The 3rd Monitoring

Workshop

in Sennar SWCJan 25th ～ 28th ,2015

Human Resources Development Project for Water Supply Phase 2

Outline of the 3rd Monitoring

Workshop

1. Workshop Objective• To promote and expand the Monitoring

Activity both training and water supply facility

• To promote the monitoring system in consideration of the sustainability.

2. Expected Outputs① Monitoring Formats ② Monitoring Plan Ver.2③ Monitoring Manuals④ O&M Record format for operators⑤ Action Plan (Rehabilitation/O&M Planning)

①Finalization of Monitoring Formats (Training/Water Yard)

②Finalization of Monitoring Manuals (Training / Water Yard)

③Revision (Update) of the State Monitoring Plan

④Data sharing of Monitoring Data between SWC and DWSU

3. Contents

The 8th JCC Distribution of the Monitoring Manual /Presentation of the monitoring result

3. Work Flow of the Monitoring Activity (1/2) Date Activity Remarks

-J an,2015 Monitoring Implementation

(Training / Water Yard in Model Area)

・Sennar SWC；Singa Sector

・White Nile；Tandalti Locality

J an - Feb,2015

Revision/Finalization of the Monitoring Format

・The 3rd Monitoring Workshop

/Discussion with Stakeholders

Revision/Finalization of the State Monitoring

Plan

・The 3rd Monitoring Workshop

/Discussion with Stakeholders

Revision/Finalization of the State Monitoring

Manual

・The 3rd Monitoring Workshop

/Discussion with Stakeholders

4. Work Flow of the Monitoring Activity (2/2)

・Project Terminal Evaluation (Feb-Mar)

Mar, 2015 Distribution of the Monitoring Manual

/Presentation of the monitoring result

・PSWC and DWSU present the result of the Monitoring

activity on the 8th JCC

Mar - Aug, 2015 Monitoring Implementation

(Training / Water Yard in whole area of State)

・DWSU conduct the monitoring training for the other

state based on the monitoring manual

・PSWC strengthen the monitoring data management

through the Data Management/ Monitoring

Training Course.

Aug,2015 Presentation of the monitoring result/Preparation

of the Monitoring Plan for next year

・PSWC and DWSU present the result of the Monitoring

activity on the 8th Joint Seminar

Sep,2015 - Monitoring Implementation based on

the Monitoring Plan

・J ICA Project Termination

Work Flow of the Monitoring Activity

5. The Monitoring Implementation Cycle

S W C

Monitoring Unit

Monitoring- Water Supply Facility -

• Water Yards • Water Treatment Plant• Water Quality• Hafirs• Hand Pump Dug Well• Etc.

Monitoring- Human Resources

Development -

• Training plan/implementation• Organization of Training

Center• Evaluation of trainee and

training• Training Budget• Facility and equipment• etc.

TrainingCenter

D W S U M&E Dep. D W S T

Joint Seminar/Stakeholder Workshop

(DWSU, DWST, SWCs, etc.)

Data Sharing Data Sharing

ImplementationImplementation

Monitoring Analysis

Monitoring Analysis

6. Implementation agency - DWSUMinister of Water Resources

and Electricity

Board of Directors

Director General of DWSU

Information Center

Internal Audit Executive Office Public RelationsTraining Center

(DWST)

Deputy Director for the Projects

Directorate of Projects implementation

Foreign Aid Section

ContractsSection

Mechanic & Elec. Engineering Section

Construction worksFollow up Section

Directorate of Projects Planning

Planning Section

DesignSection

Monitoring and Evaluation

Department

Directorate of Promotion & System Up-grading

WaterEconomy Section

Human Resources Section

System Promotion Section

Directorate of Finance Administration

Services Section

SupplySection

SupplySection

Financial Section

Directorate of Sanitation

Management

*New building is under construction.

7. Implementation agency – Sennar SWC

Ministry of Physical Planning and Public Utility

Director General of SWC

SWC TrainingCenter

Legal Dep.

Directorate of Finance

Planning Adm. Supply Adm. Directorate of Operation

Project Adm.SWC Locality Office (Sector)

Finance Adm.

Person Adm.

Service Adm.

Project Adm.

Information Adm.

Store Adm.

Procurement Section

Mechanic Engineering

Dep.

Electric Engineering

Dep.

Surface Water Adm.

Ground Water Adm.

Dindir El Suki Mazmoon Al Dali Abu Hujar Sinja Jabal MoyaEastern Sennar

Western Sennar

Directorate of Water Quality

Monitoring Follow-up and

Evaluation Unit

Central Sennar

Day 1st Monitoring for the

Training

① Revision (Update) of the State Monitoring Plan

② Finalization of the Training Monitoring Formats for

Training

③ Finalization of the Training Monitoring Manuals

④ Data sharing of Monitoring Data between SWC and

DWSU → Scheduling and Presetation

① 　 Revision (Update) of the State Monitoring Plan

Review of the Progress Monitoring Objective Implementation Agency and the member Monitoring Data Monitoring Schedule (Data collection) Information Sharing Methodology and the interval of the information sharing Information sharing system Necessary Cost for the monitoring Utilization of the Monitoring data （ Action Planning ）

② 　 Finalization of the Training Monitoring Formats for the Human Resources Development (Training)

1. Training Need

2. Budget

3. Training Facility and Equipment

4. Training Implementation System (Organization Structure)

5. Training Schedule

6. Training Course

7. Trainee

8. Oversea Training

③ 　 Finalization of the Monitoring Manual for the Human Resources Development (Training)

1. Outline of Human Resources Development and the Monitoring2. Purpose3. Right training for the right staff4. Planning and Revision of the Human Resources Development Plan5. Collaboration with DWST, SWCs and Other Related Organization6. Effective Capacity Development7. Training Planning based on Training Needs8. Roles of Implementation Agency9. Structure of implementation agency10. Methodology11. Training Needs12. Training Budgets13. Utilization of the Monitored Data

④ 　 Data sharing of the Monitoring Data between SWC and DWST

Data sharing *****(When?)

Ms. Eman (SWC) 　⇔ Mr. Mohamed Yahia (DWST)

When; Jan, Jun

Presentation on the JCC(March 2015) and the Joint Seminar(Aug 2015)

Monitoring Result and Analysis; ************* (DWSU/DWST)

Action Plan; Mr. Abbas, Mr. Jalal (Sennar SWC T/C)

Day 2nd Monitoring for the

Water Yard

① Revision (Update) of the State Monitoring Plan

② Finalization of the Water Yard Monitoring Formats

③ Finalization of the Water Yard Monitoring Manuals

④ Monitoring Format for Operators

⑤ Data sharing and Transfer of the Monitoring Data

① 　 Revision (Update) of the Water Yard Monitoring Plan

Monitoring Objective Implementation Agency and the member Monitoring Data Target Area Implementation Schedule (Data collection) Information Sharing Necessary Cost for the monitoring (Annual Cost) Utilization of the Monitoring data （ Action Planning ）

② 　 Finalization of the Water Yard Monitoring Formats and Monitoring Sheets (1/2)

What type of data should be managed by SWC M&E Dep. ?

What type of data should be collected, managed by each SWC Sector ?

What type of data should be check on site by operators ? How often each item should be monitored? How to instruct the monitoring method for operator? How to transfer the data between operator, SWC sectors,

and SWC M&E Unit.

② 　 Finalization of the Water Yard Monitoring Formats and Monitoring Sheets (2/2)

Category

National Level

Sate Level

Locality Level

Daily MonthlySeasonally

(Dry and Rain Season)

Total Condition of FacilityOperation Cost; Fuel forGenerator(Litter/Month)

Number of livestock <sheep /day >

On site(Water Yard)

Condition of the pumpOperation Cost; Fee for Electricity(SDG/Month)

Number of livestock <goat /day >

Operating time (AM/PM)Operation Cost; Other Consumable(Filters, Cables, Packing, etc. )(SDG/Month)

Number of livestock <cow /day >

Condition of the Generator Condition of Pipe(Water Leakage)Number of livestock<camel/day >

Total hours of operation(hour/day)

Organization

MonitoringI tems

SWC Locality Office (Sector)

SWC Monitoring Unit

DWSU Monitoring and Evaluation Department

Operator

Monthly Reporting

(Submit Hand-write Document every

month)

Annual Monitoring on site based

on "Annual Monitoring Plan"

(Refer to Table ###)

Submit the monitoring data after the

"Annual Monitoring"

Monitoring data sharing on February

and August

④ 　 Finalization of the Water Yard Monitoring Manuals

Outline of the Monitoring Activity of Water, Sanitation and Hygiene Sector

Objective of the Monitoring Purpose of the Monitoring for Water Yard Roles of Implementation Agency and Tasks Structure of implementation Agency Methodology Utilization of the Monitored Data

④ 　 Monitoring Format for Operators

WY ID Operator's NameWY Name Contact Address

General

Month DateTotalCondition

Number ofSubscriber

CollectedWater Fee(SDG)

Operating time(AM/PM)

Operation hour(hours/Day)

Static WaterLevel (m)

DynamicWater Level(m)

DrawDown(m)

ColorTaste andOdour

Elv. Tank Dist. PipeTrans.Pipe

Pub.Tap

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

Date LeakageOperation Water LevelWater Tariff Collection WaterSupplyAmount

(m3)

Water Quality

⑤ 　 Data sharing of the Monitoring Data between SWC and DWSU M&E Dep.

Data sharing *****(When?)

Ms. Eman (SWC) 　⇔ Mr. Mohamed Yahia (DWST)

When; Jan, Jun

Presentation on the JCC(March 2015)

Monitoring Result and Analysis; ************* (DWSU/DWST)

Action Plan; Mr. Abbas, Mr. Yassir/Mr. Ammar (Sennar SWC T/C)

Day 4th Action Plan

-Rehabilitation Plan

Action Plan Development of the Rehabilitation Planning

Development of the O & M Plan

Revision of the State Water Strategic Planning

Procurement Plan for spear parts

Training Plan for O&M Staff

Etc…….

1. Utilization of the Monitoring Data

<Action>

Improve the water supply situation !

a. Analysis

b. Priority (Water Needs, Age of Borehole , Population Growth)

c. Period and Target Number (******** ～ *******)

d. Selection of Water Yards to be rehabilitated

e. Necessary Rehabilitation

f. Cost Estimation

g. Scheduling

2. Rehabilitation Plan

3. Analysis-1General Condition

Total Condition ofFacility

116

Not Functioning 17

Functioning(Partially Damaged)

3

All facilities arefunctioning

96

Specification of Borehole

(pump)

Total Condition ofthe pump

116

Not Functioning 30

Functioning(Partially Damaged)

0

All facilities arefunctioning

86

Not Functioning

15% Functioning (Partially

Damaged)2%

All facilities are

functioning 83%

Not Functioning

26%Functioning (Partially

Damaged)0%

All facilities are

functioning 74%

4. Analysis-2(Valve)

Total Condition ofValve

116

Not Functioning 31

Functioning(Partially Damaged)

7

All facilities arefunctioning

78

(Fence)

Total Condition ofFence

116

No Fence 92

Good Condition 4

Normal 14

Damaged 6

Not Functioning

27%

Functioning (Partially

Damaged)6%

All facilities are

functioning 67%

No Fence79%

Good Condition

4%

Normal12%

Damaged5%

5. Analysis-3(Well cover )

Yes 43

No 73

(Material of Tank)

Steel 84

FRP 0

Other 0

No Tank 32

(Gate Valve)

Yes 75

No 41

Yes37%

No63%

Steel72%

FRP0%

Other0%

No Tank28%

Yes65%

No35%

6. Analysis-4Distribution Point(Ghrab)

Yes 37

No 79

Control Panel(Condition of Generator)

No Generator 30

Good 85

Normal 1

Damaged 0

(Circuit Breaker)

Exist(GoodCondition)

83

Exist(Damaged) 3

Removed 0

None 30

Yes32%

No68%

No Generator

26%

Good73%

Normal1%

Damaged0%

Exist(Good Condition)

71%

Exist(Damaged)3%

Removed0%

None26%

7. Analysis-5(Water Level Sensor)

Exist(GoodCondition)

41

Exist(Damaged) 45

Removed 0

None 30

(Overload Protection)

Exist(GoodCondition)

85

Exist(Damaged) 1

Removed 0

None 30

(Contactor)

Exist(GoodCondition)

85

Exist(Damaged) 1

Removed 0

None 30

Exist(Good Condition)

35%

Exist(Damaged)

39%

Removed0%

None26%

Exist(Good Condition)

73%Exist(Damaged)

1%

Removed0%

None26%

Exist(Good Condition)

73%Exist(Damaged)

1%

Removed0%

None26%