Wep 02-word-basics-1202968718416529-4

aturmindatechnologies microsoft word

Word Basics


what you'll learn

● The basics of Microsoft Word application– Launching and closing the application

– Identifying the application interface

– Typing in your first document

– Saving your document

– Reopening your saved documents / files

– Using toolbars

● Basic formatting● Changing font face, size, style and color● Playing around with paragraph justification, indentation, spacing● Manipulating text through select, cut, copy and paste


exercise > launch application

● Navigate to Start -> All Programs -> Microsoft Office -> Microsoft Office Word 2003


introducing microsoft word

New, empty document

Titlebar

Window controls

Toolbar

Menu

Cursor


exercise > menu and exit

● Click on any of the menu

● Look at the list of things to do– Try Exit

● That's how you close the Word application

● You can also use the Window controls


happens everytime

● Whenever you launch Word,– it gives you a new Word document

– the document is empty

– by default, the name is 'Document1'

– the name is displayed on the Title Bar

● You can either– continute editing Document1

– open another saved Word Document


exercise > basic keyboard skills

● Use the keyboard– Type your full name

– Type your full address

● Hints– to get on a new line, press Enter

– to move the cursor around, use the arrow keys

– to delete something, press the Backspace key


exercise > save your file

● Do this– Find the File menu

– Click on it

– Save the file


save dialog

● Word will ask you where to save the file

● Best place– My Documents

● Choose the name of the file

● Click Save


exercise > open a saved file

● Do this– Close Word

– Launch Word again

– Go to File -> Open

– Select the file we just saved

– Note the Title Bar

● it should display the name of the recently opened file


exercise > new file

● You already have a file / document opened

● What if you want to work on a new file, and edit two files at once?– Go to File -> New

– Select Blank document


sidestep for a bit

● What have we learned?– Launch the Word application

– Close it

– Save a document

– Open a saved document

– Create a new document

● Any questions?


toolbars... chocolate bars...

● Toolbars are 'shortcuts' for menus● Remember how to

– open a file?

– save a file?

– create a new file?

● We can use the toolbar! Try them!

New file

Open file

Save file

Print file

Preview file before printing

This is a Standard Toolbar


more toolbars...

● Word has two default toolbars– Standard

– Formatting

● Remember, whatever shortcuts you see on the Formatting Toolbar can actually be reached using the Format Menu


exercise > small paragraph

● Do this– Write a paragraph about your own

self

● Name● Address● What do you do? Working as?

Studying in what year?● Your 3 favorite colors● Your favorite food and drink● Hobbies● Anything!

– Save the file with the name 'Myself'

● Next, we're going to use the Formatting Toolbar!


exercise > select to format

● To format– to change the appearance and style

of a particular element in a Word document / file

● Element?– A whole paragraph

– A single word

– A sentence

● How?– Select that element first!

● Click and hold, drag and release


exercise > formatting frenzy

● Explore the Formatting Toolbar, and do these exercises– Change font face

● Change the font face of your name

– Change font size

● Make the whole paragraph bigger● Enlarge your name so that it's bigger than the rest

– Change font style (bold, italic, underline)

● Assign any or all the styles to your address

– Change font color

● 'color' your favorite colors!

– Feel free to format more!


sample job


exercise > paragraph formatting

● Select the whole paragraph● Play around with these options in the Formatting

Toolbar

Align Left

Align Right

Center Justify Line Spacing


exercise > paragraph indentation

● Observe the ruler and indentsFirst-line indent

Left indent

Right indent

Hanging indent


sidestep for a bit

● What have we learned?– Toolbars

● Standard● Formatting

– Formatting

● change font face, size, style and color● change paragraph justification and line spacing● change paragraph indentation

● Any questions?


cut, copy, paste trick

● How to quickly move your last sentence to be the first sentence?– Solution 1

● type the whole sentence back as the first sentence● delete the last sentence at the end, OR

– Solution 2

● select the last sentence● cut it● go to the beginning of the paragraph● paste it!


exercise > cut and paste

● Here's the replay– select – cut (Edit -> Cut)


exercise > cut and paste (cont)

– go to the start of the paragraph (click there)... and paste! (Edit->Paste)

– done!


exercise > cut vs copy

● You can actually perform copy instead of cut– What's the difference?

● Cut takes away the selected portion● Copy makes a copy of the selected portion

● How the pros do it– Using the keyboard!

● Ctrl + C for Copy● Ctrl + X for Cut● Ctrl + V for Paste

– Repeat previous exercise using keyboard only

● Another great hint– You can paste same thing multiple times!!!


exercise > undo and redo

● There is a feature in Word that no one can live without– ability to undo or redo changes!

● Try deleting any part of your paragraph– Now type Ctrl + Z (Edit->Undo)

– What do you see?

– Now type Ctrl + Y (Edit->Redo)

– What do you see?

● Undo and Redo is located under the Edit menu


end of module

● What have we learned?– Cut

– Copy

– Paste

– Keyboard shortcuts

– Undo

– Redo

● Any questions?

Wep 02-word-basics-1202968718416529-4

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