IT System & HR
Transcript of IT System & HR
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NETWORK ECONOMYThe present economic era is popularly called NetworkEconomy or Service Economy or Knowledge Economyor Wired Economy.
As a result of this ,business enterprises are now usingTECHNOLOGYand RELATIONSHIP as a weapon togain competitive advantage in the market place.
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HR - IT
HR-IT is the technology enablement of the HR
strategies. It covers all the systems and processes that support
employee management from "Recruit to Retire"functions within the organization.
Increased adoption of HR-IT has enabled companiesto set up global shared services centers andoutsourcing of HR processes.
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y Recently, HR-IThas gainedsignificance since mostorganizations have been using technology to :
transform HR,
to increase HR productivity,
to improve employee experience and
to maximize the value of the company's mostimportant asset employees by aligning their skills,activities, and benefits with business objectivesand strategies.
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Influence of Technology in HRMy Human Resources Information System (HRIS)
y Computerized system that provides current andaccurate data for purposes of control and decisionmaking.
y Benefits:y Store and retrieve of large quantities of data.
y Combine and reconfigure data to create new information.
y
Institutionalization of organizational knowledge.y Easier communications.
y Lower administrative costs, increase productivity and responsetimes.
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Major Uses ForHR Information
Systems
Source: HR and Technology Survey, Deloitte &
Touche and Lawson Software, 1998.
HRM 1
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Impact of IT on HRM
TransformationalTransformational
ImpactImpact
OperationalOperational
ImpactImpact
RelationalRelational
ImpactImpact
HRMHRM
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Contdy one main impact of the Information technology in
Human Resource Management is HRIS - HR
Information System.y This system had penetrated almost all the desks of HR
People.
y One more growth in the HR with respect to IT is in
Recruitment like online recruiting, online assessment,online HR Counseling
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Contd.y INTRANET
The Intranet offers a number of important advantages over printeddocuments, when it comes to distributing information.
y Much of the material businesses print for internal use is expensive andtime-consuming to produce .
y You can deliver information whenever someone needs it - any time, dayor night. Users simply call up the internal Web page whenever theyneed the data .
y You can guarantee the information is the latest and most accurateavailable, as long as you keep the information on the Web servercurrent. For example, you could use it to deliver daily sales projections
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Contd.y Updating information is easy. Information is
posted on the Intranet using Hypertext Markup
Language (HTML).y Because HTML is simple to learn, you don't have
to hire a "techie" to update your information - youcan simply train the same people who would have
previously on paper and distributed it.
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HRM ProcessImpactHighPositive
ImpactPositive
ImpactMinimal Remarks
Recruitment Job Portals
Payroll,Taxplan, benefitslike Travel plans
Software productsreadily available
T&D,LearningE- learning butinvestment intensive
Attendancerecords and leavebenefit
Many customizedsoftware packages areavailable
Employeecounseling
Record keeping ,Analysis
PerformanceManagement
ERP
Legal
Compliance
ERP
IMPACT OF TECHNOLOGY ON HRM-ASSESMENT
SHEET
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Job portals : smaller or lesser known companies avail
services of job portals for hosting their requirements.
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On CommunicationOn RecruitmentOn Training and knowledge sharing
On Employee productivity
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PROS CONS
Helps in faster interaction Safety of data
Thousands of Gen Y are gettingattracted towards it
Credibility of informationis still questionable
Employers are getting potential
talent from SNS with verysmall investment
It distracts employees and
hamper productivity
Individuals can create their
own brand
Employees may post
confidential dataSNS are type of stress busters Can create a nuisance
Have become a marketing tool
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HRM IT Investment Factorsy Initial costs and annual
maintenance costs
y Fit of software packagesto the employee base
y Ability to upgradeIncreased efficiency and
time savingsy Compatibility with
current systems
y User-friendliness
yAvailability of technical
supporty Needs for customizing
y Time required toimplement
y Training time requiredfor HR and payroll
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Softwares
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SAPWHATISIT
SYSTEMSA PPLICATIONS
P RODUCTSINDATAPROCESSING
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Organizational Management
Module Overview
Forms the basis for the entire personnel planning and
development application
Facilitates analysis of the organizational structure
Allows planning to develop actual and proposed personnel
scenarios
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why?
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Personnel Administration
Module Overview
Establishes organizational hierarchies
Used to perform essential personnel administration tasks
such as:hiring employees
performing organizational reassignments
termination from the University
salary adjustments
Data stored in such a way that you can easily access and
maintain at any time
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Recruitment
Module Overview
Functions you need for working through the entirerecruitment process
Contains an entire range of powerful, flexible functions thatyou can use to implement an effective and largelyautomated recruitment strategy such as:
Receipt of application via web access
Issuance of recruitment requests
Selection process of applicant
Applicant pool administration
Notification to applicants
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Benefits
Module OverviewComprehensive method of administering employee benefits such as:
Health (medical and dental)
Insurance (Life)
Savings (Retirement)
Spending Accounts (Medical and Dependent Care)
Encompasses the key concepts and processes you need to manage
extensive and highly individual benefits packages for youremployees
Open Enrollment
Employee Life-cycle Events (e.g. Marriage, Child, andSeparation)
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Compensation Management
Module Overview
Toolset for strategic remuneration planning
Empowers managers to offer competitive andmotivating remuneration
Fixed pay
Variable pay
Merit increases
Promotion
Includes Personnel Cost Planning
Allows experimenting with future projected costs
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Training & Events Management
Module Overview
Enables you to plan and manage business events
Training
Conferences
Interfaces with otherR/3 components
Basis for extending and updating employees skills and
knowledge
Flexible Reporting
Appraisal functions
Provide important decision support feedback to ensure the
business events offered are both high quality and effective
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Personnel Development
Module Overview
Helps compare current or future work requirements with
employees qualifications, preferences and aspirations
Can contain general measures to impart qualifications so
that employees retain or further their professional skills and
keep track with technological developments
Converts training proposals directly into bookings for
employees with qualification deficits or needs
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Time Management
Module Overview
Enables flexible representation of all personnel proceduresinvolved in recording and evaluating employee time data
Infrastructure for time data recording
Work schedules
Record of planned attendance and absences
Recording of attendance and absence
Annual and Sick Leave accrual
Time evaluation
Ability to transfer absence and attendance data to other SAP
applications
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Payroll Accounting
Module Overview
Ability to process payroll for employees using data fromSAPPersonnelAdministration, Benefits, and Time
ManagementPayroll run (regular and off-cycle)Payroll corrections
Payments
Remuneration Statements
P
osting to FinancialA
ccountingThird Party Remittance
Offers a number of standard payroll reports
Tax Reporter component allows you to generate all requiredstate and federal tax forms, such as SUI reports and W-2s
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ERP(Enterprise Resource
Planning)
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1. Tailor made Industrial Product.
2. This system is an integrated computer-based application
and normally utilizing a common computing platform.
1. An ERP system can either reside on a centralized server or
be distributed across modular hardware and software units
that provide "services" and communicate on a local area
network.
2. A Business can assemble modules from different vendors
without the need for the placement of multiple copies
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ERP systems consolidate all business operations into a uniform and
enterprise-wide system environment.
It Facilitate the flow of information between all business functions
inside the boundaries of the organization and manage the
connections to outside stakeholders.
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Advance
dApplications
Customer Relationship Management(CRM)
Supply chain management softwarePurchasing
Manufacturing
Distribution
Warehouse Management System
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SAP ERP
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