YK, 2009

TOPIK

Teknis pelaksanaan inspeksi (general inspection & critical part inspection)

Teknis pelaksanaan audit keselamatan kerja

TEKNIS PELAKSANAAN

INSPEKSI

GENERAL INSPEKSI

(INSPEKSI UMUM)

CRITICAL PART

INSPECTION

Definisi

Ruang lingkup

Prosedur pelaksanaan inspeksi

Contoh formulir inspeksi

General Inspection

(Inspeksi Umum)

Inspeksi yang dilakukan terhada keseluruhan area kerja

Perhatian dalam melakukan inspeksi umum

Inspector devote full attention to the inspection

Prepare their eyes to be observant & their minds to

be perspective

Checklist as a guide

Look outside normal eye level

Report finding & recommendation

RUANG LINGKUP GENERAL INSPECTION

SELURUH OBJEK YANG TERLIBAT PADA SUATU KEGIATAN PEKERJAAN.@ Lingkungan/kondisi fisik kerja @ Mesin, fasilitas & peralatan kerja @ Material @ Peralatan & fasilitas penanggulangan kebakaran @ Aspek/bahaya di lingkungan kerja yang berdampak pada

kesehatan @ etc

Waktu pelaksanaan inspeksi

Every day, Every week, 1 per month, 3 times per year.

How high/low the level of the hazard & risk in the workplace?

How about the characteristic of work process, work patterns, facilities ?

PELAKSANA

Pengawas lini

Manajer

Pimpinan

LANGKAH-LANGKAH IMPLEMENTASI

GENERAL INSPECTION

PERSIAPAN

SAAT PELAKSANAAN INSPEKSI

PENYUSUNAN LAPORAN, ANALISA/

REVIEW LAPORAN

PERSIAPAN

Memulai dengan sikap positif

Merencanakan kegiatan inspeksi dengan

@ mendefinisikan area tanggung jawab

@ membuat peta lapangan & daftar peralatan

@ membuat rute observasi

SAAT PELAKSANAAN INSPEKSI

Mengacu pada peta & checklist

Lakukan dengan sikap positif

Buat catatan-catatan yang tidak terdapat di checklist

Berikan & luangkan waktu yang cukup pada objek-objek yang penting

Lihat & amati secara menyeluruh bahkan terhadap objek-objek yang belum atau tidak belum diamati

Ambil tindakan koreksi jika memungkinkan

Gambarkan & lokasikan masing-masing item dengan jelas

Kelompokkan bahaya & risiko

Tentukan penyebab dasar dari penyimpangan yang ada

MEMBUAT LAPORAN

Merupakan ringkasan dari kegiatan inspeksi yang telah dilaksanakan

Laporan diserahkan ke pimpinan di area yang menjadi tanggung jawab

Laporan dapat dibuat duplikasinya kemudian didistribusikan kepada pihak-pihak yang berkepentingan

Laporan tertulis dibuat & disertai dengan klasifikasi penyimpangan yang ditemukan

Laporan disertai dengan tindak lanjut & kelanjutannya dengan inspeksi berikutnya

KRITERIA FORMAT LAPORAN

Mencakup identifikasi seluruh lingkup inspeksi

Mencakup beberapa tindakan yang akan dilakukan, yaitu: observasi terhadap penyimpangan standar yang ada, klasifikasi bahaya & risiko, tindakan koreksi &

rekomendasi, persetujuan dalam pengambilan tindakan koreksi, menentukan tindak lanjut,

Terdapat tempat untuk memberikan feedback atau tanggapan serta review dari manajemen

Sediakan tempat kosong di balik lembar laporan

Inspeksi yang dilakukan terhadap komponen, fasilitas, peralatan yang mempunyai potensi paling besar menyebabkan terjadinya kecelakaan dan kerugian

TUJUAN

Menemukan potensi penyimpangan/bahaya sejak

dini

Mencegah terjadinya kecelakaan yang fatal

berkaitan alat tersebut dalam suatu sistem kerja

tertentu

TEMUAN

1. Kerusakan salah satu komponen peralatan

2. Penggunaan atau pemakaian yang tidak tepat

3. Penyimpangan pada lokasi atau area kritis

4. Prosedur operasi yang rusak

RUANG LINGKUP

MESIN

PERALATAN

MATERIAL

UNIT/AREA/LOKASI

KERJA

CONTOH LINGKUP INSPEKSI

SAFETY DEVICES

GUARDING

ELECTRICAL & MECHANICAL COMPONENT

FIRE EQUIPMENT

EMERGENCY CARE & EQUIPMENT

WAREHOUSE/WORKSHOP

DLL

LANGKAH-LANGKAH PENERAPAN

1. INVENTARIS (RINCIAN) SELURUH PERALATAN, JENIS AKTIFITAS PEKERJAAN, FASILITAS, AREA KERJA

2. MEMBUAT GAMBARAN AREA TANGGUNG JAWAB SETIAP PERALATAN/FASILITAS

3. MENJELASKAN SELURUH BAGIAN PADA ITEM NO. 1

4. MEMBUAT DAFTAR SELURUH BAGIAN YANG KRITIS, DIDAHULUI DENGAN PENILAIAN TINGKAT BAHAYA & RISIKO PADA SETIAP BAGIAN ITEM NO. 3. PENILAIAN INI DIDASARKAN PADA : TINGKAT/KEMUNGKINAN KECELAKAAN, BESARNYA DAMPAK/KONSEKUENSI KECELAKAAN, KONDISI/KEADAAN SAAT INI, TINGKAT KESERINGAN AKTIFITAS/PENGGUNAAN/PENGOPERASIAN ALAT

CRITICAL PART RISK ASSESSMENT FORM

OBJEK : EQUIPMENT / AREA / WORK UNIT

NO. PARTS HAZARD & CONSEQUENCES RESP. PERSONJUDGEMENT

CRITICAL PART

YES NO

Pelaksanaan Audit Tim Pelaksana Audit

Tahapan pelaksanaan audit

Tim pelaksana

Audit are most effective when performed by

qualified professionals who work together and

are focused on clear objective

This includes staff auditors, support staff, senior

auditors, supervisors and managers at both the

regional and headquarters levels

They know ho to perform audits and they

understand the governmental environment.

Tim Audit

Communication

Team meetings

Komunikasi an dalam rangka

pelaksanaan audit

The key effective teamwork is

communication

Team members need to interact for the

team to be effective. The interaction needs

to be timely. Full participation by all team

members is a significant factor in the success

of the audit.

Menentukan ruang lingkup & tujuan

audit yang akan dilakukan

Setting clear, specific objectives the key to efficient government auditing.

Clear objectives :

# provide structure and result and discipline that helps the audit team focus on the expected result and avoid confusion.

# ensure that the audit work will be conducted timely and efficiently and the work will be produce the desired result

Pertemuan persiapan &

pelaksanaan audit

There are three critical points during the process when all team members must fully understand and agree on the audit objectives and finding attributes. They are during the preliminary phase, at the end of the survey phase and the beginning of the reporting phase.

The purposes of the meeting are to exchange information and improve the quality of the audit.

Team members should review each other’s work and serve as sounding boards to work out difficult and complex issues.

The objectives of audits determine the type of audit to be conducted and the audit standards to be followed.

Objectives should be stated in such a way that a response can be given in specific positive terms.

Phrases used to stated the objective are : as questions and to determine statement.

Penentuan Tujuan & Ruang

Lingkup Audit

Objektif Audit yang dilakukan harus

jelas

Accomplishes more with less

Build team identify and a sense of ownership in the audit

Controls and minimize audit risk

Provides tools for the audit team to conduct an effective audit.

Aids in writing report

Provides a logical and documented progression through the phases of the audit

TAHAPAN PELAKSANAAN AUDIT

PRELIMINARY PLANNING

PRE SURVEY

SURVEY

DATA COLLECTION & ANALYSIS

REPORTING

POST ADUIT EVALUATION

PRELIMINARY PLANNING

Identify issue or concern : work plan

Identify staff : form audit team

Team meeting : develop preliminary expectation, definition or staff roles and responsibilitied

Identify audit requirement : preliminary decision, scope and methodology

Identify objectives

Identify type of audit

Contact auditee

Pre-Survey

In the pre-survey phase the audit team determine

: the laws, regulations or guidelines relevant to

the objectives of the audit, identify criteria, meet

the program officials.

SURVEY ACTIVITIES

Focus objectives and identify sub objectives

Coordinated with other auditors

Preliminary review and analysis (preliminary

data & conclusions)

Identify conditions

Team meeting (survey result)

Develop audit program

DATA COLLECTION & ANALYSIS

Activities : collect and analyze information pertaining to objectives. Identify : cause, effect & recommendation.

Product/result : evidence, working paper (schedules, interviews, observations)

Analysis of evidence

Developed findings

SURVEY

The audit survey phases includes steps necessary to assemble information that will enable the audit team to make decisions concerning the nature, timing and extent of detailed audit work.

The survey includes a timely gathering and analysis of information so that potential audit areas can be identified and plans made to review and test management controls aver areas.

REPORTING Team meeting : outline draft report

Write draft report : audit managers review

Independent report review : quality control

Process draft report : draft report to auditee

Process final report : audit comments added

to final report, review, issue final report

Post audit Evaluation

Team meeting: discuss strength and

weaknesses (preliminary planning, survey,

data collection, reporting)

Develop suggestions for improvement : staff

development, audit quality and timeliness,

change policies & procedure.

Identify audit leads .