SS506-Part 1-2004-1

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SINGAPORE STANDARD

SS 506 : Part 1 : 2004

(ICS 03.100.01; 13.100)

Occupational safety and health (OSH) management system

Part 1 : Specification Licensed by SPRING Singapore to DAVID SEOW CHIH VVEI/MR, NGEE ANN POLYTECHNIC Singapore Standards eShop Order No: 61300003853/Downloaded:2008-06-27


SINGAPORE STANDARD

SS 506: Part 1 : 2004

(ICS 03.100.01; 13.100)

Occupational safety and health (OSH) management system

Part 1 : Specification

All rights reserved. Unless otherwise specified, no part of this Singapore Standard may be reproduced or utilised in any form or by any means, electronic or mechanical, including photocopying and microfilming, without

permission in writing from the SPRING Singapore at the address below:

Head

Standardisation Department

#gi

SPRING

singapore

Published by

SPRING Singapore

2 Bukit Merah Central

Singapore 159835

SPRING Singapore Website: www.spring.gov.sg Standards Website: www.standards.org.sg

SPRING Singapore


Singapore 159835

Telephone: 62786666 Telefax: 62786667 Email: [email protected]

ISBN 9971-67-990-6

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SS 506: Part 1 : 2004

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SS 506: Part 1 : 2004

MembersMr Alan Loh Peng Leong

Mr Ong Pak Shoon Mr Phua Kim Chua Mr P K Raveendran Mr Shaik Mohd Salim

Ms Siah Huey Ling**

* until January 2004 from January 2004

Singapore Manufacturers' Federation Singapore Institution of Safety Officers Singapore Accreditation Council

Association of Singapore Marine Industries Occupational Heath Department, Ministry of Manpower

Occupational Heath Department, Ministry of Manpower

This Singapore Standard was approved by the General Engineering and Safety Standards Committee on behalf of the Standards Council of Singapore on 6 May 2004.

First published, 2004

The General Engineering and Safety Standards Committee appointed by the Standards Council consists of the following members:

Name

ChairmanMr Tan Pui Guan

Deputy Chairman

Secretary

MembersMr Cheah It Cheng

Mr Chia Mui Hiong

Assoc Prof Foo Swee Cheng

Mr Richard Gillis

Dr William Goh

Mr James Kho

Dr Lee Hock Siang

Prof Lennie Lim Dr Lin Yucheng

Mr Wilfred Neo

Mr P K Raveendran Mr Seet Choh San Mr George Sze

Mr Tan Swee Hong

Mr Ng Thin Teng

Ms Christina Choong

Capacity

Member, Standards CouncilMember, Standards Council

SPRING Singapore

Institution of Engineers Singapore Building and Construction Authority National University of Singapore

Society of Loss Prevention in the Oil, Chemical & Process Industries (Singapore)

Singapore Manufacturers' Federation Association of Small and Medium Enterprise Ministry of Manpower

Nanyang Technological University Individual Capacity

Housing & Development Board

Association of Singapore Marine Industries Singapore Institution of Safety Officers CPG Corporation Pte Ltd

Singapore Contractors Association Ltd

Co-opted member

Mr Chan Yew Kwong

Chairman, TC for Safety Management

The Technical Committee on Safety Management appointed by the General Engineering and Safety Standards Committee and responsible for the preparation of this standard consists of representatives from the following organisations:

Name

Capacity

ChairmanSecretaryMembers

Mr Chan Yew Kwong : Ms Christina Choong

Mr Ben Chow

Mr Fong Mun Soong

Assoc Prof Foo Swee Cheng Mr Heng Hoon Jee

Mr Harry Ho Sai Kwong

Mr James Kho Yeow Hua Mr Gary Lai Pau Nyen

Ministry of Manpower

SPRING Singapore

Singapore National Employers Federation

Society of Loss Prevention in Oil, Chemical and Process Industries (Singapore)

National University of Singapore Representing certification bodies Singapore Contractors Association Limited

Association of Small and Medium Enterprise

Risk and Insurance Management Association of Singapore

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SS 506: Part 1 : 2004SS 506: Part 1 : 2004

Contents

Page

National Foreword 6

OHSAS 16001 Foreword 8

CLAUSES

1Scope 10

2Reference publications 10

3Terms and definitions 10

4OSH management system elements 12

4.1General requirements 13

4.2OSH policy 13

4.3Planning 14

4.4Implementation and operation 16

4.5Checking and corrective action 19

4.6Management review 21

ANNEXES

ACorrespondence between SS 506-1, ISO 14001:1996 and

ISO 9001:2000 (informative) 22

BCorrespondence between SS 506-1, SS 506-2: 2004, and the ILO-OSH:2001

Guidelines on occupational safety and health management systems (informative)25

TABLES

A.1Correspondence between SS 506-1, ISO 14001:1996 and ISO 9001:2000 22

B.1Correspondence between the clauses of the SS 506 series and

the clauses of the ILO-OSH Guidelines 27

FIGURES

1Elements of successful OSH management 12

2OSH policy 13

3Planning 14

4Implementation and operation 16

5Checking and corrective action 19

6Management review 21

Bibliography 29

(blank page)

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SS 506: Part 1 : 2004

For the purpose of the adoption of the OHSAS document as a Singapore Standard, the following changes have been made to OHSAS 18001 : 1999:

i)The references/terms found in OHSAS 18001 have been replaced as follows:

ReferencelTerm in OHSAS 18001 : 1999

ReferencelTerm In SS 506-1

OHSAS 18001

SS 506-1

OHSAS 18002

SS 506-2

OHSAS

SS 506 series

OHSAS documents

SS 506 series

ii)The terms 'occupational health and safety (OHS)' have been replaced by 'occupational safety and health (OSH)'.Clause 2 was amended to reflect reference to the corresponding SS 506-2 instead of OHSAS 18002 and BS 8800.Table A.1 in Annex A has been removed.Reference to 'ISO 9001:1994' in the Bibliography has been removed.

iv)The section on United Kingdom supplement has been removed.

Attention is drawn to the possibility that some of the elements of this Singapore Standard may be the subject of patent rights. SPRING Singapore shall not be held responsible for identifying any or all of such patent rights.

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SS 506: Part 1 : 2004

National Foreword

This Singapore Standard was prepared by the Technical Committee on Safety Management under the purview of the General Engineering and Safety Standards Committee.

Technological progress and intense competitive pressures bring rapid change in working conditions, work processes and organisation. This can give rise to new risk areas or change the way that occupational safety and health (OSH) needs to be managed. Strict compliance with OSH legislation is no longer adequate to enable an organisation to keep pace with the new risks and maintain a safe and healthy work environment

Good safety and health performance is not only indicated by "no accident", but also reflected by an effective OSH management system. Organisations of all kinds and sizes shall adopt a systematic approach to managing OSH they shall develop and effectively implement OSH management systems. With an effectively implemented OSH management system, an organisation is able to tackle OSH challenges continuously and protect their employees against work-related illnesses and injuries.

To support the achievement of effectively implemented OSH management system at workplaces, this Singapore Standard was prepared with the primary objective of providing a framework for independent external audits and internal reviews of an organisation's OSH management system. Any organisation can undertake such audits and reviews to measure the effectiveness of its OSH management system and continually improve it to keep pace with the changing world of work

This standard is an adoption of the Occupational Health and Safety Assessment Series (OHSAS) 18001: 1999, a document published by the British Standard Institution. The OHSAS 18001: 1999 and 18002 : 2000 documents are reproduced with the permission of the OHSAS Project Group under licence number 2004C00030. This licence is issued and administered by BSI (on behalf of the OHSAS Project Group). In any cases of dispute the English original shall be taken as authoritative.

This standard is compatible with the ISO's quality and environmental management systems standards such that it would facilitate the integration of quality, environmental and OSH management systems by organisations. A comparative assessment with the ILO-OSH:2001 Guidelines on occupational safety and health management systems will also ensure that the standard is in line with that of the International Labour Office (ILO).

Compliance with this Standard does not exempt users from OSH legal obligations prescribed by the local authorities.

The Singapore Standard on OSH management system consists of the following parts: Part 1 Specification

Part 2 General guidelines on the implementation of OSH management system

NOTE subsequent pads of this series would provide specific guidance on implementation for specific industries

NOTE

I. Singapore Standards are subject to periodic review to keep abreast of technological changes and new technical developments. The changes in Singapore Standards am documented through the issue of either amendments or revisions.

2. Compliance with a Singapore Standard does not exempt users from legal obligations.

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SS 506: Part 1 : 2004

OHSAS 18001:1999 Foreword

This Occupational Health and Safety Assessment Series (OHSAS) specification and the accompanying OHSAS 18002, Guidelines for the implementation of OHSAS 18001. have been developed in response to urgent customer demand for a recognizable occupational health and safety management system standard against which their management systems can be assessed and certified.

OHSAS 18001 is compatible with the ISO 9001:1994, ISO 9001:2000 (Quality) and ISO 14001:1996 (Environmental) management systems standards, in order to facilitate the integration of quality, environmental and occupational health and safety management systems by organizations, should they wish to do so.

This OHSAS specification will be reviewed or amended when considered appropriate. Reviews will be conducted when new editions of either ISO 9001 or ISO 14001 are published, to ensure continuing compatibility.

This OHSAS specification will be withdrawn on publication of its contents in, or as, an international standard.

For the United Kingdom:

- BSI-OHSAS 18001 is not a British Standard;

- BSI-OHSAS 18001 will be withdrawn on publication of its content in, or as, a British

Standard;

- BSI-OHSAS 18001 is published by BSI which retains its ownership and copyright.

The development process used for OHSAS 18001 is open to other sponsors wishing to produce similar types of documents M association with BSI, provided that those sponsors are willing to comply with BSI's conditions for such documents.

Publications referred to during the development of this OHSAS specification

The following documents were referenced during the development of this OHSAS specification:BS 8800:1996, Guide to occupational health and safety management systems

Technical Report NPR 5001:1997, Guide to an occupational health and safety management system

SGS & ISMOL ISA 2000:1997, Requirements for Safety and Health Management Systems

BVOI SafetyCort Occupational Safety and Health Management Standard

DNV, Standard for Certification of Occupational Health and Safety Management Systems (OHSMS):1997

Draft NSAI SR 320, Recommendation for an Occupational Health and Safety (OH & S) Management System

Draft AS/NZ 4801, Occupational health and safety management systems Specification with guidance for use

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SS 506: Partl : 2004 UNE 81900 series of pre-standards on the prevention of occupational risks

Draft LRQA SMS 8800 Health & safety management systems assessment criteria OHSAS 18001 will supersede some of these referenced documents.

OHSAS 18001 maintains a high level of compatibility with, and technical equivalence to UNE 81900.

This publication does not purport to include all necessary provisions of a contract. Users are responsible for its correct application.

Compliance with this Occupational Health and Safety Assessment Series publication does not of itself confer Immunity from legal obligations.

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SS 506: Part 1 : 2004

Occupational safety and health (OSH) management system - Part 1 : Specification

1Scope

This specification gives requirements for an occupational safety and health (OSH) management system, to enable an organisation to control its OSH risks and improve its performance. It does not state specific OSH performance criteria, nor does it give detailed speccations for the design of a management system.

This specification is applicable to any organisation that wishes to:

a)establish an OSH management system to eliminate or minimise risk to employees and other interested parties who may be exposed to OSH risks associated with its activities;implement, maintain and continually improve an OSH management system;

a)assure itself of its conformance with its stated OSH policy;demonstrate such conformance to others;seek certification/registration of its OSH management system by an externalorganisation; ormake a self-determination and declaration of conformance with this specification.

All the requirements in this specification are intended to be incorporated into any OSH management systems. The extent of the application will depend on such factors as the 051-I policy of the organisation, the nature of its activities and the risks and complexity of its operations.

This specification is intended to address occupational safety and health rather than product and services safety.

2Reference publications

Other publications that provide information or guidance are listed in the Bibliography. It is advisable that the latest editions of such publications be consulted. Specifically, reference should be made to SS 506-2 on Occupational safety and health management systems General guidelines for the implementation of OSH management systems.

3Terms and definitions

For the purpose of this Singapore Standard, the following terms and definitions apply.

3.1accident

Undesired event giving rise to death, ill health, injury, damage or other loss.

3.2audit

Systematic examination to determine whether activities and related results conform to planned arrangements and whether these arrangements are implemented effectively and are suitable for achieving the organisation's policy and objectives (see 3.9).

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SS 506: Part 1 : 2004

3.3continual improvement

Process of enhancing the OSH management system, to achieve improvements in overall occupational safety and health performances, in line with the organisation's OSH policy.

NOTE The process need not take place in all areas of activity simultaneously.

3.4hazard

Source or situation with a potential for harm in terms of human injury or ill health, damage to property, damage to the workplace environment, or a combination of these.

3.5hazard Identification

Process of recognising that a hazard (see 3.4) exists and defining its characteristics.

3.6incident

Event that gave rise to an accident or had the potential to lead to an accident

NOTE An incident when:, no ill health, injury, damage, or other loss occurs is also referred to as a "near-miss". The term "incident indudes "near-mishes".

3.7Interested parties

Individual or group concerned with or affected by the OSH performance of an organisation.

3.8nonconformance

Any deviation from work standards, practices, procedures, regulations, management system performance etc. that could either directly or indirectly lead to injury or illness, property damage, damage to the workplace environment, or a combination of these.

3.9objectives

Goals, in terms of OSH performance, that an organisation sets itself to achieve.

NOTE Objectives should be quantified wherever practicable.

3.10 occupational health and safety

Conditions and factors that affect the well-being of employees, temporary workers, contractor personnel, visitors and any other person in the workplace.

3.11 OSH management system

Part of the overall management system that facilitates the management of the OSH risks associated with the business of the organisation. This includes the organisational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the organisation's OSH policy.

3.12 organisation

Company, operation, firm, enterprise, institution or association, or part thereof, whether incorporated or not, public or private, that has its own functions and administration.

NOTE For organisations with more than one operating unit, a single operating unit may be defined as an organisation.

3.13 performance

Measurable results of the OSH management system, related to the organisation's control of safety and health risks, based on its OSH policy and objectives.

NOTE Performance measurement indudes measurement of OSH management activities and results.

3.14risk

Combination of the likelihood and consequence(s) of a specified hazardous event occurring.

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SS 506 : Part 1 : 2004

3.15 risk assessment

Overall process of estimating the magnitude of risk and deciding whether or not the risk is tolerable.

3.16 safety

Freedom from unacceptable risk of harm [ISO/IEC Guide 2].

3.17 tolerable risk

Risk that has been reduced to a level that can be endured by the organisation having regard to its legal obligations and its own OSH policy.

Figure 1 Elements of successful OSH management

4OSH management system elements

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SS 506: Part 1 : 2004

4.1General requirements

The organisation shall establish and maintain an OSH management system, the requirements for which are set out in clause 4.

4.2OSH policy

Planning

Figure 2 OSH policy

Audit

Feedback from Measuring performance

There shall be an occupational safety and health policy authorised by the organisation's top management that clearly states overall safety and health objectives and a commitment to improving safety and health performance.

The policy shall:

a)be appropriate to the nature and scale of the organisation's OSH risks;include a commitment to continual improvement;include a commitment to at least comply with current applicable OSH legislation andwith other requirements to which the organisation subscribes;be documented, implemented and maintained;be communicated to all employees with the intent that employees are made aware oftheir individual OSH obligations;be available to interested parties; andbe reviewed periodically to ensure that it remains relevant and appropriate to theorganisation.

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SS 506: Part 1 : 2004

4.3Planning

Policy

Implementation and operation

Figure 3 Planning

Audit

Feedback from measuring performance

4.3.1 Planning for hazard identification, risk assessment and risk control

The organisation shall establish and maintain procedures for the ongoing identification of hazards, the assessment of risks, and the implementation of necessary control measures. These shall include'

-routine and non-routine activities;activities of all personnel having access to the workplace (including subcontractors and visitors);facilities at the workplace, whether provided by the organisation or others. The organisation shall ensure that the results of these assessments and the effects of these controls are considered when setting its OSH objectives. The organisation shall document and keep this information up to dale.

The organisation's methodology for hazard identification and risk assessment shall:

-be defined with respect to its scope, nature and timing to ensure it is proactive rather than reactive;provide for the classification of risks and identification of those that are to be eliminated or controlled by measures as defined in 4.3.3 and 4.3.4;be consistent with operating experience and the capabilities of risk control measures employed; Licensed by SPRING Singapore to DAVID SEOW CHIH WEUMR, NGEE ANN POLYTECHNIC Singapore Standards essay Order No: 68000031353/Downloaded:2008-06-27


SS 506: Part 1 : 2004

-provide input into the determination of facility requirements, identification of training needs and/or development of operational controls;

-provide for the monitoring of required actions to ensure both the effectiveness and timeliness of their implementation.

NOTE For further guidance on hazard identification, ask assessment and ask control, see SS 506-2.

4.3.2 Legal and other requirements

The organisation shall establish and maintain a procedure for identifying and accessing the legal and other OSH requirements that are applicable to it.

The organisation shall keep this information up-to-date. It shall communicate relevant information on legal and other requirements to its employees and other relevant interested parties.

4.3.3 Objectives

The organisation shall establish and maintain documented occupational safety and health objectives, at each relevant function and level within the organisation.

NOTE Objectives should be quantified wherever practicable.

When establishing and reviewing its objectives, an organisation shall consider its legal and other requirements, its OSH hazards and risks, its technological options, its financial, operational and business requirements. and the views of interested parties. The objectives shall be consistent with the OSH policy, including the commitment to continual improvement.

4.3.4 OSH management programme(s)

The organisation shall establish and maintain (an) OSH management programme(s) for achieving its objectives. This shall include documentation of:

a)the designated responsibility and authority for achievement of the objectives at relevant functions and levels of the organisation; andthe means and time-scale by which objectives are to be achieved.

The OSH management programme(s) shall be reviewed at regular and planned intervals. VVhere necessary the OSH management programme(s) shall be amended to address changes to the activities, products, services, or operating conditions of the organisation.

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SS 506: Part 1 : 2004

4.4Implementation and operation

Planning

Audit

Implementation and

operation


Checking and corrective action

Figure 4 - implementation and operation

4.4.1 Structure and responsibility

The roles, responsibilities and authorities of personnel who manage, perform and verify activities having an effect on the OSH risks of the organisation's activities, facilities and processes, shall be defined, documented and communicated in order to facilitate OSH management.

Ultimate responsibility for occupational safety and health rests with top management. The organisation shall appoint a member of top management (e.g. in a large organisation, a Board or executive committee member) with particular responsibility for ensuring that the OSH management system is properly implemented and performing to requirements in all locations and spheres of operation within the organisation.

Management shall provide resources essential to the implementation, control and improvement of the OSH management system.

NOTE Resources include human resources and specialised skills, technology and financial resources.

The organisation's management appointee shall have defined roles, responsibilities and authority for:

a)ensuring that OSH management system requirements are established, implemented and maintained in accordance with this specification;ensuring that reports on the performance of the OSH management system are presented to top management for review and as a basis for improvement of the OSH management system.

All those with management responsibility shall demonstrate their commitment to the continual improvement of OSH performance.

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SS 506 : Part 1 : 2004

4.4.2 Training, awareness and competence

Personnel shall be competent to perform tasks that may impact on OSH in the workplace. Competence shall be defined in terms of appropriate education, training and/or experience.

The organisation shall establish and maintain procedures to ensure that its employees working at each relevant function and level are aware of:

the importance of conformance to the OSH policy and procedures, and to the requirements of the OSH management system;

the OSH consequences, actual or potential, of their work activities and the OSH benefits of improved personal performance;

-their roles and responsibilities in achieving conformance to the OSH policy and

procedures and to the requirements of the OSH management system, including emergency preparedness and response requirements (see 4.4.7);

-the potential consequences of departure from specified operating procedures.

Training procedures shall take into account differing levels of: responsibility, ability and literacy; and

flak.

4.4.3 Consultation and communication

The organisation shall have procedures for ensuring that pertinent OSH information is communicated to and from employees and other interested parties.

Employee involvement and consultation arrangements shall be documented and interested parties informed.

Employees shall be:

-involved in the development and review of policies and procedures to manage risks;consulted where there are any changes that affect workplace health and safety;represented on safety and health matters; andinformed as to who is their employee OSH representative(s) and specified management appointee (see 4.4.1).

4.4.4 Documentation

The organisation shall establish and maintain information, in a suitable medium such as paper or electronic form, that:

a)describes the core elements of the management system and their interaction; andprovides direction to related documentation.NOTE It is important that documentation is kept to the minimum required for effectiveness and efficiency.

4.4.5 Document and data control

The organisation shall establish and maintain procedures for controlling all documents and data required by this speccation to ensure that:

a)they can be located;

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SS 506 : Part 1 : 2004

b)they are periodically reviewed, revised as necessary and approved for adequacy byauthorised personnel;current versions of relevant documents and data are available at all locations whereoperations essential to the effective functioning of the OSH system are performed;obsolete documents and data are promptly removed from all points of issue andpoints of use or otherwise assured against unintended use; andarchival documents and data retained for legal or knowledge preservation purposesor both, are suitably identified.

4.4.6 Operational control

The organisation shall identify those operations and activities that are associated with identified risks where control measures need to be applied. The organisation shall plan these activities, including maintenance, in order to ensure that they are carried out under specified conditions by:

a)establishing and maintaining documented procedures to cover situations where theirabsence could lead to deviations from the OSH policy and the objectives;

a)stipulating operating criteria in the procedures;

a)establishing and maintaining procedures related to the identified OSH risks of goods,equipment and services purchased and/or used by the organisation and communicating relevant procedures and requirements to suppliers and contractors;establishing and maintaining procedures for the design of workplace, process,installations, machinery, operating procedures and work organisation, including their adaptation to human capabilities, in order to eliminate or reduce OSH risks at their source.

4.4.7 Emergency preparedness and response

The organisation shall establish and maintain plans and procedures to identify the potential for, and responses to, incidents and emergency situations, and for preventing and mitigating the likely illness and injury that may be associated with them.

The organisation shall review its emergency preparedness and response plans and procedures, in particular, after the occurrence of incidents or emergency situations.

The organisation shall also periodically test such procedures where practicable.

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SS 506: Part 1 : 2004

4.5Checking and corrective action


1

Audit

Checking

and

corrective action


Management review

Figure 5 Checking and corrective action

4.5.1 Performance measurement and monitoring

The organisation shall establish and maintain procedures to monitor and measure OSH performance

on a regular basis. These procedures shall provide for:

-both qualitative and quantitative measures, appropriate to the needs of the organisation;monitoring of the extent to which the organisation's OSH objectives are met;proactive measures of performance that monitor compliance wilh the OSH management programme, operational criteria and applicable legislation and

regulatory requirements;

-reactive measures of performance to monitor accidents, ill health, incidents (including

near-Misses) and other historical evidence of deficient OSH performance;

-recording of data and results of monitoring and measurement sufficient to facilitate

subsequent corrective and preventative action analysis.

If monitoring equipment is required for performance measurement and monitoring, the organisation shall establish and maintain procedures for the calibration and maintenance of such equipment. Records of calibration and maintenance activities and results shall be retained.

4.5.2 Accidents, incidents, nonconformances and corrective and preventive action

The organisation shall establish and maintain procedures for defining responsibility and authority for a)the handling and investigation of:

-accidents;incidents;nonconformances;

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SS 506: Part 1 : 2004

b)taking action to mitigate any consequences arising from accidents, incidents or nonconformances;the initiation and completion of corrective and preventive actions;confirmation of the effectiveness of corrective and preventive actions taken.

These procedures shall require that all proposed corrective and preventive actions shall be reviewed through the risk assessment process prior to implementation.

Any corrective or preventive action taken to eliminate the causes of actual and potential nonconformances shall be appropriate to the magnitude of problems and commensurate with the OSH risk encountered.

The organisation shall implement and record any changes in the documented procedures resulting from corrective and preventive action.

4.5.3 Records and records management

The organisation shall establish and maintain procedures for the identification, maintenance and disposition of OSH records, as well as the results of audits and reviews.

OSH records shall be legible, identifiable and traceable to the activities involved. OSH records shall be stored and maintained in such a way that they are readily retrievable and protected against damage, deterioration or loss. Their retention times shall be established and recorded.

Records shall be maintained, as appropriate to the system and to the organisation, to demonstrate conformance to this specification.

4.5.4 Audit

The organisation shall establish and maintain an audit programme and procedures for periodic OSH management system audits to be carried out, in order to:

a)determine whether or not the OSH management system:

1)conforms to planned arrangements for OSH management including the requirements of this specification;has been properly implemented and maintained; andis effective in meeting the organisation's policy and objectives;

b)review the results of previous audits;

c)provide information on the results of audits to management.

The audit programme, including any schedule, shall be based on the results of risk assessments of the organisation's activities, and the results of previous audits. The audit procedures shall cover the scope, frequency, methodologies and competencies, as well as the responsibilities and requirements for conducting audits and reporting results.

Wherever possible, audits shall be conducted by personnel independent of those having direct responsibility for the activity being examined.

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SS 506 : Part 1 : 2004

4.6Management review


449/78g0/776,17/

InternalreviewExternal

factorsfactors

PolicyFigure 6 - Management review

The organisation's top management shall. at intervals that it determines, review the OSH management system, to ensure its continuing suitability, adequacy and effectiveness. The management review process shall ensure that the necessary information is collected to allow management to carry out this evaluation. This review shall be documented.

The management review shall address the possible need for changes to policy, objectives and other elements of the OSH management system, in the light of OSH management system audit results, changing circumstances and the commitment to continual improvement.

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SS 506: Part 1 : 2004

Annex A

Correspondence between SS 506-1, ISO 14001: 1996,and ISO 9001: 2000

(informative)Table A.1 - Correspondence between SS 506-1, ISO 14001 : 1996 and ISO 9001: 2000

Clause

SS 506-1

Clause

ISO 14001 : 1996

Clause

ISO 9001 : 2000

-

-

-

Introduction

0

Introduction

0.1

General

0.2

Process approach

0.3

Relationship with ISO 9004

0.4

Compatibility with other management systems

1

Scope

1

Scope

1

Scope

1.1

General

1.2

Application

2

Reference publications

2

Normative reference

2

Normative reference

3

Definitions

3

Definitions

3

Terms and definitions

4

OSH

management system elements

4

Environmental management system

requirements

4

Quality management system

4.1

General

4.1

General

4.1

General requirements

requirements

requirements

5.5

Responsibility, authority and communication

5.5.1

Responsibility and authority

4.2

OSH policy

4.2

Environmental

5.1

Management commitment

policy

5.3

Qtiality policy

8.5

Improvement

4.3

Planning

4.3

Planning

5.4

Planning

4.3.1

Planning for

4.3.1

Environmental

5.2

Customer focus

hazard identification, risk assessment and

aspects

7.2.1

Determination of

requirements related to the product

risk control

7.2.2

Review of requirements related to the product

4.3.2

Legal and other

4.3.2

Legal and other

5.2

Customer focus

requirements

requirements

7.2.1

Determination of

requirements related to the product

4.3.3

Objectives

4.3.3

Objectives and targets

5.4.1

Quality objectives

4.3.4

OSH management

4.3.4

Environmental management

5.4.2

Quality management system planning

programme(s)

programme(s)

8.5.1

Continual improvement

4.4

Implementation

4.4

Implementation and

7

Product realization

and operation

operation

7.1

Planning of product realization

4.4.1

Structure and

4.4.1

Structure and

5

Management responsibility

responsibility

responsibility

5.1

Management commitment

5.5.1

Responsibility and authority

5.5.2

Management representative

6

Resource management

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SS 506: Part 1 : 2004

Clause

SS 506-1

Clause

ISO 14001 : 1996

Clause

ISO 9001 : 2000

6.1

Provision of resources

6.2

Human resources

6.2.1

General

6.3

Infrastructure

6.4

Work environment

4.4.2

Training, awareness and competence

4.4.2


6.2.2

Competence, awareness and training

4.4.3

Consultation and

4.4.3

Communication

5.5.3

Internal communication

communication

7.2.3

Customer communication

4.4.4

Documentation

4.4.4

Environmental

4.2

Documentation requirements

management

42.1

General

system documentation

4.2.2

Quality manual

4.4.5

Document and data control

4.4.5

Document control

4.2.3

Control of documents

4.4.6

Operational

4.4.6

Operational control

7

Product realization

control

7.1

Planning of product realization

7.2

Customer-related processes

7.2.1

Determination of requirements related to the

product

7.2.2

Review of requirements related to the product

7.3

Design and development

7.3.1

Design and development planning

7.3.2

Design and development inputs

7.3.3

Design and development outputs

7.3.4

Design and development review

7.3.5

Design and development verification

7.3.6

Design and development validation

7.3.7

Control of design anddevelopment changes

7.4

Purchasing

7.4.1

Purchasing process

7.4.2

Purchasing information

7.4.3

Verification of purchased product

7.5

Production and service provision

7.5.1

Control of production and service provision

7.5.3

Identification and traceability

7.5.4

Customer property

7.5.5

Preservation of product

7.5.2

Validation of processes for production and service provision

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SS 506 : Part 1 : 2004SS 506: Part 1 : 2004

shapeType20fFlipH0fFlipV0posrelh2posrelv2shapePath4fFillOK0fFilled0lineWidth27305fArrowheadsOK1fBehindDocument0dxWrapDistLeft0dxWrapDistTop0dxWrapDistRight0dxWrapDistBottom0lineColor0

Clause

SS 506-1

Clause

ISO 14001: 1996

Clause

ISO 9001 : 2000

4.4.7

Emergency preparedness and response

4.4.7

Emergency preparedness and response

8.3

Control of nonconforming product

4.5


4.5


8

Measurement, analysis and improvement

4.5.1

Performance measurement

4.5.1

Monitoring and measurement

7.6

Control of monitoring and measuring devices

and monitoring

8.1

General

82

Monitoring and measurement

8.2.1

Customer satisfaction

8.2.3

Monitoring and measurement of processes

8.2.4

Monitoring and measurement of product

8.4

Analysis of data

4.52

Accidents, incidents, nonconformance

4.5.2

Nonconformance and corrective and preventive action

8.3

8.5.2

Control of nonconforming product

Corrective action

and corrective and preventive action

8.5.3

Preventive action

4.5.3

Records and records management

4.5.3

Records

4.2.4

Control of records

4.5.4

Audit

4.5.4

Environmental management system audit

82.2

Internal audit

4.6

Management

4.6

Management review

5.6

Management review

review

5.6.1

General

5.6.2

Review input

5.6.3

Review output

Annexes

Correspondence

Annex B

Correspondence to

Annex

Correspondence to ISO

A and B

to ISO 14001 and

ISO 9001

A

14001

ISO 9001

Bibliography

Annex C

Bibliography

Bibliography

(see SS 506-2)

Annex A

Guidance on the use of the specification

Annex B

Correspondence between SS 506-1, SS 506-2 and the ILO-OSH:2001Guidelines on occupational safety and health management systems(informative)

8.1Introduction

This annex identifies the key differences between the International Labour Organisation's ILO-OSH Guidelines and the SS 506 series, and provides a comparative assessment of their differing requirements.

It should be noted that no areas of significant difference have been identified.

Consequently, those organisations that have implemented an OSH management system that is compliant with SS 506-1 may be reassured that their OSH management system will also be compatible with the recommendations of the ILO-OSH Guidelines.

A correspondence table between the individual clauses of the SS 506 series and those of the ILOOSH Guidelines is given in clause B.4.

B.2 Overview

The two prime objectives of the ILO-OSH Guidelines are:

a)to assist countries in the establishment of a national framework for occupationalsafety and health management systems; andto provide guidance to individual organisations regarding the integration of OSHelements into their overall policy and management arrangements.

SS 506-1 specifies requirements for OSH management systems, to enable organisations to control risks and to improve their performance. SS 506-2 gives guidance on the implementation of SS 506-1. The SS 506 series am therefore comparable with Section 3 of the ILO-OSH Guidelines The occupational safety and health management system in the organisation".

B.3 Detailed analysis of Section 3 of the ILO-OSH Guidelines against the SS 506 series

B.3.1 Scope

The focus of the ILO-OSH Guidelines is on workers. The focus of the SS 506 series standards, towards employees and other interested parties, is broader.

The definition of Hazard" in SS 506-1, 3.4 - source or situation with a potential for harm in terms of injury or ill health, damage to property, damage to the workplace environment, or a combination of these" is equally mom broad than that in the ILO-OSH Guidelines, whose sole focus is towards the potential to cause injury or damage to people's health.

B.3.2 OSH management system models

The models picturing the main elements of an OSH management system are directly equivalent between the ILO-OSH Guidelines and the SS 506 series.

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SS 506: Part 1 : 2004

B.3.3 ILO-OSH Section 3.2, Worker participation

In the ILO-OSH Guidelines, subsection 3.24 recommends that: 'The employer should ensure as appropriate, the establishment and efficient functioning of a safety and health committee and the recognition of workers safety and health representatives in accordance with national laws and practice".

SS 506-1 requires the organisation to document and promote its arrangements, and to involve a wider spectrum of consultees, i.e. interested parties (due to the broader scope of application of the document). Interestingly, the ILO-OSH Guidelines would allow organisations to abdicate from the above, if national laws and practice did not stipulate such a requirement

B.3.4 ILO-OSH Section 3.3, Responsibility and accountability

The ILO-OSH Guidelines recommend in 3.3.1(h) the establishment of prevention and health programmes. The SS 506 series would require these if the organisation's risk assessments, or the OSH management system and objectives, required them.

B.3.5 ILO-OSH Section 3.4, Competence and training

The recommendation of the ILO-OSH Guidelines, sub-section 3.4.4 - "Training should be provided to all participants at no cost and should take place during working hours if possible", is not a requirement of the SS 506 series.

8.3.6 ILO-OSH Section 3.10 Hazard prevention, 3.10.1 Prevention and control measures

The ILO-OSH Guidelines recommend the implementation of preventive and protective measures to control hazards and risks. These are listed in an order of priority from 3.10.1(5) elimination of the hazard/risk, to 3.10.1(d) provision of personal protective equipment (PPE).

The SS 506 series are not so definitive:

"Measures for the management of risk should reflect the principle of the elimination of hazards where practicable, followed in turn by risk reduction (either by reducing the likelihood of occurrence or potential severity of injury or damage), with the adoption of personal protective equipment (PPE) as a last resort."

Note the reference to "practicable" means.

The SS 506 series also provide more detailed information on hazard identification, risk assessment and risk control.

B.3.7 ILOOSH Section 3.10.4, Procurement

The ILO-OSH Guidelines emphasise that safety and health requirements of the organisation should be incorporated into purchasing and leasing specifications. The SS 506 series demand that such requirements be communicated to the supplier, but do not stipulate how. The ILO-OSH Guidelines also stipulate that national laws and regulations should be identified prior to procurement. In the SS 506 series, these would Ipso facto be identified during the risk assessment process [see SS 506-2, 4.3.1(d)(1)i ].

B.3.6 ILO-OSH Section 3.10.5, Contracting

The ILO-OSH Guidelines define the steps to be taken to ensure that the organisation's safety and health requirements are applied to contractors (they also provide a summary of the actions needed to ensure that they are). This is implicit in SS 506 series.

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SS 506 : Part 1 : 2004

B.3.9 ILO-OSH Section 3.12, investigation of work related injuries, III health, diseases and incidents, and their impact on safety and health performance

The ILO-OSH Guidelines do not require corrective or preventive actions to be reviewed through the risk assessment process prior to implementation, as they are in SS 506-1, 4.5.2(d).

8.3.10 ILO-OSH Section 3.13, Audit

The ILO-OSH Guidelines recommend consultation on the selection of auditors. In contrast, the SS 506 series require audit personnel to be impartial and objective.

8.3.11 ILO-OSH Section 3.16, Continual improvement

This is a separate subclause in the ILO-OSH Guidelines. It details arrangements that should be taken into account for the achievement of continual improvement Similar arrangements are detailed throughout the SS 506 series, which consequently do not have a corresponding clause.

B.4 Correspondence between the clauses of the SS 506 series and the clauses of the ILO-OSH Guidelines

Table B.1 Correspondence between the clauses of the SS 506 series andthe clauses of the ILO-OSH Guidelines

Clause

SS 506-1

Clause

ILO-OSH Guidelines

1

Scope

1.0

Objectives

2

Reference publications

3

Terms and definitions

4

OSH management system elements

3.0

The occupational safety and health management system in the organization

4.1

General requirements

ao

The occupational safety and health management system in the organization

4.2

OSH policy

al

Occupational safety and health policy

4.3

Planning

3.73.8

Initial review

Systemplanning,developmentand

implementation

4.3.1

Planning for hazard identification, risk assessment and risk control

3.10

3.10.1310.2310.5

Hazard prevention

Prevention and control measures Management of change

Contracting

4.3.2

Legal and other requirements

3.7.2

3.10.1.2

Initial review Hazard prevention

4.3.3

Objectives

38 3.9 3.16


implementation

Occupationalsafelyandhealth

objectives

Continual improvement

4.3.4

OSH management programme(s)

3.8


implementation

4.4


4.4.1

Structure and responsibility

3.33.8

Responsibility and accountability Systemplanning,developmentandimplementation

4.4.2


3.234

Worker participation Competence and training

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Clause

SS 506-1

Clause

ILO-OSH Guidelines

4.4.3

Consultation and communication

3.2

Worker participation

3.6

Communication

4.4.4

Documentation

3.5

Occupationalsafetyandhealth

management system documentation

4.4.5

Document and data control

3.5



4.4.6

Operational control

3.10.2

Management of change

3.10.4

Procurement

3.10.5

Contracting

4.4.7

Emergencypreparednessand

response

3.10.3

Emergency prevention, preparedness and response

4.5


4.5.1

Performancemeasurementand

monitoring

3.11

Performancemonitoringand

measurement

4.5.2

Accidents, incidents, nonconforrnances and corrective and preventive action

3.12

Investigation of work related injuries, ill

health,diseasesandincidentsand

theirimpactonsafetyandhealth

3.15

performance

Preventive and corrective action

4.5.3

Records and records management

3.5



4.5.4

Audit

3.13

Audit

4.6

Management review

3.14

Management review


SS 506 : Part 1 : 2004

Bibliography

SS ISO 9001:2000Quality management systems Requirements

SS ISO 14001:1996Environmental management systemsSpecification with guidance for use

ISO/IEC Guide 2 : 1996 Standardisation and related activities General vocabulary

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SS 506 : Part 1 : 2004

STANDARDS, PRODUCTIVITY AND INNOVATION BOARD (SPRING SINGAPORE)

The mission of the Standards, Productivity and Innovation Board, or SPRING Singapore in short, is to raise productivity so as to enhance Singapore's competitiveness and economic growth for a better quality of life for our people. In carrying out its mission, SPRING Singapore focuses on three areas: productivity and innovation, standards and quality, and small and medium-sized enterprises (SMEs) and the domestic sector.

Productivity and Innovation

The Productivity and Innovation focus has three key thrusts: promotion, organisational excellence and people excellence.

SPRING spearheads the Productivity Movement, which now encompasses innovation. A key strategy is the promotion of an innovation mindset among the workforce.

SPRING assists organisations to systematically achieve world-class standards of business excellence. At the apex of its internationally recognised Business Excellence programme is the Singapore Quality Award (SQA). Supporting programmes include those in the areas of innovation and service excellence.

SPRING initiates leading-edge programmes to enhance the capabilities of the workforce. This strategy supports the broader thrust of building up the competencies of organisations to achieve excellence.

Standards and Quality

The focus area of Standards and Quality has two major thrusts: standardisation and conformity assessment, and measurement infrastructure development. These are aimed at enhancing productivity, facilitating market access, ensuring safety and health, and protecting the environment.

SPRING administers the Singapore standardisation programme, which focuses on developing and promoting the use of standards in industry. It is also the national authority for the accreditation of conformity assessment bodies. SPRING enforces the Weights 8 Measures Act to protect consumers by ensuring that market transactions based on weights and measures are accurate. It also administers the Singapore Consumer Protection Registration Scheme to ensure that consumer electrical, electronic and gas appliances, and products are safe.

SPRING develops and maintains the measurement infrastructure to meet the measurement needs of industry. It provides a national system of traceability that covers measurements related to length, mass, time and frequency, electromagnetic, temperature, and radiometric and photometric quantities.

SMEs and Domestic Sector

The SMEs and Domestic Sector area of focus has three thrusts: broad-based assistance, enterprise upgrading and domestic sector development.

SPRING serves as the first stop for SME5 that need information and assistance for upgrading. As the secretariat to the Pro-Enterprise Panel, it actively seeks out suggestions on possible revisions to government rules and regulations to improve the business environment.

SPRING adopts a total approach in building up the capabilities of SMEs. This includes mentoring SMEs to map out strategic directions and implement best practices, and assisting fast-growing SMEs in areas such as business development and technology enhancement.

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SS 506: Part 1 : 2004

SPRING plays a lead role in creating a vibrant and resilient domestic sector. Examples of clusters in the sector are Retail, Construction, and Food and Beverage.

To support the development of SMEs and the Domestic Sector, SPRING administers the Local Enterprise Finance Scheme (LEFS) and the Local Enterprise Technical Assistance Scheme (LETAS). LEFS is a fixed interest rate loan for SME5 to expand and develop new capabilities. LETAS is a grant scheme to help SMEs seek external expertise to modemise and upgrade their operations.

SPRING Singapore


Singapore 159835

Tel: 6278 6666

Fax: 6278 6667

E-mail: [email protected] Website: http://www.spring.gov.sg

ABOUT THE NATIONAL STANDARDISATION PROGRAMME

Under the national standardisation programme, SPRING Singapore helps companies and industry to meet international standards and conformity requirements by creating awareness of the importance of standardisation to enhance competitiveness and improve productivity, co-ordinating the development and use of Singapore Standards and setting up an information infrastructure to educate companies and industry on the latest developments.

SPRING Singapore is vested with the authority to appoint a Standards Council to advise on the preparation, publication and promulgation of Singapore Standards and Technical References and their implementation.

Singapore Standards are in the form of specifications for materials and products, codes of practice, methods of test, nomenclature, services, etc. The respective standards committee will draw up the standards before seeking final approval from the Standards Council. To ensure adequate representation of all viewpoints in the preparation of Singapore Standards, all committees appointed consist of representatives from various interest groups which include government agencies, professional bodies, tertiary institutions and consumer, trade and manufacturing organisations.

Technical References are transition documents developed to help meet urgent industry demand for specifications or requirements on a particular product, process or service in an area where there is an absence of reference standards. Unlike Singapore Standards, they are issued for comments over a period of two years before assessment on their suitability for approval as Singapore Standards. All comments are considered when a technical reference is reviewed at the end of two years to determine the feasibility of its transition to a Singapore Standard. Technical References can therefore become Singapore Standards after two years, continue as Technical References for further comments or be withdrawn.

In the international arena, SPRING Singapore represents Singapore in the International Organisation V Standardisation (ISO), the Asia-Pacific Economic Co-operation (APEC) Sub-committee for Standards and Conformance (SCSC) and in the ASEAN Consultative Committee on Standards and Quality (ACCSQ). The Singapore National Committee of the International Electrotechnical Commission which is supported by SPRING Singapore, represents Singapore in the IEC.

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