1SAP HR 楊子青

HR 模組招募 (Recruitment) 操作實例

職缺 (Vacancies) – Displaying a Vacancy

– Creating a Vacancy 廣告 (Advertising)

– Editing Advertisements

– Display/ Change/ Delete Advertisements 應徵者 (Applicants)

– Entering Basic Data on an External Applicant

– Maintain Applicant

– Applicant Activity

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1. 職缺 (Vacancies)

Recruitment component– enables you to document your workforce

requirements and the way you advertise in the R/3 System

A company's workforce requirements are represented by means of vacancies– A vacancy is a position that must be staffed

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1.1 Displaying a Vacancy

SAP Menu → Human resources → Personnel Management → Recruitment→Advertising → Vacancy→Display– The Vacancies screen appears.

Enter any relevant selection criteria and choose– 例如設定欲查詢之日期區間– The Display Vacancies screen appears.

Select the vacancy you want to display, and choose

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Structure of Vacancies Each vacancy is characterized by the following:

– Eight-digit number (for example, 00000123) and description (for example, Secretary)

– To and from dates – Personnel officer responsible and Line manager– Staffing Status

• Vacant 空缺 : At least part of the vacancy is not occupied or reserved

• Reserved 保留 : The vacancy is either completely reserved or partially reserved and partly occupied

• Occupied 已聘任 : The vacancy is completely occupied

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1.2 Creating a Vacancy

Stand-alone system – you must manually enter all data on a vacancy.

in conjunction with Organizational Management– Contains a list of all the positions in a company.

– All you have to do is set a vacant flag in Organizational Management for any positions that need to be filled.

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(1) Stand-alone system（由於 T528B 之 Table 設定， p.6-7 無法做

） SAP Menu → Human resources → Personnel

Management → Recruitment→Advertising → Vacancy→Maintain– The Vacancies screen appears.

Enter any relevant selection criteria and choose– The Maintain Vacancies screen appears.

Choose– The Create Vacancy screen appears.

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Enter your data as required. – 例如選擇 00000011 的系統分析師– Start date 為今天， end date 為 1 個月後– The system calculates the staffing percentage

from the percentage approved, the percentage reserved, and the staffing percentage.

Choose

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(2) Organizational Management

SAP Menu → Human Resources → Organizational Management → Organizational plan → Organization and staffing → Change. – The Organization and Staffing screen appears.

From the object type list, choose Position.– The Find Position dialog window appears.

Enter the search data and choose . – All positions found that correspond to the search data

you entered appear in the object list.

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Select the position you want from the object list by double-clicking on it. ( 例如 Data Processor D)– Detailed information on the selected position is

displayed. To set the position to vacant, choose the Basic

data tab page. In the Staffing status field, select Vacancy open. Choose

Any vacancies that you created in Organizational Management are marked with a P in the Maintained in OM field of the Vacancy view.

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2. 廣告 (Advertising)

Publicize company’s workforce requirements.– Create planned or already published advertisements

• for evaluation purposes at a later stage (e.g. to evaluate the effectiveness of recruitment instruments or the number of applications received in response to an advertisement).

– If you wish, you can assign vacancies to the advertisement you have created. (optional).

– save the advertisement text in the system. – Enter the relevant publication costs.

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Structure of Advertisements

An advertisement is characterized by the following:– Eight-digit number (for example, 00000020) – Recruitment instrument and Medium – Publication date and costs – Advertisement text, if applicable – Vacancies published in the advertisement

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2.1 Editing Advertisements

SAP Menu → Human resources → Personnel Management → Recruitment → Advertising → Advertisement → Maintain.– The Advertisements screen appears.

Enter any relevant selection criteria and choose – The Maintain Advertisements screen appears.

Choose Advert to create advertisement– click Next Advertisement free number ( 給予廣告編號

)

execute

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輸入廣告相關資料– Instrument 選 New York Times– Publication date 選 [ 今日 ]– Advertisement end 選 [ 今日 +? 天 ] ，按 save存檔

– Publication cost 假設為 10,000 TWD Specify all the vacancies to be published

– 在 vacancies published 下方，按 add 按鈕– Select all the vacancies to be published

Save your entries.

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2.2 Display/ Change/ Delete Advertisements

SAP Menu → Human resources → Personnel Management → Recruitment → Advertisement → Maintain. ( 自行練習 )– Display advertisement– Copy advertisement– Change advertisement– Delete advertisement– Display vacancy

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3. 應徵者 (Applicants)

This is a person who expresses interest in finding employment or in changing his or her present employment relationship.

Structuring Applicants– Internal or external applicants – Unsolicited applicants / Applicants who applied

in response to an advertisement – Applicant Groups – Applicant range

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(1) Internal or external applicants

external applicants: from outside your company internal applicants (=employees) The procedure for entering data is different for

internal and external applicants. – You have to manually enter all required data on

external applicants.

– When dealing with internal applicants, former employee, or multiple applicants, you can import data by specifying the candidate's personnel number. You can overwrite this data, if necessary.

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(2) Unsolicited applicants / Applicants who

applied in response to an advertisement

unsolicited applicants– without reference to a specific advertisement or

vacant position. applicants who responded to specific

advertisement

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(3) Applicant Group

An applicant group is used to group together applicants on the basis of the type of work relationship for which they have applied – for example, employees with a permanent

contract, employees with a temporary contract, freelance workers, and so on.

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(4) Applicant range

another user-definable criterion used for classifying applicants. – Hierarchical: dividing them into groups, such as

executive employees, salaried employees, skilled workers…

– functional criteria: dividing them according to areas of employment, such as executive board, administration department, production…

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3.1 Entering Basic Data on an External Applicant

SAP Menu → Human resources → Personnel Management → Recruitment→Appl.Master Data → Initial data entry. – The Initial Entry of Basic Data screen appears.

Enter data as required.– 輸入 per.area( 例如 Hamburg); App.gp( 例如 1 Active

{external}); Ap.range ( 例如 1 Engineer); Pers.off(icer) 任選一個

– 輸入 first name, last name– Advert 選該應徵者看到的廣告 ; 或 U.app.gp 非特定廣告

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Entering Basic Data on an External Applicant (Cont.)

存檔後，出現另一輸入視窗輸入 birthdate 存檔後，出現另一 Address 輸入視窗

– house number/ street( 例如 200 Chung-chi Rd.)– Postal code/ city ( 例如 43301( 需五碼 ) Shalu)– Country key ( 例如 Taiwan)

存檔，完成

→可用 /nPBAX ，查詢該廣告帶來之效果 ( 應徵人數 )

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3.2 Maintain Applicant

SAP Menu → Human resources → Personnel Management → Recruitment→Appl.Master Data → Maintain

輸入 Applicant No. ( 可輸入 name 進行查詢 )– 下方 Applicant data 打勾為已輸入之資料– 例如選 personal data ，再按上方 change 按鈕，可更改該應徵者資料，再存檔

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Maintain Applicant (Cont.)

設定該應徵者欲應徵某空缺– 選擇下方 vacancy assignment– 按上方 create 按鈕，出現一新視窗– 選擇某一 vacancy– vac.assign.stat 可輸入以下之值 (1 in process; 2

to be hired; 3 on hold…)– 存檔後，輸入一 request 再存檔

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3.3 Applicant Activity

SAP Menu → Human resources → Personnel Management → Recruitment→Applicant Activity →Maintain– 輸入 Applicant No. 再按 execute

右邊視窗，按滑鼠右鍵，選 create planned activity– 選 activity type ( 例如 005 Interview appt.)– Perform 填上面談之日期時間，打勾後存檔

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主管可查詢 Applicant Activity

SAP Menu → Human resources → Personnel Management → Recruitment→Applicant Activity → Planned Activities– 按 execute

可針對某一應徵者之應徵活動 double click觀看內容

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(BW)

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