The 3rd Monitoring
Workshop
in Sennar SWCJan 25th ~ 28th ,2015
Human Resources Development Project for Water Supply Phase 2
1. Workshop Objective• To promote and expand the Monitoring
Activity both training and water supply facility
• To promote the monitoring system in consideration of the sustainability.
2. Expected Outputs① Monitoring Formats ② Monitoring Plan Ver.2③ Monitoring Manuals④ O&M Record format for operators⑤ Action Plan (Rehabilitation/O&M Planning)
①Finalization of Monitoring Formats (Training/Water Yard)
②Finalization of Monitoring Manuals (Training / Water Yard)
③Revision (Update) of the State Monitoring Plan
④Data sharing of Monitoring Data between SWC and DWSU
3. Contents
The 8th JCC Distribution of the Monitoring Manual /Presentation of the monitoring result
3. Work Flow of the Monitoring Activity (1/2) Date Activity Remarks
-J an,2015 Monitoring Implementation
(Training / Water Yard in Model Area)
・Sennar SWC;Singa Sector
・White Nile;Tandalti Locality
J an - Feb,2015
Revision/Finalization of the Monitoring Format
・The 3rd Monitoring Workshop
/Discussion with Stakeholders
Revision/Finalization of the State Monitoring
Plan
・The 3rd Monitoring Workshop
/Discussion with Stakeholders
Revision/Finalization of the State Monitoring
Manual
・The 3rd Monitoring Workshop
/Discussion with Stakeholders
4. Work Flow of the Monitoring Activity (2/2)
・Project Terminal Evaluation (Feb-Mar)
Mar, 2015 Distribution of the Monitoring Manual
/Presentation of the monitoring result
・PSWC and DWSU present the result of the Monitoring
activity on the 8th JCC
Mar - Aug, 2015 Monitoring Implementation
(Training / Water Yard in whole area of State)
・DWSU conduct the monitoring training for the other
state based on the monitoring manual
・PSWC strengthen the monitoring data management
through the Data Management/ Monitoring
Training Course.
Aug,2015 Presentation of the monitoring result/Preparation
of the Monitoring Plan for next year
・PSWC and DWSU present the result of the Monitoring
activity on the 8th Joint Seminar
Sep,2015 - Monitoring Implementation based on
the Monitoring Plan
・J ICA Project Termination
Work Flow of the Monitoring Activity
5. The Monitoring Implementation Cycle
S W C
Monitoring Unit
Monitoring- Water Supply Facility -
• Water Yards • Water Treatment Plant• Water Quality• Hafirs• Hand Pump Dug Well• Etc.
Monitoring- Human Resources
Development -
• Training plan/implementation• Organization of Training
Center• Evaluation of trainee and
training• Training Budget• Facility and equipment• etc.
TrainingCenter
D W S U M&E Dep. D W S T
Joint Seminar/Stakeholder Workshop
(DWSU, DWST, SWCs, etc.)
Data Sharing Data Sharing
ImplementationImplementation
Monitoring Analysis
Monitoring Analysis
6. Implementation agency - DWSUMinister of Water Resources
and Electricity
Board of Directors
Director General of DWSU
Information Center
Internal Audit Executive Office Public RelationsTraining Center
(DWST)
Deputy Director for the Projects
Directorate of Projects implementation
Foreign Aid Section
ContractsSection
Mechanic & Elec. Engineering Section
Construction worksFollow up Section
Directorate of Projects Planning
Planning Section
DesignSection
Monitoring and Evaluation
Department
Directorate of Promotion & System Up-grading
WaterEconomy Section
Human Resources Section
System Promotion Section
Directorate of Finance Administration
Services Section
SupplySection
SupplySection
Financial Section
Directorate of Sanitation
Management
*New building is under construction.
7. Implementation agency – Sennar SWC
Ministry of Physical Planning and Public Utility
Director General of SWC
SWC TrainingCenter
Legal Dep.
Directorate of Finance
Planning Adm. Supply Adm. Directorate of Operation
Project Adm.SWC Locality Office (Sector)
Finance Adm.
Person Adm.
Service Adm.
Project Adm.
Information Adm.
Store Adm.
Procurement Section
Mechanic Engineering
Dep.
Electric Engineering
Dep.
Surface Water Adm.
Ground Water Adm.
Dindir El Suki Mazmoon Al Dali Abu Hujar Sinja Jabal MoyaEastern Sennar
Western Sennar
Directorate of Water Quality
Monitoring Follow-up and
Evaluation Unit
Central Sennar
Day 1st Monitoring for the
Training
① Revision (Update) of the State Monitoring Plan
② Finalization of the Training Monitoring Formats for
Training
③ Finalization of the Training Monitoring Manuals
④ Data sharing of Monitoring Data between SWC and
DWSU → Scheduling and Presetation
① Revision (Update) of the State Monitoring Plan
Review of the Progress Monitoring Objective Implementation Agency and the member Monitoring Data Monitoring Schedule (Data collection) Information Sharing Methodology and the interval of the information sharing Information sharing system Necessary Cost for the monitoring Utilization of the Monitoring data ( Action Planning )
② Finalization of the Training Monitoring Formats for the Human Resources Development (Training)
1. Training Need
2. Budget
3. Training Facility and Equipment
4. Training Implementation System (Organization Structure)
5. Training Schedule
6. Training Course
7. Trainee
8. Oversea Training
③ Finalization of the Monitoring Manual for the Human Resources Development (Training)
1. Outline of Human Resources Development and the Monitoring2. Purpose3. Right training for the right staff4. Planning and Revision of the Human Resources Development Plan5. Collaboration with DWST, SWCs and Other Related Organization6. Effective Capacity Development7. Training Planning based on Training Needs8. Roles of Implementation Agency9. Structure of implementation agency10. Methodology11. Training Needs12. Training Budgets13. Utilization of the Monitored Data
④ Data sharing of the Monitoring Data between SWC and DWST
Data sharing *****(When?)
Ms. Eman (SWC) ⇔ Mr. Mohamed Yahia (DWST)
When; Jan, Jun
Presentation on the JCC(March 2015) and the Joint Seminar(Aug 2015)
Monitoring Result and Analysis; ************* (DWSU/DWST)
Action Plan; Mr. Abbas, Mr. Jalal (Sennar SWC T/C)
Day 2nd Monitoring for the
Water Yard
① Revision (Update) of the State Monitoring Plan
② Finalization of the Water Yard Monitoring Formats
③ Finalization of the Water Yard Monitoring Manuals
④ Monitoring Format for Operators
⑤ Data sharing and Transfer of the Monitoring Data
① Revision (Update) of the Water Yard Monitoring Plan
Monitoring Objective Implementation Agency and the member Monitoring Data Target Area Implementation Schedule (Data collection) Information Sharing Necessary Cost for the monitoring (Annual Cost) Utilization of the Monitoring data ( Action Planning )
② Finalization of the Water Yard Monitoring Formats and Monitoring Sheets (1/2)
What type of data should be managed by SWC M&E Dep. ?
What type of data should be collected, managed by each SWC Sector ?
What type of data should be check on site by operators ? How often each item should be monitored? How to instruct the monitoring method for operator? How to transfer the data between operator, SWC sectors,
and SWC M&E Unit.
② Finalization of the Water Yard Monitoring Formats and Monitoring Sheets (2/2)
Category
National Level
Sate Level
Locality Level
Daily MonthlySeasonally
(Dry and Rain Season)
Total Condition of FacilityOperation Cost; Fuel forGenerator(Litter/Month)
Number of livestock <sheep /day >
On site(Water Yard)
Condition of the pumpOperation Cost; Fee for Electricity(SDG/Month)
Number of livestock <goat /day >
Operating time (AM/PM)Operation Cost; Other Consumable(Filters, Cables, Packing, etc. )(SDG/Month)
Number of livestock <cow /day >
Condition of the Generator Condition of Pipe(Water Leakage)Number of livestock<camel/day >
Total hours of operation(hour/day)
Organization
MonitoringI tems
SWC Locality Office (Sector)
SWC Monitoring Unit
DWSU Monitoring and Evaluation Department
Operator
Monthly Reporting
(Submit Hand-write Document every
month)
Annual Monitoring on site based
on "Annual Monitoring Plan"
(Refer to Table ###)
Submit the monitoring data after the
"Annual Monitoring"
Monitoring data sharing on February
and August
④ Finalization of the Water Yard Monitoring Manuals
Outline of the Monitoring Activity of Water, Sanitation and Hygiene Sector
Objective of the Monitoring Purpose of the Monitoring for Water Yard Roles of Implementation Agency and Tasks Structure of implementation Agency Methodology Utilization of the Monitored Data
④ Monitoring Format for Operators
WY ID Operator's NameWY Name Contact Address
General
Month DateTotalCondition
Number ofSubscriber
CollectedWater Fee(SDG)
Operating time(AM/PM)
Operation hour(hours/Day)
Static WaterLevel (m)
DynamicWater Level(m)
DrawDown(m)
ColorTaste andOdour
Elv. Tank Dist. PipeTrans.Pipe
Pub.Tap
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Date LeakageOperation Water LevelWater Tariff Collection WaterSupplyAmount
(m3)
Water Quality
⑤ Data sharing of the Monitoring Data between SWC and DWSU M&E Dep.
Data sharing *****(When?)
Ms. Eman (SWC) ⇔ Mr. Mohamed Yahia (DWST)
When; Jan, Jun
Presentation on the JCC(March 2015)
Monitoring Result and Analysis; ************* (DWSU/DWST)
Action Plan; Mr. Abbas, Mr. Yassir/Mr. Ammar (Sennar SWC T/C)
Action Plan Development of the Rehabilitation Planning
Development of the O & M Plan
Revision of the State Water Strategic Planning
Procurement Plan for spear parts
Training Plan for O&M Staff
Etc…….
1. Utilization of the Monitoring Data
<Action>
Improve the water supply situation !
a. Analysis
b. Priority (Water Needs, Age of Borehole , Population Growth)
c. Period and Target Number (******** ~ *******)
d. Selection of Water Yards to be rehabilitated
e. Necessary Rehabilitation
f. Cost Estimation
g. Scheduling
2. Rehabilitation Plan
3. Analysis-1General Condition
Total Condition ofFacility
116
Not Functioning 17
Functioning(Partially Damaged)
3
All facilities arefunctioning
96
Specification of Borehole
(pump)
Total Condition ofthe pump
116
Not Functioning 30
Functioning(Partially Damaged)
0
All facilities arefunctioning
86
Not Functioning
15% Functioning (Partially
Damaged)2%
All facilities are
functioning 83%
Not Functioning
26%Functioning (Partially
Damaged)0%
All facilities are
functioning 74%
4. Analysis-2(Valve)
Total Condition ofValve
116
Not Functioning 31
Functioning(Partially Damaged)
7
All facilities arefunctioning
78
(Fence)
Total Condition ofFence
116
No Fence 92
Good Condition 4
Normal 14
Damaged 6
Not Functioning
27%
Functioning (Partially
Damaged)6%
All facilities are
functioning 67%
No Fence79%
Good Condition
4%
Normal12%
Damaged5%
5. Analysis-3(Well cover )
Yes 43
No 73
(Material of Tank)
Steel 84
FRP 0
Other 0
No Tank 32
(Gate Valve)
Yes 75
No 41
Yes37%
No63%
Steel72%
FRP0%
Other0%
No Tank28%
Yes65%
No35%
6. Analysis-4Distribution Point(Ghrab)
Yes 37
No 79
Control Panel(Condition of Generator)
No Generator 30
Good 85
Normal 1
Damaged 0
(Circuit Breaker)
Exist(GoodCondition)
83
Exist(Damaged) 3
Removed 0
None 30
Yes32%
No68%
No Generator
26%
Good73%
Normal1%
Damaged0%
Exist(Good Condition)
71%
Exist(Damaged)3%
Removed0%
None26%
7. Analysis-5(Water Level Sensor)
Exist(GoodCondition)
41
Exist(Damaged) 45
Removed 0
None 30
(Overload Protection)
Exist(GoodCondition)
85
Exist(Damaged) 1
Removed 0
None 30
(Contactor)
Exist(GoodCondition)
85
Exist(Damaged) 1
Removed 0
None 30
Exist(Good Condition)
35%
Exist(Damaged)
39%
Removed0%
None26%
Exist(Good Condition)
73%Exist(Damaged)
1%
Removed0%
None26%
Exist(Good Condition)
73%Exist(Damaged)
1%
Removed0%
None26%
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