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ISHTIAQ AHMEDAH-526270
Topic: Organizing and Staffing Project Office and Team
Introduction to TopicOrganizing:Organizing is the act of rearranging elements
following one or more rulesStaffing:Where Staffing Refer to:Manpower requirementsRecruitmentSelectionOrientation and PlacementTraining and Development
Introduction to TopicProject Office:A department responsible for
improving project management.Project team:A team whose members usually
belong to different groups, functions and are assigned to activities for the same project.
Introduction to Topic
Responsibilities of Project Office:The Project Office is responsible for:Resolving common project problemsImplementing the right project
management template toolsMonitoring and reporting on status Improving project success rates.
Introduction to Topic
Responsibilities of Project Team:Provide functional expertise in an administrative
processWork with users to ensure the project meets
business needsDocumentation and analysis of current and future
processes/systemsIdentification and mapping of information needsDefining requirements for reporting and interfacingUser training
Introduction to Topic
Determining the Need for Project Office:Number of concurrent projects,High percentage of failed projects, Repeated project management issues, Number of inexperienced project
managers, and Need for centralized project
monitoring and control.
Introduction to TopicOrganizing and Staffing Project Office and
TeamOrganizing and Staffing Project Office andTeam consist of following steps:Step#1: Selecting Project ManagerStep#2: Selecting Project office and PersonnelStep#3: Meeting
Practical Study of the Organization
Practical Study of the Organization with respect to the Issue
Organizing and Staffing Process of HRL:Selecting Project ManagerJob description Recruitmento Internal recruitmentso External recruitmento Advertisement through news papero Advertisement through official website Selection
Organizing and Staffing Process of HRL
Selecting Project office and PersonnelJob AnalysisJob description Recruitmento Internal recruitmentso External recruitmentoAdvertisement through news paperoAdvertisement through official website
Selection
Organizing and Staffing Process of HRLMeetingUpon completion of the evaluation process, the project
manager meets with upper level management. This coordination is required to assure that:
All assignments fall within current policies on rank, salary, and promotion.
The individuals selected can work well with both the project manager (formal reporting) and upper-level management (informal reporting).
The individuals selected have good working relationships with the functional personnel.
Success Criteria for PMO
If you establish a new Project Management Office, remember to align the PMO success criteria, as well as the criteria to measure objective attainment, must be:
"S" = "Specific""M" = "Measurable""A" = "Attainable""R" = "Realistic""T" = "Timely"
SWOT analysisStrength:MaturityExpanding BusinessGood Market reputationWeakness:ExpensesConflictsTake so much time
SWOT analysis
Opportunities:UnemploymentInternational MarketThreats:Project Management ConflictsRecession
Conclusion
Project Office is a department responsible for improving project management and It’s a permanent department within an organization.
HBL is a project driven organization.There are some weaknesses in the HBL
PMO but also have Strong strengths as compare to its competitors.
Recommendation
HRL Management has to communicate with project Management for resolving conflicts.
Should have to take more actions for effective project office and team.
Should have to target International Market.Should also avail the opportunity of
Unemployment.Should have to avoid from “Hard and Nose
Tactics”
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