Bert Avalab - pdf.usaid.gov

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FFCEE 1 z ur approval is reuestec f the ttachE3 Proect Paper - for r- F t Mi r ket ino erd Eto in I I FSM 11) prroject to exttend

t e F Frro Mi 7 t to Deceinber 1 1987- nd to allow purchase of - -hft I EE No -dditioral fvndiro i req red

11 -2 JS 1Qt The FSM- II proiEct as ecproved in 1982 with -life of r I r - f S 2 I In1111On it w6S SLutSeqU0ntlV aeneo in FY 1984

r-Isi the liHE of project iunoing by f6OOc0 for c new toWl of $29 I rs

c 11a st s-ec ral rrth n inters e i irnF c a l arc CrD)ect review has c zt d to dcternt (I thp a Lnto t r e nm rro ur Earinar -ed (tnds

r hcrwere oricitti y -pprovcd =rd hrlw ti sec cor-irr - wi hh z tha bEeer ird-(3) whether the pr Jet urpose s i alid and (4)ded

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r SFr tancea 600 174 0

C t vs 500 410 ui tation and Local Cost 250 330

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TTL 9002900

-p r c drroI olocation represerts cost _a-nos Or SBt tioti ard - ths attrbution of tincortincrncy Uri ite to technicalf-ties and

for lcerrrvceEthor pIarned the account-nt nd mpr ietnro tso trai r to c ovc a i her re a vcroat rson-monthtt anshy

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c771 Etrtr ih1 th IELd for vehildes described in the origin l Froect

P-oer L-tificaticn for these waivers is included in Anne II of the

Tt- p OnrE- a- contained in the original project paper remainr valid

T rEforo no other aztions need to be undertaken prior to your approval of

2 tE - t r Tis and ccnditions of the orioinalProiect Paper remain

EE~r-Tih you appr-ove the attached Froect ntThat PFper Eupo) I s crctamprts ion of the PACE- from May 30 1916 to December 1 19E7 nd

j z~hase aofthe vehicles 3usti fied in Anne 11

DISAPPROVED D

DATE-

CON CURREN Johnn h

Cr af ted 0A R PDRMDepp112185

FFM N9 raitsetd

SNKchs-Car sch (draft)FESO0 FLAref t)

F C H rr i -h draft) F E0 E ZTOFR AFe II

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FOOD STORAGE AND MARKETING II

PROJECT PAPER SUPPLEMENT

(696-0116)

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(696-0116)

TABLE OF CONTENTS

I BACKGROUND 1

II PROGRESS TO DATE 5

III PLANNED VERSUS ACTUAL INPUiS 6

A Technical Assistance

B Training 9

C Commodities

D Operations and ResearchSupporf 12

E Summary of Inputs 13

IV SUMARY OF REQUIRED ACTIONS 15

A Revision of ProjectElementsBudgetofthe Aip ified Pje

Description 16

B Waivers 16

C Extension of the PACD i6

D Submission of PIOITiAmendment 17Z

E Research Work Plan- 17

Tables

Table 1 AuthorizedLifeof-Prdject Funding 4

Table 2 Summary Status ofFunds 7

Table 3 Researchand Operlation$SuPp6rt J-3

Table 4 Requirements 14

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(696-0116)

I BACKGROUND

The Food Storage and Harketing II (FSM II) project was authorized in May of 1982 with a life of project funding of $2100000 Subsequently in FY 1984 a PP amendment was approved for $800000 to provide additional funds to cover the higher than expected costs of the research contract with the University of linnesota All funds $2900000 have been obligated The project was originally planned for a four year period and thus a PACD of May 1986 was established

Te project was approved with the following purpose

(a) To strengthen and expand GRENARWAs (National Granary of Rwanda) management capability to enable it to act as a catalyst in stimulating and assisting the marketplace to respond to regional andseasonal imbelances in supplies and prices ffoodrops (especially beans and sorghum) and

(b) To assist-the GOR determine the feasibility of long-term bean storage in Rwanda which will in turn strengthen GRENARWAs capability to maintain a food security stock

To accomplish this purpose the following objitctives were esteblished

(i) an effective functioning systeL of marketing by improving th marketing information and purchasingselling activities of GRENARWA The following inputs wereapprovel

one marketing advisor 12 months training in miarketingand eonomics 2 vehicles and other commodities

(2) An effective accounting departient The f6llowing inputs were approved

one accountant advisor and one long-term participant in business administration

(3) The capability to perform relevant research and to improve storage and marketability through applied research activities including Hl) an inventory of methods and conditions of indigenous storageamp (ii) an evaluation of the quantity stored and the losses in storage (iii) an inventory of bean varieties (iv) a consumer survey of preferences for

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varieties (v)a consumer acceptability trial of beans stored under different conditions (vi) identification of bean varieties resistant to pests and (vii) selected socio-economic studies The following inputs were approved

-- partial funding of the LCi research contract with the Universityof Minnesota

-- two long-term participants in agronomy and FSR -- administrative and local costs support and -- vehicles

These objectives were to be accomplished based on the budget asdescribedin Table I below This table presents both the original projectbudget dnd the budget as amended

Table 1 Authorized Life-of-Ptoject Funding 0000s)

Technical Assistance 832 1600 Training 259 200 Commodities 375 500 Administration 251 250 (bnstruction 200 inflation and Contingency 383

TOTAL 2100 2900

Several important covenants were included in th amplified projectdescription of the project agreement These coJ nants r6mairvalid and OPROVIAGRENARWA has abided by these covenants

(1) OPROVIA (National Office for Developmentand Marketing of Food and Livestock Products and is GRENARWAs umbrella organization)will maintain indicative rather than fixed prices throughithe life ofthe project

(2) The grantee will undertake appropriate studies for fo-od security stocks before designating GRENARWA as ihe management agent for theshystock

(3) The GOR will continue to support the quality control lab aftertheend of the-project

Interms of this PP supplement the original projeampit purpcse and objectivesremain the same No changes are proposed otherthan a reprogramming of project inputs in order to utilize remainingfunds to achieve the objectives

as originally stated Therefore the projectanalysesas contained in the original Pojectlpaper remain valid

In order to achieve the lfirst and second objectives improving GRENARWAs marketing-ind accounting capabilities the services of a marketing adviso and an accountant have been provided Other inputs such as vehicles and computer equipment purchased have also contributed to attaining the objectivesof these components The effectiveness of these inputs has been demonstrated in that during the last three years GRENARWA has been able to show a small profit margin on its operations A financial system is in place and-Rwandans are trained to operate it Advances have been made to computerize financial accounting and marketing activities

In general good progress is also being made with respect to strengtheningGRENARWAs capability to perform research arid to improve storage practices and marketability of beans through the applied research activities While the project was approved in May 1982 a contract with University of Minnesota was not signed until November 1983 Four years were planned for this research therefore as of the date of this supplement only one and one half years of research has been undertaken However a fully staffed research team is in place and preliminary results are available with respect to the inventory of storage methods and bean varieties Work is now underway on identifying insect-resistant bean varieties examining alternative storage methods and conducting the taste and sensory tests on stored beans At the conclusion of this research it is expected that definitive recommendations will be possible with respect tb the feasiblity of long-term bean storage in Rwanda

An important activity of the project was training however long-termtraining has not taken place as planned Rather greater emphasis has been given to in-country training and short courses which were available in French Therefore various short courses and study tours have been provided but greater attention must be given to strengthening GRENARWAs institutional capability through long-termtraining Thus this supplement provides for thee one-year programs in the two areas of highest management priority accounting and computerizing

JIH EL YEDYEBSUS ACTUAL INPUTO

An intensive financiel and technical review has recently been completedAs a result there is a need to update project documentation to reflect the current situation and needs and to determine how the remaining project funds can most effectively be allocated The following section compares planned versus actual inputs and describes what activities should be undertaken to support achievement of the proiect objectives Table 2 provides a summary of the current financial situation it shows that the $290006 9 authorized life-of-project $1775600 has been earmarked leaving a jalance of $1124400 availabte for earmarking

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Table 2 SUMMARY STATUS OF FUNDS

ftigation [Egr d 9mi-tun pi~tvrnd

Technical Assist 1600000 1096642 1008542 374636

Training 200000 74983 44900 24883

Commodities 500000 369440 291926 264329

Administration 250000 84500 79000 61074

Construction 200000 150000 150000 150060

Contingency amp inf1 _NO-LA LAUL

TOTALS- 2900000 1 8749221775565 574i368

TotalObligated $2190 00b

LessTOtal Earmarked -L775 600-

Total Available $1124400


The projectpaper calledfbrservices bf amark6ting advisor (3personlt years) an accountant (2 py) and a research team of one senior researcher and four graduate assistants (person years ofservices were riot specifiedfor the research team) The planned level of effort has been exceeded 34 person years of the marketing advisor and 375 person years of the accountant will have been provided at the current PACD May 1986 No further extension of these individuals services are planned The increase in services of the accountant (from 2 to 375 py) was deemed necessary given the need to assure good accounting and fiscal policies of OPROVIAGRENARWA In addition recent computerization of the accountingfunctions and the arrival of PL 400 food aid in 198485 which was handled by OPROVIA created a continuing need for this advisors services

With respect to the University of Minnesota contract approximately 19 person years of services have been contracted This level of effort including home office backstopping was negotiated with the University of Minnesota based upon the PP description of the studies to be undertaken for the research component of the project It shoiuld be rioted that these studies were originally planned under the Local Crop Storage (696-0107)project Initial funding of $450000 was provided by that project

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however because these studies were of direct importance to OPROVIAGRENARWA and because it was not possible to undertake these studies as planned under the LCS project (essentially contracting with local institutions was planned but did not prove feasible) it was determined that FSM I would share in the financing of the research contract Of the $1504699 contract ceiling $450000 has been provided by LCS the balance of $1054699 is being provided by FSM II No change has been proposed for the contract ceiling amount However concurrent with approval of this supplement a revised contract schedule and level of effort is being authorized by a POT amendment The purpose of the amendment is to correct inconsistencies in the original contract clarify the terms of reference and rcallocate the level of effort This reallocation is primarily needed to increase one research advisors services f(ti4elve morths however the overall level of effort has not been incre)3ed The jistification for this extension is included in Annex I It shouid sn Ie noted that all studies planned have been contracted with the exception of the socio-economic studies which were not well defined ii the PP Because their end use was not specifiedand in order to limit costs thuy were not included in the University of Minnesota contract

B Training

The following training was-planined in the PP

Marketing Surveys 5 perbop muonns marketing Chief 12 pm Marketing 4pm Marketing Economics Ilonq terd 1 Accounting 2pk Business Administratior I long term Il Economics amp Research - rQg2-Ai k1

TOTAL 71-person months

I personmonths were not given in the PP OAR assumes ajt-leastonejear of training was intended

To date approximately five person months of short term training has been provided in marketing and post harvestlosses and storage In addition one person is being trained at the Bureau of Census in a one year computerprogramming and applications course These 17 person months of training amounted to$75000 of the $200000 originally planned Based upon a revised training plan surmitted by GRENARWA the following training represents the priority needs

-- 2short courses in prevention of post harvest food loss (8 pm) -- 2 short courses in grain marketing and storage (8 pm) -- I one year program in computer systems and applications (12 pm)

and -- 2 one year programs in accounting andfinance (24 pm)

This totals 54 person months of additional training which is planned under the project In addition the University of Pittsburg management seminar has been requested for the Director of OPROVIA This training will be financed by AMDP and followed by two week study tour financed by the project

The revised training plan reflects the need to further strengthen OPROVIAGRENARWAs financial management capability as the AID assistance through the accountant advisor will terminate in May 1986 The new total person months of proposed training is 69 months this is approximately the same level of effort as originally planned The costs for this additional training is approximately $168200 including the cost for English language training prior to departure for the US The total amount expended for training by the end of the project will therefore be $243200 or $43200 in excess of the original budget Since the total person months of training is approximately the same the higher costs are a result of a greater unit cost than estimated in the PP

C Commodities

$500000 was originally budgeted for commodity support $3t9500 has been earmarked to date As planned office equipment including furniture calculators and a micro-computer furniture for the technical assistance team and equipment for the laboratory have been purchased In addition vehicles for the technical assistance team and GRENARWA operations have been purchased Vehicle requirements have been modified since the preparation of the Project Paper Originally 3 ten-ton trucks two sedans and an unspecified number of vehicles for the research team were planned Actual purchases to date are summarized below

P r[[iio Actual Costs

2 4WD utility vehicles 27700 2 pickup trucks 21240 5 sedans $44040 2 ID-ton trucks 90420 1 4WD pickup 12820 8 motorcycles (lOu-itocci kZOQ

TOTALS $207000

Three vehicle waivers-for the research teamwereapproved for the Local Crop Storage Project (696-0107) however vehicles for the research team were notpurchased under that authorization

Source origin waivers granted to date are as follows

427182 3 1o-ton trucks 6 sedans

$238000

8883 1 utility 5000-0 motorcycles 20000

15 spares 250 27500

838 1 4WD Pickup truck 8500

TOTAL VALUE ALL WAIVERS $274000

As can De seen tne mix of vehicles purchased is different from the approved waivers however the dollar amount of the approved waivers has not been exceeded A justification for changing the description of vehicles is attached in Annex II Two additional motorcycles are to be purchased however these are already included in the approved waivers The addition 1

motorcycles are needed at two new 6RENARWA warehouses and the pickup is needed for the fifth and final member of the research team

Operations and Research Support

$250000 was originally budgeted for this line item As is frequently the case the requirements for local costs support were underestimated To date $84500 has been spent but this represents only the support required for one year of research An additional $250000 is required between now and the end of the research contract These requirements are estimated in Table 3 More detailed annual budgets will be submitted to AID each year for approval prior to releasv of these funds Earmdrking will be accomplished through project implementation lettersfor each year These PILs will approve the yearly budgets and supporting research plans The Project Implementation Letter for 1985 will be prepared after approval of this supplement

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Table 3 Research and Oopratiohs Support 1985 1986 1987 TOTAL

I Equipment

- Office Equipment and Furniture 2000 0 0 2000 - Cages for Research Stock 2400 0 0 2400

IIOperations

Expendable research equipment 4500 5000 5500 15000 Salaries for research assistants 9600 10000 10500 30100 Per diem 3000 3000 3000 9000 POL 42000 32000 22000 96000 Expendable supplies- 3000 3000 3000 9000

III Stocks for Research Trials 18000 0 0 18000

IV Construction for Alternative Storage Methods 20000 -101000 0 30ObO

V utilities O0 5000 5000 15500

VI Miscellaneous (communications printing research journa]s) 10000 7000TO-600C 23000

TATAIlt $120000 $75000 $55000 4250000

E Summary ot Inputs Table 4 presents asummaryofrequired project inputs by project eIement Table 5 compares planned project inputs with earmarkings to dateand requirements and the-new totalsby element These tables provid6thebais for expenditure of projectfunds through theampremainder-of the projec-t

Table 4 Requirexent

Univ of Hinnesota 555000 Contractor Support ($18000xyears) 54000 Rent ($15000 x 2 years) jQ0QQQ Total 639000

Prevention of post harvest food 1o1sd 2 at 9000

Grain Storage amp Iarketir 2 at 8800

Computer Data Systems I at 32000

Accounting amp Financc

180010

17 60

2000

2 at 44300 Study Tour English Language Traihing

08600 2000 LQQ

fTotal 168200

Commodities

motorcycles (2) -3000 Voltage Regulator 2000 Utility Vehicle (1) 12 500 Furniture 8000 Equipment for Offices 1500 Installation of Door 20ML

Total 42500

Local Costs 8485 (Oct-Sept) 12000 8586 (Oct-Sept) 75 000 0687 (Oct-Nov)

Tot~al 250O400

Contingency 24700

GRAND TOTAL $I124400

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fable 5 Planned vs ActualAl-location of FunA

Technical Assistance I600000- 096600 639000 1735000

Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600

Operations amp Researct Support- 250000 84500 b 250000 334500

Construction 200000 150i 00 U 150000

Contingency ampInflation I oLZZ

TOTALS 2900000 1177560 12440l 2t900i OOshy

g Column 2plus 3 t Vehiclesincluded under commodities g Attributed toline items

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in addition tlo-clarifying the current finiancial status of the project and providing anu6dated project nf how theremaining funds will- beused sevra] concurrent actions arc required These are summarized 6elow

A Revision ot Project Elements Budget of the Amplifie Project Description

Upon approval of this supplement OAPRwanda will issue a Project Implementation Letter which revises the 4 btaIs for indivfdual pro-ject elements according to Table 5

B Waivers

Addit ioral source origin waiver aoe1-equired J jtiitian-s nc1(ded in Annex II

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C Extension of the PACD

The original PACD of May 30 1906 needs to be extended to coincide with

the University of Minnesota contract expiration date Originally afour

year research effort was planned However the contract was executed in

November OGI one and one-half years after the authorization of FSH II

The initial tranche of contract funding was provided from the Local Crop

Storage (ICS) project Concurrent with execution of the contract the PACD

fnr LCS was extended to coincide with the contract expiration date

However an administrative error was made Because the balance of funding

for the rovided by the FSM 11 project the PACD for this prC o been extended to agree with the contract expirati in order to allow completion of the

activiti h compornent the FSH II life of project needs

to be e) )nre-half years This is the same period of time whi outhorization of FSM II and execution of the

contract PACD is December 31 1987 This will allow

completion ot the resear ictivities and preparation of reports prior to the proposed new PACD

D Submissicn of PIOT Amendment

A PIOT correcting errors and inconsistencies of the original University

of Minnesota Contract will be subtted to AIDW upon approval of this

Supplement

E Research Work Plan

GRENARWA is ready to submit the1985 research plan and budget uponi

approval of the Supplement Administtrative costs will be earmarked through issuance of a PIL

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a1USII iATIoQ lOi 1A IENSION (OF (OOl(ABI LM

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RwandU bl4I mj jis jot i r r 4108 411 It z I$1W 1 1 I(141 1~I-5~i 11~es t k i I-s o I~ i-ni 1 tI 11 4 IhtlV Iu l WI t4(4 1 u11141 Chto 41 42IVP l4 l i~1 j1l 1 1b ili d I

w_Ro~fojistoto toiaas

REPU3LIQE RWANDAISE Ig Ic 1 mai 1985

MNISTERE DE LAGRICULTURE

DE UELEVAGE ET DES FORETS

OPRQIAGRENARWA I RECHERCI-ES

BP 953 KIGALI

To Eugene Chiavarol

From Steven Clarke M Subject Proposed one-year extension of Miss Judith Edmister resident scientist

Bean Cookability amp Sensory Preference Research component LCSFSM II

The University of inesota believes that a minimu of 12 additional person months

is necessary for the resident scientist to complete the major studies analyze data 8Ad

prepare final reports for this component Two consecutive poor bean harvests in Rwanda

and a ten-month delay in the completion of the laboratory at OPOVIA caused delays in

the initiation of a number of studies In addition a Rwandan counterpart for the resishy

dent scientist was not assigned to the Project until late August 1984 This person is a

graduate of a three-year nutrition programm at the National University of Rwpnda and

lacked the necessary technical background to be able to conduct the majority of the stu

dien herself It is clear now that additional time will be required to prepire her to

carry on research activities independently

The Gantt chart attached shows the start and end times for the individual studies

and experiments planned for this component Because a number of experiments are desishy

gned to study the effect of various environmental factors on bean quality during storage

they are n cesnri ly ti7e-derendent For example the Large Scale Bag Study ani the L boshy

ratory Storage Study both aim to determine the effect of different bean moisture contents

and diff2rent storage temperatures on bean cookability and sensory quality over time

The(-e are key experiments in helping us understand the hardness (hard-to-cook) factor Jr

Rwan~an beans Sinco thi has been the principal factor limiting long-term storage these

ezserirflntn were designed to run two years with samples taken at regular intervals for

qunlity evaluation

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A third long-term experiment is the Laboratory Evaluation of Alternative I Storage This entails evaluating over time product quality and consumer acceptashy

bility of canned green and dry beans sealed storage of dry beans uncooked as well

as pre-cooked and various ground bean and flour-type products Quality evaluations

for these three major studies alone using trained panels and selected consumer test

groups as well as standard laboratory tests requires considerable time effort and

staff experience

Because data collected through the end of 1985 would not be sufficient tOmeet

our objectives the resident scientists departure in December 1985 as originally

scheduled would be a serious detriment to the success of the Project In fact

these experiments will not have run their full course even with a 12-month extensivi

of the residentscientist until December 1986 We feel confident however that

they will have progressed far enough to obtain the data and results sought They

could be Iterminated at that time or continued with project-trained personnel if

additional information were desirable

Miss Edmister is a highly capable and conscientious scientist well respected

by Rwandan as well as American colleagues It is in the interests of both the

Project and USAID that her contract be extended 1 hope you will give this proposal

careful consideration and support

Appendix A

GANIT CHART FOR

COOKABILITYJSENSORY PREFERENCE ACTIVITIES

Okaobity Objectlivn 1984 1985 1986 96 AatMty JFMAMJJASONO JFMAlIeJASONO JFMAMJ J ASOND JFMAMJJASC

W Sale 9q Skme

-alof sommfls gh R-h A A-AA A 1 M~r an Anlyi A__ 1__X__

Esotory Slorige ~loshen S _

____

-ni a M bull A-Rt - A7 AM amp 5f111hir

Inwd5lra (AVS)y tAze -X I Evoate end Repoi (Ass) A-A________

Mze B Pile MonXtor ITO)

Istr yAnteMand SC0 rogo) I Evaluate SO-On (Marked Dogs) ReSowi(ASP) D

iAg V1 CookafAllyshy

Socalo Drying I TvlIaallon __ _ and Reowt ___-_

I4Va1rity TeSts SenoY Stw -d CooktOttwd SoneryPtrlwtce Reaprt iTl A---7__________ Prl o

DWo tDA Our Data vs Uld~iudnj I1 A-11rIO~t Lite~rar ftview Data(CrvmyIr and Plepari otory Alternatv Stonsge CanGr BOC DevetpfIce and ImItlt)Evaluate Green Coned Beon Aq-^ J I A- - M7Sealed Storage of Dry seansI Evaluation of Sealed Beans A7 A- AlCmnDf7 Bows (Develots and initiate) A-

Evaluate Cored Dry Beons -kAAA AI Dry Store Precmookd Beon Evaluate A77 ff A1 AOry Store Gound Cooked Beors(Products)

Report OR Allrmo-rve Strage a Loyor Drying Crves Collect Doa 7 Evaluate Iand- Report

rdord Test Development and Iteporl Coanrily end Hardness (Report) Sensory Test SilosI Train Sensory Panel Uoumor Preference Tests Col-te Mosture Meters aDote collection (ProisC Model Development

Agt poundDiW0 tW~ i sep e sPlaned St WedEnd r~efs a 1P LehedSPet ShedCeneltee Times

ANNEX II

JUSTIFICATION FOR USE OF PREVIOUSLY APPROVED SOURCEORIGIN WAIVERS

PROBLEM Your aporoval is requested to purchase one additional four wheel drive utility vehlcle and two motorcycles Previousl waivers have been approved to all purchase from AID Geographic Code 935 (Special Free World)and a waiver granted to meet the requirement of Section 636(i) of the Foreign Assistance Act of 1961 which prohibits the purchase of non-US manufactured motor vehicles and motorcycles for the value of thefe vehicles dowever your approval to change the description of commodities in these previously approved waivers is requested

(A) Cooperating Country Rwanda (B) (

(D)

Authorizing Document Project

Project Number

Project Authorization Food Storage and Marketing II 696-0116

(E) Nature of Funding Grant (F) Description of Commodities 2 pickup trucks irlieu

of one 10-ton truck 2 four

(GI Approximate Value wheel drive utility vehicles No increase in previous waiver

(H)

(I) (J)

Probable Origin Probable Source Previous Waivers

amounts needed Japan France or Germany Rw nda April 27 1982 for three 10-ton

trucks and six sedans for total of $238000

August B 1583 for one utility vehicle and 10 motorcycles for a total of $27500

August 3 19-34 for I four wheel drive pickup truck for a total of $8500

TOTAL $274000

(K) Total Number Vehicles Purchased or Planned 5 sedans

2 10-ton trucks 2 pickup trucks 3 4WD utility vehicles I 4WD pickup truck 10 motorcycles

BACKGROUND To date three waivers for ehicles have been approved for a total value of $274000 The vehicles authorized by these waivers adequately cover the sedans the four wheel drive pickup truck the two 10-ton trucks and motorcycles (including the two motorcycles to bepurchased) Two pickup trucks and two four wheel drive utility vehicles

were not part of the description of commodities in the previously approvedwaivers In lieu of the third 10-ton truck two pickup trucks were provided and instead of only one four wheel drive utility vehicle two have been purchased and a third is required for the final member of the research team No dollar increase in the previous waivers is needed as there remains $67000 in authority which is sufficient for the remaining two motorcyclesand utility vehicle to be purchased However your appoval is requested to change OP description of commodities in the previously approved waivers to add two p riltup trucks in lieu of the 10-ton truck and two additional four wheel drive utility vehicles rather than the one originally planned This will allow purchase of one additional four wheel drive utility vehicle No changes xre needed to allow purchase of the two motorcycles

DISCUSSION Under Africa Bureau Delegation of Authority 140 revised June 9 1C62 authority to waive source and origin requirements has been delegated to the AID Representative subject to REDSO Director concurrence and cunsultation with the Regional Legal Advisor (RLA) and the RegionalCommodity Management Officer (RCMO) SOURCE AN) ORIGIN 1WAIVER Under Handbook IB Chapter 5B4a(2) a waiver may

be grant-d if the required comfiodity is not available from countries or areas included in the authorized Geographic Code

Experience with US nwiulactLured vuhicles in Rwanda ta few of which are owned by the US Embassy) indicates that frequont breakdowns can preventoperation of a US manufactured vehicles or weeks and even months while 3pare parts are ordered from the United States Even if the full range of spare parts required to maintain the vehicles are available competentrepair facilities outside the US Embassy are non-existent The situation is exacerbated as vehicles age and dre subject to poor maintenxnce On the other hand certain European and Japanese vehicle dealerships and many rural garages carry spare parts and maintain acceptable repair facilities for European and Japanese manufactured models In addition they have competentmechanics who have been trained in the factories of the respective manufacturers

This project and eipecially the research team have substantial field work thus requiring that the vehicles spend a large portion of their time on poorroads This increaseb the need for adequate spare parts and repairfacilities Vehicles must be functional to allow the collection of data on a timely basis

PRIMARYJUST ICATION The vehicles covered by this waiver reques4 which can be serviced and repaired locally are essential to the effective implementation of the project Spare parts and servicing are not available for US manufactured vehicles and the US does not make an appropriate size motorcycle Based on this it can be determined that the required commodities are not available from the authorized Geographic Code

A waiver of the requirements of Section 636(i) of the Foreign Arsistance Act is also requested This legislation prohibits AID from purchasing motor vehicles unless such vehicles are manufactured in the United States It does provide however that the US only requiremeni may be waived where special circumstances exist which justify procurement outside of the US Chapter 4C2d(l)(b) of Handbook lB provides that such special circumstances

- 3 shy

exist for the procurement of passenger vehicles where there is a present or projected lack of adequate service facilities and supply of spare parts for US-manufactured vehicles

RECOMMENDATION Based on the foregoing it is recommended that (I) you waive the source and origin requirements set forth in AID Handbook 1 Supplement B to allow procurement of two pickup trucks in lieu of one 10-ton trucks and three four wheel drive utility vehicles (21 you conclude that specialcircumstances exist which justify the waiver of Section 636(i) requirementthat only US manufactured vehicles be procured and (3) you certify that exclusion of procurement from Free World Countries other than the cooperating country and countries included in Code 941 would seriously impeded attainment of US foreign policy objectives and the objectives of the foreign assistance program

c771 Etrtr ih1 th IELd for vehildes described in the origin l Froect

P-oer L-tificaticn for these waivers is included in Anne II of the

Tt- p OnrE- a- contained in the original project paper remainr valid

T rEforo no other aztions need to be undertaken prior to your approval of

2 tE - t r Tis and ccnditions of the orioinalProiect Paper remain

EE~r-Tih you appr-ove the attached Froect ntThat PFper Eupo) I s crctamprts ion of the PACE- from May 30 1916 to December 1 19E7 nd

j z~hase aofthe vehicles 3usti fied in Anne 11

DISAPPROVED D

DATE-

CON CURREN Johnn h

Cr af ted 0A R PDRMDepp112185

FFM N9 raitsetd

SNKchs-Car sch (draft)FESO0 FLAref t)

F C H rr i -h draft) F E0 E ZTOFR AFe II

Beat kbi



(696-0116)

-2-



(696-0116)

TABLE OF CONTENTS

I BACKGROUND 1




B Training 9

C Commodities





Description 16

B Waivers 16




Tables





-3 -



(696-0116)

I BACKGROUND











-4 shy







TOTAL 2100 2900












-6 -




Training 200000 74983 44900 24883

Commodities 500000 369440 291926 264329

Administration 250000 84500 79000 61074

Construction 200000 150000 150000 150060


TOTALS- 2900000 1 8749221775565 574i368







-7


B Training










C Commodities




TOTALS $207000




$238000


15 spares 250 27500







10


I Equipment


IIOperations




V utilities O0 5000 5000 15500


TATAIlt $120000 $75000 $55000 4250000


Table 4 Requirexent






180010

17 60

2000


08600 2000 LQQ

fTotal 168200

Commodities


Total 42500


Tot~al 250O400

Contingency 24700


12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy





(696-0116)

-2-



(696-0116)

TABLE OF CONTENTS

I BACKGROUND 1




B Training 9

C Commodities





Description 16

B Waivers 16




Tables





-3 -



(696-0116)

I BACKGROUND











-4 shy







TOTAL 2100 2900












-6 -




Training 200000 74983 44900 24883

Commodities 500000 369440 291926 264329

Administration 250000 84500 79000 61074

Construction 200000 150000 150000 150060


TOTALS- 2900000 1 8749221775565 574i368







-7


B Training










C Commodities




TOTALS $207000




$238000


15 spares 250 27500







10


I Equipment


IIOperations




V utilities O0 5000 5000 15500


TATAIlt $120000 $75000 $55000 4250000


Table 4 Requirexent






180010

17 60

2000


08600 2000 LQQ

fTotal 168200

Commodities


Total 42500


Tot~al 250O400

Contingency 24700


12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



-2-



(696-0116)

TABLE OF CONTENTS

I BACKGROUND 1




B Training 9

C Commodities





Description 16

B Waivers 16




Tables





-3 -



(696-0116)

I BACKGROUND











-4 shy







TOTAL 2100 2900












-6 -




Training 200000 74983 44900 24883

Commodities 500000 369440 291926 264329

Administration 250000 84500 79000 61074

Construction 200000 150000 150000 150060


TOTALS- 2900000 1 8749221775565 574i368







-7


B Training










C Commodities




TOTALS $207000




$238000


15 spares 250 27500







10


I Equipment


IIOperations




V utilities O0 5000 5000 15500


TATAIlt $120000 $75000 $55000 4250000


Table 4 Requirexent






180010

17 60

2000


08600 2000 LQQ

fTotal 168200

Commodities


Total 42500


Tot~al 250O400

Contingency 24700


12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



-3 -



(696-0116)

I BACKGROUND











-4 shy







TOTAL 2100 2900












-6 -




Training 200000 74983 44900 24883

Commodities 500000 369440 291926 264329

Administration 250000 84500 79000 61074

Construction 200000 150000 150000 150060


TOTALS- 2900000 1 8749221775565 574i368







-7


B Training










C Commodities




TOTALS $207000




$238000


15 spares 250 27500







10


I Equipment


IIOperations




V utilities O0 5000 5000 15500


TATAIlt $120000 $75000 $55000 4250000


Table 4 Requirexent






180010

17 60

2000


08600 2000 LQQ

fTotal 168200

Commodities


Total 42500


Tot~al 250O400

Contingency 24700


12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



-4 shy







TOTAL 2100 2900












-6 -




Training 200000 74983 44900 24883

Commodities 500000 369440 291926 264329

Administration 250000 84500 79000 61074

Construction 200000 150000 150000 150060


TOTALS- 2900000 1 8749221775565 574i368







-7


B Training










C Commodities




TOTALS $207000




$238000


15 spares 250 27500







10


I Equipment


IIOperations




V utilities O0 5000 5000 15500


TATAIlt $120000 $75000 $55000 4250000


Table 4 Requirexent






180010

17 60

2000


08600 2000 LQQ

fTotal 168200

Commodities


Total 42500


Tot~al 250O400

Contingency 24700


12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy









-6 -




Training 200000 74983 44900 24883

Commodities 500000 369440 291926 264329

Administration 250000 84500 79000 61074

Construction 200000 150000 150000 150060


TOTALS- 2900000 1 8749221775565 574i368







-7


B Training










C Commodities




TOTALS $207000




$238000


15 spares 250 27500







10


I Equipment


IIOperations




V utilities O0 5000 5000 15500


TATAIlt $120000 $75000 $55000 4250000


Table 4 Requirexent






180010

17 60

2000


08600 2000 LQQ

fTotal 168200

Commodities


Total 42500


Tot~al 250O400

Contingency 24700


12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



-7


B Training










C Commodities




TOTALS $207000




$238000


15 spares 250 27500







10


I Equipment


IIOperations




V utilities O0 5000 5000 15500


TATAIlt $120000 $75000 $55000 4250000


Table 4 Requirexent






180010

17 60

2000


08600 2000 LQQ

fTotal 168200

Commodities


Total 42500


Tot~al 250O400

Contingency 24700


12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy





C Commodities




TOTALS $207000




$238000


15 spares 250 27500







10


I Equipment


IIOperations




V utilities O0 5000 5000 15500


TATAIlt $120000 $75000 $55000 4250000


Table 4 Requirexent






180010

17 60

2000


08600 2000 LQQ

fTotal 168200

Commodities


Total 42500


Tot~al 250O400

Contingency 24700


12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy





$238000


15 spares 250 27500







10


I Equipment


IIOperations




V utilities O0 5000 5000 15500


TATAIlt $120000 $75000 $55000 4250000


Table 4 Requirexent






180010

17 60

2000


08600 2000 LQQ

fTotal 168200

Commodities


Total 42500


Tot~al 250O400

Contingency 24700


12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



10


I Equipment


IIOperations




V utilities O0 5000 5000 15500


TATAIlt $120000 $75000 $55000 4250000


Table 4 Requirexent






180010

17 60

2000


08600 2000 LQQ

fTotal 168200

Commodities


Total 42500


Tot~al 250O400

Contingency 24700


12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



Table 4 Requirexent






180010

17 60

2000


08600 2000 LQQ

fTotal 168200

Commodities


Total 42500


Tot~al 250O400

Contingency 24700


12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



12 shy



Training 200 000 75000 168200 243200

Commodi ties 500 000 369 5001 42500 412600


Construction 200000 150i 00 U 150000


TOTALS 2900000 1177560 12440l 2t900i OOshy


I Qbull I




B Waivers


- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



- 13 -


















Supplement




rsMppsuF

1K

















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



















BP 953 KIGALI

To Eugene Chiavarol






















qunlity evaluation

-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



-2-






staff experience













Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



Appendix A

GANIT CHART FOR



W Sale 9q Skme



____













ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy



ANNEX II




(D)


Project Number





(H)

(I) (J)






TOTAL $274000











- 3 shy










- 3 shy



Bert Avalab - pdf.usaid.gov

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