E

BOARD MEETING Monday, December 18, 2017

Agenda

9:30 a.m. JIA Committee Meetings* Convention Center, Rooms 7/8

*All applicable public comments will be heard following the appropriate committee section. Chairman, Mike Hodges - Welcome Historic Preservation/Conservation Committee – Section I

Bob Krueger, Chair

A.) No Report Finance Committee – Section II

Bill Gross, Chair

A.) November 2017 Financials

Human Resources Committee – Section III Buster Evans, Chair

A.) No Report

Marketing Committee – Section IV

Joy Burch-Meeks, Chair

A.) Marketing Update – Meggan Hood, Sr. Director of Marketing 1. Merry Shrimpmas Re-cap

Legislative Committee – Section V

Joe Wilkinson, Chair

A.) No Report

Committee of the Whole – Section VI

Mike Hodges, Chair

A.) Residence Inn/Courtyard by Marriott Final Schematic Design Submission for Board Consideration (suject to final reviews) – Jones Hooks, Executive Director; Jim Broadwell, Project Manager

B.) DRAFT RFP 336 - Jekyll Island Infrastructure/Capacity Study C.) Executive Director’s Report

1. Revitalization Update 2. Other

D.) Chairman’s Comments Adjournment

5 M i n u t e B r e a k

JIA Board Meeting Agenda

Mike Hodges, Chairman Action Items

A.) November 20, 2017 Board Meeting Minutes B.) Residence Inn/Courtyard by Marriott Final Schematic Design Submission (subject to final

reviews) C.) DRAFT RFP 336 - Jekyll Island Infrastructure/Capacity Study

Adjournment Home2 Suites Ground-breaking Ceremony 11:00 a.m. following the Board meeting at the site located across from the Westin. In the event of rain – the ceremony will be canceled.

JIA STAFF JIA BOARD DEVELOPER TEAM

Jones Hooks, Executive Director

Mike Hodges, Chairman Buckhead America Hospitality - Dipan Patel, President/CEO; Chetan Patel, COOand Sachin, Deborah, Edward and William King

Jim Broadwell, Project Manager

Bob Krueger, Vice-Chairman

Synovus Bank - Brad Danowski; Wayne Johnson

Bill Gross, Secretary/Treasurer

Roberts Engineering - Johnathan Roberts, PE

Trip Tollison Landscape Architect Land Design Associates, Inc. - Jeff Homans

MEMORANDUM

TO: HUMAN RESOURCES COMMITTEE

FROM: JENNA JOHNSON, HR DIRECTOR

SUBJECT: HUMAN RESOURCES COMMITTEE REPORT

DATE: 12/13/2017

JIA Workers Compensation Claims: (Target goal for FY18 = 9).

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY18 1 0 0 1 4 6 FY17 2 0 3 2 1 1 2 2 1 2 2 2 20

JIA Employee Census: 401 Recognition:

o Pocket Praise Winners …..Thank you for going above and beyond!

o Greg Meyer with Facilities o Eva Golden with Sea Turtle Center o Sumer Rehg with Campground

0

1

2

3

4

5

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

FY18

FY17

Month Full time Part Time Seasonal Interns Total Employees

Nov 163 143 79 16 401

o Meet our December Featured Employee: Alex Myers

Alex has been employed with Jekyll Island Authority since May 22, 2014. She is currently the manager of Life is Good and our Summer Waves Gift Shop. Her main responsibilities are managing her team, ordering merchandise, and providing excellent customer service to internal and external customers.

She says her favorite thing about working for JIA is that she is always on the move. She also appreciates the opportunities she's had to grow as a manager and as a person.

When she's not working, you'll find Alex running, biking, reading, listening to music, hanging out with her dogs Emma and Cody, or spending time with her husband.

You're a joy to be around, Alex! Keep up the great work!

MEMORANDUM

TO: HISTORIC PRESERVATION/CONSERVATION COMMITTEE

FROM: BEN CARSWELL, DIRECTOR OF CONSERVATION

SUBJECT: CONSERVATION UPDATE

DATE: 12/13/2017

Research and Monitoring

• Unfortunately, due to a technical malfunction, the tracking-collar that we deployed on Bullwinkle the bobcat is no longer transmitting its location. Before losing contact, we were able to track Bullwinkle’s movements periodically over a period of 47 days. This observation period gives us confidence that he fully recovered from the effects of the affliction he was treated for at the Jacksonville Zoo. He also appeared to have re-acclimated well to his habitat on Jekyll. He stayed primarily north of Major Horton Road for about a month and then made a significant move south and occupied a range between Captain Wylly Road and Ben Fortson Parkway for the remainder of the period (see map on next page). The collar is designed to automatically release if the cat outgrows it or if it were to become entangled by the collar.

• The nesting bald eagle pair that has been returning to the same nest site between Shell Road and Ben Fortson Parkway for at least the past five years has returned once again and is now incubating their clutch for this season. We are also monitoring an eagle nest site on the north end of the island that we have seen eagles recently perched on, but that so far is not actively being nested in.

Management and Planning

• We completed and submitted a pre-proposal for a Coastal Incentive Grant project that would support the improvement of flushing in and out of the north end of Fortson Pond. If advanced, this would be Phase 1 of the restoration plan to improve water quality, fish and wildlife habitat, and visitor experiences as they related to this currently degraded marsh.

Outreach, Education, and Community Engagement • Ray Emerson (Park Ranger) has begun offering our “Ranger Walks” walking tours or the

maritime forest highlighting the eagle nest. Participation has been slow thus far this year so we’ll be working with Marketing to try to improve. These tours are offered at 10 AM and 3PM on Saturdays.

• Ben Carswell (Director) has been directing a 100-hour internship for Ph.D. student Sebastian Ortiz, who comes to us through the Integrated Conservation Ph.D. program offered by the Warnell School of Forestry and Natural Resources at UGA. The focus of the internship has been the development of several draft ordinances and ordinance updates with implications for wildlife conservation on Jekyll.

Personnel and Training

• Joseph Colbert (Wildlife Manager) and Yank Moore (Land Conservation Manager) have attended Prescribed Fire Manager Certification training and Wildlife Firefighter Type II refresher training.

Figure 1. Bullwinkle the bobcat’s locations following release on October 6th, 2017, through loss of contact after November 22nd.

MEMORANDUM

TO: COMMITTEE OF THE WHOLE

FROM: BRUCE PIATEK, DIRECTOR OF HISTORIC RESOURCES

ANDREA MARROQUIN, CURATOR

SUBJECT: HISTORIC RESOURCES UPDATE

DATE: 12/13/2017

Jekyll Island Museum Paid Tours: Public: 1,425 Group: 811

Total: 2,236 Revenue: Public: $20,837 Group: $ 9,732 Store: $17,049 Total: $47,618

• The Jekyll Island Museum posted the 2nd highest Public Tour Revenue and 2nd highest Total Revenue in its history for the month of November, following a record November previously established last year. This was a particularly good result, considering that the museum closed for 3 days to observe the Thanksgiving Holiday and to assist with the Merry Shrimpmas Festival.

$-

$20,000.00

$40,000.00

$60,000.00

$80,000.00

$100,000.00

$120,000.00

JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE

Museum Revenue - FY2017 - FY2018

FY2017 FY2018

$20,837

$9,732

$17,049

Museum Revenue - November, 2017

Tour Revenue Group Revenue Shop Revenue

Education Programs & Special Events • Historic District Event Rentals – 920 Attended

The Jekyll Island Museum hosted a total of 6 special events at historic district properties during the month of November, for a total value of $13,200. These events included:

3 at Villa Ospo 1 at Sans Souci 1 at Moss Cottage 1 at Multiple Historic Properties

• Georgia Governor’s Tourism Conference – 450 Attended

The Jekyll Island Museum welcomed guests to 3 historic properties, where the group enjoyed refreshments and living history experiences.

• Folklore, Rumor & Myth – 33 Attended Folklore, Rumor, and Myth tours extended into November. Campfire talks and lantern-lit walks were the highlight of these evening storytelling adventures.

• Merry Shrimpmas Festival – 27,000 Attended The museum closed down its tour operations over the course of the 2-day festival in order to provide guest services at the event. Museum staff were responsible for managing bus transportation, guest safety, welcoming visitors, and orienting them to the event.

• Holidays in History The Jekyll Island Museum kicked off its seasonal Holidays in History tour experiences, introducing guests to the cherished holiday traditions once shared by members of the Jekyll Island Club.

• 2018 Program Calendar Finalized schedule of programs and events for 2018 and submitted to the marketing department for review, distribution, and advertising of events.

Curatorial/Research

• Christmas Decorations 2017 - The cottages of the historic district are decorated for the season. Museum staff organized and oversaw the installation of Christmas decorations throughout the Historic District, both inside and outside of the cottages.

• Wanderer Memory Trail - Met with the exhibit designer several times to discuss the content for the interpretive panels to be installed onsite. The designer has continued to develop both the graphic panels and the interactive elements of the exhibit. Fabrication and installation is underway with assistance from volunteers and JIA staff.

• Mosaic Project - Continued to evaluate archival documents, oral histories, and other media across different eras in Jekyll Island history for possible inclusion in the redesigned museum facility.

• Letter of Inquiry - Completed a letter of inquiry for the Society of American Archivists

Foundation Grant. This grant would assist towards bringing in a consultant to guide the development of design plans for a new collections storage facility for the Jekyll Island Museum.

• Collections o Completed loan agreement and transferred an artifact in the Jekyll Island Museum

collection to Georgia Southern University for an upcoming exhibit entitled “50 Objects in Georgia History”

o Worked with the Friends of Historic Jekyll Island to sort and organize their records donation for archival use

• Research/Records and Photo Requests

o Responded to 6 Research and Records Requests o Responded to 2 Photo Requests

Historic District/Preservation

• Paving Projects - Conducted site visits with contractors and received multiple bids for paving projects in the Historic District to prepare for the museum’s relocation to the Infirmary and to meet ADA compliance. Paving projects to take place at the Infirmary, Goodyear, Mistletoe, Indian Mound Cottage, and Chichota.

• Infirmary - Ordered bricks needed for completing the masonry foundation skirt at the base of the Infirmary. This project is set to launch in December. Staff continued working of preparations for the relocation of the tours and museum gift shop to the Infirmary building.

• Historic District Roofs - Received four proposals for roof repairs needed at Dubignon Cottage. These proposals are currently under review.

• Bond Fund Projects - Solicited proposals for some of the projects on the Bond Fund List, including the Mistletoe Back Porch, Moss Cottage Front Porch, and Chichota Access.

• Goodyear - Staff worked with the Arts Association to update the building’s fire protection. Met with the Arts Association to discuss and resolve water intrusion issues in the cottage.

• Trade Show - Attended 2017 IAAPA Attractions Exposition held at the Orange County Convention Center in Orlando, Florida

• Fiori Collection - Continued working with Friend of Historic Jekyll Island on removal of the Fiori art collection from Mistletoe Cottage.

• Northview Group - Worked with them on completion and corrections to approved changes to

the Club Hotel. Staff discussed operations and opportunities for new business activity within the Historic District.

MEMORANDUM

TO: COMMITTEE OF THE WHOLE

FROM: TERRY M. NORTON, GSTC DIRECTOR AND VETERINARIAN

JOHN MARR, GSTC GENERAL MANAGER

SUBJECT: GEORGIA SEA TURTLE CENTER UPDATE – OCTOBER 2017

DATE: 12/13/2017

Phenomenal educational messages about conservation and environmental responsibility. Loved seeing the care that goes into these incredible animals!! Excellent volunteers and staff that are wonderfully passionate about sea turtle conservation! Quote from Trip Advisor (November 2017) Summary Comparisons with Prior Year (Nov 2017 vs. Nov 2016) Visitation and participation in programs was very similar for Nov 2017 compared to Nov 2016, with Admissions and Concessions slightly lower than budgeted. Several education programs were higher this November compared to 2016, including: Independent Tours (up 93%), Behind the Scenes (up 67%), and Field Trips (up 48%), creating about a 23% higher income compared to last year. November Memberships renewed at 36% and were 56% higher in revenue compared to November 2016. Revenue Categories*

• Nov concessions $649,092 was $1,036 less than budgeted • Nov admissions $27,702 was $4,731 less than budgeted • Adoption (Sea Turtle) 77 | $3,850 Bricks 2 | $240 • Donations (general) 23 | $1,835 Guided Tours(Groups) 332 participants | $3,009 • Independent Tours 205 participants | $1,560 Behind the Scenes 72 partic. | $1,196 • School Field Trips 580 students | $4,833 Distance Learning 12 (students) | $209 • Public Outreach 252 people reached Memberships 14 | $815 • Daily Programs 101 Gatorology 15 participants | $225

Sub-Total Education Reservations: Clients 1,151 | Revenues $9,457 *some online payments are received later

These numbers include select education activities including events and off-island outreach; does not include Eco-programs or Daily programs admissions.

Marketing/PR/Events/Grants/Pubs • The Jekyll Island Foundation’s 10 Year Celebration of the GSTC was held Nov 3 – 5 and included a

Critters and Cocktails, Gatorology, and Behind the Scenes Tours led by GSTC staff. • The GSTC showcased education programs at this year’s Merry Shrimpmas. • Attended the 3rd Annual Coastal Ecology Symposium at the CCGA as exhibitors and educators. • Science Saturday this month at the GSTC reached 224 people. • Jeannie Miller-Martin completed her doctorate degree. • Social Media, Website and Communications Updates:

o Trip Advisor: 1,691 reviews, ranking GSTC #3 out of 26 Jekyll attractions; FB: Over 37,560 Education • Continued work on updating conservation messaging in gallery and had a site visit by contractor to go

over potential exhibit upgrades. Rehabilitation Sea Turtle Other Turtle Bird New Patients 1 3 2

Current Patients

9 55 0

Released Patients

0 2 0

Transferred Patients

0 1 1

Research & Patrol • Breanna Ondich met with Sally Krebs, a former leader of the Jekyll Island Sea Turtle Project in the

1970s, to review 10 naturalist notebooks of original Jekyll Island herpetological, bird, and sea turtle stranding, nesting, and tagging data from the 1970s and 1980s. AmeriCorps Program, Volunteer Program, and Marine Debris Initiative

Service Hours Monthly Total Year to Date Total Cumulative Total

AmeriCorps Service Hours

2111.5 6730 278,150.68

Volunteer Hours

611 8,498 51,710

Marine Debris Hours 61.75 2036.13 9572.13 MDI & Volunteer Program

MDI Clean Ups 2 22 112

MDI Items Collected 10,285 56,363 279,910

New Volunteers Oriented 10 52 80

Volunteer Shadow Shifts 5 43 86 Volunteer Advancements 5 148 176

MEMORANDUM

TO: FINANCE COMMITTEE

FROM: MARJORIE JOHNSON

SUBJECT: NOVEMBER FINANCIAL STATEMENTS

DATE: 12/12/2017

Revenues

Revenues for November were $2,088,302, which reflects a favorable $373K (22%) variance

from budget. Revenues reflect an unfavorable $383K (3%) variance from year to date budget and

a favorable $555K (5%) variance from prior year to date.

November Revenue

3%

8%

11%

43%

8%

18%5%4%

Leases (commercial)

Leases (residential)

Hotel Tax

Parking

Amenities

Utilities & maint

Marketing & Events

Other

The largest revenue variances for the month are noted below:

Business leases ($42K) – Revenues for percentage rent are reported one month in arrears.

Hotel and business revenues in October were positive and this is reflected in the

percentage rent paid to JIA in November.

Hotel/Motel taxes ($43K) – Hotel revenues for October were higher than anticipated and

that resulted in increased Hotel/Motel taxes to the JIA in November, since these taxes are

reported one month in arrears.

Lot rentals (+$27K) – Participation fees from the Cottages were higher than anticipated.

Convention Center (+$170K) – The Center hosted 6 conventions in November, including

the Governor’s Conference which was originally scheduled in September, but cancelled

due to Hurricane Irma. They also hosted a Hindu wedding over Thanksgiving, which

was a good addition for both the Convention Center and the Westin as the Westin was

completely “sold out” for this event.

Special Events ($100K) – Merry Shrimpmas had a favorable impact on the Special

Events budget for the month. Expanding the tree lighting festival allowed us to recoup

some of the money lost due to the cancellation of the Shrimp & Grits Festival in

September.

Expenses

Expenses were $1,979,365 for November and reflected an unfavorable budget variance of $29K

(1%) for the month. Expenses reflect a favorable $738K (7%) variance from year to date budget

and an unfavorable $401K (4%) variance from prior year to date.

The largest budget variances for the month are listed below:

Insurance (+$39K) – this is the correction of a timing variance from October. We did not

receive the insurance invoice from the State until November. This category reflects a

favorable $12K budget variance for the fiscal year.

Repair & Maintenance (-$19K) – Timing difference due to holding back on expenses

until we determine the full impact of the hurricane and cancellation of Shrimp & Grits

festival.

Net Operating Cash

The Net Operating Cash Income for the month is $108,937, which is a $344K (146%) favorable

variance from the budgeted net operating cash loss of $235,137. Net Operating Cash Income

reflects a favorable $355K (18%) variance from budget year to date and reflects a favorable

$154K (7%) variance from prior year to date income.

November Expenses

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

HumanResources

Supplies &Materials

Contracts Utilities Advertising &Sales

Repair &Maint

Insurance Other

-500,000

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

July August September October November

Net Operating Cash

Actual

Budget

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

July August September October November

FY2018 Revenues

Actual

Budget

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

July August September October November

FY2018 Expenses

Actual

Budget

PRIOR

MONTH MONTH BUDGET YTD YTD BUDGET YEAR

ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE ACTUAL VARIANCE(000's) % (000's) % (000's) %

Revenues

Administration

Business Leases 367,369 325,200 42 13% 1,808,727 1,837,306 (29) -2% 1,703,802 105 6%

Hotel Tax 112,116 81,795 30 37% 692,236 707,635 (15) -2% 669,511 23 3%

Tourism Development Fund 47,731 35,055 13 36% 295,329 303,272 (8) -3% 286,127 9 3%

Parking 228,656 220,209 8 4% 1,429,096 1,675,835 (247) -15% 1,463,388 (34) -2%

Interest 642 350 0 84% 3,281 1,945 1 69% 1,945 1 69%

Lot Rentals 54,516 28,000 27 95% 272,931 140,000 133 95% 244,384 29 12%

Foundation 5,489 5,489 - 0% 27,445 27,445 - 0% 27,822 (0) -1%

Airport - - - 0% - - - 0% - - 0%

Administration revenue 46,016 53,324 (7) -14% 71,844 80,064 (8) -10% 78,842 (7) -9%

Beach Village 1,507 - 2 0% 6,026 - 6 0% - 6 0%

Intern Housing 2,950 3,390 (0) -13% 17,185 19,065 (2) -10% 19,065 (2) -10%

Total Administration 866,990 752,812 114 15% 4,624,101 4,792,566 (168) -4% 4,494,887 129 3%

Enterprises

Golf 162,930 188,787 (26) -14% 605,608 708,971 (103) -15% 618,201 (13) -2%

Convention Center 447,209 277,281 170 61% 1,922,010 1,544,958 377 24% 1,389,462 533 38%

McCormick's Grill 32,326 30,795 2 5% 97,403 158,599 (61) -39% 126,209 (29) -23%

Summer Waves (8) 708 (1) -101% 1,323,230 1,342,598 (19) -1% 1,328,969 (6) 0%

Campground 109,283 88,943 20 23% 463,968 467,851 (4) -1% 489,175 (25) -5%

Life is Good 6,863 8,218 (1) -16% 52,082 53,783 (2) -3% 49,370 3 5%

Museum 42,427 43,684 (1) -3% 242,283 265,967 (24) -9% 302,054 (60) -20%

Georgia Sea Turtle Center 79,657 91,634 (12) -13% 779,335 819,379 (40) -5% 684,494 95 14%

Conservation 11,245 12,790 (2) -12% 11,745 12,990 (1) -10% 8,587 3 37%

Miniature Golf & Bikes 21,231 14,196 7 50% 138,978 134,857 4 3% 131,212 8 6%

Water/Wastewater 115,035 108,222 7 6% 650,740 648,510 2 0% 642,060 9 1%

Sanitation 44,774 44,554 0 0% 218,375 225,022 (7) -3% 226,346 (8) -4%

Fire Department 4,908 4,845 0 1% 967,787 970,062 (2) 0% 921,148 47 5%

Tennis 8,068 6,700 1 20% 27,573 32,685 (5) -16% 13,277 14 108%

Destination Mktg & Special Events 113,403 13,607 100 733% 163,090 442,013 (279) -63% 329,664 (167) -51%

Guest Information Center 6,257 11,065 (5) -43% 53,490 92,524 (39) -42% 83,095 (30) -36%

Sales - 1,000 (1) -100% 500 1,700 (1) -71% 3,250 (3) -85%

Camp Jekyll & Soccer Fields 14,335 14,853 (1) -3% 64,966 74,263 (9) -13% 10,000 55 550%

Jekyll Island Authority

CONSOLIDATED BUDGET COMPARISON

For the Five Months Ending November 30, 2017

Landscaping, Roads & Trails 869 1,000 (0) -13% 3,910 5,250 (1) -26% 3,024 1 29%

Vehicle & Equipment Maintenance 500 - 1 0% 500 250 0 100% - 1 0%

Facility Maintenance - - - 0% - - - 0% 1,046 (1) -100%

Golf Course Maintenance - - - 0% - - - 0% 1,000 (1) -100%

Total Enterprises 1,221,313 962,881 258 27% 7,787,573 8,002,230 (215) -3% 7,361,642 426 6%

Total Revenues 2,088,302 1,715,693 373 22% 12,411,673 12,794,796 (383) -3% 11,856,528 555 5%

Expenses

Human Resources 1,032,279 1,023,518 9 1% 5,162,538 5,376,864 (214) -4% 4,795,180 367 8%

Supplies & Materials 101,260 107,888 (7) -6% 574,151 736,652 (163) -22% 637,855 (64) -10%

Advertising & Sales 89,546 89,155 0 0% 358,552 506,565 (148) -29% 288,835 70 24%

Repairs - Facilities & Grounds 73,240 92,292 (19) -21% 497,863 545,934 (48) -9% 583,471 (86) -15%

Utilities 141,791 142,072 (0) 0% 873,400 823,464 50 6% 842,451 31 4%

Insurance 43,262 4,490 39 864% 558,773 571,215 (12) -2% 589,336 (31) -5%

Contracts 369,454 373,463 (4) -1% 1,334,874 1,465,803 (131) -9% 1,213,272 122 10%

Rentals 44,592 44,816 (0) 0% 201,466 237,686 (36) -15% 109,894 92 83%

Printing 9,865 8,031 2 23% 79,347 91,072 (12) -13% 95,514 (16) -17%

Motor Vehicle 20,370 15,199 5 34% 90,649 89,424 1 1% 86,913 4 4%

Telephone 10,631 10,031 1 6% 52,133 49,267 3 6% 49,398 3 6%

Equipment Purchase <$1K 4,824 3,625 1 33% 39,927 46,216 (6) -14% 58,262 (18) -31%

Equipment Purchase $1K to $5K - - - 0% 16,407 25,849 (9) -37% 58,808 (42) -72%

Travel 7,414 7,309 0 1% 28,149 33,094 (5) -15% 31,234 (3) -10%

Dues 12,166 15,784 (4) -23% 103,566 97,821 6 6% 95,257 8 9%

Credit Card Fees 18,706 13,127 6 43% 116,072 129,346 (13) -10% 130,022 (14) -11%

Bank Fees (35) 30 (0) -217% 35 90 (0) -61% 20 0 75%

Interest Expense - - - 0% - - - 0% 21,122 (21) -100%

Total Expenditures 1,979,365 1,950,830 29 1% 10,087,901 10,826,361 (738) -7% 9,686,844 401 4%

Net Operating Cash Income ** 108,937 (235,137) 344 -146% 2,323,772 1,968,436 355 18% 2,169,684 154 7%

** Does not include depreciation or capital projects

Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total

January 16,980 39,244 56,224 16,937 35,978 52,915 24,403 38,634 63,037 24,977 42,084 67,061 26,372 46,562 72,934

February 17,138 37,244 54,382 20,290 37,338 57,628 23,944 40,037 63,981 31,332 45,113 76,445 35,982 47,081 83,063

March 32,263 44,105 76,368 33,228 43,011 76,239 39,989 47,779 87,768 46,104 52,582 98,686 49,605 54,166 103,771

April 34,063 40,096 74,159 40,134 39,732 79,866 49,237 45,221 94,458 57,158 49,140 106,298 66,259 51,718 117,977

May 50,586 44,254 94,840 56,718 43,118 99,836 71,430 48,837 120,267 69,981 52,704 122,685 62,367 53,558 115,925

June 54,932 41,247 96,179 63,203 41,339 104,542 75,121 46,845 121,966 74,618 50,525 125,143 72,234 54,056 126,290

July 74,988 42,597 117,585 76,467 42,546 119,013 71,405 48,717 120,122 90,544 52,276 142,820 90,765 55,010 145,775

August 46,634 37,890 84,524 47,550 50,188 97,738 48,062 43,299 91,361 46,949 47,693 94,642 44,352 50,732 95,084

September 41,269 37,767 79,036 38,426 54,357 92,783 46,013 43,015 89,028 47,555 45,509 93,064 26,578 37,809 64,387

October 29,299 37,553 66,852 35,214 40,702 75,916 38,480 44,986 83,466 26,241 38,461 64,702 35,871 50,566 86,437

November 20,672 32,283 52,955 22,907 34,107 57,014 29,820 39,722 69,542 31,634 43,245 74,879 32,323 46,777 79,100

December 18,912 32,861 51,773 23,502 35,552 59,054 24,484 42,096 66,580 29,947 42,132 72,079 0 0 0

Totals 437,736 467,141 904,877 474,576 497,968 972,544 542,388 529,188 1,071,576 577,040 561,464 1,138,504 542,708 548,035 1,090,743

Year to Date

Comparison

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

* Oct 2016 - Hurricane Matthew

^Sep 2017 - Hurricane Irma

November 2017

Traffic Counts2013 2014 2015 2016 2017

2013 2014 YTD 2015 YTD 2017 YTD853,104 913,490 1,004,996 1,066,425 1,090,743

2016 YTD

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

Jan Feb Mar Apr May Jun Jul Aug Sep^ Oct * Nov Dec

2013

2014

2015

2016

2017

Gate Traffic Counts by Month

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

2013 2014 2015 2016 2017 2017 Projected

# V

ehic

les

Annual Traffic Count

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

2013 2014 2015 2016 2017 2017 Projected

Do

llars

Annual Revenue Annual Passes

Daily/Weekly

2,705,0862,782,951

3,192,565 3,543,2323,474,2143,351,720

12/11/2017

December 5, 2017 November Financial Review Jekyll Island Convention Center NOVEMBER FY2018 FY2017 FY2016 FY2015 FY2014 FY2013

November was a positive month as we started with Governor’s Conference that was canceled due to IRMA but re-scheduled in a November slot. We hosted 6 conventions – 1 was an annual event – Technology Student Association with 1600 kids, and 1 repeat - School Counselors that came in 2015. The remaining 4 were new to the island and 3 have potential to rebook. This year we again hosted a Hindu wedding over Thanksgiving. The wedding also “bought out” the whole Westin so it was a good holiday for us both. FUTURE CONTRACTS ISSUED – 12 Estimated revenues: $351,600 Anticipated Revenue

Conventions 6 $270,000 Meetings 1 5,000 Banquet 3 21,600 Weddings 1 15,000 Public Show 1 40,000

PROPOSALS CVB – 5 Westin – 3 Cvent- 3 Combined sites and planning meetings with all staff - 11

Number of Events

21 21 12 10 5 8

Event Days 39 25 14 20 12 11 Attendance 13316 6848 4010 8304 7996 6223 Revenue $484,334 actual

$319,597 budget $304,343 $62,330 $197,721 $105,698 $103,676

HOTEL STATISTICS AT-A-GLANCE days

Hotel Revenue

Total Revenue

Occupancy Rate

Rev PAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

Total Revenue

Occupancy Rate

RevPARADR

OCCUPANCY REPORT DETAIL 2017 2016

# of Units Units Percent Average Room Room

Hotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 11,552 5,517 47.8% 116.57$ 55.67$ 643,138 852,451 (209,313)$ -25%

Holiday Inn Resort 157 52,438 33,051 63.0% 163.32$ 102.94$ 5,397,977 4,604,458 793,519$ 17%

Days Inn & Suites 124 41,416 28,990 70.0% 130.58$ 91.40$ 3,785,538 3,632,478 153,060$ 4%.

Hampton Inn 138 46,092 34,395 74.6% 166.53$ 124.27$ 5,727,825 5,221,661 506,164$ 10%

Jekyll Island Club Hotel 198 58,096 37,484 64.5% 201.36$ 129.92$ 7,547,870 6,726,390 821,480$ 12%

Quality Inn & Suites 71 23,714 10,860 45.8% 115.35$ 52.83$ 1,252,711 1,451,394 (198,683)$ -14%

Villas by the Sea 135 41,373 23,280 56.3% 160.27$ 90.18$ 3,730,990 3,598,491 132,499$ 4% Villas by the Sea - Jekyll Realty 18 6,043 2,590 42.9% 144.80$ 62.06$ 375,025 344,438 30,588$ 9%

Villas by the Sea - Parker Kaufman 16 5,374 2,585 48.1% 109.82$ 52.83$ 283,885 308,441 (24,556)$ -8%

Westin 200 66,800 43,950 65.8% 196.88$ 129.54$ 8,652,981 7,967,960 685,021$ 9%

2017 Total 352,898 222,702 63.1% 167.93$ 105.97$ 37,397,940$ 34,708,162$ 2,689,778$ 7.7%

2016 Total 349,111 220,585 63.2% 157.35$ 99.42$ 34,708,162$

2015 Total 318,121 201,374 63.3% 153.54$ 97.19$ 30,918,376$

97.19$

153.54$

Revenue Variance

63.2%

99.42$

157.35$

2015

30,918,376$

63.3%

34,708,162$

JEKYLL ISLAND AUTHORITY

HOTEL OCCUPANCY STATISTICS

Calendar Year to Date - November 2017

2017

37,397,940$

63.1%

105.97$

167.93$

2016

$-

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

$180.00

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000

2015 2016 2017

RevP

AR

-A

DR

Reven

ue

YTD Hotel Statistics - History

Revenue

ADR

Rev PAR

$-

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

January February March April May June July August September October November

Revenues by Month 2015

2016

2017

____________________________________________________________________________________________________________________________________________________________

HOTEL STATISTICS AT-A-GLANCE daysHotel Revenue

Total Revenue

Occupancy Rate

Rev PAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

Total Revenue

Occupancy Rate

RevPARADR

OCCUPANCY REPORT DETAIL 2017 2016

# of Units Units Percent Average Room Room

Hotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 0 0 #DIV/0! #DIV/0! #DIV/0! -$ 53,579.42$ (53,579)$ -100%

Holiday Inn Resort 157 4,710 2,569 54.5% 134.87$ 73.56$ 346,472.92$ 272,934.47$ 73,538$ 27%

Days Inn & Suites 124 3,720 2,141 57.6% 103.18$ 59.38$ 220,900.14$ 187,629.36$ 33,271$ 18%

Hampton Inn 138 4,140 2,147 51.9% 142.79$ 74.05$ 306,578.00$ 308,606.00$ (2,028)$ -1%

Jekyll Island Club Hotel 198 5,940 3,540 59.6% 212.12$ 126.42$ 750,921.00$ 456,331.00$ 294,590$ 65%

Quality Inn & Suites 71 2,130 739 34.7% 81.99$ 28.45$ 60,592.19$ 67,584.00$ (6,992)$ -10%

Villas by the Sea 135 3,604 1,637 45.4% 129.27$ 58.72$ 211,622.90$ 205,414.82$ 6,208$ 3% Villas by the Sea - Jekyll Realty 18 540 93 17.2% 138.66$ 23.88$ 12,895.75$ 5,399.62$ 7,496$ 139%

Villas by the Sea - Parker Kaufman 16 480 76 15.8% 84.12$ 13.32$ 6,393.00$ 6,089.00$ 304$ 5%

Westin 200 6,000 3641 60.7% 160.50$ 97.40$ 584,371.00$ 492,691$ 91,680$ 19%

Nov-17 Total 1,095 31,264 16,583 53.0% 150.80$ 79.99$ 2,500,747$ 2,056,259$ 444,488$ 21.6%

Revenue Variance

126.08$

79.99$

150.80$

Nov-16

2,056,259$

49.7%

65.71$

132.25$

Nov-15

1,608,939$

40.5%

51.05$

53.0%

JEKYLL ISLAND AUTHORITY

HOTEL OCCUPANCY STATISTICS

November 2017

Nov-17

2,500,747$

$-

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

$180.00

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

2014 2015 2016 2017

RevP

AR

-A

DR

Reven

ue

Hotel Revenue Statistics - History

Revenue

ADR

RevPAR

____________________________________________________________________________________________________________________________________________________________

JEKYLL ISLAND-STATE PARK AUTHORITY

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The Jekyll Island State Park Authority (JIA) committees met in Public Session on Monday, November 20, 2017 at the Jekyll Island Convention Center on Jekyll Island, GA.

Members Present: Mike Hodges, Chairman Bob Krueger, Vice Chairman Bill Gross, Secretary/Treasurer Bill Jones III Joe Wilkinson Buster Evans

Members via Teleconference: Joy Burch-Meeks Trip Tollison Raquel Gayle, Assistant Attorney General

Members not Present: Commissioner Mark Williams

Staff Present: Jones Hooks, Executive Director Marjorie Johnson, Chief Accounting Officer Noel Jensen, Sr. Director of Facilities and Public Services Meggan Hood, Sr. Director of Marketing Ben Carswell, Director of Conservation Jenna Johnson, Director of Human Resources Jim Broadwell, Project Manager Daniel Strowe, Legal Associate Dion Davis, Executive Director, Jekyll Island Foundation Linda de Medicis, Executive Assistant and others

Various members of the public and press were present.

Chairman, Mike Hodges called the Committee session to order at 9:30 a.m., introduced those participating via teleconference and a quorum was established.

Historic Preservation/Conservation Committee: Committee Chair, Bob Krueger called Noel Jensen, Chief Operations Officer to introduce the MOSAiC design team, Dan Rudyk, Project Manager and Sarah Daley, Creative Designer with the Weber Group, Inc. and Michael Mercandante, President/Senior Exhibit Designer with Main Street Design. The team provided 3-D modeling that walked through the various elements of the new museum which includes “zones” to highlight each era of the Island from early Native Americans to present day. The building exterior and existing footprint will remain the same, the current auditorium removed, and the current horse carriage operation will be moved to create a covered, outdoor classroom area. This allows for an additional 2000 square feet of usable space within the existing footprint. The MOSAiC will feature interactive displays and exhibits, a new entry and lobby area, an indoor multipurpose room, a historically appropriate metal roof and climate control within the interior spaces.

Andrea Marroquin, Curator at the Jekyll Island Museum, announced that current museum operations will move to the Infirmary building on the corner of Stable and Old Plantation Roads on January 12, 2018. All Historic Tours and the gift shop will operate from this building until the MOSAiC is completed.

Krueger concluded his report.

Public comments: None.

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Finance Committee: Committee Chair, Bill Gross, reviewed the financials, traffic counts, Convention Center revenues, and hotel reports for September 2017. Gross called Jones Hooks, Executive Director to present the Budget Requests.

After conducting an extended public input and review process, which included local individuals as well as comments from the Georgia State Historic Preservation Office, and Dr. Deborah Mack, Associate Director at the Smithsonian’s National Museum of African History & Culture, the design for the exhibit has been completed. Though cash flow for funding is not presently available, JIA asked the Board to approve the request to move forward in FY18 when cash flow improves. The total amount of $75,700.00 allows for the final design costs, fabrication and installation of the Wanderer Memory Trail Exhibit, including changes based on the review and comment period suggestions. Mr. Jones moved to approve the funding for the Wanderer Memory Trail Exhibit in the amount of $75,700.00, when appropriate; seconded by Dr. Evans. Unanimously approved.

Following Hurricane Irma, Jekyll Island experienced significant financial losses and a subsequent downturn in visitation. To recoup some portion of lost revenues, JIA recommends adding incremental funds in the amount of $100,000.00 to the 2018 Leisure Travel Campaign. With so many coastal communities still in recovery mode and rebuilding, Jekyll Island has an opportunity to help travelers understand our island is open for business and to capture travelers who are searching for beach destinations. The additional investment will allow Jekyll Island to be more aggressive with paid advertising during peak travel planning months in the late winter and early spring, strengthen the existing media buy, and introduce new tactics in marketing’s primary growth market, Orlando. The investment will yield an additional 5.8 million impressions, nearly 25% increase from the original plan. JIA Marketing Department has discussed the plan and co-op opportunities that may exist with hotel and business owners on the island. The initiative will complement the recovery marketing efforts of the Golden Isles Convention and Visitors Bureau. Mr. Krueger moved to approve $100,000.00 for the Special Recovery Marketing Initiative; seconded by Mr. Jones. Unanimously approved.

Gross concluded his report.

Public comments: None

Human Resources Committee: No Report.

Marketing Committee: Committee Chair, Joy Burch-Meeks, called Meggan Hood, Sr. Director of Marketing. Hood briefed the Board on the upcoming Merry Shrimpmas Festival, a one-time, two-day, mash-up event, containing elements from the Shrimp and Grits Festival and the Tree Lighting Festival. This event was created as a result of Hurricane Irma and the forced cancelation of the Annual Shrimp and Grits Festival. Merry Shrimpmas is promoted through media coverage and paid advertising.

Burch-Meeks concluded her report.

Public comments: None

Legislative Committee: Committee Chair, Joe Wilkinson, provided an update on the recent Camp Jekyll tour with himself, JIA staff, Chairman Hodges, Senators Frank Ginn and William Ligon, and Representatives Matt Hatchett and Don Hogan.

Committee of the Whole: Chairman Hodges called Dr. Jeffrey Humphreys, Director and Beata Kochut, Research Analyst with the Selig Center for Economic Growth to review the Economic Impact of Jekyll Island on the State of Georgia and Glynn County. Jekyll accounts for over $700 million in sales receipts, 15 percent of all the jobs in Glynn County, and $29 million in tax revenues to local government. The final report will be completed in first quarter of 2018 and will be posted on the JIA website.

Chairman Hodges called Jones Hooks, Executive Director.

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Revitalization update:

Beach Village Limited Service Hotel Parcel • Schematic Design approved by JIA Board August 21, 2017 subject to final reviews by staff.• Architectural Design approved.• Schematic/Design Development Site Plan under review.• Construction to begin in December 2017.

Quality Inn • First 17 rooms to be open late December.• Estimated completion March 2018.

Beachview Club Hotel • Major renovations started October 2017.• Estimated completion in Spring of 2018.

Marriott Courtyard/Residence Inn • Schematic Design Submittal received August 15, 2017, the Design Review Group responded on September 29,

2017. • Schematic Design recommendation scheduled for December 18 JIA Board meeting.

Beach Revetment Rehabilitation Though the initial Revetment Rehabilitation project and $4 million FY2017 State budget appropriation was not initiated due to Hurricanes Matthew or Irma, the erosion caused by the two storms prompted JIA, with the help of the Georgia Department of Natural Resources, to contact the Governor’s office to request additional funding. On October 25, 2017 Governor Deal appropriated an additional $4 million (for a total of $8 million) for further armament of the shoreline. The additional funds will flow through the Georgia Emergency Management Agency (GEMA) directly to JIA. • Applied Technology and Management (ATM) revised scope of project as a result of hurricane impacts.• The project area survey has been updated post Hurricane Irma.• Special Emergency Permit, NWP 3(a), application submitted to Army Corps of Engineers on November 7, 2017.• Revetment/Armament design, material sourcing and construction plans on-going.

The Board was given copies of the presentation made to legislative members that attended the Camp Jekyll tour.

The Georgia Urban Forest Council in cooperation with the Georgia Forestry Commission established the Georgia Releaf Program. Grants up to $5000.00 are awarded to successful applicants to bring urban forests back to life by planting trees in public areas. The landscape and grounds department submitted a grant application for tree planting near Pine lakes golf course along Captain Wylly Road and its bike path to restore the lost canopy due to Hurricane Mathew and to aesthetically enhance this active corridor. JIA received notification of an award of $3,908.00 towards the purchase of trees for the proposed project. This tree planting project is set to commence in January 2019.

The damaged ADA beach access points have been repaired and reopened.

There is a misconception that property owners and businesses on Jekyll do not pay county property taxes. The Board was provided a summary of the amount paid in property taxes by Jekyll Island property owners versus Glynn County property owners. Jekyll property owners do not pay county fire taxes due to the fire fees paid directly to

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JIA. Jekyll property owners do receive a discount in the millage rate for insurance and duplicative public works services. Glynn County property owners pay 7.383; Jekyll Island property owners pay 6.691. The total millage rate for Jekyll is 27.118 mils. District 1 is the only district that pays a higher millage rate than Jekyll.

Hooks concluded his report.

Chairman Hodges commented on the presentations from the Weber Group and Main Street Designs for the MOSAiC and the Economic Impact Study from Dr. Humphrey’s. Hodges commended the Board members and staff on their efforts towards revitalization on the island.

Public comments: None.

Chairman Hodges adjourned the Committee Session and moved directly to the Jekyll Island Authority Board meeting at 11:18 a.m.

Jekyll Island Authority Board Meeting

Minutes: Chairman Hodges called for a motion to approve the minutes of the October 16, 2017 Board of Directors meeting. Mr. Jones moved to approve; seconded by Dr. Evans. Unanimously approved by the Board.

Finance Committee: Recommended approval of the budget request for $75,700.00 for the final design costs, fabrication and installation of the Wanderer Memory Trail at St. Andrews Beach Park (to be paid from cash flow when available). Unanimously approved by the Board.

Recommended approval of the budget request of $100,000.00 for the Special Recovery Marketing Initiative. Unanimously approved by the Board.

There being no additional items to bring before the Board, Mr. Jones moved to adjourn the meeting; seconded by Mr. Krueger. Unanimously approved and adjourned at 11:22 a.m.

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JEKYLL ISLAND-STATE PARK AUTHORITY RFP 336

REQUEST FOR PROPOSALS FOR

JEKYLL ISLAND CARRYING CAPACITY AND INFRASTRUCTURE ASSESSMENT

As recommended in the Jekyll Island Master Plan, the Jekyll Island Authority (JIA) is interested in conducting a carrying capacity and infrastructure assessment to allow the JIA Board to make informed decisions about land use, density, development projects, and amenity enhancements. This project will position the JIA Board to make data-driven decisions regarding capital investment, maintenance, marketing, preservation, and conservation. Additionally, this assessment will inform future updates made to the Jekyll Island Master Plan. We anticipate this study will evaluate capacity considerations as related to population (resident and transient) including water supply, wastewater handling and treatment, household and commercial solid waste, energy resources, transportation, and public safety. This study will build upon information contained in the recently Board reviewed Economic Impact of Jekyll Island on Glynn County, GA prepared by the Selig Center for Economic Growth at the University of Georgia and previous assessments conducted for the Jekyll Island Authority. Proposals will be due on February 1, 2018. Following an evaluation and grading of proposal, consideration by the JIA Board is planned for March 20, 2018, at the JIA Board meeting.

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JEKYLL ISLAND-STATE PARK AUTHORITY RFP 336

REQUEST FOR PROPOSALS FOR

JEKYLL ISLAND CARRYING CAPACITY AND INFRASTRUCTURE ASSESSMENT

December 18, 2017

________________________________ CONTENTS PAGE SECTION 1 PROJECT OVERVIEW AND INFORMATION 2-5 SECTION 2 INSTRUCTIONS TO PROPOSERS 5-7 SECTION 3 PROPOSAL FORMAT AND CONTENT 8-10 SECTION 4 MISCELLANEOUS ITEMS 10-13

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SECTION 1 PROJECT OVERVIEW AND INFORMATION

Section 1.1 Jekyll Island Overview From our sprawling beaches to our historic ruins, Jekyll Island is a beautiful blend of serenity and discovery. Situated within the chain of the Golden Isles, we’re just a few miles from St. Simons Island, Sea Island and Brunswick. As a state park, Jekyll Island is a coastal haven where nature and humans peacefully co-exist. From the moment you see our turtle crossing signs, you’ll know you’ve arrived somewhere special. A canopy of live oaks will draw you in. Stories of lavish lawn parties will pique your curiosity. Driftwood skeletons will forever be etched in your memory. Whether it’s through an ancient maritime forest or along our newly updated oceanfront promenade, every path leads to a unique experience you’ll only find here. From the early Native Americans to guests from around the world, the story of our island has been captivating the imaginations of explorers for generations. In 1733, General James Oglethorpe named Jekyll Island in honor of Sir Joseph Jekyll, his friend and financier from England. In the late 1800s, Jekyll Island became an exclusive hunting club for families with names like Rockefeller, Morgan, Vanderbilt, Pulitzer, and Baker. The once private retreat is now part of The Jekyll Island Club National Historic Landmark District, one of the largest preservation projects in the southeast. In 1947, the Governor and the Georgia General Assembly established Jekyll Island as a state park. Today, the island is a special sanctuary for each of us – and the Jekyll Island Authority (JIA or Authority) is proud to protect, preserve, and share this island. The JIA oversees the conservation, development and management of Jekyll Island and relies on operating revenues from leases, fees, and island amenity operations. Jekyll Island does not receive any tax revenues for its operation. Georgia law controls the allowable development of Jekyll Island and mandates that Jekyll Island operate in a financially self-sufficient manner. JIA mission: As stewards of Jekyll Island’s past, present and future, we are dedicated to maintaining the delicate balance between nature and humankind. Our pursuit of balance is guided by the Jekyll Island Authority Master Plan, which was approved by the Georgia General Assembly as well as the JIA Board in 2014, and the Jekyll Island Authority Conservation Plan, approved by the JIA Board in 2011. Section 1.2 Project Overview As recommended in the Jekyll Island Master Plan, the Authority is interested in conducting a carrying capacity and infrastructure assessment to allow the JIA Board to make informed decisions about land use, density, development projects, and amenity enhancements. This project will position the JIA Board to make data-driven decisions regarding capital investment, maintenance, marketing, preservation, and conservation. Additionally, this assessment will inform future updates made to the Jekyll Island Master Plan.

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The Authority sees a clear need to evaluate the island’s systems to continue to support positive user experiences, as well as biodiversity. However, the emphasis of this assessment will focus on quantifying human use and infrastructure. Section 1.3 Project Summary The successful proposer will conduct a full analysis and make recommendations based on the island’s existing carrying capacity and infrastructure, including evaluation of resources and user experience, for 1) current usage, 2) planned usage, and 3) future usage. The assessment will also include an analysis and recommendations for future infrastructure enhancements and resulting capacity impacts.

The central objective of this assessment will be to identify which resources are essential to support a sustainable economy and quality of life on Jekyll Island, and then identify the maximum amount of resident, overnight, and daytime populations that can be supported with existing resources. The assessment will identify the cost for infrastructure upgrades that may be necessary to support both current population and future increases in population. Foreseeable environmental and cultural resource impacts that could arise, or be avoided, through decisions related to infrastructure, will be identified and recommendations will be made accordingly. The goal of any recommendation will be to achieve a sustainable quality of life on Jekyll Island that accounts for and balances the linked values of economic vitality and resource integrity.

Section 1.4 Project Scope of Work The Authority seeks the following from the successful proposer:

1. Analysis of existing infrastructure (see Section 1.5) essential to supporting the economy and quality-of-life of Jekyll Island as outlined in the Jekyll Island Master Plan;

2. Establish the population and visitation parameters that can be supported within the limits of those resources;

3. Determine the maximum amount of resident, overnight and daytime populations that can be supported with existing infrastructure without degradation of the island’s cultural and natural resources or user experience;

4. Understand and consider the seasonality of Jekyll Island visitation regarding service and infrastructure;

5. Recommend the additional infrastructure investments and funding strategies for upgrades that may be necessary to support future increases in the cumulative population of residents and visitors;

6. Evaluate capacity considerations as related to population (resident and transient), water supply, wastewater handling and treatment, household and commercial solid waste, energy resources, public safety, parking, and traffic;

7. Evaluate user fees for residents, businesses, developers, and guests in comparison to other similar entities and make appropriate recommendations;

8. Review services performed by the JIA and those conducted by private sector contractors and make any appropriate recommendations;

9. Consider and recommend strategies to manage and adapt to projected impacts on infrastructure, amenities, and development posed by rising sea levels;

10. Recommend strategies to manage future visitation and population growth to a level that the island’s resources and infrastructure can accommodate; and

11. Recommend opportunities to increase renewable energy generation for island, commercial, and residential structures.

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Section 1.5 Existing Infrastructure The successful proposer will perform an assessment of existing community infrastructure that will aim to inventory and quantify critical resources. This may include, but is not limited to:

• Water supply capacity, wastewater treatment capacity, future required upgrades, sewerinventory and condition, effluent limits and assimilative capacity of receiving waterways.

• Storm water condition, needed upgrades, flooding issues, king tides and sea level riseeffects on infrastructure capacity.

• Current roadway and multi-use trail capacity and level of service.• Availability of work-force housing.• Energy consumption including greenhouse gas footprint of island operations, alternative

energy sources, availability and cost of fuel, and any known energy grid concerns.• Capacity of solid waste services, availability of landfill space, and participation in curbside

recycling program and its impact on solid waste collection.

Section 1.6 Project References & Support Earlier studies were conducted in support of island revitalization and referenced then existing infrastructure capacity, projected visitation, residential usage, development scenarios, causeway traffic projections, and capital improvements. These studies are available for reference and were conducted by Bleakly Advisory Group and Coopers Carry.

Most recently, in anticipation of a thorough infrastructure assessment/carrying capacity study, the University of Georgia Selig Center completed an Economic Impact Assessment of Jekyll Island on Glynn County and the State of Georgia. This study included an updated survey of island visitors and their spending patterns.

Technical advisory resources may include, but are not limited to, the following organizations: Georgia Department of Natural Resources (including State Historic Preservation Office), Georgia Department of Community Affairs, Office of Planning and Budget, University of Georgia Selig Center, Coastal Regional Commission, Georgia Conservancy, Golden Isles Convention & Visitors Bureau, Jekyll Island Citizens Association, Georgia Department of Transportation, Georgia Sea Grant, and Georgia Trust.

A team of Jekyll Island Authority executive leadership staff will cooperatively oversee and ensure the success of this project. This team will include:

• Executive Director, Jones Hooks• Project Manager, Jim Broadwell• Chief Operations Officer, Noel Jensen• Chief Accounting Officer, Marjorie Johnson• Senior Director of Marketing, Meggan Hood• Director of Conservation, Ben Carswell• Director of Historic Resources, Bruce Piatek• Director of Landscape and Planning, Cliff Gawron• General Counsel, Daniel Strowe

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Other JIA staff may be consulted for subject matter expertise, including, but not limited to:

• Water/Wastewater Superintendent, Alan Thurston• Director of Public Safety, Jason Richardson• Georgia State Patrol, Captain Chris Wright

Section 1.7 Project Deliverables

a) Produce a user-friendly final report and presentation material, detailing the findings ofthe study relative to the central objective, that will be relevant as a planning tool for shortterm and longer-term horizons, e.g., five and ten years.

o The JIA staff should be able to independently update these findings on an annualbasis in response to JIA Board reviews and recommendations.

b) Present the final report to the JIA Executive Leadership Team.

c) Present the final report to the JIA Board.

d) The successful proposer must include an outreach or communication plan for the finalreport.

SECTION 2 INSTRUCTIONS TO PROPOSERS

2.1 Introduction

The Jekyll Island State Park Authority (the “Authority” or “JIA”) is seeking proposals from qualified firms, organizations, groups or individuals with the necessary relevant background and experience to conduct a carrying capacity and infrastructure assessment as outlined above.

Please pay careful attention to all requested items contained in this RFP. Proposers are required to respond to all questions and provide all information requested in the RFP. Proposals submitted which do not comply in all material respects with the provisions of this RFP will be deemed non-responsive.

All submitted proposals become the property of the Authority subject to Section 3.7 below. The price and terms offered by the Proposer shall be firm for acceptance for a period of 90 days from the proposal due date of February 1, 2018.

2.2 Proposal Submission Deadline and Opening

To be considered, proposals must arrive at the offices of the Jekyll Island Authority on or before 5:00 p.m. Eastern Daylight Time, Thursday, February 1, 2018. Proposers are required to submit seven (7) sets of complete hardcopy documents, all copies to be signed in blue ink by the Proposer’s contractually binding authority. Additionally, one complete set of documents must be provided electronically on a flash drive or CD. The proposal package is to be

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inserted in a sealed envelope and clearly marked on the outside with “RFP 336”, the submitting Proposers name, address, and delivered by the date specified to: Mr. Jim Broadwell, Project Manager Jekyll Island-State Park Authority

100 James Road Jekyll Island, GA 31527

Faxed or emailed proposals are not responsive.

It is the sole responsibility of the Proposer to have their proposal delivered to the Authority on or before the deadline and at the location specified above. Proposals delivered after the specified deadline or to a different location, for any reason, are non-responsive, will be returned, and will not be evaluated.

Proposer must submit a complete response to this RFP using the format outlined in Section 2. The Proposer shall include all supportive documents in the proposal.

On Friday, February 2, 2018, The Authority will announce the list of all Proposers. The Authority will begin review of the proposals immediately after the submission deadline. During the evaluation period, the Authority will review the proposals against the requirements of this RFP and announce the short-list of the responsive and most-qualified proposals by Friday, February 16. Interviews with the short-listed proposers, if required, will be held Thursday and Friday, March 1 and 2, 2018, on Jekyll Island. It is anticipated that a recommended selection will be presented to the Authority Board on Tuesday, March 20, 2017, and finalization of contract details will begin immediately thereafter.

2.3 Reserved Rights

The Authority reserves the right to reject any or all proposals, or any portions or items of a proposal, and to waive technical defects or informalities which are not material to the proposal in the Authority’s sole discretion and best interest. The Authority reserves the right to obtain clarification of any point in a Proposer’s submittal or to obtain additional information during the RFP process. The Authority will proceed with the selection of that proposal which, in its opinion, is responsive to the RFP and is in the best interest of the Authority and the State of Georgia.

The Authority also reserves the right to negotiate changes in the successful proposal afterward. These negotiations may encompass the proposed assessment items, public engagement process, project timeline, and any other items identified during the RFP selection and negotiation processes. On the basis of these negotiations, the Authority may decline to enter into any contract if it is unable to negotiate final terms acceptable to the Authority. In this event, it may declare an impasse and terminate negotiations with the selected Proposer. The Authority may also, in its sole discretion, begin discussions with the Proposer who was ranked as the next most qualified in the evaluation process.

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2.4 Changes or Alterations in Proposals

Changes or modifications in proposals can only occur prior to the deadline for submission, and must be done via formal written requests from the Proposer indicating the nature, scope and effect of the modification of their proposal. Oral or email requests for proposal modification will not be considered. 2.5 Proposer Questions and Inquiries

Questions and requests for clarification may be submitted up to Wednesday, January 17, 2018 via email to: Jim Broadwell, Project Manager jbroadwell@jekyllisland.com Contact with other members of the JIA Board or staff regarding this RFP must be arranged through the Project Manager. Failure to abide by this requirement will result in disqualification of the Proposer.

A summary of the questions received and the Authority’s responses will be posted on the Georgia Procurement Registry, the Authority website and sent periodically via email to those who have requested the RFP. No questions will be accepted after Wednesday, January 17, 2018. A final summary of questions and responses will be posted and sent no later than Monday, January 22, 2018. 2.6 Key Dates for the RFP Process

RFP Issued December 18, 2017 Proposals Due February 1, 2018 Estimated Short List Release February 16, 2018 Estimated Interviews with Short-Listed Proposers March 1-2, 2018 Estimated JIA Board Consideration March 20, 2018 Estimated Notice to Proceed Date March 21, 2018

2.7 Site Visits All site visits must be coordinated directly with the Project Manager, Jim Broadwell at jbroadwell@jekyllisland.com. Additional JIA staff can be available for site visits upon request to the Project Manager.

2.8 Extension of Proposal Period

This solicitation terminates on the date and time indicated above, unless an addendum is issued by the Authority extending the proposal period.

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SECTION 3

PROPOSAL FORMAT AND CONTENT 3.1 To be considered responsive, the proposal must respond to all requirements of this portion of the RFP. Any other information you believe to be relevant, but not covered in this section should be submitted as an appendix to your proposal. Please include sections in your proposal which correspond to the following major categories. 3.2 Cover Letter

Please include in your cover letter a summary of the members of your team, identifying who will be the principal contact/project director from your firm and the primary person authorized to negotiate on behalf of your team. Point of contact information, including email addresses, should be provided. Provide hourly rates for key principals and estimated hours of involvement in the project for each. 3.3 Statement of Project Understanding

Describe your approach and proposed methodology to conduct the assessment as set forth in Section 1 of this RFP. 3.4 Description and Capabilities of the Proposer and its Project Team

In this section of your response please include information in the following subsections: a) General Background and Experience: Describe the background, history, and

core competencies of your organization as they relate to this assessment.

b) Relevant Projects: Describe three recent projects or studies in detail which you and/or other members of your team have been involved in that are relevant to your qualifications for this RFP. Please include in your description/profiles information on:

(i) Project name and location (ii) Start date and completion date (iii) Project scope (iv) Project costs including overhead rates billed, travel, and miscellaneous

costs. (v) Identify the role of all partners in the project, including the firm and person

with primary management responsibility for the successful completion of the project.

(vi) Contact information for project references who can speak knowledgeably about your involvement.

c) Key Principals: Please include resumes of the principals who will be leading your

project team, identifying the primary point of contact for each partnering company. For each person identified, specify the extent of their direct time commitment to the project. If any subcontractors are specifically identified in the proposal include the names of these companies and the resumes of key principles. Key Principals must be

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willing to agree to a criminal background check if determined to be advisable by the JIA proposal review team.

d) Project Schedule: A detailed schedule that outlines the proposed assessment timeline and milestones from contract initiation through completion. The Authority considers time to be of the essence as it relates to this assessment.

e) Payment Schedule: Outline the proposed process and timeline for payments to be made by the JIA in support of this assessment. Any contingency funding requirements amount must be clearly specified.

3.5 Substantive Nature of Proposals

Proposals which do not provide substantive information or are incomplete will be considered non-responsive. Proposals will be deemed as non-responsive which are general in nature or do not incorporate the terms and requirements outlined in this RFP. 3.6 Evaluation and Selection Process

The Authority will form an evaluation team to initially review and evaluate the submitted proposals. Based on this review, the proposals will first be evaluated as either “responsive” or “non-responsive”. Proposals determined to be non-responsive may be eliminated from further consideration at this point. The proposals will then be evaluated for content, and ranked in accordance with their merits. The evaluation team may recommend interviews with up to five (5) finalists. Those proposals not achieving finalist status will be eliminated from further consideration.

The evaluation team may interview selected Proposers to clarify specific matters presented in their proposals, and as part of this process may request the submittal of additional information clarifying the issues discussed. The evaluation team will use the information gained during these discussions, along with information presented in the proposals, to rank the proposals. The following factors will, at a minimum, be considered during the evaluation process:

a) The qualifications of the project team including a demonstrated solid track record with similar projects, including but not limited to research, data analysis, and modeling;

b) The quality and completeness of the proposal package;

c) Overall project costs and value delivered;

d) Project schedule;

e) Demonstrated understanding of Jekyll Island’s unique environmental, social, and economic circumstances and vision; and

f) The quality of interview presentation and response to questions from interviewer.

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The responsive proposals will be ranked according to the above criteria and recommendations will be made to the JIA Board for consideration.

The JIA Board will be solely responsible for the final selection of the successful Proposer.

Upon selection of the successful Proposer, the Authority will immediately enter into negotiations to finalize the contract terms. 3.7 Confidentiality of Trade Secrets

In accordance with Georgia law, the following shall apply to any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to the Authority. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia Annotated (O.C.G.A.). If such entity attaches such an affidavit, before producing such records in response to a request under this article, the Authority shall notify the entity of its intention to produce such records as set forth in this paragraph. If the Authority makes a determination that the specifically identified information does not in fact constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the Authority makes a determination that the specifically identified information does constitute a trade secret, the Authority shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure.

Each Proposer is required to keep the contents of their proposal confidential once it is submitted until the award to the successful Proposer. Releasing any information regarding the proposal to third parties or the media prior to the conclusion of the selection process will be immediate grounds for the Authority to reject the proposal as non-responsive.

SECTION 4 MISCELLANEOUS ITEMS

4.1 Compliance with Glynn County, State of Georgia and Federal Laws and

Permit Requirements

The successful Proposer shall comply with all applicable rules, regulations, ordinances, laws and permitting requirements, now in force or hereafter adopted, of the Authority and Glynn County, the State of Georgia, and the Federal Government.

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4.2 Licenses, Permits and Taxes

The successful Proposer shall secure all licenses and permits applicable to the proposed Project and will be responsible for operating within the project budget to cover any fees necessary to complete the work. 4.3 Assignment and Subcontracting

The successful Proposer may not sell, subcontract, assign or otherwise transfer its interest in the project without the prior written approval of the Authority. 4.4 Indemnification

By submitting a Proposal, the successful Proposer hereby agrees to indemnify, defend and hold harmless the Authority, the State of Georgia and its departments, agencies and instrumentalities and all of their respective officers, members, employees and directors (hereinafter collectively referred to as the “Indemnitees”) from and against any and all claims, demands, liabilities, losses, costs or expenses, including attorneys’ fees, due to liability to a third party or parties, for any loss due to bodily injury (including death), personal injury, and property damage, including but not limited to intellectual property claims, arising directly or indirectly from the submission of the Proposal hereunder by the Proposer or its agents, employees, associates, subcontractors or others working at the direction of Proposer. This indemnification obligation survives beyond the submission date of the Proposal and the dissolution or, to the extent allowed by law, the bankruptcy of the Proposer. This indemnification applies where the Indemnitees are partially responsible for the situation giving rise to the claim, provided however, that this indemnification does not apply to the extent of the sole negligence of the Indemnitees.

4.5 Right to Protest/Proposal Challenges

a) Proposers to this RFP are required to respond at their own risk and expense. By responding to this RFP, Proposers acknowledge, understand and accept the Authority’s Reserved Rights set forth above.

b) Filing of protest

1. Subject of protest – Any Proposer may file a Protest on any phase of the

solicitation, request for proposal, or award process, including but not limited to specifications, solicitation, contract language, evaluation criteria, or award.

2. When a protest is filed, it shall be made in writing to the Executive Director of the Authority and shall be filed in duplicate within 10 days after the Protestor knew or should have known of the facts giving rise thereto. Provided, however, that Protests concerning specifications, evaluation criteria, or other matters pertaining to the solicitation document shall be filed no later than five days prior to the Proposal Submission Deadline Date. A protest is considered filed when received by the Executive Director at the offices of the Authority. Protests which are not filed in a timely fashion as set forth above shall not be considered.

3. Form of Protest – All envelopes containing protests shall be labeled “PROTEST.” A written protest shall include as a minimum the following:

a. The name and address of the Protestor.

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b. The signature of the Protestor or its representative. The Protestor must be authorized to act on behalf of the Proposer.

c. Appropriate identification of the solicitation document, and if a contract has been awarded, its number.

d. A statement of reasons for the protest. e. Supporting exhibits, evidence, or documents to substantiate any claims

unless not available within the filing time; in which case, the expected availability date shall be indicated. If a future expected availability date is given, the Protestor should supplement the Protest when the additional materials become available, and should indicate on the materials submitted that they are “supplemental” and also indicate whether the submission of the materials constitutes the final submission of materials for the Protest (unless requested to submit additional materials by the Executive Director or Authority). Provided, however, that the Executive Director shall not be prohibited from making a decision on a Protest prior to receipt of final Protest materials from the Protestor.

f. The form of relief requested. 4. All protests should be mailed to the Executive Director or delivered by hand to the

following address: Executive Director Jekyll Island Authority 100 James Road Jekyll Island, GA 31527

c) Stay of Procurement During Protest When a Protest has been filed in a timely fashion and before an award has been made, the Authority shall make no award of a contract until a final decision has been issued, unless the Authority makes a written determination that the award of the contract without delay is necessary under the circumstances to protect the interests of the Authority.

d) Information on Protests

The Executive Director or the Authority shall, upon written request, make available to any interested party, information submitted that bears on the substance of the Protest except where such information is permitted or required to be withheld by law or regulation.

e) Decision on Protests

1. The Executive Director shall review all information submitted with the Protest, including any additional information requested from the Protestor, and shall issue a written decision on the protest as expeditiously as possible after receiving all relevant requested information.

2. Available remedies – If the Executive Director determines that the Protest is valid, the Executive Director shall determine the appropriate remedy. Available remedies include but are not limited to the following:

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• Modification of the solicitation document and extension of the solicitation period

• Cancellation of the solicitation • Cancellation of the selection or award of contract

f) Appeal to the Authority

1. If a Protest is denied by the Executive Director or his or her designee, the Protestor may make an appeal to the Authority within 5 days after the denial by the Executive director or his or her designee.

2. No appeal will be considered if the Protestor has not first filed a Protest with the Executive Director and received a decision.

3. An appeal shall contain all information included in the original protest together with the decision of the Executive Director or his or her designee and all other information relevant to the basis for the appeal.

4. The envelope containing an appeal shall be marked “PROTEST APPEAL” and shall be mailed or hand delivered to the following address:

Executive Director

Jekyll Island Authority 100 James Road Jekyll Island, GA 31527

5. While a Protestor may request a hearing before the Authority for an appeal, it shall be within the discretion of the Authority to determine if a hearing is granted.

6. The Authority shall have 30 days after an appeal is filed or a hearing is held whichever is later to decide on a protest appeal. This period may be extended for good cause for a reasonable time not to exceed 30 days, barring extraordinary circumstances justifying a longer extension, including, but not limited to, such events as hurricanes.

7. The Authority’s decision shall be in writing and shall be sent to the Protestor. 8. The decision of the Authority shall be final and no further appeal to the

Authority will be allowed. g) Costs In no event shall a Protestor be entitled to recover any costs incurred relating to the protest of a solicitation, including bid or proposal preparation costs, protest preparation costs, or attorney fees.

h) Exclusive Remedy

This Procedure shall be the exclusive method for asserting a claim against the Authority arising out of or relating to any procurement conducted by the Authority.