San Jose State University Leading the Six Sigma Improvement Project Six Sigma Lean Green Belt

Submitted by: Gautam Singh Page 1 of 3

PROJECT CHARTER

1. Project Information

Project Name: Improving the Hiring Process for High Volume Production for an Automobile Company X

Department Sponsor: Hiring Manager & the Staffing Team

Impact of project: Increase in the number of workers, achieving production goal and streamlining the hiring process

2. Project Team

Name Department Telephone E-mail

Project Manager: David Steele ISE, San Jose State University CONF david.steele@sjsu.edu

Team Members: Gautam Singh ISE, San Jose State University 650-686-7348 Gautam.singh@sjsu.edu

Melanie Gameng

ISE, San Jose State University CONF CONF

Navathej Gobi BME, San Jose State University CONF CONF

Solomon Thangaraj

BME, San Jose State University CONF CONF

3. Stakeholders

Client Automobile company X

Sponsor Hiring Manager & Staffing Team, Automobile Company

Project Manager David Steele

Team Member Gautam Singh, Melanie Gameng, Vavathej Gobi, Solomon Thangaraj

4. Project Scope Statement

Project Purpose / Business Justification

Company X is a leading automobile manufacturing company. However, one of the major issue faced by the manufacturing

department of the company X is the lack or shortage of the workers. As a result of which the manufacturing department is

unable to reach the production goal of the Company X.

Objectives

To focus on ensuring timely appointment of new workers in manufacturing department of Company X by using tracking system

from different recruitment agencies thereby achieving production goal and streamlining the entire hiring process.

San Jose State University Leading the Six Sigma Improvement Project Six Sigma Lean Green Belt

Submitted by: Gautam Singh Page 2 of 3

Deliverables Improving the efficiency of hiring process.

Calculate and reduce the time taken for the appointment of new workers in manufacturing department

Scope

Improving the efficiency of hiring process for Automobile Company X

Scope In: Designing interview process, creating database pool (pipeling), measurement of efficiency of the process

Out of Scope: Conducting interviews, Shortlisting candidates, preparing questionnaire, hiring workers

Project Milestones

Start Date: February

End Date: April

Pilot Study: April

Improvement Phase: Analysing data collected between February, 2016 to April, 2016.

Risks Assessment

Risk Risk Rating (Hi, Med, Lo)

Education Qualification of the Workers Low

Employment Check – Previous similar Experience Med

Background Check – Criminal Record High

Constraints

Accessing previous previous hiring data and method

Accessing Agencies and their interview process

Time (5 months)

Finance/Sponsor

Measures

Measurable are:

1. Data Collection

2. Maps: Value Stream Mapping and Flow Chart

3. Root Cause Analysis: Fish bone (Ishikawa) diagram, 5-Whys

4. Graphs: Bar chart, X-Y graph, Histogram, Pareto chart, Box plot

5. Project Metric: Z-score (Sigma Score)

San Jose State University Leading the Six Sigma Improvement Project Six Sigma Lean Green Belt

Submitted by: Gautam Singh Page 3 of 3

Resources

The resources available to us are four weeks of previous hiring data and an access to monitor current weekly data of the

suggested hiring process.

6. Project Authorization

Name Signature Date (MM/DD/YYYY)

Executive Sponsor Automobile company X 02-02-2016

Department Sponsor Hiring Managers & Staffing Team

02-02-2016

Project Manager David Steele 02-02-2016

7. Notes

The project was undertaken to understand the Six Sigma improvement methods and applying the DMAIC problem solving techniques and tools to increase the number of workers in manufacturing department as well as streamlining the hiring process.