.
Create a purchase order that includes down payment information. Post a down payment
using the Down Payment Monitor. Enter the corresponding goods receipt in the system.
Verify the logistics invoice, clear the down payment, and post the vendor invoice.
1. Create a purchase order for purchasing organization 1000, purchasing group 100,
and company code 1000. The purchase order is carried out at vendor 1006 (Blacks
AG). One LE 50P (M-05) flat screen is ordered at a net price of EUR 500 (Hamburg
plant and material store). Down payment: 10%.
a) On the SAP Easy Access screen, choose Logistics → Materials Management →
Purchasing→
Purchase Order→
Create →
Vendor/Supplying Plant Known.
Solution 5: Perform an Integrated Down Payment Process
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.
Note:
If any documentation appears on the left side of the screen, you should close
it.
b) On the Create Purchase Order screen, enter 1006 in the Vendor field.
c) Expand Header and then click the Org. Data tab.
d) Enter the following data:
Field Name or Data Type Value
Purch. Org. 1000 (IDEAS Deutschland)
Purch. Group 100 (Corporate Purchasing)
Solution 5: Perform an Integrated Down Payment Process
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.
Field Name or Data Type Value
Company Code 1000 (IDEAS AG)
e) Under Item Overview, enter the following data:
Field Name or Data Type Value
Material M-05 (LE 50 P flat screen)PO quantity 1
Deliv. Date System suggests a date of delivery
Net price 550
Currency EUR
Plnt 1000 (Hamburg)
Solution 5: Perform an Integrated Down Payment Process
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.
Field Name or Data Type Value
Stor.loc 0001 (Material store)
f) Under Item, click the Invoice tab.
g) On the Invoice tab, enter the following data:
Field Name or Data Type Value
DP Category V - Voluntary Down Payment (if
necessary, press ENTER)
Down Payment % 10
DP Date Current date
h) Choose Enter.
Solution 5: Perform an Integrated Down Payment Process
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.i) Save the purchase order.
j) Note the document number. You will need this number for the following steps
of the exercise.
2. Post the down payment using the Down Payment Monitor.
a) On the SAP Easy Access screen, choose Logistics → Materials Management →
Purchasing → Purchase Order → Reporting → Down-Payment Monitoring forPO ( ME2DP).
b) On the Down-Payment Monitoring for PO screen, enter the following data:
Field Name or Data Type Value
Account 1006
Purchasing Document Your noted order number
Solution 5: Perform an Integrated Down Payment Process
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.c) Choose the Execute pushbutton.
d) On the Down-Payment Monitoring for PO screen, double-click the red traffic
light.
e) On the Down Payment Based on Purchase Orders screen, select Down pmnt.
f) Choose Enter.
g) On the Down Payment screen, double-click the Tax Code field and select 0I
(input tax 0%).
h) Choose the Execute pushbutton.
Note:
The dynpro of TCode F48 (Vendor DP) is displayed.
Solution 5: Perform an Integrated Down Payment Process
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.i) On the Post Vendor Down Payment: Header Data screen, enter the following
data:
Field Name or Data Type Value
Document Date Current date
Posting Date Current date
Special G/L Ind A
Bank Account 113105
j) Choose Enter.
k) Choose Post to enter the document and choose Enter to acknowledge the
warning message.
3. Post the goods receipt.
Solution 5: Perform an Integrated Down Payment Process
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.The company has received the flat screens. Enter today’s date as the document
and posting date.
Note:
Although in most cases, the goods and the invoice do not arrive on the same day,
to make things easier, both events occur today in this exercise.
a) On the SAP Easy Access screen, choose Logistics → Materials Management →
Purchasing → Purchase Order → Follow-On Functions → Goods Receipt.
b) On the Goods Receipt Purchase Order screen, enter the following data:
Field Name or Data Type Value
Purchase Order Your noted order number
Document Date Current date
Solution 5: Perform an Integrated Down Payment Process
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.
Field Name or Data Type Value
Posting Date Current date
c) Choose Enter. Confirm any messages by choosing Enter.
The goods receipt is displayed at the bottom of the Material tab page.
d) Select Item OK.
Note:
The central area of the screen might have to be closed to view the checkbox
to be checked.
e) Choose Post to enter the document. Note down the number of the goodsreceipt document.
4. Carry out Logistics Invoice Verification. The invoice of the vendor has arrived.
Solution 5: Perform an Integrated Down Payment Process
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.Enter the vendor invoice for the purchase order you have created. The amount is
EUR 605, including 10% tax (tax code 1I). Enter today’s date as the document andposting date. Perform the down payment clearing in the same step.
a) On the SAP Easy Access screen, choose Logistics → Materials Management →
Logistics Invoice Verification → Document Entry → Enter Invoice.
b) On the Enter Incoming Invoice screen, enter the following data:
Field Name or Data Type Value
Invoice date Current date
Posting Date Current date
Amount 605
Currency EUR
Calculate tax Select
Solution 5: Perform an Integrated Down Payment Process
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.
Field Name or Data Type Value
Tax Code 1I (10% course input tax)
Text Goods
c) On the PO Reference tab, enter the purchase order number.
d) Select Invoice item ok.
Note:
The purchase order is located on the PO reference tab page. It is a field on the
left, in the middle of the screen.
e) Choose Enter.
f) The system issues the following message:
Solution 5: Perform an Integrated Down Payment Process
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.XXX EUR down payments on current assets exist
g) Close the message.
h) Before posting, you are now able to choose the Down Payment Clearing
pushbutton.
i) Manually enter the DP amount in the Amount entered column.
j) Choose the Continue pushbutton.
k) Post the invoice. Write down the invoice receipt number.
Summary
You should now be able to:
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You should now be able to:
● Understand the integrated process with Materials Management (MM)
Lesson 4: Understanding Sales and Distribution Integration
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Lesson Objectives
After completing this lesson, you will be able to:
● Understand the integrated process with Sales and Distribution (SD)
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TFIN52_2 Figure 27: SD/FI Down Payment Process Unit 1 Lesson 4
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TFIN52_2 Figure 28: Down Payment Agreements in theSales Order
Unit 1 Lesson 4
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TFIN52_2 Figure 29: Down Payment Request Unit 1 Lesson 4
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TFIN52_2 Figure 30: Incoming Down Payment Unit 1 Lesson 4
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Summary
You should now be able to:
TFIN52_2
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●Understand the integrated process with Sales and Distribution (SD)
Determine whether this statement is true or false.
TFIN52_2 Unit 1
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"Special G/L transactions are transactions in accountsreceivable and accounts payable and are separately displayed
in the general ledger and subledgers."
Determine whether this statement is true or false.
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"Special G/L transactions are transactions in accountsreceivable and accounts payable and are separately displayed
in the general ledger and subledgers."
True
Determine whether this statement is true or false.
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"Transactions in the subledgers (for example, accountsreceivable and accounts payable) are also posted on the
reconciliation accounts in the general ledger."
Determine whether this statement is true or false.
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"Transactions in the subledgers (for example, accountsreceivable and accounts payable) are also posted on the
reconciliation accounts in the general ledger."
True
What sort of special general ledger types exist?Choose the correct answers.
A Noted items
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A. Noted items
B. Final payments
C. Automatic offsetting entries (statistical)
D. Free offsetting entries
E. Other types
What sort of special general ledger types exist?
A. Noted items
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C. Automatic offsetting entries (statistical)
D. Free offsetting entries
Which of the following statements apply to the special general ledger types of noted items?Choose the correct answers.
A No special general ledger indicators of your own can be created of this type
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A. No special general ledger indicators of your own can be created of this type.
B. The account for the offsetting entry is selected automatically.
C. No postings are made on an offsetting account.
D. Noted items are posted to an alternative reconciliation account.
E. No zero balance check is made in the system.
Which of the following statements apply to the special general ledger types of noted items?
C. No postings are made on an offsetting account.
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D. Noted items are posted to an alternative reconciliation account.
E. No zero balance check is made in the system.
For which of the following transactions can you use noted items?Choose the correct answer.
A Late payment
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A. Late payment
B. Down payment request
C. Vendor payment
D. Customer payment
For which of the following transactions can you use noted items?
B. Down payment request
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Determine whether this statement is true or false.
TFIN52_2 Unit 1
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"In the SAP ERP application, the payment program and dunningprogram can access noted items for further processing."
Determine whether this statement is true or false.
TFIN52_2 Unit 1
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"In the SAP ERP application, the payment program and dunningprogram can access noted items for further processing."
True
Which of the following is an example of an automatic offsetting entry?Choose the correct answer.
A. Bank posting of a received down payment
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p g p y
B. Posting of a guarantee of payment
C. Down payment request
Which of the following is an example of an automatic offsetting entry?
B. Posting of a guarantee of payment
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Determine whether this statement is true or false.
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"Transaction figures are updated for down payment requests."
Determine whether this statement is true or false.
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"Transaction figures are updated for down payment requests."
False
Which is the first step in the procedure of making down payments in the customer area?Choose the correct answer.
A. Down payment request
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B. Down payment received
C. Customer invoice
D. Clearing
Which is the first step in the procedure of making down payments in the customer area?
A. Down payment request
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Determine whether this statement is true or false.
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"When preparing the balance statements for year-end closing, you need to enter the disputed or doubtful receivables as flat-
rate value adjustments."
Determine whether this statement is true or false.
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"When preparing the balance statements for year-end closing, you need to enter the disputed or doubtful receivables as flat-
rate value adjustments."False
Determine whether this statement is true or false.
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"You can post the special G/L transactions from theapplication side using special posting keys and special general
ledger indicators."
Determine whether this statement is true or false.
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"You can post the special G/L transactions from theapplication side using special posting keys and special general
ledger indicators."True
Determine whether this statement is true or false.
TFIN52_2 Unit 1
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"Special G/L indicators for customer and vendor downpayments are configured together."
Determine whether this statement is true or false.
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"Special G/L indicators for customer and vendor downpayments are configured together."
False
For which type of account is the line item display generally active?Choose the correct answer.
A. Reconciliation account
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B. Customer account
C. Vendor account
D. Special general ledger account
For which type of account is the line item display generally active?
D. Special general ledger account
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For which of the following special G/L transactions does the SAP ERP application not update thetransaction figures?Choose the correct answer.
A. Noted items
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B. Customer account
C. Vendor account
D. Special general ledger account
For which of the following special G/L transactions does the SAP ERP application not update thetransaction figures?
A. Noted items
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When procurement transactions are posted, which of the following steps is exclusively carried out inMaterials Management?Choose the correct answer.
A. Creation of purchase order
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B. Goods receipt
C. Invoice receipt
When procurement transactions are posted, which of the following steps is exclusively carried out inMaterials Management?
A. Creation of purchase order
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Determine whether this statement is true or false.
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"During the invoice receipt step of the three-stepreconciliation, a material document is created in Materials
Management to update the stock."
Determine whether this statement is true or false.
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"During the invoice receipt step of the three-stepreconciliation, a material document is created in Materials
Management to update the stock."False
Determine whether this statement is true or false.
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"A delivery document is created on the day of the delivery."
Determine whether this statement is true or false.
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"A delivery document is created on the day of the delivery."
True
Determine whether this statement is true or false.
TFIN52_2 Unit 1
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"Document flow is an instrument that you can use to view thedocuments belonging to a transaction."
Determine whether this statement is true or false.
TFIN52_2 Unit 1
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"Document flow is an instrument that you can use to view thedocuments belonging to a transaction."
True
Where is the billing document created?Choose the correct answer.
A. Financial Accounting
B Sales and Distribution
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B. Sales and Distribution
C. Accounting
D. Materials Management
Where is the billing document created?
B. Sales and Distribution
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Down payments received reduce the total of which of the following entities?Choose the correct answer.
A. Payables
B Bank balance
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B. Bank balance
C. Receivables
D. Inventory
Down payments received reduce the total of which of the following entities?
C. Receivables
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Determine whether this statement is true or false.
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"A sales order creates a Financial Accounting (FI) entry. "
Determine whether this statement is true or false.
TFIN52_2 Unit 1
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"A sales order creates a Financial Accounting (FI) entry. "
False
Unit 2: Validations and Substitutions
Lesson 1: Understanding the Basics of Validation and Substitution
Lesson 2: Maintaining and Executing Validations
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Lesson 3: Maintaining and Executing Substitutions
Lesson 4: Using Additional Techniques for Substitutions and Validations
Lesson 1: Understanding the Basics of Validation andSubstitution
Lesson Objectives
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After completing this lesson, you will be able to:
● Understand the basics of validation and substitution
TFIN52_2 Figure 31: Comparison of Validation and
Substitution
Unit 2 Lesson 1
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TFIN52_2 Figure 32: Procedure and Application Area Unit 2 Lesson 1
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TFIN52_2 Figure 33: Accounting Document for Callup Point
1 – Document Header
Unit 2 Lesson 1
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TFIN52_2 Figure 34: Accounting Document for Callup Point
2 – Line Item
Unit 2 Lesson 1
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TFIN52_2 Figure 35: Accounting Document for Callup Point
3 – Complete Document
Unit 2 Lesson 1
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TFIN52_2 Figure 36: Defining with the Formula Editor Unit 2 Lesson 1
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TFIN52_2 Figure 37: Operands and Operators Unit 2 Lesson 1
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TFIN52_2 Figure 38: Assignment and Activation Unit 2 Lesson 1
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Summary
You should now be able to:
● Understand the basics of validation and substitution
TFIN52_2
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Lesson 2: Maintaining and Executing Validations
Lesson Objectives
After completing this lesson, you will be able to:
TFIN52_2 Unit 2 Lesson 2
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● Create and execute a validation
TFIN52_2 Figure 39: Validation Procedures Unit 2 Lesson 2
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TFIN52_2 Figure 40: Messages Unit 2 Lesson 2
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TFIN52_2 Figure 41: Validation Example Unit 2 Lesson 2
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TFIN52_2 Figure 42: Field Comparison Example Unit 2 Lesson 2
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Exercise 6: Create and Execute a Validation for Line Item
.Business Example
After consulting the head of the cost center, the head of accounts payable wants to
ensure that certain telephone expenses are assigned to the appropriate telephone cost
t
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center.
For your vendor invoice, ensure that only the telephone cost center (T-A20F##) is entered
for the telephone expenses (account 473110 or 473120). If you assign an incorrect cost
center, you will receive an error message: (E): ‘Group ##: Assign only cost center T-
A20F## for account &’ (& is a wildcard for the account to be output). Simulate the
validation before you activate it.
1. For the FI application area and callup point 2 line item, create validation G##-VALwith the description Telephone costs.
2. Insert step ‘Account/cost center combination check’.
3. Use the formula editor to define the prerequisite and check for the new step.
Exercise 6: Create and Execute a Validation for Line Item
.4. Define the required message with number 2## (## = your group number).
5. Save validation G##-VAL.
6 Si l t lid ti d h k h th th t d lt
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6. Simulate your validation and check whether the expected result appears.
7. Activate the validation for company code AC## and callup point 2.
8. Post a vendor invoice.
Solution 6: Create and Execute a Validation for Line Item
.Business Example
After consulting the head of the cost center, the head of accounts payable wants to
ensure that certain telephone expenses are assigned to the appropriate telephone cost
center
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center.
For your vendor invoice, ensure that only the telephone cost center (T-A20F##) is entered
for the telephone expenses (account 473110 or 473120). If you assign an incorrect cost
center, you will receive an error message: (E): ‘Group ##: Assign only cost center T-
A20F## for account &’ (& is a wildcard for the account to be output). Simulate the
validation before you activate it.
1. For the FI application area and callup point 2 line item, create validation G##-VAL
with the description Telephone costs.
a) On the SAP Easy Access screen, choose Tools → Customizing → IMG →
Execute Project.
Solution 6: Create and Execute a Validation for Line Item
.b) On the Customizing: Execute Project screen, choose the SAP Reference IMG
pushbutton.
c) On the Display IMG screen, choose Financial Accounting (New) under Financial
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Accounting Global Settings (New) → Tools → Validation/Substitution →
Validation in Accounting Documents.
d) On the Change View “Validation of Accounting Documents”: Overview screen,
choose Environment → Validation.
e) In the left hand tree structure, choose Line Item.
f) Choose the Validation pushbutton.
g) On the Create Validation: New validation (Header data) screen, enter G##-VAL in
the Validation name field with the description Telephone costs.
h) Choose the Step pushbutton.
Solution 6: Create and Execute a Validation for Line Item
.2. Insert step ‘Account/cost center combination check’.
a) Enter step description Account/cost center check in the Validation Stepfield.
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b) Choose ENTER.
c) In the left pane, choose Financial Accounting → Line Item → Step 001
Prerequisite.
d) In the right pane, double-click structure BSEG and scroll down to find the BSEG-
HKONT (G/L) field.
Note:
If required, you can display technical names by choosing Settings → Technical
Names.
3. Use the formula editor to define the prerequisite and check for the new step.
Solution 6: Create and Execute a Validation for Line Item
.a) Double-click the BSEG-HKONT (G/L) field to select it.
b) Choose the = pushbutton.
c) Choose Constant
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c) Choose Constant.
d) In the Enter Constants: dialog box, enter account 473110 and choose Continue.
e) Choose OR.
f) Double-click the BSEG-HKONT (G/L) field.
g) Choose =.
h) Choose Constant.
i) In the Enter constants: dialog box, enter 473110 in the G/L field and choose
Continue.
Solution 6: Create and Execute a Validation for Line Item
. j) In the left pane, choose Check under step 001 of your validation.
k) In the right pane, double-click structure BSEG and scroll down to find the BSEG-KOSTL (Cost Center) field.
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l) Double-click the BSEG-KOSTL (Cost Center) field to edit it.
m) Choose =.
n) Choose Constant.
o) Enter cost center T-A20F## and choose Continue.
4. Define the required message with number 2## (## = your group number).
a) In the left pane, choose Message under step 001 of your validation.
b) Choose Environment → Maintain messages.
Solution 6: Create and Execute a Validation for Line Item
.c) On the Maintain Messages: Class Z1 screen, scroll through the message table to
find message number 2##.
d) Double-click the message number to enter your message.
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e) Enter message Group ##: Assign only cost center T-A20F## for
account &.
f) Save your message and choose Back.
g) On the Create Validation: G##-VAL – Step 001 – Message screen, enter 2## in
the Message number field.
h) In the Message variables area, enter BSEG (HKONT) in the field next to 1.
5. Save validation G##-VAL.
a) In the left pane, select validation G##-VAL.
Solution 6: Create and Execute a Validation for Line Item
.b) Choose Save.
6. Simulate your validation and check whether the expected result appears.a) In the left pane, select your validation and choose Validation → Simulate.
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) p y
b) On the Simulation: Validation G##-VAL – Data input screen, enter account
473110 or 473120 in the G/L field and an incorrect cost center, such as T-
A20B## in the Cost Center field.
c) Choose the Execute pushbutton.
Note:
Check whether a message has been issued.
d) Exit the simulation and return to your validation maintenance.
7. Activate the validation for company code AC## and callup point 2.
Solution 6: Create and Execute a Validation for Line Item
.a) Exit the validation (choose Back three times) and return to the Change View
“Validation of Accounting Documents”: Overview screen.
b) Choose the New Entries pushbutton.
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c) On the New Entries: Overview of Added Entries screen, enter the following data:
Field Name or Data Type Value
CoCd AC##
CallPnt 2
Validation G##-VAL
Activtn Level 1
d) Save your entries.
8. Post a vendor invoice.
Solution 6: Create and Execute a Validation for Line Item
.a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Payable → Document Entry → Invoice.
b) Choose the Company Code pushbutton.
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c) Enter AC## in the Company Code field, if the corresponding dialog box appears.
d) On the Enter Vendor Invoice: Company Code AC## screen, enter the following
data on the Basic data tab page:
Field Name or Data Type Value
Vendor T-F00A00
Invoice date Yesterday’s date
Posting Date Current date
Amount 400
Currency EUR
Solution 6: Create and Execute a Validation for Line Item
.
Field Name or Data Type Value
Tax Code V0 (0% domestic input tax)
Text Telephone costs
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e) Make sure the Calculate tax checkbox is selected.
f) Choose the Tree On pushbutton.
g) Choose Screen variant for items → Z_WITH COST CENTER in the left pane.
h) Choose the Tree Off pushbutton.
i) On the Enter Vendor Invoice: Company Code AC## screen, enter the following
data:
Solution 6: Create and Execute a Validation for Line Item
.
Field Name or Data Type Value
G/L Acct Either 473110 or 473120
D/C Debit
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Amount in doc. curr. 400 or *
Tax Code V0
Cost Center T-A20B##
j) Choose Enter.
k) Examine the message that is output.
l) Correct your entry and enter the correct cost center T-A20F##.
m) Choose Document →
Post.
Summary
You should now be able to:
● Create and execute a validation
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Lesson 3: Maintaining and Executing Substitutions
Lesson Objectives
After completing this lesson, you will be able to:
● Maintain substitutions
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● Maintain substitutions
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TFIN52_2 Figure 44: Substitution Methods Unit 2 Lesson 3
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TFIN52_2 Figure 45: Substitution with a Constant Unit 2 Lesson 3
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TFIN52_2 Figure 46: Substitution with Field – Field
Assignment
Unit 2 Lesson 3
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Exercise 7: Create and Execute a Substitution for Line Item
.Business Example
During document entry, the system sometimes automatically determines values for fields,
such as the business area or the profit center, due to an assigned cost center or internalorder. For downstream components, as well as FI, it is sometimes necessary or desirable
to execute additional substitutions during document entry The Profit Center field is used
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to execute additional substitutions during document entry. The Profit Center field is used
as a sample substitution with a constant. The Assignment field, whose content other fields
determine, is presented as a sample substitution with field <> field assignment.
Hint:
The sign ## is a wildcard for your group number.
Create and execute substitutions.
For your customer invoice, you must ensure that profit center PC00 is substituted when a
certain revenue account (810201 or 810301) [BSEG-HKONT], combined with a special
region (N-001 or S-001) [BSEG-ZZSPREG], is entered. Simulate the substitution beforeactivating it.
Exercise 7: Create and Execute a Substitution for Line Item
.1. For the FI application area and line item (callup point 2), create substitution
G##SUB1 with the description Profit center substitution.
2. Insert step Profit Center << PC00 and use the formula editor to define yourprerequisite and the constant for the substitution. Ensure that profit center PC00
(8 020 8 030 ) S G
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is substituted when a certain revenue account (810201 or 810301) [BSEG-HKONT], combined with a special region (N-001 or S-001) [BSEG-ZZSPREG], isentered.
3. Save substitution G##SUB1.
4. Simulate your substitution and check for the expected result.
5. Activate the substitution for your company code AC## and callup point 2.
Exercise 7: Create and Execute a Substitution for Line Item
.
Note:
A substitution has already been activated for BK AC## callup point 2. Assign yournew substitution rule.
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6. Post a customer invoice.
Solution 7: Create and Execute a Substitution for Line Item
.Business Example
During document entry, the system sometimes automatically determines values for fields,
such as the business area or the profit center, due to an assigned cost center or internalorder. For downstream components, as well as FI, it is sometimes necessary or desirable
to execute additional substitutions during document entry The Profit Center field is used
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to execute additional substitutions during document entry. The Profit Center field is used
as a sample substitution with a constant. The Assignment field, whose content other fields
determine, is presented as a sample substitution with field <> field assignment.
Hint:
The sign ## is a wildcard for your group number.
Create and execute substitutions.
For your customer invoice, you must ensure that profit center PC00 is substituted when a
certain revenue account (810201 or 810301) [BSEG-HKONT], combined with a special
region (N-001 or S-001) [BSEG-ZZSPREG], is entered. Simulate the substitution beforeactivating it.
Solution 7: Create and Execute a Substitution for Line Item
.1. For the FI application area and line item (callup point 2), create substitution
G##SUB1 with the description Profit center substitution.
a) Create a substitution in Customizing for Financial Accounting (New) under
Financial Accounting Global Settings (New) → Tools → Validation/
Substitution → Substitution in Accounting Documents
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Substitution → Substitution in Accounting Documents.
b) On the Change View “Substitution in Accounting Documents”: Overview screen,
choose Environment → Substitution.
c) On the Change Substitution: Z0001 (Header data) screen, select Line Item in the
left pane.
d) Choose the Substitution (Create Substitution) pushbutton.
e) On the Create Substitution: New Substitution (Header data) screen, enter
G##SUB1 in the Substitution field with the description Profit centersubstitution.
Solution 7: Create and Execute a Substitution for Line Item
.f) Save your entries.
2. Insert step Profit Center << PC00 and use the formula editor to define your
prerequisite and the constant for the substitution. Ensure that profit center PC00
is substituted when a certain revenue account (810201 or 810301) [BSEG-
HKONT] combined with a special region (N 001 or S 001) [BSEG ZZSPREG] is
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HKONT], combined with a special region (N-001 or S-001) [BSEG-ZZSPREG], is
entered.
a) Place the cursor over your substitution.
b) Choose the Insert Step pushbutton.
c) In the Substitutable fields (Class 009) dialog box, choose BSEG PRCTR (Profit
Center) and choose the Continue pushbutton.
d) In the Entering the substitution method dialog box, choose Constant value and
choose the Continue pushbutton.
Solution 7: Create and Execute a Substitution for Line Item
.e) Enter Profit Center << PC00 as the description for your step.
f) In the left pane, choose Prerequisite. Record your prerequisite using theformula editor.
The prerequisite should have the following statement:
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(BSEG-HKONT = ’810201’ OR BSEG-HKONT = ’810301’) AND (BSEG-
ZZSPREG = ’N-001’ OR BSEG-ZZSPREG = ’S-001’
) g) In the left pane, choose Substitutions.
h) Enter PC00 in the Constant value field for the profit center.
3. Save substitution G##SUB1.
a) Select substitution G##SUB1.
Solution 7: Create and Execute a Substitution for Line Item
.b) Choose Save.
4. Simulate your substitution and check for the expected result.
a) In the left pane, select substitution G##SUB1.
b) Choose Substitution Simulate
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b) Choose Substitution → Simulate.
c) On the Simulation: Substitution G##SUB1 – Data input screen, enter G/L
account 810201 or 810301, and special region N-001 or S-001.
d) Choose the Execute pushbutton.
Check whether the value PC00 replaces the field BSEG-PRCTR.
e) Exit the simulation and return to your substitution maintenance.
Solution 7: Create and Execute a Substitution for Line Item
.
Note:
Simulation entries are case-sensitive, so entries for a document type must beentered in uppercase.
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5. Activate the substitution for your company code AC## and callup point 2.
Note:
A substitution has already been activated for BK AC## callup point 2. Assign yournew substitution rule.
a) Return to the Change View “Substitution of Accounting Documents": Overview
screen.
b) Choose the Position pushbutton.
Solution 7: Create and Execute a Substitution for Line Item
.c) In the Another entry dialog box, Enter the following data:
Field Name or Data Type Value
Company Code AC##
Callup point 2
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d) Choose the Continue pushbutton.
e) On the Change View “Substitution in Accounting Documents”: Overview screen,
enter the following data to overwrite entry Z0001 with the name of your
substitution:
Field Name or Data Type Value
Substitution G##SUB1
Activtn level 1
Solution 7: Create and Execute a Substitution for Line Item
.f) Choose Save.
6. Post a customer invoice.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Document Entry → Invoice – General.
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b) On the Enter Customer Invoice: Header Data screen, enter the following data:
Field Name or Data Type Value
Document Date Current dateType DR
Company Code AC##
Posting Date Current date
Currency/Rate EUR
PstKy 01
Solution 7: Create and Execute a Substitution for Line Item
.
Field Name or Data Type Value
Account T-F00A00
c) Choose Enter.
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d) On the Enter Customer invoice: Add Customer item screen, enter the following
data:
Field Name or Data Type Value
Amount 1000
Calculate tax Select
Tax Code AO
PstKy 50
Solution 7: Create and Execute a Substitution for Line Item
.
Field Name or Data Type Value
Account 810201 or 810301
e) Choose Enter.
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f) On the Enter Customer invoice: Add G/L account item screen, enter the
following data:
Field Name or Data Type Value
Amount 1000
Tax Code A0
Special Region N-001 or S-001
g) Choose Enter.
Solution 7: Create and Execute a Substitution for Line Item
.h) Choose the More pushbutton.
Note:"Mehr" is a German word that appears on the interface. "Mehr" translates to
"More".
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i) In the Coding Block dialog box, check whether PC00 is displayed in the Profit
Center field.
j) Choose the Continue pushbutton.
k) Choose Document → Post.
l) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Document → Display.
Solution 7: Create and Execute a Substitution for Line Item
.m) On the Display Document: Initial Screen, enter your document number in the
Document Number field.
n) Choose Enter.
Note:
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Examine the document and the replaced value for the Profit Center field in the
revenue item.
You have now ascertained that your substitution was successful.
Summary
You should now be able to:
● Maintain substitutions
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Lesson 4: Using Additional Techniques for Substitutions andValidations
Lesson Objectives
After completing this lesson, you will be able to:
● Work with rules and sets in validation and substitution
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● Work with rules and sets in validation and substitution
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TFIN52_2 Figure 48: Rule in a Matrix Validation (CallupPoint 3)
Unit 2 Lesson 4
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TFIN52_2 Figure 49: Set Usage – Example 1 Unit 2 Lesson 4
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TFIN52_2 Figure 50: Set Usage – Example 2 Unit 2 Lesson 4
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Exercise 8: Use Rules and Sets to Create a Substitution
.Business Example
Sometimes, more detailed rules, as well as extensive processing is required to record your
logical statements in prerequisites and checks, as well as for the specification of thevalues to be used. For this reason, you can use rules and sets to define your validations
and substitutions.
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Hint:
## is a wildcard for your group number.
If the user enters a certain revenue account (810201, 810301, or 810401) with a certain
material number (T-AS601, T-AS602, or T-AS603), profit center PC01 is to be substituted.
Define a rule GR##-RULE1 for the account with material number query. Two sets are
required in this rule:
- A basic set G##-REVENUE for the accounts
- A basic set G##-MATERIAL for the material number
Exercise 8: Use Rules and Sets to Create a Substitution
.1. For your revenue accounts, create basic set G##-REVENUE with the descriptionRevenue accounts for the BSEG table and the HKONT field.
2. For your material number, create basic set G##-MATERIAL with the descriptionSpec. materials for the BSEG table and the MATNR field.
3. For the FI application area and the line item (callup point 2), create rule GR##-
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3. For the FI application area and the line item (callup point 2), create rule GR##RULE1 with the description Revenue account/material combination; (this is
a prerequisite for your substitution step). The rule must have the following logical
statement:If one of the accounts (810201, 810301, or 810401) and one of the materials (T-AS601, T- AS602, or T-AS603) are used in the line item, enter sets G##-REVENUEand G##- MATERIAL in the rule.
4. For the FI application area and the line item (callup point 2), create a substitutionG##SUB2 with the description Profit Center Substitution << PC01.
Exercise 8: Use Rules and Sets to Create a Substitution
.5. Simulate your substitution and check whether the expected results appear. Check
whether the value PC01 in the BSEG-PRCTR field has been replaced.
6. Activate this new substitution for company code AC## and callup point 2 byremoving the previous substitution and defining a new one.
7. Post a customer invoice.
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Solution 8: Use Rules and Sets to Create a Substitution
.Business Example
Sometimes, more detailed rules, as well as extensive processing is required to record your
logical statements in prerequisites and checks, as well as for the specification of thevalues to be used. For this reason, you can use rules and sets to define your validations
and substitutions.
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Hint:
## is a wildcard for your group number.
If the user enters a certain revenue account (810201, 810301, or 810401) with a certain
material number (T-AS601, T-AS602, or T-AS603), profit center PC01 is to be substituted.
Define a rule GR##-RULE1 for the account with material number query. Two sets are
required in this rule:
- A basic set G##-REVENUE for the accounts
- A basic set G##-MATERIAL for the material number
Solution 8: Use Rules and Sets to Create a Substitution
.1. For your revenue accounts, create basic set G##-REVENUE with the description
Revenue accounts for the BSEG table and the HKONT field.
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Special Purpose Ledger → Tools → Set
Maintenance → Sets → Create (GS01).
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b) On the Create Set: (Initial Screen), enter the following data:
Field Name or Data Type Value
Set Name G##-REVENUE
Table BSEG
c) Under Set type, select Basic set.
d) Choose the Enter pushbutton.
Solution 8: Use Rules and Sets to Create a Substitution
.e) In the Create Set: Field Name dialog box, enter HKONT in the Field name field.
f) Choose Continue.
g) On the Create Set: Values screen, enter Revenue Accounts as the Basic Set
description.
h) I th t bl t th f ll i d t
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h) In the table, enter the following data:
Field Name or Data Type Value
From Value (001) 810201
From Value (002) 810301
From Value (003) 810401
i) Choose Enter and then save basic set G##-REVENUE.
Solution 8: Use Rules and Sets to Create a Substitution
.2. For your material number, create basic set G##-MATERIAL with the description
Spec. materials for the BSEG table and the MATNR field.
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Special Purpose Ledger → Tools → Set
Maintenance → Sets → Create.
b) O th C t S t (I iti l S ) t th f ll i d t
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b) On the Create Set: (Initial Screen), enter the following data:
Field Name or Data Type Value
Set Name G##-MATERIAL
Table BSEG
c) Under Set type, select Basic set.
d) Choose Enter.
Solution 8: Use Rules and Sets to Create a Substitution
.e) In the Create Set: Field Name dialog box, enter MATNR in the Field name field.
f) Choose Continue.
g) On the Create Set: Values screen, enter Spec. materials as the Basic Set
description.
h) In the table enter the following data:
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h) In the table, enter the following data:
Field Name or Data Type Value
From Value (001) T-AS601
From Value (002) T-AS602
From Value (003) T-AS603
i) Choose Enter and then save basic set G##-MATERIAL.
Solution 8: Use Rules and Sets to Create a Substitution
.3. For the FI application area and the line item (callup point 2), create rule GR##-
RULE1 with the description Revenue account/material combination; (this is
a prerequisite for your substitution step). The rule must have the following logicalstatement:
If one of the accounts (810201, 810301, or 810401) and one of the materials (T-
AS601, T- AS602, or T-AS603) are used in the line item, enter sets G##-REVENUE
and G## MATERIAL in the r le
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and G##- MATERIAL in the rule.
a) Create substitution in Customizing for Financial Accounting (New) under
Financial Accounting Global Settings (New) → Tools → Validation/ Substitution → Substitution in Accounting Documents.
b) On the Change View “Substitution in Accounting Documents”: Overview screen,
choose Environment → Substitution.
c) Choose the Rule pushbutton.
Solution 8: Use Rules and Sets to Create a Substitution
.d) On the Create Rule: New rule screen, enter the following data:
Field Name or Data Type Value
Rule name GR##-RULE1
Description Revenue account/material
combo
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e) Choose Enter and save your entries.
f) In the left pane, choose Line Item → Rules → GR##-RULE1 → Rule definition.
g) Enter your rule using the formula editor.
h) Enter the following information in the prerequisite:
BSEG-HKONT IN G##-REVENUE AND BSEG-MATNR IN G##-MATERIAL
Solution 8: Use Rules and Sets to Create a Substitution
.
Hint:
Select the sets using the Set directory pushbutton.
i) In the left pane, select GR##-RULE1.
j) Choose Save.
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j)
4. For the FI application area and the line item (callup point 2), create a substitution
G##SUB2 with the description Profit Center Substitution << PC01.a) Select Line Item and choose the Substitution pushbutton.
b) On the Create Substitution: New substitution (Header data) screen, enter the
following data:
Solution 8: Use Rules and Sets to Create a Substitution
.
Field Name or Data Type Value
Substitution G##SUB2
Description Profit Center Substitution <<PC01
c) Choose the Step pushbutton
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c) Choose the Step pushbutton.
d) Choose the BSEG PRCTR (Profit Center) field from the list.
e) Choose Continue.
f) In the Entering the substitution method dialog box, select the Constant value
radio button.
g) Choose Continue.
Solution 8: Use Rules and Sets to Create a Substitution
.h) As the description for your step, enter Profit Center <<PC01 in the Step
field.
i) In the left pane, choose Prerequisite and record your prerequisite using theFormula Editor. Use your rule in the prerequisite.
j) Choose the Rules tab page. Double-click rule GR##-RULE1.
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k) In the left pane, choose Substitutions and enter value PC01 in the Constant
value field.
l) Choose substitution G##SUB2 and choose Save.
m) The data has now been entered.
5. Simulate your substitution and check whether the expected results appear. Check
whether the value PC01 in the BSEG-PRCTR field has been replaced.
Solution 8: Use Rules and Sets to Create a Substitution
.a) Choose Substitution → Simulate.
b) Choose your substitution G##SUB2.
c) Choose Structure BSEG (Accounting Document Segment) for View of data field.
d) On the Simulation: Substitution G##SUB2 - Data input screen, enter the
following data:
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g
Field Name or Data Type Value
G/L 810201 or 810301 or 810401Material T-AS601 or T-AS602 or T-AS603
e) Execute the simulation and check whether value PC01 for BSEG-PRCTR has
been replaced.
Solution 8: Use Rules and Sets to Create a Substitution
.f) Exit the simulation and return to the Change Substitution: G01SUB2 (Header
data) screen.
6. Activate this new substitution for company code AC## and callup point 2 byremoving the previous substitution and defining a new one.
a) Exit the substitution and return to the Change View “ Substitution in Accounting
documents”: Overview screen.
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Note:
An entry for your company code already exists.
b) Enter the following data:
Field Name or Data Type Value
Company Code AC##
Solution 8: Use Rules and Sets to Create a Substitution
.
Field Name or Data Type Value
Substitution G##SUB2
CallPnt 2
Activtn level 1
c) Choose Save
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c) Choose Save.
7. Post a customer invoice.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Document Entry → Invoice – General
(F-22).
b) On the Enter Customer Invoice: Header Data screen, enter the following data:
Solution 8: Use Rules and Sets to Create a Substitution
.
Field Name or Data Type Value
Document Date Current date
Type DR
Company Code AC##
Posting Date Current date
C rrenc EUR
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Currency EUR
c) Enter the following data to create the first line item:
Field Name or Data Type Value
PstKy 01
Account T-F00A00
Solution 8: Use Rules and Sets to Create a Substitution
.d) Choose Enter.
e) On the Enter Customer invoice: Add Customer item screen, enter the following
data:Field Name or Data Type Value
Amount 1000
Calculate tax Select
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Calculate tax Select
Tax code A0
f) Enter the following data to create the next line item:
Field Name or Data Type Value
PstKy 50
Solution 8: Use Rules and Sets to Create a Substitution
.
Field Name or Data Type Value
Account 810201 or 810301 or 810401
g) Choose Enter.
h) On the Enter Customer invoice: Add G/L account item screen, enter the
following data:
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following data:
Field Name or Data Type Value
Amount 1000 or *
Tax code AO
i) Choose the More pushbutton.
Solution 8: Use Rules and Sets to Create a Substitution
. j) In the Coding Block dialog box, enter T-AS601 or T-AS602 or T-AS603 in the
Material field.
k) Choose Continue.
l) Check whether the Profit Center field has been replaced by value PC01.
m) Choose Post to enter your document. Examine the document and the replaced
l ( PC01) f th P fit C t fi ld i th it
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value ( PC01) for the Profit Center field in the revenue item.
n) Choose Document →
Display.
o) Choose the Change layout pushbutton and add profit center to the displayed
column.
You have now ascertained that the substitution was performed as desired.
Summary
You should now be able to:
● Work with rules and sets in validation and substitution
TFIN52_2
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Determine whether this statement is true or false.
"The validation function helps you to check the entered valuesand value intervals."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"The validation function helps you to check the entered valuesand value intervals."
TFIN52_2 Unit 2
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True
Determine whether this statement is true or false.
"Callup points are specific places in an application that specifythe exact location where a validation and substitution occurs."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"Callup points are specific places in an application that specifythe exact location where a validation and substitution occurs."
TFIN52_2 Unit 2
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True
Determine whether this statement is true or false.
"When you create validations, substitutions, and rules, youmust assign an application area."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"When you create validations, substitutions, and rules, youmust assign an application area."
TFIN52_2 Unit 2
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True
Determine whether this statement is true or false.
"A validation and substitution cannot be valid for severalcompany codes at the same time."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"A validation and substitution cannot be valid for severalcompany codes at the same time."
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False
Identify the callup points that have been provided for Financial Accounting (FI).Choose the correct answers.
A. Document header
B. Controlling area
C. Document line
D. Organizational unit
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Identify the callup points that have been provided for Financial Accounting (FI).
A. Document header
C. Document line
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Identify the application areas where validations and substitutions can be used.Choose the correct answers.
A. FI – Financial Accounting
B. CO – Cost Accounting
C. SD – Sales and Distribution
D. AA – Asset Accounting
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Identify the application areas where validations and substitutions can be used.
A. FI – Financial Accounting
B. CO – Cost Accounting
D. AA – Asset Accounting
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"You can use Boolean logic to define different types of logicalstatements."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"You can use Boolean logic to define different types of logicalstatements."
True
TFIN52_2 Unit 2
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True
Determine whether this statement is true or false.
"A message can contain up to six fields."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"A message can contain up to six fields."
False
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Determine whether this statement is true or false.
"You can compare text patterns in your statements using thekeyword LIKE."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"You can compare text patterns in your statements using thekeyword LIKE."
True
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True
What is the maximum number of steps possible in validation?Choose the correct answer.
A. 99
B. 199
C. 566
D. 999
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What is the maximum number of steps possible in validation?
D. 999
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Determine whether this statement is true or false.
"If the prerequisite statement is satisfied (True), a check isperformed."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"If the prerequisite statement is satisfied (True), a check isperformed."
True
TFIN52_2 Unit 2
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True
Determine whether this statement is true or false.
"Substitution permits the customer-specific enhancement(substitution) of certain field contents."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"Substitution permits the customer-specific enhancement(substitution) of certain field contents."
True
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Determine whether this statement is true or false.
"The prerequisite statement establishes which conditions mustbe fulfilled before the substitution can be performed."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"The prerequisite statement establishes which conditions mustbe fulfilled before the substitution can be performed."
True
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Determine whether this statement is true or false.
"The substitution value is a numerical value or a string ofletters that replaces the value entered."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"The substitution value is a numerical value or a string ofletters that replaces the value entered."
True
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"If the substitution step prerequisite is true at runtime, theSAP ERP application substitutes the contents of the field with
the contents of the source field."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"If the substitution step prerequisite is true at runtime, theSAP ERP application substitutes the contents of the field with
the contents of the source field."
TFIN52_2 Unit 2
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True
Determine whether this statement is true or false.
"A single substitution process can replace only one value."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"A single substitution process can replace only one value."
False
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"A rule permits complex logic to be summarized and can bereused."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"A rule permits complex logic to be summarized and can bereused."
True
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"To improve system performance, you should use basic orsingle-dimension sets rather than long lists of Boolean
statements or user exits."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"To improve system performance, you should use basic orsingle-dimension sets rather than long lists of Boolean
statements or user exits."
TFIN52_2 Unit 2
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True
Determine whether this statement is true or false.
"If a Boolean statement is used often or if it contains complexlogic, you can create a rule for this statement."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"If a Boolean statement is used often or if it contains complexlogic, you can create a rule for this statement."
True
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"To execute cross-validation with values of differentcharacteristics, you can use single sets."
TFIN52_2 Unit 2
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Determine whether this statement is true or false.
"To execute cross-validation with values of differentcharacteristics, you can use single sets."
False
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Unit 3: Document Splitting
Lesson 1: Configuration and Usage of Document Splitting
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Lesson 1: Configuration and Usage of Document Splitting
Lesson Objectives
After completing this lesson, you will be able to:
● Explain the motivation and theory of document splitting
● Configure the basic steps of document splitting in Customizing and examine the resultsin the FI application
● Change and create document splitting rules
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TFIN52_2 Figure 51: Document Splitting Unit Included inTFIN 52
Unit 3 Lesson 1
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TFIN52_2 Figure 52: Relevance of Document Splitting Unit 3 Lesson 1
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TFIN52_2 Figure 53: Premise for Document Splitting Unit 3 Lesson 1
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TFIN52_2 Figure 54: Steps in Document Splitting Unit 3 Lesson 1
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TFIN52_2 Figure 55: Document Splitting Characteristics(for FI)
Unit 3 Lesson 1
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TFIN52_2 Figure 56: Activating Document Splitting Unit 3 Lesson 1
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TFIN52_2 Figure 57: Rule-Based Document Splitting Unit 3 Lesson 1
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TFIN52_2 Figure 58: Simulating the General Ledger View Unit 3 Lesson 1
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TFIN52_2 Figure 59: Logic for Active Document Splitting Unit 3 Lesson 1
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TFIN52_2 Figure 60: Document Splitting – Splitting RuleDetail View
Unit 3 Lesson 1
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TFIN52_2 Figure 61: Simulate Document (General LedgerView) Expert Mode
Unit 3 Lesson 1
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TFIN52_2 Figure 62: Parameters for Document Splitting Unit 3 Lesson 1
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TFIN52_2 Figure 63: Passive Document Splitting – Follow-Up Process
Unit 3 Lesson 1
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TFIN52_2 Figure 64: Passive Document Splitting – GeneralLedger View
Unit 3 Lesson 1
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TFIN52_2 Figure 65: Document Splitting – Inheritance Unit 3 Lesson 1
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TFIN52_2 Figure 66: Document Splitting – Zero-BalanceCreation
Unit 3 Lesson 1
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TFIN52_2 Figure 67: Document Splitting – Modeling Unit 3 Lesson 1
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Exercise 9: Activate and Test Document Splitting.Business Example
To keep up with international requirements such as segment reporting, you are required
to activate and test document splitting.
Perform the following exercises to understand the logic of document splitting.
1. Verify that at least the Segment characteristic is defined as a 'document splittingcharacteristic for General Ledger Accounting'. The Zero balance and MandatoryField indicators must be set for the segment. If this is not the case, please informyour instructor.
Caution:
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This is an exercise to verify the existing system settings. Therefore, do not
change the current configuration.
2. When must you set the Zero balance and Mandatory Field indicators for one ormore document splitting characteristics in General Ledger Accounting?
Exercise 9: Activate and Test Document Splitting.
3. Activate document splitting for company code AA## (the activation can be donefor each company code).
Note:
If document splitting is activated, all company codes (this is a client-wide setting)
use the document splitting method 0000000012 (Splitting: Same as
0000000002 [Follow-Up Costs Online]).
In the training system, the instructor has set the document splitting method. Inaddition to checking whether the document splitting method is set, verify that
inheritance is activated.You do not need to set the standard account assignment using a constant
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You do not need to set the standard account assignment using a constant.
4. Create a vendor account (210##) in company code AA##. Use vendor 1000 in
company code 1000 as a template vendor.
Exercise 9: Activate and Test Document Splitting.
5. Enter a vendor invoice for the spare parts you have purchased with the followingdata:
Field Name Value
Company Code AA##Vendor 210##
Invoice and Posting Date Today’s date
Amount EUR 2,200
Calculate Tax indicator Set
Tax Code 1I (10% input tax)
TFIN52_2 Unit 3 Exercise 9
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p
Text Purchase of Spare Parts Group
##
G/L acct 404000
Amount in doc. curr. 2,200 or *
Exercise 9: Activate and Test Document Splitting.
Field Name Value
Cost center T-F05A##
Before saving, simulate your document. First, use the classic simulation option tosee the (subsequent) Data Entry View for the FI document. Then, simulate theGeneral Ledger View. The Profit Center and the Segment characteristic must bevisible in all the document lines.
Navigate from the simulation of the General Ledger View to the Expert Mode andfind the following parameters and information there:
● Document type used
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● Business transaction used
● Business transaction variant used
● Item category of the expense item or base line
Exercise 9: Activate and Test Document Splitting.
On which posting items is the payables account split (account 160000) based?Leave the expert and the simulation mode and save your document.
6. Display the document. In the Data Entry View, confirm that the system has derived
segment SERV. Now switch to the General Ledger View. The Segmentcharacteristic must be visible in the payables and tax line.
Hint:
If your instructor has defined the Profit Center and the Business Area
characteristic as a document splitting characteristic, these entities are also set
for the accounts payable and tax line.
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7. Your previously entered FI document had as many posting lines in the GeneralLedger View as in the Data Entry View. Document splitting did not have to createany additional posting lines. Create additional lines in the General Ledger View byusing the following steps:
Exercise 9: Activate and Test Document Splitting.
An additional spare parts invoice for your vendor 210## is entered (in one of thefollowing tasks). In contrast to the previous exercise, you want to assign some ofthe spare parts to your segment SERV (Services) and the rest to the segmentCONS (Consumer products). To ensure that the second part of the posting amount
is assigned to the segment CONS, verify the settings for cost center T-F05D##before you post. Which profit center is assigned to cost center T-F05D##?
8. Which segment is assigned to profit center 1000?
9. The spare parts invoice should be for a total of EUR 11,000 (gross 10% tax). Splitthe costs for the spare parts anyway you like, for example, split it as EUR 4,400
and EUR 6,600. Assign one part to cost center T-F05A## and the other to costT F05D##
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center T-F05D##.
You can use account 404000 or account 400000 as the expense account again.Take the date entries and tax parameters from the first vendor invoice you createdin this exercise.
Before saving, simulate the document again. Then, post your document.
Exercise 9: Activate and Test Document Splitting.
10. Display this document.
In the Data Entry View, you can see that the expense has been split in accordancewith the amounts specified in the posting. Now, switch to the General Ledger View.You see six line items instead of the four posting line items.
11. To see whether a zero balance has been reached for each segment, change thelayout of the document accordingly. Sort by segment and calculate a subtotal forthe Segment column.
12. Save this layout (again) as user-specific layout L2.
13. To verify that the document is split in the General Ledger only (and not in thesubledgers) call up a vendor line item list for your vendor 210##
TFIN52_2 Unit 3 Exercise 9
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subledgers), call up a vendor line item list for your vendor 210##.
There must be three open items. If you have been working with a tax rate of 10%,you can see the last document entered as one open item of EUR 11,000. When youdisplay the document from the list of open items, you can see that it has split intosegments.
Exercise 9: Activate and Test Document Splitting.
You cannot tell that it has been split into segments until you display the documentfrom the list of open items.
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Solution 9: Activate and Test Document Splitting.Business Example
To keep up with international requirements such as segment reporting, you are required
to activate and test document splitting.
Perform the following exercises to understand the logic of document splitting.
1. Verify that at least the Segment characteristic is defined as a 'document splitting
characteristic for General Ledger Accounting'. The Zero balance and Mandatory
Field indicators must be set for the segment. If this is not the case, please inform
your instructor.
Caution:
Thi i i t if th i ti t tti Th f d t
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This is an exercise to verify the existing system settings. Therefore, do not
change the current configuration.
a) Define the characteristics of document splitting in Customizing for Financial
Accounting (New) under General Ledger Accounting (New) → Business
Solution 9: Activate and Test Document Splitting.
Transactions → Document Splitting → Define Document Splitting Characteristics
for General Ledger Accounting.
2. When must you set the Zero balance and Mandatory Field indicators for one or
more document splitting characteristics in General Ledger Accounting?a) Whenever the characteristic involved is an entity, you have to set both the
indicators to create a complete balance sheet.
Setting the Zero balance indicator ensures that the characteristic has a zero
balance in every document.
Specifically: If the Zero balance indicator is set, the system checks whether the
balance of the characteristic is zero during posting. If this is not the case, the
t t dditi l l i li i th d t t hi th
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system generates additional clearing lines in the document to achieve the zero
balance.
Setting the Mandatory Field indicator confirms whether all the lines in the
posting have assigned the relevant characteristic after the splitting.
Solution 9: Activate and Test Document Splitting.
Specifically: If the Mandatory Field indicator is set, there can be no posting line
without the selected characteristic in the General Ledger View.
3. Activate document splitting for company code AA## (the activation can be done
for each company code).
Note:
If document splitting is activated, all company codes (this is a client-wide setting)
use the document splitting method 0000000012 (Splitting: Same as
0000000002 [Follow-Up Costs Online]).
In the training system, the instructor has set the document splitting method. Inaddition to checking whether the document splitting method is set verify that
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addition to checking whether the document splitting method is set, verify that
inheritance is activated.
You do not need to set the standard account assignment using a constant.
Solution 9: Activate and Test Document Splitting.
a) Activate document splitting in Customizing for Financial Accounting (New)
under General Ledger Accounting (New) → Business Transactions → Document
Splitting → Activate Document Splitting.
b) On the Change View “Activate Document Splitting”: Details screen, confirm thatthe Document Splitting indicator and the Inheritance indicator are already
activated.
c) In the Dialog Structure, choose Deactivation per Company Code.
d) Choose Position.
e) In the resulting dialog box, enter your company code AA##.
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f) Press ENTER.
g) Deselect the Inactive indicator for your company code AA##.
h) Save your data.
Solution 9: Activate and Test Document Splitting.
4. Create a vendor account (210##) in company code AA##. Use vendor 1000 in
company code 1000 as a template vendor.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting →
Accounts Payable →
Master Records →
Create.Field Name or Data Type Value
Vendor 210##
Company Code AA##
Account Group
Reference
Vendor 1000
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Vendor 1000
Company Code 1000
b) Choose Enter.
Solution 9: Activate and Test Document Splitting.
c) On the Create Vendor: Address screen, enter the following details:
Field Name or Data Type Value
Name Your choice
Street/House number Your choice
Search term 1/2 AA##
Postal Code/City Your choice
Country/Region Course country
Hint:
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The remaining fields, such as reconciliation account, have been copied from
the template vendor.
d) Save your data.
Solution 9: Activate and Test Document Splitting.
5. Enter a vendor invoice for the spare parts you have purchased with the following
data:
Field Name Value
Company Code AA##Vendor 210##
Invoice and Posting Date Today’s date
Amount EUR 2,200
Calculate Tax indicator Set
Tax Code 1I (10% input tax)
Text Purchase of Spare Parts Group
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Text Purchase of Spare Parts Group
##
G/L acct 404000
Amount in doc. curr. 2,200 or *
Solution 9: Activate and Test Document Splitting.
Field Name Value
Cost center T-F05A##
Before saving, simulate your document. First, use the classic simulation option tosee the (subsequent) Data Entry View for the FI document. Then, simulate the
General Ledger View. The Profit Center and the Segment characteristic must be
visible in all the document lines.
Navigate from the simulation of the General Ledger View to the Expert Mode and
find the following parameters and information there:
● Document type used
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● Business transaction used
● Business transaction variant used
Solution 9: Activate and Test Document Splitting.
● Item category of the expense item or base line
On which posting items is the payables account split (account 160000) based?
Leave the expert and the simulation mode and save your document.
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Accounts Payable → Document Entry → Invoice.
b) In the Enter Company Code dialog box, enter AA## in the Company Code field.
c) Refer to the table given in the exercise and enter the values on the initial screen
accessed using the menu path Accounting → Financial Accounting → Accounts
Payable → Document Entry → Invoice.
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d) Choose Document → Simulate.
e) Go back from the classic simulation to the previous screen. Confirm the
Information dialog box.
Solution 9: Activate and Test Document Splitting.
f) Choose Document → Simulate General Ledger.
g) On the General Ledger Simulation screen, choose Expert Mode and find the
following parameters and information there:
● Document type used: KR
● Business transaction used: 0300
● Business transaction variant used: 0001
● Item category of the expense item or base line: 20000
● On which posting items are the payables account (account 160000)
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split based?
Answer: Document splitting is carried out according to the debit and
credit lines that the user has posted in the Entry View.
Solution 9: Activate and Test Document Splitting.
h) Go back.
i) Save your document.
6. Display the document. In the Data Entry View, confirm that the system has derived
segment SERV. Now switch to the General Ledger View. The Segment
characteristic must be visible in the payables and tax line.
Hint:
If your instructor has defined the Profit Center and the Business Area
characteristic as a document splitting characteristic, these entities are also set
for the accounts payable and tax line.
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a) On the Display Document: Data Entry View, notice that the system has derived
segment SERV (Services).
Solution 9: Activate and Test Document Splitting.
b) Choose the General Ledger View. The Segment characteristic is now visible in
the payables and tax line.
7. Your previously entered FI document had as many posting lines in the General
Ledger View as in the Data Entry View. Document splitting did not have to createany additional posting lines. Create additional lines in the General Ledger View by
using the following steps:
An additional spare parts invoice for your vendor 210## is entered (in one of the
following tasks). In contrast to the previous exercise, you want to assign some of
the spare parts to your segment SERV (Services) and the rest to the segment
CONS (Consumer products). To ensure that the second part of the posting amountis assigned to the segment CONS, verify the settings for cost center T-F05D##
before you post Which profit center is assigned to cost center T F05D##?
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before you post. Which profit center is assigned to cost center T-F05D##?
a) On the SAP Easy Access screen, choose Accounting → Controlling → Cost
Center Accounting → Master Data → Cost Center → Individual
Processing → Display.
Solution 9: Activate and Test Document Splitting.
Answer: Profit center 1000 is assigned.
8. Which segment is assigned to profit center 1000?
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → General Ledger → Master Records → Profit Center → IndividualProcessing → Display.
Enter profit center 1000 and display the master data. The Segment field
appears in the Basic Data logical field group.
Answer: The segment CONS has been assigned to profit center 1000.
9. The spare parts invoice should be for a total of EUR 11,000 (gross 10% tax). Splitthe costs for the spare parts anyway you like, for example, split it as EUR 4,400
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and EUR 6,600. Assign one part to cost center T-F05A## and the other to cost
center T-F05D##.
Solution 9: Activate and Test Document Splitting.
You can use account 404000 or account 400000 as the expense account again.
Take the date entries and tax parameters from the first vendor invoice you created
in this exercise.
Before saving, simulate the document again. Then, post your document.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Payable → Document Entry → Invoice.
b) On the Enter Vendor Invoice: Company Code AA00 screen, enter the following
data:
Field Name Value
Company Code AA##
##
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Vendor 210##
Invoice and Posting Date Today’s date
Amount EUR 11,000
Solution 9: Activate and Test Document Splitting.
Field Name Value
Calculate Tax indicator Set
Tax Code 1I (10% input tax)
Text Purchase of Spare PartsGroup ##
G/L acct 404000
Amount in doc. curr. 4,400
Cost center T-F05A##
c) Add the following G/L account:
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Field Name Value
G/L acct 400000
Solution 9: Activate and Test Document Splitting.
Field Name Value
Amount in doc. curr. 6,600 or simply *
Cost center T-F05D##
10. Display this document.
In the Data Entry View, you can see that the expense has been split in accordance
with the amounts specified in the posting. Now, switch to the General Ledger View.
You see six line items instead of the four posting line items.
a) On the Enter Vendor Invoice screen, choose Document → Display.
b) Choose the General Ledger View pushbutton to switch to that view.
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11. To see whether a zero balance has been reached for each segment, change the
layout of the document accordingly. Sort by segment and calculate a subtotal for
the Segment column.
Solution 9: Activate and Test Document Splitting.
a) In the displayed document, select the Segment column and choose Sort in
Ascending Order.
b) Select the Amount column and then choose Total. Select the Segment column
again and choose Subtotal.12. Save this layout (again) as user-specific layout L2.
a) Choose the Layout pushbutton.
b) Choose Save Layout.
13. To verify that the document is split in the General Ledger only (and not in thesubledgers), call up a vendor line item list for your vendor 210##.
Th t b th it If h b ki ith t t f 10%
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There must be three open items. If you have been working with a tax rate of 10%,
you can see the last document entered as one open item of EUR 11,000. When you
display the document from the list of open items, you can see that it has split into
segments.
Solution 9: Activate and Test Document Splitting.
You cannot tell that it has been split into segments until you display the document
from the list of open items.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Payable → Account → Display/Change Line Items.
b) On the Vendor Line Item Display screen, enter 210## in the Vendor account
field.
c) Enter AA## in the Company Code field. Start the selection of your open items.
d) Double-click the document number of the last posted document.
e) Choose Goto → Document Overview.
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Exercise 10: Post an Outgoing Payment with Cash Discount.Business Example
When a vendor open item is cleared, the account assignments of the items to be cleared
are copied to the clearing document without being changed. This is passive document
splitting.
1. Pay the vendor invoice of EUR 11,000 towards the purchase of spare parts.
The amount payable after the deduction of the applicable discount is EUR 10,670.
The payment is an example of passive document splitting. During payment, theaccount assignments of the invoice (profit centers and segments) are transferredto the clearing item.
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Solution 10: Post an Outgoing Payment with Cash Discount.Business Example
When a vendor open item is cleared, the account assignments of the items to be cleared
are copied to the clearing document without being changed. This is passive document
splitting.
1. Pay the vendor invoice of EUR 11,000 towards the purchase of spare parts.
The amount payable after the deduction of the applicable discount is EUR 10,670.
The payment is an example of passive document splitting. During payment, the
account assignments of the invoice (profit centers and segments) are transferred
to the clearing item.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Payable → Document Entry → Outgoing Payment.
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b) On the Post Outgoing Payments: Header Data screen, enter the following data:
Solution 10: Post an Outgoing Payment with Cash Discount.
Field Name or Data Type Value
Document Header
Document Date Current Date
Document Type KZ
Company Code AA##
Posting Date Current Date
Currency EUR
Bank data
Account 113102
Amount 10,670
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,
Value Date Current Date
Open item selection
Solution 10: Post an Outgoing Payment with Cash Discount.
Field Name or Data Type Value
Account 210##
Account Type K
c) Choose Process Open items.
d) Select the invoice for EUR 11,000 with a cash discount (EUR 330).
e) Choose Document → Simulate when the Not assigned value equals zero.
f) Choose Document →
Simulate General Ledger.
g) Go back.
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h) Choose Post to save the document.
TFIN52_2 Figure 68: Creating a Customer – SpecificDocument Splitting Method
Unit 3 Lesson 1
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TFIN52_2 Figure 69: Wizards for Document Splitting Unit 3 Lesson 1
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TFIN52_2 Figure 70: Creating a Document Splitting Rulewith the Wizard
Unit 3 Lesson 1
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Exercise 11: Create a Document Splitting Rule.Business Example
International requirements for segment reporting require you to create a document
splitting rule.
Create a document splitting rule.
Note:
The wizard for creating document splitting rules is available with EHP4.
Caution:
You can only start this task when all the groups of the course have completed the previoustask.
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1. Verify whether a customer-defined document splitting method has already beenassigned, for example, ZTFIN52 or Z000000012.
Exercise 11: Create a Document Splitting Rule.
Hint:
Inform your instructor if a standard document splitting method, such as the
0000000012 document splitting method, is still assigned. Your instructor will
then assign an alternative document splitting method.
Working with a standard document splitting method in the course (in our test
environment) does not create a problem. You will receive warning messages
when executing the steps of the wizard. However, in the practice or the
production environment, you need to work with a customer-defined document
splitting method.
2. Create new customer 210## in your company code AA##. You can use customer
1000 and company code 1000 as reference. Do not fill the Account Group input
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p y p p
field.
Fill all the required entry fields for the address data, for example, transportationzone 0000000001, and save your data.
Exercise 11: Create a Document Splitting Rule.
3. Enter a (customer) down payment of EUR 11,000 (gross 10% tax) made by yournew customer 210##. Split the down payment among multiple profit centersbecause multiple subareas (profit centers) of your company are participating tofulfill the customer requirements.
Use the following data for the down payment:Field Name Value
Posting and Document Date Current date
Doc. Type DZ
Company Code AA##
Customer
Account 210##
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Special G/L ind A
Bank
Account 113109
Exercise 11: Create a Document Splitting Rule.
Field Name Value
Amount EUR 11,000
Field Name Value
Item 2
Amount EUR 2,200
Tax code 1O (Output tax 10%)
Calculate Tax indicator Set
Due on Today’s date + 2 weeksProfit Ctr 1000
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Choose the New item button.
Exercise 11: Create a Document Splitting Rule.
Field Name Value
Item 3
Amount EUR 8,800
Tax code 1O (Output tax 10%)Calculate Tax indicator Set
Due on Today’s date + 2 weeks
Profit Ctr 1402
When you simulate the document (chooseDocument → Simulate
) and thensimulate the General Ledger View (choose Document → Simulate General Ledger),you notice that the customer down payment lines and the tax lines are split in theratio 1:4 but not the bank line
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ratio 1:4, but not the bank line.
Exercise 11: Create a Document Splitting Rule.
Hint:
You have to find out why the document is not split correctly in the General Ledger
View, when using the standard document splitting rule for payments (business
transaction 1000 and business transaction variant 0001).
Navigate from General Ledger simulation to the Expert Mode. In the bottom half
of the screen, open the document display and view the important parameters and
elements of the processed document splitting rule.
When analyzing the Expert Mode, notice that the bank line is treated as a base
line instead of being split.
4. According to the previous step of the exercise, you know that the down paymentdocument splits correctly if the bank account is split on the basis of the down
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p y ppayments. However, this does not work in this step. Now, verify this in the ruledefinition in Customizing.
Exercise 11: Create a Document Splitting Rule.
Notice that in the standard configuration, business transaction 1000 (Payments),business transaction variant 0001 (Standard), and the item category 04000 (CashAccount) are not split on the basis of item category 02100 (Customer: Special G/LTransaction).
5. To create a new document splitting rule that solves the down payment problemencountered when using the wizard, you need to perform a few preliminary steps.Create a document type with the ID "A?".
Caution:
The question mark is only a placeholder and must be replaced with the entry
relevant for your group.
Group Letter
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01 C
02 D
Exercise 11: Create a Document Splitting Rule.
Group Letter
03 E
04 G
05 H06 I
07 J
08 K
09 L
10 M11 O
12 Q
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12 Q
13 R
14 S
Exercise 11: Create a Document Splitting Rule.
Group Letter
15 T
16 U
17 V18 W
Hint:
Consider an example: If you are group 07 , you have to create document type AJ.
Create the new document type A? by using existing document type DZ as atemplate. Choose “Down payment gr. ##”as the description for the new documenttype Copy all the other parameters from the template
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type. Copy all the other parameters from the template.
6. Create a new document splitting rule for the customer down payment using theCreate document splitting rule wizard.
Exercise 11: Create a Document Splitting Rule.Use the following data when navigating through the wizard.
Create Business Transaction Variant:
Field Name Value
Business Transaction 1000
Transaction Variant Z0##
Description BT-V ##
Note:
The assigned item categories (the Edit Assigned Item Categories step of thewizard) can be accepted from the Wizard without any changes.
Copy Document Splitting Rule:
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Copy Document Splitting Rule:
Field Name Value
Business Transaction 1000 (Payments)
Exercise 11: Create a Document Splitting Rule
.
Field Name Value
Transaction Variant 0001 (Standard)
In the Define Document Splitting Rule step of the wizard, open the Cash Account
item category and click the existing (base) item category Balance Sheet Account.
On the screen that displays, choose New Entries. Create the new required baseitem category 02100 (Customer: Special G/L Transaction). Ensure that it isnot ’split automatically’. Go back to the wizard and save the changes.
Assign Document Type:
Field Name Value
Doc. type The new document type A?
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Exercise 11: Create a Document Splitting Rule
.
Hint:
If you have a document that is already posted with a wrong document splitting
configuration, such as a modified test system, you can simulate that document
by using the new rule in the Simulate rule step of the wizard.
You will skip this step because you were unable to post in one of the earlierexercise steps.
7. Verify whether your new A? document type has been assigned the new businesstransaction and the new business transaction variant (1000/Z0##) inCustomizing.
8. Are you able to find your new business transaction with your new businesstransaction variant Z0## in the overview of all the splitting rules?
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9. At the end of this task, enter and simulate the customer down payment asdescribed in step 3 of the exercise.
Exercise 11: Create a Document Splitting Rule
.
Note:
Remember that you now have to work with the new document type A?. The
document must be split and saved correctly.
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Solution 11: Create a Document Splitting Rule
.Business Example
International requirements for segment reporting require you to create a document
splitting rule.
Create a document splitting rule.
Note:
The wizard for creating document splitting rules is available with EHP4.
Caution:
You can only start this task when all the groups of the course have completed the previoustask.
1 V if h th t d fi d d t litti th d h l d b
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1. Verify whether a customer-defined document splitting method has already been
assigned, for example, ZTFIN52 or Z000000012.
Solution 11: Create a Document Splitting Rule
.
Hint:
Inform your instructor if a standard document splitting method, such as the
0000000012 document splitting method, is still assigned. Your instructor will
then assign an alternative document splitting method.
Working with a standard document splitting method in the course (in our test
environment) does not create a problem. You will receive warning messages
when executing the steps of the wizard. However, in the practice or the
production environment, you need to work with a customer-defined document
splitting method.
a) Define extended document splitting in Customizing for Financial Accounting
(New). Choose General Ledger Accounting (New) → Business
Transactions → Document Splitting → Extended Document Splitting → Define
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p g p g
Document Splitting Rule.
Solution 11: Create a Document Splitting Rule
.b) On the Change View “Header data”: Overview screen, find splitting method
ZTFIN52 in the Method column.
2. Create new customer 210## in your company code AA##. You can use customer
1000 and company code 1000 as reference. Do not fill the Account Group input
field.
Fill all the required entry fields for the address data, for example, transportation
zone 0000000001, and save your data.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Master Records → Create.
b) On the Create Customer: Initial Screen, enter the following data:
Field Name Value
Customer 210##
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Customer 210##
Company Code AA##
Solution 11: Create a Document Splitting Rule
.
Field Name Value
Customer (Reference) 1000
3. Enter a (customer) down payment of EUR 11,000 (gross 10% tax) made by your
new customer 210##. Split the down payment among multiple profit centersbecause multiple subareas (profit centers) of your company are participating to
fulfill the customer requirements.
Use the following data for the down payment:
Field Name Value
Posting and Document Date Current dateDoc. Type DZ
Company Code AA##
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Customer
Account 210##
Solution 11: Create a Document Splitting Rule
.
Field Name Value
Special G/L ind A
Bank
Account 113109 Amount EUR 11,000
Field Name Value
Item 2
AmountEUR 2,200
Tax code 1O (Output tax 10%)
Calculate Tax indicator Set
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Due on Today’s date + 2 weeks
Solution 11: Create a Document Splitting Rule
.
Field Name Value
Profit Ctr 1000
Choose the New item button.
Field Name Value
Item 3
Amount EUR 8,800
Tax code 1O (Output tax 10%)
Calculate Tax indicator Set
Due on Today’s date + 2 weeks
Profit Ctr 1402
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Solution 11: Create a Document Splitting Rule
.When you simulate the document (choose Document → Simulate) and then
simulate the General Ledger View (choose Document → Simulate General Ledger),
you notice that the customer down payment lines and the tax lines are split in the
ratio 1:4, but not the bank line.
Hint:
You have to find out why the document is not split correctly in the General Ledger
View, when using the standard document splitting rule for payments (business
transaction 1000 and business transaction variant 0001).
Navigate from General Ledger simulation to the Expert Mode. In the bottom half
of the screen, open the document display and view the important parameters and
elements of the processed document splitting rule.
When analyzing the Expert Mode, notice that the bank line is treated as a base
line instead of being split.
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Solution 11: Create a Document Splitting Rule
.a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Document Entry → Down
Payment → Down Payment.
b) Refer to the table given in the exercise and enter the values. Then, simulate as
explained in the exercise task. Bank lines from the two down payment lines arethe base lines. To derive the correct ratio for splitting the bank lines, choose
the items with G/L account 170000.
c) In the Expert Mode, notice that account 170000 relates to item category 02100
(Customer special G/L Transaction).
4. According to the previous step of the exercise, you know that the down paymentdocument splits correctly if the bank account is split on the basis of the down
payments. However, this does not work in this step. Now, verify this in the rule
d fi iti i C t i i
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definition in Customizing.
Solution 11: Create a Document Splitting Rule
.Notice that in the standard configuration, business transaction 1000 (Payments),
business transaction variant 0001 (Standard), and the item category 04000 (Cash
Account) are not split on the basis of item category 02100 (Customer: Special G/L
Transaction).
a) Define the document splitting rule in Customizing for Financial Accounting(New). Choose General Ledger Accounting (New) → Business
Transactions → Document Splitting → Extended Document Splitting → Define
Document Splitting Rule.
For the currently used document splitting method (for example, ZTFIN52),
search for business transaction 1000 (Payments) and business transaction
variant 0001 (Standard).
b) Select the item category 04000 (Cash Account), and display the base item
categories possible.
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Result:
Base item category 02100 (Customer: Special G/L Transaction) is not
displayed.
Solution 11: Create a Document Splitting Rule
.5. To create a new document splitting rule that solves the down payment problem
encountered when using the wizard, you need to perform a few preliminary steps.
Create a document type with the ID "A?".
Caution:
The question mark is only a placeholder and must be replaced with the entry
relevant for your group.
Group Letter
01 C
02 D03 E
04 G
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05 H
06 I
Solution 11: Create a Document Splitting Rule
.
Group Letter
07 J
08 K
09 L10 M
11 O
12 Q
13 R
14 S15 T
16 U
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17 V
Solution 11: Create a Document Splitting Rule
.
Group Letter
18 W
Hint:
Consider an example: If you are group 07 , you have to create document type AJ.
Create the new document type A? by using existing document type DZ as a
template. Choose “Down payment gr. ##”as the description for the new document
type. Copy all the other parameters from the template.
a) Define document types in Customizing for Financial Accounting (New). ChooseFinancial Accounting Global Settings (New) → Document → Document
Types → Define Document Types for Entry View.
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b) First, select the template document type DZ and then, choose Edit → Copy as.
Solution 11: Create a Document Splitting Rule
.c) Enter the name of the new document type. Choose Enter to confirm.
d) Choose Save.
e) You can now change the text and choose Save again.
6. Create a new document splitting rule for the customer down payment using the
Create document splitting rule wizard.
Use the following data when navigating through the wizard.
Create Business Transaction Variant:
Field Name Value
Business Transaction 1000
Transaction Variant Z0##
Description BT-V ##
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Solution 11: Create a Document Splitting Rule
.
Note:
The assigned item categories (the Edit Assigned Item Categories step of the
wizard) can be accepted from the Wizard without any changes.
Copy Document Splitting Rule:Field Name Value
Business Transaction 1000 (Payments)
Transaction Variant 0001 (Standard)
In the Define Document Splitting Rule step of the wizard, open the Cash Accountitem category and click the existing (base) item category Balance Sheet Account.
On the screen that displays, choose New Entries. Create the new required base
item category 02100 (Customer: Special G/L Transaction). Ensure that it is
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item category 02100 (Customer: Special G/L Transaction). Ensure that it is
not ’split automatically’. Go back to the wizard and save the changes.
Solution 11: Create a Document Splitting Rule
. Assign Document Type:
Field Name Value
Doc. type The new document type A?
Hint:
If you have a document that is already posted with a wrong document splitting
configuration, such as a modified test system, you can simulate that document
by using the new rule in the Simulate rule step of the wizard.
You will skip this step because you were unable to post in one of the earlier
exercise steps.
a) Define the document splitting rule using a wizard in Customizing for Financial
Accounting (New). Choose General Ledger Accounting (New) → Business
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Solution 11: Create a Document Splitting Rule
.Transactions → Document Splitting → Wizards for Document Splitting → Wizard:
Create Document Splitting Rule.
b) Perform the steps as described in the exercise text.
7. Verify whether your new A? document type has been assigned the new businesstransaction and the new business transaction variant (1000/Z0##) in
Customizing.
a) Define document types in Customizing for Financial Accounting (New). Choose
General Ledger Accounting (New) → Business Transactions → Document
Splitting → Classify Document Types for Document Splitting.
8. Are you able to find your new business transaction with your new business
transaction variant Z0## in the overview of all the splitting rules?
a) Define the document splitting rule in Customizing for Financial Accounting
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) p g g g
(New). Choose General Ledger Accounting (New) → Business
Solution 11: Create a Document Splitting Rule
.Transactions → Document Splitting → Extended Document Splitting → Define
Document Splitting Rule.
9. At the end of this task, enter and simulate the customer down payment as
described in step 3 of the exercise.
Note:
Remember that you now have to work with the new document type A?. The
document must be split and saved correctly.
a) See the solution for step 3 of the exercise.
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Exercise 12: Analyze System Behavior When Posting Invoices
with Different Tax Codes.Business Example
Post another vendor invoice (EUR 210,000). Assign one part to cost center T-F05A## and
the rest to cost center T-F05D##. Only the first offsetting item is tax-relevant. What
happens to the tax line item during document splitting?
1. Post a vendor invoice for EUR 210,000 to the vendor account you created earlier(210##).
Use the following data:
Field Name Value
Company code AA##Vendor 210##
Invoice and Posting Date Today´s date
Amount 210 000
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Amount 210,000
Exercise 12: Analyze System Behavior When Posting Invoices
with Different Tax Codes.
Field Name Value
Calculate Tax indicator Select
Tax code Blank
First offsetting item
G/L acct 404000
Amount in doc. curr 110,000
Tax code 1I
Cost center T-F05A## (= Profit Center
1402 and Segment SERV)
Second offsetting item
G/L acct 404000
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Amount in doc. curr 100,000
Exercise 12: Analyze System Behavior When Posting Invoices
with Different Tax Codes.
Field Name Value
Tax code 0I
Cost center T-F05D## (= Profit Center
1000 and Segment CONS)
Simulate the General Ledger View. Then, check how the tax line item is treated andhow the profit center and segment are derived. Post the document.
2. Check Customizing for the assigned document splitting rule to check how the tax
line item is treated and how the profit center and segment are derived.
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Solution 12: Analyze System Behavior When Posting Invoices
with Different Tax Codes.Business Example
Post another vendor invoice (EUR 210,000). Assign one part to cost center T-F05A## and
the rest to cost center T-F05D##. Only the first offsetting item is tax-relevant. What
happens to the tax line item during document splitting?
1. Post a vendor invoice for EUR 210,000 to the vendor account you created earlier
(210##).
Use the following data:
Field Name Value
Company code AA##Vendor 210##
Invoice and Posting Date Today´s date
Amount 210 000
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Amount 210,000
Solution 12: Analyze System Behavior When Posting Invoices
with Different Tax Codes.
Field Name Value
Calculate Tax indicator Select
Tax code Blank
First offsetting item
G/L acct 404000
Amount in doc. curr 110,000
Tax code 1I
Cost center T-F05A## (= Profit Center
1402 and Segment SERV)
Second offsetting item
G/L acct 404000
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Amount in doc. curr 100,000
Solution 12: Analyze System Behavior When Posting Invoices
with Different Tax Codes.
Field Name Value
Tax code 0I
Cost center T-F05D## (= Profit Center
1000 and Segment CONS)
Simulate the General Ledger View. Then, check how the tax line item is treated and
how the profit center and segment are derived. Post the document.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Payable → Document Entry → Invoice.
b) Use the information for the invoice from the table. Make sure that the Tax code
field for liability is empty.
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Solution 12: Analyze System Behavior When Posting Invoices
with Different Tax Codes.
c) To simulate the General Ledger View, choose Document → Simulate General
Ledger.
The tax code line is not divided into two line items according to the profit
centers and segments used. Only the tax-relevant line item is used for activesplitting.
2. Check Customizing for the assigned document splitting rule to check how the tax
line item is treated and how the profit center and segment are derived.
a) On the SAP Easy Access screen, choose Accounting (New) → Business
Transactions →
Document Splitting →
Extended Document Splitting →
DefineDocument Splitting Rule.
b) Select business transaction 0300 (Vendor invoice) and variant 0001
(Standard) of the assigned splitting method ( ZTFIN52).
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Solution 12: Analyze System Behavior When Posting Invoices
with Different Tax Codes.
c) Choose the item categories to be edited in the dialog structure.
d) Choose tax category 05100 by double-clicking it.
Two checkboxes control the base items for tax code and cash discount. Press
F1 for the Tax code checkbox to get more information on this topic. You cancustomize the base items for cash discounts in the same way.
e) Go back.
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Exercise 13: Analyze the Behavior of a Zero-Balance Clearing
Account.Business Example
You need to transfer money from one segment (or profit center) to another.
1. Transfer EUR 10,000 from profit center 1000 to profit center 1402.
If the zero-balance flag has been activated, the system ensures that the documentbalances to zero at account assignment level (for example, profit center and/orsegment).
Post EUR 10,000 from profit center 1000 (segment CONS Consumer products) toprofit center 1402 (segment SERV Service) on account 113100.
Use the following data:
Field Name Value
Company code AA##
Document and Posting Date Today´s date
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First offsetting item
Exercise 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
Field Name Value
G/L acct 113100
D/C Debit
Amount in doc. curr 10,000
Tax code -
Profit Ctr 1402 (Segment SERV)
Second offsetting item
G/L acct 113100
D/C Credit
Amount in doc. curr 10,000
Tax code -
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Exercise 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
Field Name Value
Profit Ctr 1000 (Segment CONS)
Simulate the Entry View followed by the General Ledger View. Then, check theassigned zero-balance clearing account.
Which view shows the zero-balance clearing account? Note the number of theaccount. Post the document.
2. Check Customizing for this zero-balance clearing account.
3. Assign account key 000 to the business transaction and variant.
4.
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Exercise 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
Is it possible to have more than one zero-balance clearing accounts?
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Exercise 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
5. How do you configure a zero-balance clearing account for document splitting?Check this account on the SAP Easy Access screen.
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.Business Example
You need to transfer money from one segment (or profit center) to another.
1. Transfer EUR 10,000 from profit center 1000 to profit center 1402.
If the zero-balance flag has been activated, the system ensures that the document
balances to zero at account assignment level (for example, profit center and/or
segment).
Post EUR 10,000 from profit center 1000 (segment CONS Consumer products) to
profit center 1402 (segment SERV Service) on account 113100.
Use the following data:
Field Name Value
Company code AA##
Document and Posting Date Today´s date
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First offsetting item
Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
Field Name Value
G/L acct 113100
D/C Debit
Amount in doc. curr 10,000
Tax code -
Profit Ctr 1402 (Segment SERV)
Second offsetting item
G/L acct 113100
D/C Credit
Amount in doc. curr 10,000
Tax code -
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
Field Name Value
Profit Ctr 1000 (Segment CONS)
Simulate the Entry View followed by the General Ledger View. Then, check theassigned zero-balance clearing account.
Which view shows the zero-balance clearing account? Note the number of the
account. Post the document.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → General Ledger → Document Entry → Enter G/L Account
Document (FB50).
b) Use the information for this posting from the table.
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
c) To simulate the Entry View, choose Document → Simulate. Account 113100 is
the only account available.
d) Choose back.
e) To simulate the General Ledger View, choose Document → Simulate General
Ledger.
There are two more line items on the zero-balance clearing account 194500.
Both the line items stand for payables and receivables between profit centers
( 1000 and 1402) and segments (SERV and CONS).
Although profit centers or segments are seen and handled as autonomouscompanies, they are not really autonomous. The balance of the zero-balance
clearing account must be always zero for the company code, but not for the
additional account assignment levels, such as profit center and segment.
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
f) Choose back.
g) Post the document.
Optional: Look at the following additional example of a rare customer
requirement for clearing zero-balance clearing accounts:
There are three segments with the following balances at the end of the month:
Account 194500: Balance = Zero (always at any time)
Relationship Balance
Segment A to B - 1000
Segment A to C - 2000Segment B to C + 4000
Segment B to A + 1000
Segment C to A + 2000
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
Relationship Balance
Segment C to B - 4000
Total:
As a result, the following balances are available for each segment of account
194500:
Segment A - 3000
Segment B + 5000
Segment C - 2000Total:
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
To clear the zero-balance clearing account at the end of the month, manually
post the following information on a bank account in the General Ledger View:
Field Name Value
First itemBank Account 113100
D/C: Credit
Balance -3,000
Segment A
Second itemBank Account 113100
D/C: Debit
Balance +5,000
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
Field Name Value
Segment B
Third item:
Bank Account 113100
D/C: Credit
Balance -2,000
Segment C
Automatically generated:Field Name Value
First item:
Zero-balance clearing account 194500
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
Field Name Value
D/C: Debit
Balance +3,000
Segment A
Second item:
Zero-balance clearing account 194500
D/C: Credit
Balance -5,000
Segment B
Third item:
Zero-balance clearing account 194500
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
Field Name Value
D/C: Debit
Balance +2,000
Segment C
As a result, the zero-balance clearing account has a zero balance for all
segments, and not only for segments at the company code level. The decision
to clear zero-balance clearing accounts depends on the customer’s
requirements. Few customers create real payments for such types of clearings.
Hint:
When zero-balance clearing accounts are balanced at the end of the month,
the balance sheet of the company code corresponds to the summation of
segment balances.
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
2. Check Customizing for this zero-balance clearing account.
a) Choose Financial Accounting (New) → General Ledger Accounting (New) →
Business Transactions → Document Splitting → Define Zero-Balance Clearing
Account.b) Select account key 000 (Standard account for zero-balance).
c) Choose Accounts in the dialog structure (Chart of Accounts = INT).
Account 194500 is the zero-balance clearing account.
d) Choose back.
3. Assign account key 000 to the business transaction and variant.
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
a) Choose Financial Accounting (New) → General Ledger Accounting (New) →
Business Transactions → Document Splitting → Extended Document Splitting
→ Define Document Splitting Rule.
b) Enter business transaction 0300 (Vendor invoice) and variant 0001 (Standard)of the assigned splitting method.
This assigns the account key 000.
4.
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
Is it possible to have more than one zero-balance clearing accounts?
.
Yes, the maintenance view for the zer-balance clearing account from the last task
shows the New Entries pushbutton. New entries can be assigned to different
splitting rules. However, it is not possible to have one zero-balance account for a
single profit center or segment. The assignment level is business transaction and
variant. In case of more than one zero-balance clearing account, all the accounts
must be assigned to an item in the financial statement version with a debit/credit
shift for a profit center or segment balance sheet.
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
5. How do you configure a zero-balance clearing account for document splitting?
Check this account on the SAP Easy Access screen.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → General Ledger → Master Records → G/L Accounts → Individual
Processing → Centrally (transaction code FS00).
b) Choose Display for:
G/L Account: 194500
Company Code: AA30
c) On the Control Data tab page, the correct setting for the zero-balance clearingaccount is as follows:
● Open item management indicator not set
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Solution 13: Analyze the Behavior of a Zero-Balance Clearing
Account.
● Line item displa indicator not set
● Only balances in local currency indicator set
● Post automatically only indicator set (on the Create/Bank/interest tab)
If the line item display indicator is set for account 194500, an error occurs while
selecting line items in the Entry View. The error does not appear in the General
Ledger View.
For more information, see SAP Note 961937.
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Exercise 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.Business Example
Your customer uses an interface for a certain topic (for example, data transfer from a non-
SAP application).
1. Two postings are required to transfer to an SAP application with documentsplitting activated.
First posting: EUR 10,000 to a cost element with cost center T-F05A## (-> ProfitCenter 1402 and Segment SERV). The offsetting item is bank account 113100(Bank A).
Second posting: EUR 20,000 to a cost element with cost center T-F05D## (-
>Profit Center 1000 and Segment CONS). The offsetting item is bank account113200 (Bank B).
First example: Both documents will be posted separately.
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Exercise 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
Which segment is assigned for the bank account line item for both postings?
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Exercise 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
Second example: Both documents will be summarized in one document.
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Exercise 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
Which segment is derived for the bank account line items for this posting?
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Exercise 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
What conclusion do you arrive at when comparing these two cases?
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Exercise 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
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Solution 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.Business Example
Your customer uses an interface for a certain topic (for example, data transfer from a non-
SAP application).
1. Two postings are required to transfer to an SAP application with documentsplitting activated.
First posting: EUR 10,000 to a cost element with cost center T-F05A## (-> Profit
Center 1402 and Segment SERV). The offsetting item is bank account 113100
(Bank A).
Second posting: EUR 20,000 to a cost element with cost center T-F05D## (-
>Profit Center 1000 and Segment CONS). The offsetting item is bank account113200 (Bank B).
First example: Both documents will be posted separately.
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Solution 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → General Ledger → Document Entry → Enter G/L Account
Document (FB50).
b) On the Enter G/L Account Document: Company Code AA00 screen, enter thefollowing data:
Document 1
Field Name Value
Position 1
G/L acct 113100
Amount 10,000
D/C credit
Position 2
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Solution 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
Field Name Value
G/L acct 470000
Amount 10,000
D/C debit
Cost center T-F05A## (Segment SERV)
Document 2
Field Name Value
Position 1G/L acct 113200
Amount 20,000
D/C credit
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Solution 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
Field Name Value
Position 2
G/L acct 470000
Amount 20,000
D/C debit
Cost center T-F05D## (Segment CONS)
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Solution 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
Which segment is assigned for the bank account line item for both postings?
.
Segment SERV for the first posting and segment CONS for the second posting are
derived by inheritance because the Segment document splitting characteristic
is always unique within the document.
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Solution 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
Second example: Both documents will be summarized in one document.
a) On the SAP Easy Access screen, choose Accounting → Financial
Accounting → General Ledger → Document Entry → Enter G/L Account
Document (FB50).
b) On the Enter G/L Account Document: Company Code AA00 screen, enter the
following data:
Field Name Value
Document 1
Position 1 113100 Amount 10,000
D/C credit
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Solution 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
Field Name Value
Position 2 470000
Amount 10,000
D/C debitCost center T-F05A## (Segment SERV)
Position 3 113200
Amount 20,000
D/C credit
Position 4 470000
Amount 20,000
D/C debit
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Solution 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
Field Name Value
Cost center T-F05D## (Segment CONS)
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Solution 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
Which segment is derived for the bank account line items for this posting?
.
Both the bank account line items are assigned to segment 1/3 SERV and segment
2/3 CONS.
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Solution 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
What conclusion do you arrive at when comparing these two cases?
.
The result is different for both cases, even though the same information is
used. Documents are not correct in cases of summarization (for example, the
SERV segment on both bank accounts). So, it is very important to analyze
interfaces when using document splitting. There is no problem with a single
transfer of postings. In cases of summarization, it might be necessary to adjust
the interface. A solution can be to provide document splitting characteristics, such
as profit center or segment, in every line item of the transfer postings or to transfer
postings for each characteristic.
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Solution 14: Optional: Analyze System Behavior When Working
with Non-SAP Systems.
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Summary
You should now be able to:
● Explain the motivation and theory of document splitting
● Configure the basic steps of document splitting in Customizing and examine the
results in the FI application
● Change and create document splitting rules
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Determine whether this statement is true or false.
"A customer reports income statements for profit centers andsegments and uses additional cost of sales accounting andpreparation for consolidation. There is no need for parallel
accounting. In this case, it is necessary to activate documentsplitting."
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Determine whether this statement is true or false.
"A customer reports income statements for profit centers andsegments and uses additional cost of sales accounting andpreparation for consolidation. There is no need for parallel
accounting. In this case, it is necessary to activate documentsplitting."
True
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At which level is the new G/L activated?Choose the correct answer.
A. Cost center level
B. Company code level
C. Controlling area level
D. Client level
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At which level is the new G/L activated?
D. Client level
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At which level can document splitting be deactivated?Choose the correct answer.
A. Client level
B. Controlling area level
C. Company code level
D. Segment level
E. Profit center level
F. Cost center level
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At which level can document splitting be deactivated?
C. Company code level
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Determine whether this statement is true or false.
"It is possible to use more than one splitting method for aclient."
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Determine whether this statement is true or false.
"It is possible to use more than one splitting method for aclient."
False
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Determine whether this statement is true or false.
"It is possible to deactivate the General Ledger View inCustomizing in case there is no need for document splitting."
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Determine whether this statement is true or false.
"It is possible to deactivate the General Ledger View inCustomizing in case there is no need for document splitting."
False
TFIN52_2 Unit 3