Time Management

Golden Rule:Choose the right time to

do it!

THE AIMS OF A GOOD SCHEDULE

To get ‘A’s done (not all done)

To ‘see’ the day take shape

To stay in control

To finish on time and get ‘closure’

Scheduling Tip 1

Use a ‘to do’ list

Someone with their to-do list finished

‘TO DO’ LIST RULES

• Write everything down

• Use only one list

• Prioritise the list based on urgency and

and importance

The Priority Ladder

“There can’t be a crisis next week. My schedule

is already full.”

US Diplomat, Henry Kissinger

Scheduling Tip 2

Plan to use half of your available

time

Popcorn Technique

Scheduling Tip 3

Plan tomorrow today

Scheduling Tip 4

Switch

Scheduling Tip 5

Negotiate

Scheduling Tip 6

Plan your day

around the big

chunks of time

(one extra tip – between you and me)

If it’s not you, it must be them!

Tip 7: Manage your …

Energy!

Stephen Bubb, Chief Executive, ACEVO

“When is your best time of the day? When are you most creative,

thoughtful and inspired? Organise yourself to make the most of your

energy peaks - even if these are at 6:00am”

“A space in time free from interruptions to allow you to focus on quality”

the Golden Hour is …

Used by: ASDA / KODAK / News International

Rules:

1) Build up gradually

2) Signal it clearly

3) Respect it

“We could all achieve great things if it wasn’t for the little

things that get in the way”

Jean Paul Sartre

Tip 8 …

Use the ‘Hidden Hour’

‘C’ Drawer Rules

1.Complete in 5 to 10 minutes

2.No deadlines

3.No referral to others

4.No follow up required

5.No energy required

6.No brain required

“Three O’ Clock is always too early and too late for

anything you want to do”

JP Sartre

Be A Lion Tamer

Motivate Yourself!!!

1. Consider the benefits

2. Consider the damage

3. Get someone else’s view

4. Ask for help

5. Reward yourself

Left Brain Goals

“Would you tell me, please, which way I ought to go from here?”

“That depends a good deal on where you want to get to,” said the Cat.

“I don’t much care where-” said Alice.

“- so long as I get somewhere,” Alice added as an explanation.

“Oh you’re sure to do that,” said the Cat, “if you only walk long enough.”

- from Lewis Carroll’s ‘Alice’s Adventures in Wonderland’

“If you don’t know where you are going, any road will take you

there”

George Harrison

“Sometimes I feel like a back seat passenger in the

car of my life’s journey”

Chris Hansen, MBA course delegate

3 parts to time?

PastYesterday’s present

FutureTomorrow’s

presentPresent

Yesterday’s future or tomorrow’s past

Today is tomorrow’s past

So change the future by making decisions in the future’s past –

or in other words, today!

Yale Study

Family

Money

Career

Spirit

Play

Partnership

Health

Home

The Wheel of Life

10 9 8 7 6 5 4 3 2 1

My goal is …

1. … to get fit

2. … to lose weight

3. … to get a better job

4. … to earn more money

5. … to learn to speak French

… what’s wrong with these goals?

Get Smart!

S pecific

M easurable

A chievable

R elevant

T imebased

Don't say:I will spend more time with the

childrenDo say:

I will do the bedtime story 3 times a week

Don’t say:I will reduce my debt

Do say:I will pay off £1,000 from my credit cards and reduce the

amount I spend on clothes by 50%

Goals should be:

SMART

Abundant

Prioritised

Stretch

Recorded

Reviewed

Moved towards each day

Can we all be ‘gold medalists’ – really?

A GOAL is just a

DREAM with a

DEADLINE

“Build your castles in the air. Then go to work

on the foundations”

Henry Thoreau