CELLPHONE NUMBE - etenders.gov.za d… · Web viewdr. kenneth kaunda district municipality....

Dr. KENNETH KAUNDA DISTRICT MUNICIPALITY

TENDER KKDM 01/16

RENTAL OF OFFICE SPACE FOR TLOKWE OFFICE (MH & EMS) FOR A PERIOD OF THREE (3) YEARS

The Following Particulars Must Be Furnished (Failure To Do So will Result In Your Bid Being Disqualified)

NAME OF BIDDER………………………………………………………………………………………………………………………

POSTAL ADDRESS…………………………………………………………………………………………………………….............

STREET ADDRESS……………………………………………………………………………………………………………............

TELEPHONE NUMBER CODE……………NUMBER…………………………………………………………………………........

CELLPHONE NUMBER………………………………………………………………………

FACSIMILE NUMBER CODE ………… .NUMBER……………………………………………………………………………

E-MAIL ADDRES……………………………………………………………………………………………………….......................

VAT REGISTRATION NUMBER…………………………………………………………………………………………….............

HAS AN ORIGINAL AND VALID TAX CLEARANCE CERTIFICATE BEENATTACHED? (MBD 2) YES/NO

HAS A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED? (MBD 6.1) YES/NO

IF YES, WHO WAS THE CERTIFICATE ISSUED BY?

AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA)A VERIFICATION AGENCY ACCREDITED BY THE SOUITH AFRICAN NATIONAL ACCREDITATION SYSTEM (SANAS)A REGISTERED AUDITOR (Tick applicable box)(A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE)CSD SUPPLIER NUMBER………………………………………………………………………. UNIQUE REGISTRATION REF. NUMBER……………………………………………………..Bid Price Year 1 Year 2 Year 3Total Bid Price (excl.Vat)

Total Bid Price (incl.Vat)

TOTAL NUMBER OF ITEMS OFFERED …………MBD 1

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TENDER KKDM 01/16


SIGNATURE OF BIDDER …………………………………………………………………………………………………………..

DATE………………………………………………………………………………………………………………………………………

CAPACITY UNDER WHICH THIS BID IS SIGNED ………………………………………………………………………………..

ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO:

Municipality / Municipal Entity: Dr Kenneth Kaunda District Municipality

Department: Supply Chain Unit

Contact Person: Mrs L. Veldschoen

Tel: 018 – 473 2000

Fax: 018 – 473 2523

ANY ENQUIRIES REGARDING TECHNICAL INFORMATION MAY BE DIRECTED TO:

Contact Person:Mr NP Tenza

Tel: 018 – 473 8038

Fax: 018 – 473 2523

MBD 1


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TENDER KKDM 01/16

PAGE REFERENCE CHECK FOR OPENING & EVALUATION

ITEM DESCRIPTION REFERENCE PAGE

1 Invitation to Bid Cover Page (MBD 1) 1 - 2

2 Certificate of Authority for Signatory 12

3 Certificate of Attendance at Compulsory Clarification Meeting 19

4 Form of Offer 39

5 Original Tax Clearance Certificate 29

6 Proof of Payment of Municipal Account 30

7 Declaration of Interest (MBD 4) 15

8 Company Registration Certificate 30

9 Copies of Identity Document of Partners or Directors 30

10 B-BBEE Certificate 30

11 Pricing Schedule (MBD 3.1) 46

12 Certificate of Independent Bid Determination (MBD 9) 20

13Preference Points Claim Form in terms of the Preferential Procurement Regulations 2011 (MBD 6.1)

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14 Proof of Purchasing of this Document: Receipt from Supply Chain Unit

To be attached at the back of the first page


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TENDER KKDM 01/16

CONTENTPage

The TenderPart T1 Tender Procedure

T1.1 Tender Notice and Invitation to Tender 4T1.2 Tender Data 5

Part T2 Returnable DocumentsT2.1 List of Returnable Documents 8T2.2 Returnable Schedules 9T2.3 Returnable Documents 18

The ContractPart C1 Agreement and Contract Data

C1.1 Form of Offer and Acceptance 24C1.2 Contract Data 28

Part C2 Pricing DataC2.1 Pricing Instructions 31C2.2 Pricing Schedule 32

Part C3Scope of WorksC3.1 Project Data 36


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TENDER KKDM 01/16

PART T.1

TENDERING PROCEDURES

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TENDER:KKDM 01/16

Tender No: DescriptionNon-Refundable Tender Deposit/Amt

Bid Docs to be availed from

Compulsory Site Meeting Contact Person Closing Date &

TIME

KKDM 01/16 RENTAL OF OFFICE SPACE FOR TLOKWE OFFICE (MH & EMS) FOR A PERIOD OF THREE (3) YEARS

R 500 Tender documents will be available from Supply Chain Unit

None Mr. NP Tenza(Technical Enquiries)

Ms L Veldschoen(SCM Unit)

018 473 8038

18/03/17 @ 10h00 am

Evaluation Criteria

Functionality –None80/20Evaluation System; The remaining 20 points will be allocated according to the Revised Preference Points on the 80/20Evaluation System as follows (see table below): Preference points allocation, through the tender evaluation process, will determined based on the Broad Based Black Economic Empowerment (B-BBEE) status level of the contributor as calculated by an accredited verification agency or auditor. The B-BBEE status level of the contributor must be included on the valid, original or certified copy of the B-BBEE certificate of the contributor that is to be submitted with bid documentation should the bidder wish to claim preference points for the specific bid.

B-BBEE Status Level of Contributor

Number of Preference Points (80/20Evaluation System)

1 202 183 164 125 86 6

7 48 2

Non Contributor 0

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SEALED TENDERS DULY ENDORSED WITH THE TENDER NUMBER AND DESCRIPTION MUST BE DEPOSITED INTO THE TENDER BOX IN THE FOYER OF DR. KENNETH KAUNDA DISTRICT MUNICIPALITY, ORKNEY, THE OLD MUNICIPAL BUILDING, PATMORE ROAD, ORKNEY.THE DR. KENNETH KAUNDA DISTRICT MUNICIPALITY RESERVES THE RIGHT NOT TO ACCEPT THE LOWEST OR ANY TENDER.Ms MI MatthewsMunicipal Manager

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TENDER KKDM 01/16

T1.2 TENDER DATAClause number

The conditions of tender are the Standard Conditions of Tender as contained in Annex F of the CIDB Standard for Uniformity in Construction Procurement, Board Notice 9 of 2008 published on Government Gazette No. 30692 of 1 February 2008.The Standard Conditions of Tender for Procurements make several references to the Tender Data for details that apply specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the standard conditions of tender.Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it mainly applies.

F.1.1 The employer is the Dr. Kenneth Kaunda District Municipality

F.1.2 The tender documents issued by the employer comprise:The TenderPart T1 Tender ProcedureT1.1 Tender Notice and Invitation to TenderT1.2 Tender DataPart T2 Returnable DocumentsT2.1 List of Returnable DocumentsT2.2 Returnable Schedules

The ContractPart C1 Agreement and Contract DataC1.1 Form of Offer and AcceptanceC1.2 Contract DataPart C2 Pricing DataC2.1 Pricing InstructionsC2.2 Pricing schedulePart C3 Scope of WorksC3.1 Project data C3.2 Drawings

F.1.4 The employer’s agent is:Name: NPTenzaAddress:Private Bag X 5017 Klerksdorp 2570Tel: (018) 473-8038Fax: (018) 473-2523E-mail: [email protected]

F.2.1

F.2.13.3 Parts of each tender offer communicated on paper shall be submitted as an original only.

F.2.13.5 The employer’s address for delivery of tender offers and identification details to be shown on each tender offer package are: Location of tender box: Foyer of the MunicipalOfficeBuildingPhysical address: Patmore Street, OrkneyIdentification details:TENDER: KKDM 01/16RENTAL OF OFFICE SPACE FOR TLOKWE OFFICE (MH & EMS) FOR A PERIOD OF THREE (3) YEARS

F.2.13F.3.5

A two-envelope procedure will not be followed.

F.2.15 The closing time for submission of tender offers is 10:00 am on Friday, 18 March 2017.

F.2.15 Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted.

F.2.16 The tender offer validity period is twelve (12) weeks

F.2.23 The tenderer is required to submit with his tender: Documents and schedules listed in Part T2 of this document.

F.3.4 The time and location for opening of the tender offers are:

Time: 10:00 on the 18 March 2017Location: Council Chamber Municipal OfficesPatmore Street Orkney

F.3.11.1 The employer will reduce each responsive tender offer to a comparative offer and using the following method to evaluate the responsive tender offers.

Tenders will be evaluated in terms of Price Broad Based Black Economic Empowerment (B-BBEE) status level of the contributor as

calculated by an accredited verification agency of auditor

F.3.11.3 The procedure for the evaluation of responsive tenders is Method 4:

This is an 80/20 contract in terms of the Preferential Procurement Policy Framework (Act No.5 of 2000) as amended in 2011. Eighty (80) points will go towards price and ten (20) points will be determined based on the Broad Based Black Economic Empowerment (B-BBEE) status level of the contributor as calculated by an accredited verification agency or auditor.

- B-BBEE Status Level of Contributor points are as follows:

B-BBEE Status Level of Contributor Number of Preference Points (80/20Evaluation System)

1 202 183 164 125 86 67 48 2

Non-Contributor 0

F.3.11.7

F.3.11.8 This section refers to the following:- Preferential Procurement Policy Framework Act, 2000 (Act No. 5 of 2000) as amended in

2011- Dr Kenneth Kaunda District Supply Chain Management Policy

Preference points allocation, through the tender evaluation process, will be determined based on the Broad Based Black Economic Empowerment (B-BBEE) status level of the contributor as calculated by an accredited verification agency or auditor. The B-BBEE status level of the contributor must be included on the valid, original or certified copy of the B-BBEE certificate of the contributor that is to be submitted with bid documentation should the bidder wish to claim preference points for the specific bid.

F.3.13.1 Tender offers will only be accepted if:a) the tenderer has in his or her possession an original valid Tax Clearance Certificate issued by the

South African Revenue Servicesb) the tenderer is not in arrears for more than 3 months with municipal rates and taxes and municipal

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service charges; c) the tenderer or any of its directors is not listed on the Register of Tender Defaulters in terms of the

Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector; and

d) the tenderer has not:i) abused the Employer’s Supply Chain Management System; orii) failed to perform on any previous contract and has been given a written notice to this effect.

e) it is considered that the performance of the services will not be compromised through any conflict of interest..

F3.18 The number of paper copies of the signed contract to be provided by the employer is one (1)


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TENDER KKDM 01/16

T2.1 LIST OF RETURNABLE DOCUMENTS

The tenderer must complete the following returnable documents:

1 Returnable Schedules Required for Tender Evaluation Purposes 1.1 Certificate of Authority for Signatory1.2 Compulsory Enterprise Questionnaire1.3 Declaration of Tender’s Past Supply Chain Management Practices / Interest

(MBD 4)1.4 Certificate of Attendance at Compulsory Clarification Meeting1.5 Record of Addenda to Tender Documents1.6 Certificate of Independent Bid Determination (MBD 9)1.7 Preference Points Claim Form in terms of the Preferential Procurement

Regulations 2011 (MBD 6.1)1.8 Form of Offer1.9 Pricing Schedule (MBD 3.1)

2 Other documents required for tender evaluation purposes2.1 Tax Clearance Certificate2.2 Proof of payment of municipal rates and taxes 2.3 Professional Indemnity Insurance2.4 Company registration certificate2.5 Copies of Identity document of Partners or Directors2.6 B-BBEE Certificate

3 Returnable Schedules that will be incorporated into the contractAs bound in this document

4 Other documents that will be incorporated into the contract

5 C1.1 Offer and acceptance

6 C1.2 Contract Data (Part 2)


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TENDER KKDM 01/16

T2.1.1 RETURNABLE SCHEDULES


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TENDER KKDM 01/16

1.1 CERTIFICATE OF AUTHORITY OF SIGNATORY

SIGNING AUTHORITY:

State in cases where the Tenderer is a company, corporation or firm, by what authority the person signing does so, whether by Article of Association, Resolution, Power of Attorney or otherwise.

I,……………………………………………………………………………., the under-signed

(full names in block letters) am authorized to enter into the Contract on behalf of:

……………………………………………………………………………………………………….

By virtue of ………………………………………………………………………………………..

Dated …………………………………………

Name of authorized signatory…………………………………………………………………...

SIGNATURE ………………………………………………….

DATE …………………………………………

AS WITNESSES:

1. ………………………………………………………..

2. ………………………………………………………...

(In case of sole ownership Tenderer needs to indicate this by giving the reason for being able to sign the contract documents)


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TENDER KKDM 01/16

1.2 Compulsory Enterprise Questionnaire The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect of each partner must be completed and submitted.

Section 1: Name of enterprise: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 2: VAT registration number, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 3: CIDB registration number, if any: Not applicable

Section 4: Particulars of sole proprietors and partners in partnerships

Name* Identity number* Personal income tax number*

* Complete only if sole proprietor or partnership and attach separate page if more than 3 partners

Section 5: Particulars of companies and close corporations

Company registration number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Close corporation number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Tax reference number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 6: Record in the service of the stateIndicate by marking the relevant boxes with a cross, if any sole proprietor, partner in a partnership or director, manager, principal shareholder or stakeholder in a company or close corporation is currently or has been within the last 12 months in the service of any of the following:

a member of any municipal council a member of any provincial legislature a member of the National Assembly or the

National Council of Province a member of the board of directors of any

municipal entity an official of any municipality or municipal entity

an employee of any provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act 1 of 1999)

a member of an accounting authority of any national or provincial public entity

an employee of Parliament or a provincial legislature

If any of the above boxes are marked, disclose the following:

Name of sole proprietor, partner, director, manager, principal shareholder or stakeholder

Name of institution, public office, board or organ of state and position held

Status of service(tick appropriate column)Current Within last

12 months

*insert separate page if necessary

Section 7: Record of spouses, children and parents in the service of the state

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Indicate by marking the relevant boxes with a cross, if any spouse, child or parent of a sole proprietor, partner in a partnership or director, manager, principal shareholder or stakeholder in a company or close corporation is currently or has been within the last 12 months been in the service of any of the following:

a member of any municipal council a member of any provincial legislature a member of the National Assembly or

the National Council of Province a member of the board of directors of

any municipal entity an official of any municipality or

municipal entity

an employee of any provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act 1 of 1999)

a member of an accounting authority of any national or provincial public entity

an employee of Parliament or a provincial legislature

Name of spouse, child or parent

Name of institution, public office, board or organ of state and position held

Status of service(tick appropriate column)Current Within last

12 months

*insert separate page if necessary

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise: i) authorizes the Employer to obtain a tax clearance certificate from the South African Revenue Services that my

/ our tax matters are in order; ii) confirms that the neither the name of the enterprise or the name of any partner, manager, director or other

person, who wholly or partly exercises, or may exercise, control over the enterprise appears on the Register of Tender Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of 2004;

iii) confirms that no partner, member, director or other person, who wholly or partly exercises, or may exercise, control over the enterprise appears, has within the last five years been convicted of fraud or corruption;

iv) confirms that I / we are not associated, linked or involved with any other tendering entities submitting tender offers and have no other relationship with any of the tenderers or those responsible for compiling the scope of work that could cause or be interpreted as a conflict of interest; and

iv) confirms that the contents of this questionnaire are within my personal knowledge and are to the best of my belief both true and correct.

Signed Date

Name Position

Enterprise name


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TENDER KKDM 01/16

1.3 DECLARATION OF INTEREST

1. No bid will be accepted from persons in the service of the state.2. Any person, having a kinship with persons in the service of the state, including a blood relationship,

may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or

related to persons in service of the state, it is required that the bidder or their authorised representative declare their positionin relation to the evaluating/adjudicating authority and/or take an

oath declaring his/her interest. 3 In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

3.1 Full Name: …………………………………………………………................

3.2 Identity Number: ……………………………………………………………

3.3 Company Registration Number: ………………………………………………

3.4 Tax Reference Number: ………………………………………………………

3.5 VAT Registration Number: ……………………………………………………

3.6 Are you presently in the service of the stateYES / NO

3.6.1 If so, furnish particulars.………………………………………………………………………… ………………………………………………………………………...3.7 Have you been in the service of the state for the past YES / NOtwelve months?

3.7.1 If so, furnish particulars.

MSCM Regulations: “in the service of the state” means to be –

(a) a member of –(i) any municipal council;(ii) any provincial legislature; or(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;(c) an official of any municipality or municipal entity;(d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the

meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);(e) a member of the accounting authority of any national or provincial public entity; or(f) an employee of Parliament or a provincial legislature.

MBD 4

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………………………………………………………………

………………………………………………………………

3.8 Do you, have any relationship (family, friend, other) with persons in the service of the state and who may be involved with

the evaluation and or adjudication of this bid?YES /NO


………………………………………………………

………………………………………………………

3.9 Are you, aware of any relationship (family, friend, other) between a bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid?YES / NO

3.9.1 If so, furnish particulars

…………………………………………………

…………………………………………………

3.10 Are any of the company’s directors, managers, principal shareholders or stakeholders in service of the state?

YES / NO3.10.1 If so, furnish particulars.

………………………………………………………………………………………………………………………………

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3.11 Are any spouse, child or parent of the company’s directors, YES / NOmanagers, principal shareholders or stakeholders in serviceof the state?


………………………………………………………………

………………………………………………………………

CERTIFICATION

I, THE UNDERSIGNED (NAME) ……………………………………………………………......

CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS CORRECT.

I ACCEPT THAT THE STATE MAY ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.

...…………………………………................ ……………………………………..Signature Date

……………………………………………... ............................................................Position Name of Bidder

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TENDER KKDM 01/16

1.4Record of Addenda to Tender Documents

We confirm that the following communications received from the Employer before the submission of this tender offer, amending the tender documents, have been taken into account in this tender offer:

Date Title or Details

1.

2.

3.

4.

5.

Attach additional pages if more space is required.

Signed Date

Name Position

Tenderer

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TENDER KKDM 01/16

1.5CERTIFICATE OF ATTENDANCE AT COMPULSORY CLARIFICATION MEETING

This is to certify that I, ……………………………………………………………………

representative of (Tenderer) Name: …………………………………………………………

Address: ………………………………………………………

……………………………………………………….

……………………………………………………..

Attended the official compulsory meeting on (date) : …………………………….

Tenderer’s representative:

………………………………. ……………………….Signature Date

Employer’s representative:

…………………………. ……………………….Signature Date

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TENDER KKDM 01/16

1.6 Certificate of Independent Bid Determination (MBD 9)

CERTIFICATE OF INDEPENDENT BID DETERMINATION

I, the undersigned, in submitting the accompanying bid:

(KKDM 01/16: FOR RENTAL OF OFFICE SPACE FOR TLOKWE OFFICE (MH & EMS) FOR A PERIOD OF THREE (3) YEARSin response to the invitation for the bid made by:

Dr Kenneth Kaunda District Municipality.

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of:_______________________________________________________that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be

true and complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on

behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the

bidder to determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word

“competitor” shall include any individual or organization, other than the bidder, whether or not

affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

MBD 9

6. The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor.However

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communication between partners in a joint venture or consortium³ will not be construed

as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no

consultation, communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market

allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and

conditions of the bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements

with any competitor regarding the quality, quantity, specifications and conditions or delivery

particulars of the products or services to which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,

directly or indirectly, to any competitor, prior to the date and time of the official bid opening or

of the awarding of the contract.³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat

any restrictive practices related to bids and contracts, bids that are suspicious will be

reported to the Competition Commission for investigation and possible imposition of

administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and or

may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or

may be restricted from conducting business with the public sector for a period not exceeding

ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of

2004 or any other applicable legislation.

………………………………………………… …………………………………

Signature Date

…………………………………………………. …………………………………

Position Name of Bidder

Js9141w 4

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TENDER KKDM 01/16

1.7 Preference Points Claim Form in terms of the Preferential Procurement

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value below R1 000 000 (all applicable taxes included); and

1.2 The value of this bid is estimated to be belowR1 000 000 (all applicable taxes included) and therefore the 80/20 system shall be applicable.

1.3 Preference points for this bid shall be awarded for:

(a) Price; and(b) B-BBEE Status Level of Contribution.

1.3.1 The maximum points for this bid are allocated as follows:

1.3.1.1 PRICE 80

1.3.1.2 B-BBEE STATUS LEVEL OF CONTRIBUTION 20

Total points for Price and B-BBEE must not exceed 100

1.4 Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE Verification Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS) or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplated in the Close Corporation Act (CCA) together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.5. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

MBD 6.1

2. DEFINITIONS

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2.1 “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies;

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad -Based Black Economic Empowerment Act;

2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based

on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black EconomicEmpowerment Act;

2.4 “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an

organ of state for the provision of services, works or goods, through price quotations, advertised

competitive bidding processes or proposals;

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black EconomicEmpowerment Act, 2003 (Act No. 53 of 2003);

2.6 “comparative price” means the price after the factors of a non-firm price and all unconditionaldiscounts that can be utilized have been taken into consideration;

2.7 “consortium or joint venture” means an association of persons for the purpose of combining theirexpertise, property, capital, efforts, skill and knowledge in an activity for the execution of a

contract;

2.8 “contract” means the agreement that results from the acceptance of a bid by an organ of state;

2.9 “EME” means any enterprise with an annual total revenue of R5 million or less.

2.10 “Firm price” means the price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract;

2.11 “functionality” means the measurement according to predetermined norms, as set out in the biddocuments, of a service or commodity that is designed to be practical and useful, working oroperating, taking into account, among other factors, the quality, reliability, viability and durability of aservice and the technical capacity and ability of a bidder;

2.12 “non-firm prices” means all prices other than “firm” prices;

2.13 “person” includes a juristic person;MBD 6.1

2.14 “rand value” means the total estimated value of a contract in South African currency, calculated at the time of bid invitations, and includes all applicable taxes and excise duties;

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(a) 2.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing, another person to support such primary contractor in the execution of part of a project in terms of the contract;

2.16 “total revenue” bears the same meaning assigned to this expression in the Codes of GoodPractice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-

BasedBlack Economic Empowerment Act and promulgated in the Government Gazette on 9

February2007;

2.17 “trust” means the arrangement through which the property of one person is made over orbequeathed to a trustee to administer such property for the benefit of another person; and

2.18 “trustee” means any person, including the founder of a trust, to whom property is bequeathed inorder for such property to be administered for the benefit of another person.

3. ADJUDICATION USING A POINT SYSTEM

3.1 The bidder obtaining the highest number of total points will be awarded the contract.

3.2 Preference points shall be calculated after prices have been brought to a comparative basis taking into account all factors of non-firm prices and all unconditional discounts;.

3.3 Points scored must be rounded off to the nearest 2 decimal places.

3.4 In the event that two or more bids have scored equal total points, the successful bid

must be the one scoring the highest number of preference points for B-BBEE.

3.5 However, when functionality is part of the evaluation process and two or more bids have

scored equal points including equal preference points for B-BBEE, the successful bid must

be the one scoring the highest score for functionality.

3.6 Should two or more bids be equal in all respects, the award shall be decided by the

drawing of lots.

4. POINTS AWARDED FOR PRICE

4.1 THE 80/20 PREFERENCE POINT SYSTEMS

A maximum of 20 points is allocated for price on the following basis:

80/20

MBD 6.1Ps = 80¿

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

25

Pmin = Comparative price of lowest acceptable bid

5. Points awarded for B-BBEE Status Level of Contribution

5.1 In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Contributor

Number of points (80/20system)

1 20

2 18

3 16

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

5.2 Bidders who qualify as EMEs in terms of the B-BBEE Act must submit a certificate issued by an Accounting Officer as contemplated in the CCA or a Verification Agency accredited by SANAS or a Registered Auditor. Registered auditors do not need to meet the prerequisite for IRBA’s approval for the purpose of conducting verification and issuing EMEs with B-BBEE Status Level Certificates.

5.3 Bidders other than EMEs must submit their original and valid B-BBEE status level verification certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS.

5.4 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a legal entity,provided that the entity submits their B-BBEE status level certificate.

5.5 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporatedentity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a groupstructure and that such a consolidated B-BBEE scorecard is prepared for every separate bid.

MBD 6.1

5.6 Tertiary institutions and public entities will be required to submit their B-BBEE status level certificates in terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice.

5.7 A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprisethat does not qualify for at least the points that such a bidder qualifies for,

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unless the intended sub-contractor is an EME that has the capability and ability to execute the sub-contract.

5.8 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any otherenterprise that does not have an equal or higher B-BBEE status level than the person concerned, unless thecontract is sub-contracted to an EME that has the capability and ability to execute thesub-contract.

6. BID DECLARATION

6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.3.1.2 AND 5.1

7.1 B-BBEE Status Level of Contribution: …………. = ………(maximum of 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA).

8 SUB-CONTRACTING

8.1 Will any portion of the contract be sub-contracted? YES / NO (delete which is not applicable)

8.1.1 If yes, indicate:(i) what percentage of the contract will be subcontracted? Not Applicable(ii) the name of the sub-contractor? Not Applicable(iii) the B-BBEE status level of the sub-contractor? Not Applicable.(iv) whether the sub-contractor is an EME? YES / NO (delete which is not applicable)

9 DECLARATION WITH REGARD TO COMPANY/FIRM

9.1 Name of firm :............................................................................................

9.2 VAT registration number :............................................................................................9.3 Company registration number ………………………………………………………9.4 TYPE OF COMPANY/ FIRM Partnership/Joint Venture / Consortium One person business/sole propriety Close corporation Company (Pty) Limited[TICK APPLICABLE BOX]

MBD 6.1

9.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

…………..................................................................................................................................................………………...........................................................................................................................................

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……………...............................................................................................................................................

9.6 COMPANY CLASSIFICATION

Manufacturer Supplier Professional service provider Other service providers, e.g. transporter, etc.

[TICK APPLICABLE BOX]

9.7 MUNICIPAL INFORMATION

Municipality where business is situated …………………………………………………Registered Account Number …………………………….Stand Number ……………………………………………….

9.8 TOTAL NUMBER OF YEARS THE COMPANY/FIRM HAS BEEN IN BUSINESS? ……………………………………9.9 I/we, the undersigned, who is / are duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the B-BBEE status level of contribution indicated in paragraph 7 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form.

(iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 7, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

(iv) If the B-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, from obtaining business from any organ of state for a period not exceeding 10 years, after the audialterampartem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution

MBD 6.1

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WITNESSES:

1. ……………………………………… ………………………………..

SIGNATURE(S) OF BIDDER(S)

2. ………………………………………

DATE:………………………………..

ADDRESS:…………………………………………………………………..

….…………………………………………………………………………….

……………………………………….…………….…………………………

MBD 6.1

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TENDER KKDM 01/16

T2.3 RETURNABLE DOCUMENTS

Attached the following documents to this page.

2.1 Tax Clearance Certificate Notes:It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s tax obligations.

1. In order to meet this requirement bidders are required to complete in full the attached form TCC 001 “Application for a Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax Clearance Certificate Requirements are also applicable to foreign bidders / individuals who wish to submit bids.

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year from the date of approval.

3. The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax Clearance Certificate will not be acceptable.

4. In bids where Consortia / Joint Ventures / Sub-Contractors are involved, each party must submit a separate Tax Clearance Certificate.

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS branch office nationally or on the website www.sars.gov.za .

6. Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision, taxpayers will need to register with SARS as eFilers through the websitewww.sars.gov.za .

7. SARS PIN:……………………………………….

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http://www.sars.gov.za/

http://www.sars.gov.za/



TENDER KKDM 01/16

2.2 – 2.7 Proof of Payment of Municipal Account Company registration certificate Copies of Identity document of Partners or Directors B-BBEE Certificate

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TENDER KKDM 01/16

PART C.1

AGREEMENT AND CONTRACT DATA

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TENDER KKDM 01/16

PART C1.1

FORM OF OFFER AND ACCEPTANCE

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TENDER KKDM 01/16

OFFERThe employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the procurement of:TENDER: KKDM 01/16 : RENTAL OF OFFICE SPACE FOR TLOKWE OFFICE (MH & EMS) FOR A PERIOD OF THREE (3) YEARS

The tenderer, identified in the offer signature block, has examined the documents listed in the tender data and addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of tender.By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and acceptance, the tenderer offers to perform all of the obligations and liabilities of the consultant under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the contract data.

Amount excluding VAT:

+ 14 % VAT: (VAT registration number) if registered:..............................................IF NOT REGISTERED FOR VAT INDICATE: (NOT REGISTERED)Total amount:

THE OFFERED TOTAL OF THE PRICES EXCLUDING OF VALUE ADDED TAX IS: (IF NOT REGISTERED FOR VAT)…………………………………………..............................………………………………………..……………………………………………..Rand (in words);

THE OFFERED TOTAL OF THE PRICES INCLUDING OF VALUE ADDED TAX IS: (IF REGISTERED FOR VAT)…………………………………………..............................………………………………………..……………………………………………..Rand (in words);

This offer may be accepted by the employer by signing the acceptance part of this form of offer and acceptance and returning one copy of this document to the tenderer before the end of the period of validity stated in the tender data, whereupon the tenderer becomes the party named as the consultant in the conditions of contract identified in the contract data.Signature ……………………………….…………………………………

Name ………………………………………………………………...

Capacity ………………………………………………………………...

for thetenderer: …………………………………………………………………….(Name and address of organization)

……………………………………………………………………...

……………………………………………………………………..Witness: ………………………………………. ………………………………………………..

Signature NameDate:……………………………………

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TENDER KKDM 01/16

ACCEPTANCE

By signing this part of this form of offer and acceptance, the employer identified belowaccepts the tenderer’s offer. In consideration thereof, the employer shall pay the consultant the amount due in accordance with the conditions of contract identified in the contract data. Acceptance of the tenderer’s offer shall form an agreement between the employer and the tenderer upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement.

The terms of the contract, are contained in: Part C1 Agreements and contract data, (which includes this agreement)Part C2 Pricing dataPart C3 Scope of work.

and drawings and documents or parts thereof, which may be incorporated by reference into Parts C1 to C4 above.

Deviations from and amendments to the documents listed in the tender data and any addenda thereto as listed in the tender schedules as well as any changes to the terms of the offer agreed by the tenderer and the employer during this process of offer and acceptance, are contained in the schedule of deviations attached to and forming part of this agreement. No amendments to or deviations from said documents are valid unless contained in this schedule.

The tenderer shall within two weeks after receiving a completed copy of this agreement, including the schedule of deviations (if any), contact the employer’s agent (whose details are given in the contract data) to arrange the delivery of any bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the conditions of contract identified in the contract data. Failure to fulfill any of these obligations in accordance with those terms shall constitute a repudiation of this agreement.

Notwithstanding anything contained herein, this agreement comes into effect two working days after the submission by the employer of one fully completedoriginal copy of this document including the schedule of deviations to the tenderer. Unless the tenderer (nowconsultant)) within seven working days of the date of such submission notifies the employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall constitute a binding contract between the parties.

Signature ……………………………………………………………………

Name Mrs MI Matthews

Capacity Municipal Managerfor theEmployerDr.KennethKaundaDistrictMunicipality

Private Bag X 5017Klerksdorp2570

Witness: ………………………………………. ………………………………………………..Signature Name

Date: ………………………………..

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TENDER KKDM 01/16

SCHEDULE OF DEVIATIONS

1 Subject _______________________________________________________________Details

_______________________________________________________________

2 Subject _______________________________________________________________Details

_______________________________________________________________

3 Subject _______________________________________________________________Details

_______________________________________________________________

4 Subject _______________________________________________________________Details

_______________________________________________________________

By the duly authorised representatives signing this agreement, the employer and the tenderer agree to and accept the foregoing schedule of deviations as the only deviations from and amendments to the documents listed in the tender data and addenda thereto as listed in the tender schedules, as well as any confirmation, clarification or changes to the terms of the offer agreed by the tenderer and the employer during this process of offer and acceptance.

It is expressly agreed that no other matter whether in writing, oral communication orimplied during the period between the issue of the tender documents and the receipt by the tenderer of a completed signed copy of this Agreement shall have any meaning or effect in the contract between the parties arising from this agreement.

For theEmployer:Signature ……………………………………………………………………

Name Mrs MI Matthews

Capacity Municipal Manager

For the Tenderer:Signature ……………………………….…………………………………

Name ………………………………………………………………...

Capacity ………………………………………………………………...

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TENDER KKDM 01/16

PART C1.2

CONTRACT DATA

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TENDER KKDM 01/16

C1.2 CONTRACT DATA

The Conditions of Contract are the Standard Professional Services Contract (September 2005)published by the Construction Industry Development Board.Each item of data given below is cross-referenced to the clause in the Conditions of Contract to whichit mainly applies.

Part 1: Data provided by the EmployerClause

3.4&

4.3.2

The Employer is the Dr. Kenneth Kaunda District Municipality

The Authorised and Designated representative of the Employer is:Name: Ms. NP. Tenza

The Employer’s address for receipt of communications is:

Physical address: MunicipalBuilding

Patmore road

Orkney

Postal address: Private Bag X 5017

Klerksdorp

2570

Telephone: (018) 473-8038

Fax: (018) 473-2523E-mail: [email protected]

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THE PROJECT: RENTAL OF OFFICE SPACE FOR TLOKWE OFFICE (MH & EMS) FOR A PERIOD OF THREE (3) YEARSPERIOD OF PERFORMANCE (3 years):

(i) Municipal Health & Environmental Management Services (MH&EMS) requires rental of office space for a period of three (3) years inorder to provide uninterrupted services to the community of Tlokwe.

3.4.1 Communications by e-mail or facsimile must be followed up with the original letter3.14 The service provider must submit a programme within 10 working days after the award of the tender.5.4.1 The service provider is required to provide the following insurances:

(i) Professional Indemnity Insurance (Cover: R 2 million and Period of cover is period of performance plus retention period

(ii) Third Party Insurance (Cover: R 2 million for period of performance). ). Both (i) & (ii) might be amended in line with the total cost estimate for the project.

8.1 The Service Provider is to commence the service within 14 days of receipt of appointment letter. A formal Service Level Agreement will be signed by the Client and the successful bidder prior to commencement of the contract.

9.1 Copyright of documents prepared for the project shall be vested with the employer12.1 Interim settlement of disputes is to be by adjudication. 12.3 Final settlement is by litigation

13.5.1 The maximum amount of compensation payable by either party to the other in respect of liability under the contract is limited to actual financial loss that can be proved.

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TENDER KKDM 01/16

PART 2: DATA PROVIDED BY THE SERVICE PROVIDER

Clause

1 The Service Provider is _________________________________________________

Physical address: ________________________________________

______________________________________

______________________________________

Postal address: ______________________________________

_____________________________________

____________________________

Telephone: ________________________________

Fax: ________________________________

E-mail: ____________________________________

5.3 The authorized and designated representative of the Service Provider is:

Name: _______________________________

The address for the receipt of communications is:

Postal address: ___________________________

____________________________

____________________________

Telephone: ________________________

Fax: ________________________

E-mail: __________________________

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mailto:[email protected]



TENDER KKDM 01/16

PART C2

PRICING DATA

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TENDER KKDM 01/16

C2.1 PRICING INSTRUCTIONS

1. The amounts to be inserted in the Pricing Schedule shall be the full inclusive amounts to the Employer for the work described under the various payment items. Such amounts shall cover all the costs and expenses that may be required for the professional services described, and shall cover the costs of all general risks, profits, taxes (but excluding value-added tax), liabilities , insurance and obligations set forth or implied in the Tender document.

2. The pricing schedule is activity based. Interim payments will only be for a completed activity as describe in the payment schedule.

3. The service providers must list the different activities with a price against each activity.

4. Rates and prices must be stated in Rand figures and not in words. Where a payment item is included in another item, a rate of R 0.00 for this item must be stated.

5. The rates provided will be fixed for the duration of the contract.

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TENDER KKDM 01/16

C2.2 PRICING SCHEDULE

ITEM DESCRIPTION OF ACTIVITYDR KKDMYEAR I YEAR II YEAR III2016-2017 2017-2018 2018-2019

1 1x Reception Area

2 11 x offices

3 1 x Boardroom

4 1x Kitchen

5 1x storeroom

6 Toilet facilities for male and females

7 Lockable double garage for official vehicles

8 Secured under roof or covered parking for 14 vehicles

9 Three parking space for visitors10 Alarm or Security System

11 Data connection points at the reception and all offices

12 Telephone connection points at the reception and offices

13 Rental/ lease of offices for 3 years with an option for renewal

14 Maintenance agreement to be included.

Total Tender Amount per year14% VATTotal Tender Amount for year I, II & III(To be transferred to Form of Offer : PG.33)

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TENDER KKDM 01/16

PART C3

SCOPE OF WORKS

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TENDER KKDM 01/16

C3.1 PROJECT DATA

C3.1 EMPLOYERS OBJECTIVES AND OVERVIEW OF THE WORKS

Municipal Health & Environmental Management Services (MH&EMS) requires rental of office space for a period of three (3) years inorder to provide uninterrupted services to the community of Tlokwe.

All bidders must arrange for viewing of offices before evaluation where specifications below will be checked.

C3.2 SPECIFICATIONSOffice space must meet the following requirements:

DESCRIPTION QUANTITY1x Reception Area 1

11 x offices 11

1 x Boardroom 1

1x Kitchen 1

1x storeroom 1

Toilet facilities for male and females 2

Lockable double garage for official vehicles2

Secured under roof or covered parking for 14 vehicles 14

Three parking space for visitors 3Alarm or Security System -

Data connection points at the reception and all offices -

Telephone connection points at the reception and offices -

Rental/ lease of offices for 3 years with an option for renewal

Maintenance agreement to be included. -

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DESCRIPTION QUANTITY45

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