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MyGAP GUIDELINES
Prepared by
Ministry of Agriculture and Agro-Based Industry Malaysia
Crop, Livestock and Fisheries Industry Division
Blok 4G1 Wisma Tani, No. 28 Persiaran PerdanaPresint 4, Pusat Pentadbiran Kerajaan Persekutuan
62624 Putrajaya, Malaysia
Telephone No. : 03 - 8870 1350
Facsimile No. : 03 - 8870 1365
www.moa.gov.my
First Edition
ISBN No. 978 - 983 - 9863 - 50 - 5
Copyright © 2014
Ministry of Agriculture and Agro-Based Industry Malaysia. All rights reserved.
No part of this book may be reproduced in any written, electronic, recording, orphotocopying without written permission of the publisher or author. The exception
would be in the case of brief quotations embodied in the critical articles or reviews
and pages where permission is specifically granted by the Ministry of Agriculture
and Agro-based Industry Malaysia.
Although every precaution has been taken to verify the accuracy of the
information contained herein, the author and publisher assume no responsibility for
any errors or omissions. No liability is assumed for damages that may result from the
use of information contained within.
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CROP SECTOR
DEPARTMENT OF AGRICULTURE MALAYSIA
Page 3 to 20
AQUACULTURE SECTORDEPARTMENT OF FISHERIES MALAYSIA
Page 21 to 44
LIVESTOCK SECTOR
DEPARTMENT OF VETERINARY SERVICES
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GUIDELINES
MALAYSIA GOOD AGRICULTURAL PRATICES
(MyGAP)
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MyGAP GUIDELINESCROP SECTOR
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06
07
08
09
10
Introduction
Advantages of Certification
Definition
Application Criteria
Application Procedure
Service Charges
Evaluation Criteria
Certification Process
Audit Certification
Validity Period
Renewal
Revocation of Certificate
Enquiries
Appendixes
APPENDIX 1 – Flow Chart of MyGAP Certification Process
APPENDIX 2 – Application Form
APPENDIX 3 – Application Check List
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MyGAP GUIDELINES CROP SECTOR
1. INTRODUCTION
1.1 Good Agricultural Practice (GAP)A resource management system in agricultural productionwhich is sustainable and follows good practices. The systemis expected to increase agricultural productivity of qualityand safe food, taking into account the welfare, safety andhealth of workers and conservation of the environment.
1.2 Malaysian Good Farm Practice Scheme (SALM)A certification scheme formulated by the Department ofAgriculture in the year 2002, to extend recognition to farmspracticing GAP following an environmental-friendly conceptand preservation of the welfare and safety of workers, inorder to produce quality and safe produce suitable forconsumption. The scheme was developed according toMalaysian Standard MS1784:2005 Crop Commodities –Good Agricultural Practices (GAP).
1.3 Malaysian Good Agricultural Practices (MyGAP)MyGAP is a new nomenclature or renaming of SALM
(Malaysian Good Farm Practice Scheme) for the CropSector.
2. ADVANTAGES OF CERTIFICATION
Results in quality agricultural produce which are safe forconsumption since the content of pesticides residues in theproduce are at permissible levels.
Reduces pollution of the environment.
Gives priority to the Integrated Pest Control approach.
Reduces the use of pesticides.
Assures the safety and the welfare of farm workers.
Produces better quality harvest.
Agricultural produce is easily recognizable and cancompete in the domestic and the international markets.
Department of Agriculture Malaysia
052.1
2.2
2.3
2.4
2.5
2.6
2.7
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Supports the development of a national agriculturalindustry which is sustainable and environmental-friendly.
The MyGAP logo on the product label assures consumers
on the safety of the product.
3. DEFINITION
2.8
2.9
Term Definition
Audit
Residue
Inspection and validation activities in thecertification process chain.
Pesticides residue.
FarmCertificationCommitee
A body that has responsibility to consider andapprove certification to farms.
Entrepreneur Individual or business enterprise responsible foragricultural produce.
Heavy Metal Metal group that has high density,
above 5 g/cm3.
ModernAgriculturalProject
An area for food production developed by theMinistry of Agriculture and Agro-based Industry.
ContractFarming
A farm sales contract signed by a cropentrepreneur with FAMA (Federal AgriculturalMarketing Authority).
TKPM Project An area developed by the Department ofAgriculture as a Permanent Food ProductionPark (TKPM).
IntegratedPest Control
The control of pests using an integration ofmethods which reduces the pest populationto one that is low yet will not cause economicdamage, taking into consideration theecology and biology of the crop concerned.
Farm An area under the control of an entrepreneur or group of entrepreneurs, including all
farming or entrepreneural activities.
Sustainable Able to regenerate and sustain, is permanentand non-destructible.
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4. APPLICATION CRITERIA
Applicant Categories are as follows:
i. Individualii. Private Companyiii. Project Participants of Permanent Food
Production Parks (TKPM)iv. Agencies/Statutory Bodiesv. Contract Farming Participantsvi. Agricultural Centers under the supervision of the
Department of Agriculturevii. Participants of Modern Agricultural Project
Applicant has to ensure the following:
i. Operating on legally valid landii. Farm has been planted and is producing yieldiii. The farm produce is meant for the domestic or
export market
5. APPLICATION PROCEDURE
Application must be made using Application Form MyGAP 1(Refer Appendix 2). MyGAP 1 Form is available at:
i. Crop Quality Control Division, Department of
Agriculture Malaysia, Putrajayaii. State Departments of Agricultureiii. District Agricultural Officesiv. Web Page http://www.doa.gov.my
Completely-filled MyGAP Application Forms should be sentto the secretariat via District Agricultural Offices. A documentset to be forwarded consists of:
i. MyGAP 1 Application Formii. MyGAP 1-1 Application Check Listiii. A certified copy of Identity Card / CCM Registration
Certificateiv. A copy of the Land Title Certificate for the area
involvedv. A copy of Land Tenure Agreement / Letter of
consent for use of the land for farming
(Please refer to Application Check List – Appendix 3)
4.1
4.2
5.1
5.2
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7.1
8.1
8.2
9.1
9.2
6. SERVICE CHARGES
Enrolment in the scheme is voluntary and service is given FREE toparticipants for certification purposes.
7. EVALUATION CRITERIA
Applicant must pass all the three requirements below:
i. Site Inspectionii. Water and Harvest Sample for pesticide residue,
heavy metal and bacterial analysisiii. Farm verification / practices
8. CERTIFICATION PROCESS
Please Refer to Flow Chart of MyGAP Certification Process -Appendix 1.
Certification approval period is within 6 to 24 months.
9. AUDIT CERTIFICATION
Pre-Audit
i. Undertaken to ensure that the operator is practicingGAP while awaiting award of MyGAP certification.
ii. Pre-audit Officers are officers from the Departmentof Agriculture at the district level.
iii. Officers from the Department of Agriculture at thedistrict level will collect harvest samples for thepurpose of pesticides residue and heavy metalanalysis.
Follow-up Audit
i. External auditing is carried out to ensure that the
operator is practicing and complies with GAP inaccordance with specified standards and if so cansubsequently be recommended for certification.
ii. The audit will be undertaken by competent officers(technical) from the Department of Agriculture.
10. VALIDITY PERIOD
MyGAP Certification is valid for two (2) years. Regimented monitoringwill be carried out at least once (1) a year by the Department ofAgriculture.
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11. RENEWAL
For the purpose of renewal, applicant is required tocompletely fill and submit MyGAP 13-2 Application Form
(Please Refer Appendix 2).
Certification renewal should be made every 2 years andthe application should be sent within six (6) months prior tothe expiry date.
Certificate renewal will be issued if the farm is still incompliance with the specified conditions.
Please Refer to Certification Flow Chart in Appendix 1.
12. REVOCATION OF CERTIFICATE
MyGAP certification may be withdrawn based on thefollowing reasons:
i. Failure to renew the certificate after the expiry dateii. The farm is found to be in non-compliance with the
specified conditions while still in the validity periodiii. Misuse of the MyGAP Certificate and logo in any way
13. ENQUIRIES
For enquiries and further information, applicants may contact us at:
11.1
11.2
11.3
11.4
12.1
Department of Agriculture Malaysia
SecretariatFarm Certification Section
Crop Quality Control DivisionDepartment of Agriculture Malaysia
Wisma Tani, Aras 7No. 30, Persiaran Perdana, Presint 4
62624 PUTRAJAYA
Telephone No. : 03 - 8870 3597 / 3570 / 3566 / 3580 / 356903 - 8870 3587 / 3454 / 3193 / 3446 / 3450
Facsimile No. : 03 - 8888 7639
E-mail : [email protected]
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14. APPENDIXES
APPENDIX 1 – Flow Chart of MyGAP Certification Process
APPENDIX 2 – Application Form
APPENDIX 3 – Application Check List
14.1
14.2
14.3
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Annex 1
CROP QUALITY CONTROL DIVISIONDEPARTMENT OF AGRICULTURE MALAYSIA
FLOW CHART FOR MyGAP CERTIFICATION PROCESS
Farm PractiseInspection Pass
Follow-up Audit(Technical Auditor)
Recommended
Certification Committee
Pass
Award of Certificate
Pre-Audit (Internal Auditor)& Sampling
Pass
Site Inspection
Assistant
Complete
Application
No
No
No
No
No
Yes
Yes
Yes
Yes
Yes
Department of Agriculture Malaysia
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Annex 2
CROP QUALITY CONTROL DIVISIONAGRICULTURE DEPARTMENT OF MALAYSIA
GUIDELINES TO FILL OUT NEW APPLICATION FORM
Sections A to E are to be filled out by Applicant
A. INFORMATION OF APPLICANT
Name of Applicant/Name of Company- Please state the name of individual/Company/AgricultureCentre/Agencies Under MOA/Others.
Identification Card No. / Company’s Registration No.
- Please state the New Identification Card No. /Army/Policefor Individual application.- Please state the Company’s Registration CertificateNumber for Company application.
Name of Applicant’s Representative/Contactable Company- Please state name the individual representing applicant/company in the certification process e.g. manager,supervisor, farm’s owner, next of kin and others.
Corresponding Address- Please complete current address for future corresponding
and please ensure to complete the information for no. 5 andno. 10.
B. DESCRIPTION OF FARM
Farm Address- Please provide address of the cultivated farm (e.g. KPMIndera Pura/Pusat Pertanian Kalumpang/Institut PertanianAyer Hitam/PPK Cameron Highlands/FELCRA, ABC Plantationand others).
Lot Number- Please state all lot numbers applied for certification inaccordance with the land grant.
Block - Please state block number of crops if applicable.- Please ensure to complete information for no. 4 to 7.
Farm Physical Size (Hectar)- State the overall size of the farm as in land grant.
1.
2.
3.
4.
1.
2.
3.
8.
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Annex 2
Farm Opening Date- Please state the date of farm opens for agriculturalpurposes.
Type of Farm- Please tick (√ ) where applicable.- For other boxes (e.g. Projects under the Ministry of Women,Family and Community Development, Projects under theprison, Serenti centre and others.)
Does this farm participate in the Contract Farm Programmeunder FAMA?- Please tick (√ ) where applicable.
Farm System Open : Without any structure protecting crops.Half Close : For example, rain shelter structure.Fully Covered : Insect-proof structures and rain resistant.
C. [13] TYPE OF CROP PLANTED
Types of Crops Cultivated- Please specify all the current crop cultivated by farmsbased on the planted area.
D. [14] MARKETING CHANNELS
Marketing Channel
- Please indicate which marketing channels used to marketthe produce.- Marketing channel may be more than 1: Direct Sales to Consumers For example: Night markets, agriculture markets,
grocery stores. Sales through Middle Person For example: Supermarkets/ FAMA/wholesale market. Export Please state all the countries which produce are
exported overseas.
E. [15] CONFIRMATION
This section is to be filled out by applicant:1. Applicant Signature / Company’s Stamp- Individual application must be signed by the applicant.- Company’s application must be signed by a responsibleofficer and stamped.- Application for Agriculture Centre, Permanent FoodProduction Crops (TKPM) and the Agency under the MOA should be signed by a responsible officer and stamped.
2. Date:- Please state the date.
9.
10.
11.
12.
13.
14.
15.
Department of Agriculture Malaysia
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Annex 2
Urus SetiaSkim Pensijilan MyGAPBahagian Kawalan Kualiti TanamanAras 7, Wisma TaniNo. 30, Persiaran Perdana, Presint 462624 Putrajaya(No. Faks: 03 - 8888 7639) Tarikh : …………………….
Tuan,
PERMOHONAN PERLANJUTAN TEMPOH SAH LAKU SIJIL MyGAP
Merujuk kepada perkara di atas, saya memohon untuk melanjutkan / tidak
melanjutkan* tempoh sah laku Sijil MyGAP untuk tempoh 2 tahun lagi iaitu
mulai ........................... hingga ............................ berdasarkan syarat-syarat
yang telah ditetapkan di bawah pensijilan MyGAP.
Sekian, terima kasih.
Yang Benar,
……………………..............…….(Tandatangan Pemohon)
Nama Syarikat / Pengusaha : ............................................................................
No. Pendaftaran Ladang : MyGAP ..............................................................
Nota : * potong yang tidak berkenaan
MyGAP 13-2
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Annex 3 MyGAP 1-2
BAHAGIAN KAWALAN KUALITI TANAMANJABATAN PERTANIAN MALAYSIA
SENARAI SEMAK PERMOHONAN MyGAP
Nama Pengusaha :
1.
2.
3.
4.
Department of Agriculture Malaysia
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Annex 3 MyGAP 1-2
5.
6.
*** SILA PASTIKAN SEGALA DOKUMEN LENGKAP DAN BETUL SERTADISAHKAN SEBELUM DIKEMBALIKAN SEMULA KEPADA URUSETIA ***
20
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MyGAP GUIDELINESAQUACULTURE SECTOR
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29
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Introduction
Advantages of Certification
Definition
Application Criteria
Application Procedure
Service Charges
Evaluation Criteria
Certification Process
Audit Certification
Validity Period
Certificate Renewal
Revocation of Certificate
Enquiries
Appendixes
APPENDIX 1 – Application Flow Chart
APPENDIX 2 – Auditing Flow Chart and Approval Processes
APPENDIX 3 – Application Categories
APPENDIX 4 – Qualification Criteria for Application
APPENDIX 5 – Application Form
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MyGAP GUIDELINESAQUACULTURE SECTOR
1. INTRODUCTION
The Malaysian Aquaculture Farm Certification Scheme(SPLAM) was introduced in 2005 comprised of PondAquaculture Rearing System, Cage, Tank, Hatchery andSeaweed production. The objective of the scheme is to produce safe and highquality aquaculture products for consumption, produced in
a manner that will not cause any hazardous effect to theenvironment, animal welfare and complied with the workerssafety and health requirement. The SPLAM is a voluntaryscheme which applies the Good Aquaculture Practice,responsible and environmentally friendly at the farm level.
The Malaysian Good Agriculture Practice (MyGAP) is arebranding initiative replacing the Malaysian AquacultureFarm Certification Scheme (SPLAM) for Aquaculture Sector.
2. CERTIFICATION ADVANTAGES
Raise confidence among the consumers towards onhygienic and safe aquaculture products and producedwithout affecting the quality of the environment.
Government assurance for safe aquaculture productthrough sampling activity.
Farm commitments to produce safe aquaculture productsfor human consumption and to raise consumers’ confidencetowards Malaysian aquaculture produce.
Widening the marketing channel for Malaysian Aquacultureproduce.
3. DEFINITION
Department of Fisheries Malaysia
23
Audit A systematic validation mechanism and freeto evaluate the effectiveness of thedocumented processes are being implemented
as scheduled by the organization.
Terms Definition
2.1
2.2
2.3
2.4
1.1
1.2
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Terms Definition
4. APPLICATION CRITERIA
The following farm owners are eligible to be considered for theMyGAP certification:
Rearing sites selection that is owned and operated legally(individual / rent / temporary ownership / lease).
Involved in fish rearing for at least a year and has yieldproduction record.
Farm records and documents are available, well-kept andupdated.
CorrectiveMeasures
Suggested actions by the auditors that shouldbe taken by the auditees to correct the mistakesand weaknesses that may affect theachievement of the identified organizationalobjectives based on the current evaluationand monitoring report.
AquacultureActivity
Any activity related to fully or partially of the lifecycle of fish breeding rearing or genetic breeding.
Non-Compliance Fail to meet the requirement.
Auditor Professionally trained personnel to undertakeauditing work.
Re-CertificationAudit
A systematic validation mechanism to determinethe auditee’s compliance and auditor teamevaluation towards the farm readiness to extendthe validity of the existing certificate – carriedout within three (3) months prior to the expiry date.
SurveillanceAudit
A systematic validation mechanism to measurethe post certification processes of the auditee’scompliance – normally starts after beingcertified for six (6), twelve (12) and eighteen(18) months.
4.1
4.2
4.3
Compliance
Audit
A systematic validation mechanism and free to
measure and evaluate the effectiveness of thedocumented processes thus to evaluate theauditee’s compliance level towards thespecified standard.
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Readiness in accepting positive opinions, comments andsuggestions for improvement on good aquaculturepractices.
Possess document of Quality Assurance Program as a proofof commitment to produce quality, safe product forconsumption, sustainability for environment, animal welfareand prioritizing the health and safety of workers.
5. APPLICATION PROCEDURE
Interested applicant for the scheme must fulfil therequirements and the MyGAP recognition criteria.
The application should be registered by completing the
ARF-01 Form Department of Fisheries Malaysia that isavailable at the respective state offices of the Departmentof Fisheries Malaysia or registering through the webpage ofthe e-Biosecurity at http://www.ebs.dof.gov.my.
The Department of Fisheries Malaysia through States FisheriesBiosecurity Unit (UBPN) will carry out pre-registrationinspection for certification of applying farm. The genuine applicants that have undergone thepre-registration inspection process will be issued withregistration number sent via official letter or electronic mail.
(Please refer to Appendix 1 – The Flow Chart of Application andRegistration)
6. SERVICE CHARGES
The Service Charge is FREE.
7. EVALUATION CRITERIA
The MyGAP Certification Evaluation is based on the standardrequirements as follows:
i. MS 1998: 2007 – Good Aquaculture Practice (GAqP) – Aquaculture Farm General Guidelines.
ii. MS 2467: 2012 – Code of Practice for SeaweedCultivation.
4.4
4.5
5.1
5.2
5.3
5.4
7.1
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The five (5) main evaluation and compliance criteria to thestandard can be simplified as the following aspects:
i. Food Security
ii. Fish Health Requirementiii. Occupational Safety and Health
iv. Environmental Sustainability
v. Animal Welfare
All the five (5) auditing aspects are been detailed out into18 items that has to be complied by the AquacultureOperator to obtain the certificate under this program are asfollows:
i. Site Selection
ii. Waste Water Control
iii. Farm Construction
iv. The Nature and Cleanliness of Touched Surfaces
v. Design of Pond / Cage
vi. Occupational Health
vii. Water Management
viii. Farm Sanitary Practice
ix. Pond Fertilizing x. Social and Welfare of Workers
xi. Pest and Predators Control
xii. Farm Produce Harvesting and Handling
xiii. Raw Material Supply (Additives, Fish Fries)
xiv. Labelling, Storage and Usage of HazardousCompound
xv. Health Management of Livestock
xvi. Farm Record Keeping xvii. Farm Biosecurity Control
xviii. Halal
8. CERTIFICATION PROCESS
The registered applicant shall submit their official applicationfor certification by enclosing the Farm Information, QualityAssurance Manual (Quality Assurance Programme - QAP)and related farm documents.
7.2
7.3
8.1
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The Compliance Audit will be undertaken by the appointedauditors to evaluate the Quality Assurance Manual andGood Aquaculture Practice at the farm level.
The Follow-up Audit will be carried out to verify the correctivemeasures taken if there is any request has been raised by theCompliance Auditors.
The final report of the evaluation and auditing findings will beforwarded by the Lead Auditor to the Fisheries BiosecurityCertification and Evaluation Committee prior to theapproval by the Director of Fisheries Biosecurity Division.
The certificate signed by the Director General of Fisheriesshall be issued to the operators who have met thecertification requirements.
The operators shall use the logo and certificate for their farmproduce for domestic and export market till the expiry date.
The Surveillance Audit and re-certification will be carried outin period of six (6) and twelve (12) months after thecertification and at least within three (3) months prior to thecertificate expiry date to measure and ensure the operatorsare maintaining and practising the principles of the scheme.
If the farms are found to be non-compliance in accordancewith any specified terms, its certification status will be
revoked and will be announced on the website ofDepartment of Fisheries Malaysia. In the period of suspensionor withdrawal, the farm owner cannot use the logo andcertificate for any business transactions.
Phase 1 – Application
The application shall be made using ARF-01 / ARF-02 Form tothe nearest State Fisheries Biosecurity Unit (UBPN)
The UBPN will carry out the farm pre-registration inspection tocertify the farm documents and declaration within 10 days
after the submission of the application form.
The application will be extended to the Fisheries HeadQuarters in Putrajaya for registration.
Phase 2 - Issuance of Registration Number
The Fisheries Biosecurity Division will undertake the evaluationto the application and examine the UPBN Inspection Reportand issuing the Registration Number.
Registration approval will be notified to UPBN for furtheraction (inform the operator)
8.2
8.3
8.4
8.5
8.6
8.7
8.8
8.9
8.10
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Phase 3 – Auditing Application
The registered applicant shall prepare Good AquaculturePractice Document i.e. Document of Quality Assurance
Program.
The official application for the certification, QAP Documentand readiness to be audited should be submitted to UBPN.
The application then shall be forwarded to the HeadQuarters by UBPN.
Phase 4 – Selection of Auditor Team
The Audit Team members will be selected from a list ofauditors based on the auditing experience and previous
Audit Report.
The Auditor Team is consist of Lead Auditor, Auditor andTrainee Auditor (if necessary).
The Lead Auditor Chief will liaise with UBPN / applicantpertaining to the actual auditing schedule.
Phase 5 – Compliance Audit Evaluation
The Compliance Auditors visit will be carried out to evaluatethe documented Quality Assurance System in QAP
Document and its alignment with the actual practices in thefarm.
The Corrective Action Request (CAR) will be issued by theauditors to the farm owner if the auditing findings showedelements of incompliance with the auditing criteria.
The auditor team will submit the Compliance Audit Report tothe committee.
The farm owner has to act on the corrective measures asagreed during the auditing session.
The UBPN will undertake the Follow-up Audit to evaluate thecorrective action taken by the registered applicant.
Phase 6 – Committee of Evaluation and Recommendation ofFisheries Biosecurity Audit
The Audit Report will be reviewed the Evaluation andRecommendation of Fisheries Biosecurity Audit Committeeon the pertaining to findings by the auditors.
8.11
8.12
8.13
8.14
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Phase 7 – Approval
The approval granted by the Division’s Director based on therecommendations of the Committee of Fisheries Biosecurity
Audit Report.
Phase 8 – Certificate Award
The certificates shall be awarded to the successfulapplicants and valid for two (2) years.
Phase 9 – Maintenance of Status
The UPBN will undertake Surveillance Audit 6 months and 12months after the date of approval to ensure continuouscompliance by the farm owners towards the requirement
under the certification standard.
If there is corrective action requested by the auditors, therequest must be undertaken in two weeks before the auditdate.
Phase 10 – Re-Certification
The application for the re-certification should be submittedwithin a period of six (6) months before the certificate expirydate.
Phase 11 – Sampling Program
The certified farm will undergo sampling to make sure themaximum residual level does not exceed the permitted limitas specified in the standard.
9. AUDIT
(Please refer to Appendix 2).
10. VALIDITY PERIOD
The certificates issued to the rearers have the validity period of two (2)years.
11. CERTIFICATE RENEWAL
The certificate renewal shall be made within three (3) months prior tothe certificate expiry date as a reminder.
8.19
8.18
8.17
8.16
8.15
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12.1
12.2
12.3
12.4
12.5
12. REVOCATION Of CERTIFICATE
The revocation will be taken in place if the rearing farms are found tobe not complying with the MyGAP criteria and to any terms of
Certification Recognition Standard as follows:
The farm shifted to other location.
Changed in operation and type of farm stock.
Farm Management has withdrawn voluntarily.
Does not maintain the level of compliance during thesurveillance activity and unscheduled inspection.
Unsafe farm produce and traced to be containing Maximum
Waste level exceeding the permissible level through theOfficial Sampling Program of the Department of FisheriesMalaysia.
13. ENQUIRIES
For any enquiries and further information, the applicants may contactus at the address as below:
SecretariatFisheries Biosecurity Division
Department of Fisheries MalaysiaLevel 3, Wisma TaniPodium Block 4G2,
No.32, Persiaran Pedana, Presint462628 PUTRAJAYA
Telephone No. : 03 - 8870 4000
Facsimile No. : 03 - 8890 3794
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14. APPENDIXES
APPENDIX 1 – Application Flow Chart
APPENDIX 2 – Flow Chart of Approval and Auditing Process
APPENDIX 3 – Category of Applicants
APPENDIX 4 – Application Qualification Criteria
APPENDIX 5 – Application Form
Department of Fisheries Malaysia
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14.2
14.3
14.4
14.5
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Annex 1
DEPARTMENT OF FISHERIES MALAYSIA
FLOW CHART FOR MyGAP CERTIFICATIONSCHEME (APPLICATION AND NEW REGISTRATION)
Complete
Open Farm RegistrationFile and Conduct
Pre-Registration Inspection
Receive Applicationfrom UBPN andGive the Farm
Registration Number
Issue An OfficialNotification LetterAbout RegistrationApproval to Owner
of the Farm
Second Revisionand Submit toHeadquartersfor Approval
Fill Out and Send InApplication Form
Receive Letter andFarm Registration Number
Update andDo Correction
Applicant
State Fisheries
Biosecurity Unit
Department of FisheriesBiosecurity Headquarters
Applicant
No
Yes
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Annex 2
DEPARTMENT OF FISHERIES MALAYSIA
FLOW CHART FOR MyGAP CERTIFICATIONSCHEME (AUDIT AND APPROVAL)
Submit Applicationto Headquarters
Naming of Audit Teamand Appointment of
Audit Team
Perform AuditActivities at Site
Apply Officially toUBPN for Certificate
Approval of Applicationfor Certificate
Prepare and SendCertificate to Applicant
Receive Certificate
Follow-up Auditfor CAR Closure
Submit CAR ClosureReport with Evident
Issue CorrectiveSteps RequestForm (CAR)
Prepare Audit Report
Audit Evaluation Reportand Certification
Conduct Corrective Stepsin Accordance withCAR Requirements
Applicant
State FisheriesBiosecurity Unit
Department of FisheriesBiosecurity Headquarters
Appointed Audit Team
Director of Fisheries
Biosecurity
Assessment and AuditCertification CommitteeDirector of FisheriesBiosecurity
Certification Committee
Applicant
CAR
Yes
No
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Annex 3
DEPARTMENT OF FISHERIES MALAYSIA
APPLICATION CATEGORIES
Department of Fisheries Malaysia
Applicant’s location of farm is relatively far from the
nearest farm and has optimum carrying capacity
and complete internal control system.
S ingle Applica tion /
Compartment A
Specifically for the covered breeding areas and
area capacity has exceeded the optimum level.
Application is made through association /
partnership with local farmers who have internal
control system which involves the participation of allmembers of the association.
Group Applica tion /
Cluster B
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Annex 4
DEPARTMENT OF FISHERIES MALAYSIA
APPLICATION CRITERIA
Department of Fisheries Malaysia
FQC – Fish Quality Certificate (Certificates issued to farm / premises / vessel that fully complywith MyGAP requirements and carry out self examination for product contamination forsupplying to exporters who sell to the European Union).
PRP – Farm Certification Preliminary Program (Replacement program for the certification forAquaculture Good Practices Scheme [SAAB] - to introduce to new operators with the earlystage of aquaculture good practices).
1
2
Physical Qualification
No.
Pond Cage
Qualification Criteria
Number of Pond
Farm Acreage / Cages Size
> 2 hectares
> 10 ponds
> 100 units
< 100 units
< 10 ponds
< 2 hectares
Number of Cage
- - -
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Annex 4
DEPARTMENT OF FISHERIES MALAYSIA
APPLICATION CRITERIA
Productivity
Yearly productivity
> 25 metric tan
< 25 metric tan
Release Rate (Prawn)
> 20 million seeds (PL Stage)
< 20 million seeds (PL Stage)
Release Rate (Fish)
> 1 million fish seeds
< 1 million fish seeds
Water Supply Reservoirs
Waste Water Treatment Tank / Pond
Toilet facilities
Hand Washing Sink
Tyre Dips Facilities
Foot Dips
Separate Food Storage Storeroom
Document for Quality Assurance Program
Farm Record Storage
Main Biosecurity Facilities & Farm Documentation
40
Qualification CriteriaNo.
Qualification CriteriaNo.
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Annex 4
DEPARTMENT OF FISHERIES MALAYSIA
APPLICATION CRITERIA
Department of Fisheries Malaysia
Sampling Programme
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Sampling ActivityNo.
Self Inspection
Antibiotic Waste
Trace elements / Heavy Metal
Dye (Malachite Green, Crystal Violet,Methylene Blue etc)
Aquaculture Residue Monitoring Plan(DOFM)
SPS Aquaculture(Nitrofuran & Chloroamphenicol) - DOFM
Bacteria Presence(E. Coli, Salmonella, Vibro) - DOFM
Halal - DOFM
Disease - DOFM
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ARF - 01 Form
DEPARTMENT OF FISHERIES MALAYSIA
AQUACULTURE FARM / HATCHERYREGISTRATION FORM
(FISH FOR HUMAN CONSUMPTION)
Annex 5
Department of Fisheries Malaysia
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MyGAP GUIDELINESLIVESTOCK SECTOR
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48
49
50
51
55
57
58
Page
Introduction
Advantages of Certification
Definition
Application Criteria
Application Procedure
Service Charges
Evaluation Criteria
Certification Process
Audit Certification
Validity Period
Certificate Renewal
Revocation of Certificate
Enquiries
Appendixes
APPENDIX 1 – Flow Chart of MyGAP Certification Process
APPENDIX 2 – Application Form
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MyGAP GUIDELINESLIVESTOCK SECTOR
1. INTRODUCTION
Skim Amalan Ladang Ternakan (SALT)
Skim Amalan Ladang Ternakan (SALT) was introduced in2003. This scheme is based on good husbandry practises ofhealthy livestock for safe and quality farm produce. GoodAgricultural Practice (GAP) and Good Animal HusbandryPractice (GAHP) which comprised of herd health
programme, biosecurity sanitary & phytosanitary togetherwith, waste and pollution management in place are thecriteria for the SALT certification. The SALT criteria is in tandemwith international standard.
Malaysia Good Agricultural Practices (MyGAP)
MyGAP is a rebranding of Skim Amalan Ladang Ternakan(SALT) for livestock sector.
2. CERTIFICATION ADVANTAGES
Farmers
Department of Veterinary Services (DVS) will providesupervisory and continuous monitoring to the certified farm.
This acknowledgement is a quality indicator of GAHP.
The livestock and farm produce are certified to be safe, ofgood quality and free from infectious diseases.
Their livestock and farm produce are recognized and havehigher competitive advantages for marketing opportunities.
To facilitate the application and approval of exportdocument (permit and Veterinary Health Certificate).
Higher advantage to export.
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2.1
2.2
2.3
2.4
2.5
2.6
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Consumer and Public
Good Animal Husbandry Practice will ensure betterenvironmental pollution control thus will ensure thewell-being and comfort of the public.
Farm produce products are more guaranteed safer forconsumption and the consumer’s importance and healthare better protected.
GAHP also significantly contributes to free disease statusachievement thus increasing the level of livestock qualityand public health.
3. DEFINITION
2.7
2.8
2.9
Terms Definition
Avians
Farm An identified area that has building or part ofbuilding facilities functioning for one or morefollowing activities:
1. GrandparentStock Farm
Farm produces fertile eggs or progenies forparent stock production.
3. SwiftletsRanchingBuilding
A building which is been used to ranch Swiftletsfor producing Swiftlets Nests.
The avians means chicken, ducks, goose,turkey, pigeons, ostriches, quails at all agesand sexes level.
CorrectiveAction Request(CAR)
Non-compliances documented by theauditors and need satisfactory correctiveaction by the auditee in an agreed period byboth parties.
Auditors DVS Veterinary Validator Officers, technicallycapable and officially elected by the DirectorGeneral of Veterinary Services for MyGAP
Certification Scheme in general andspecifically about the Animal HusbandrySystem.
2. Parent Stock Farm
Farm produces fertile eggs or progenies forproduction of layers, broilers, dairy or cattle
farm.
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Premise and Infrastructure
i. Suitable farm layout with good bio-securityinfrastructure.
ii. Premise location is not in flood prone area.
iii. Provision of suitable building and facilities foroperation to be undertaken.
iv. Provision of suitable equipments.
Use Of Medication
Use of medication must be controlled, use as prescribed bythe factory or veterinary doctor. These are to prevent the
presence of veterinary drugs residue in the food chain.
Waste Management and Pollution Control
Farm operators should to take steps to ensure the husbandryactivities are not polluting the environment (water, soil, air).
Animal Welfare
The well being and welfare of the animals must be taken inconsideration at all times during their production period bythe farmers and workers ie: from receiving of stocks up to
sale point.
5. APPLICATION PROCEDURE
MyGAP Application Form, AP/DVS/MyGAP No. 1 (previouslyknown as DVS/MyGAP Certification Scheme ApplicationForm) are available from Veterinary Service Malaysia HeadOffice or State Department of Veterinary Service ordownloadable from official portal of the Department ofVeterinary Service, http://www.dvs.gov.my.
The Application Form must be filled completely by theapplicant with the manual of Good Animal Husbandry(GAHP) enclosed. The application may be forwarded to theQuality Assurance and Diagnostic Division. The receipt of theapplication will be notified to the applicant.
The applicant must enclose the Manual of Good AnimalHusbandry (GAHP), as a quality assurance programdocuments that contains the following information:
i. Farm profile, including location and relevant plansinformation.
4.3
4.4
5.1
5.2
5.3
4.5
4.6
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ii. Farm infrastructures and facilities.
iii. Farm resources: sources of livestock, feed and drink. iv. Farm bio-security management program.
v. Herd health program.
vi. Medications and chemicals usage program.
vii. Waste management and pollution control program.
viii. Pest control program.
ix. Relevant records.
6. SERVICE CHARGES
No payment is imposed for MyGAP Certification. The governmentthough, has the right to impose relevant and appropriate paymenton all kind of services provided, if required.
7. EVALUATION CRITERIA
The general requirement for MyGAP Certification is fulfilling the GoodAnimal Husbandry Practice (GAHP). Good Agricultural Practice(GAP) for Livestock Farm is based on the scope of Good AnimalHusbandry Practice (GAHP).
Evaluation aspects that will be focused during the validation for thepurpose of MyGAP Certification are the implementation of GAP i.e.GAHP in compliance to MS 2027:2006 Good Animal HusbandryPractice (GAHP). The scope of GAHP comprises of the aspects ofhusbandry activities as follows:
Site Selection
Distance and area: Suitable farm distance and housing areaaccording to types of livestock, so that it will not disturbpublic tranquility abide by current legality (e.g. StateEnactment).
Construction of Farm Infrastructure
Possessing complete and separate infrastructure such asfeed store, drugs store and equipment store. Animal rearingarea is operated separately from the non-production area.Fence is erected to separate between the both etc.
Workers quarters shall never be placed in the productionarea and shall have complete fencing sytem with functional
foot-dip and/or changing room to maximize the bio-securitycontrol.
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7.2
7.1
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Farm Resource and Input Management
The applicant has to manage the sources and inputs asfollows:
i. Personnel Management
Be sure that the workers are in good health level at alltime. Timely medical check-up has to be arrangedwhen appropriate.
ii. Workers Welfare
Workers quarters are constructed separately from theproduction area.
iii. Animal Resource Management
Livestock acquisition should be made from farm orsource that has been certified by the DVS orpracticing management procedure that aremutually endorsed for equivalence to thecertification terms.
iv. Animal Feed Management
Feed supply should be acquired from the source thatpracticed Good Manufacturing Practice (GMP) and
certified by the DVS.
Feed shall be stored in clean, dry and goodventilated place in correct technique also pestproofed.
v. Drinking Water Management
Drinking water should be obtained from clean watersource and safe for drinking. Should treatmentrequired, use only material approved by thegovernment.
vi. Equipments Management
All equipments must be in good order andcontinuously maintained. Avoid borrowingequipments from other farm.
vii. Shed and Corral Management
Shed ventilation must be regularly monitored. Thetemperature and humidity in all parts of the shedmust be fixed, uniform at all times, suitable with level
of livestock ages and production phase.
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viii. Livestock and Livestock Produce Handling
During catching and transportation process,livestocks shall be ensured to be handled in correct
manner so that the livestock and produce will not beinjured or damaged.
ix. Livestock Identification
Farm should has good livestock identification system.
x. Record Management
Completed, updated, well-kept and maintainedfarm record.
Farm Sanitation Management
Farm surroundings and premise sanitary level shall bemaintained at all times. Grasses and unwanted plantsshould be cut or sprayed with herbicide so that it will notbecome pest breeding sites.
Farm Waste Management
Farm waste including animal carcasses should be welldisposed so that it will not cause pollution and disturbance toenvironment and become source of diseases. No carcasses
can be transported out from the farm ie. sell to externalcontractor.
Pollution Management
Farm party should have a good farm management with thefollowing pollution issues:
i. Flies Infestation
Flies Control Program should be established andimplemented correctly with relevant record readily
available.
ii. Odour Pollution
Make sure the farming activities do not cause smellproblem and will disturb environmental well-being.
iii. Dust Pollution
Make sure the sucked out air off the shed (closedshed) does not pollute the air and brings hazard tothe surroundings.
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7.5
7.6
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iv. Noise Pollution
Make sure sound level from the farming activitiesdoes not disturb the well-being of the public
surroundings.
Farm Water Discharge Management
Farm should have an effective farm waste water dischargetreatment system. Solid contained farm water waste shouldnot be discharged directly into the drainage system.
Use of Vaccines, Medications and Chemicals
The farm should practice the use of vaccines, drugs andchemicals as follows:
i. Use of Vaccine
Written Vaccination Program should be preparedand implemented correctly. Records shall bemaintained at all times.
Types of vaccine used should be suitable with therequirement (species, type and age) of animal.
All empty vaccine containers and bottles shall bedisposed according to the manufacturer’s
prescription.
ii. Use of Medications and Chemicals
Usage, management and storage of drugs,chemicals and poisons must be used as prescribed.Only government approved drugs, chemicals andpoisons can be used.
Farm Health and Bio-Security Management
i. Health and Disease Control
Farm disease status must be monitored regularly.Monitoring records should be complete, well-keptand updated. Written document of Herd HealthProgram should be prepared and implementedcorrectly.
ii. Farm Bio-Security
Complete provision of Bio-Security infrastructure. Theinfrastructure should be built perfectly, wellmaintained and effectively functional.
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7.8
7.9
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iii. Sanitation Program
All sheds and equipments shall be sanitized properlyusing the right chemicals and/or sanitizers as
prescribed by the manufacturer after each cycleand resting period.
8. CERTIFICATION PROCESS
The process for certification involves several work processes,starting from the application by farm, application evaluationprocess, field evaluation and verification evaluation by thetechnical committee and the recommendation by thecommittee meeting of DVS Certification Scheme andsubsequently the certification award.
To participate in MyGAP Certification Scheme, the applicantis required to prepare written document of currenthusbandry practice.
Technical Committee of DVS Certification Scheme.
The role of the committee is to evaluate and to recommendto the Award Committee of DVS Certification Scheme.
Award Committee of DVS Certification Scheme
The role of this committee is to consider or to decide afterreceiving and evaluating the reports from the TechnicalCommittee of DVS Certification Scheme.
9. AUDIT CERTIFICATION
Adequacy Audit
This document audit is done over received application formto ensure the content and supporting documents for everyitem in the application form has complied with the term of
MyGAP.
Compliance Audit
Compliance audit comprised of document auditand field audit. Date of audit will be mutuallyagreeable between the auditors and applicant.Failure of the applicant to agree with thecompliance audit date in a month period after theapplication form received, will cause the applicationto be automatically cancelled.
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8.3
8.2
8.1
8.4
9.1
9.2
i.
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When compliance audit had been undertaken andno non-compliance (CAR ) had been issued by theauditors, the Lead Auditor will prepare and presentthe report to the Technical Award Committee of the
DVS Certification Scheme for consideration.
If there any non-compliance(s) during auditing,CAR(s) will be issued. Corrective actions should bedone in an agreeable period by the auditees andthe auditors. If necessary, a verification audit will becarried out to certify that all non-compliance(s) havebeen executed by the applicant.
Failure of the applicant to execute the correctiveaction over the non-compliances within period of six(6) months from the date of CAR issuance will cause
the application to be cancelled. When MyGAP Logohad been awarded, the applicant will be issued withan approval notification letter, stating the MyGAPEstablishment Number and list of terms to becomplied.
Surveillance Audit
DVS will undertake surveillance audit regimentally to makesure the MyGAP Certificate awarded premise maintains thecertification criteria and implementation of GAP and GAHPelements. The frequency of audit depends on the current
requirement.
Review Audit
Review Audit will be carried out once a year for the purposeof MyGAP Certificate renewal which valids for a year.Review Audit will also be carried out if there are changes asfollows:
i. Additional to field activities after the MyGAP
Certificate award.
ii. Husbandry technology.iii. Management company.
iv. Farm address.
If there is any non-compliance(s) while auditing, CAR(s) willbe issued. Corrective measures must be done. If necessary,verification audit will be carried out to certify that thecorrective measures had been taken by the applicant.
Failure of the applicant to execute the correction over thenon-compliances within period of six (6) months from thedate of CAR issuance will cause the application for renewalto be cancelled
iii.
iv.
v.
9.4
9.3
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10. VALIDITY PERIOD
MyGAP Certificate validity period is till 31st December of the currentyear.
11. CERTIFICATE RENEWAL
Certificate renewal is a yearly basis. The renewal is alsowhen there are changes such as additional to field activitiesafter the MyGAP certificate awarded, husbandrytechnology, changes to management company and farmaddress.
If there is any non-compliance(s) while auditing, CAR(s) willbe issued. Corrective measures must be done. If necessary,
verification audit will be carried out to certify that thecorrective measures had been taken by the applicant.
Failure of the applicant to execute the correction over thenon-compliances within period of six (6) months from thedate of CAR issuance will cause the application for renewalto be cancelled.
The lead auditor will prepare report and the certificate willbe renewable in the following year when all CAR(s) hadbeen closed successfully. If there is no CAR(s), the leadauditor will prepare report and the certificate will be
renewable in the following year.
12. CERTIFICATE REVOCATION
Logo award is revocable in the following situations :
No subsequent action to the non-compliance(major) identified during surveillance audit andreview audit.
Location of operation premise changed; other than
as registered during the award.
Change in company’s management without anynotification to DVS.
Change of operational system compared to thesystem approved during the award.
Voluntary withdrawal from the program.
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11.1
11.2
11.3
11.4
12.1
i.
ii.
iii.
iv.
v.
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13. ENQUIRIES
For any enquiries and detail information, the applicant may contactour party at the address displayed below:-
SecretariatQuality Assurance and Diagnostic Division
Veterinary Service Head OfficeTingkat 2, Blok Podium 1A,
Lot 4G1, Wisma Tani, Presint 4Pusat Pentadbiran Kerajaan Persekutuan
62630 PUTRAJAYA
Telephone No. : 03 - 8870 2022
Facsimile No. : 03 - 8888 5755
www.dvs.gov.my
14. APPENDIXES
APPENDIX 1 – Flow Chart of MyGAP Certification
APPENDIX 2 – Application Form
14.1
14.2
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Annex 1
DEPARTMENT OF VETERINARY SERVICESMALAYSIA
FLOW CHART FOR MyGAP CERTIFICATION
Department of Veterinary Services Malaysia
Check the Application Form
Set Appointment for Farm Inspection
Farm Inspection(Complete Form 2 & 3)
To be CorrectedAccording the CAR Form
Check Received Report
Certification Approval by Director GeneralMalaysia Veterinary Services
MyGAP Certificate Award
To be Completedwith Additional Document
To be Completedwith Additional Document
Approve
Complete
Compliance
NonCompliance
NegativeRedo Sampling
Positive
Receive Lab Results
Sampling (If Necessary)
To be Completedwith Additional Document
Incomplete
Complete
Report Presentation by Committee in
the Quality System CertificationCommittee Meeting
Prepare Report and send to MyGAPCommittee of DKK Division(Form 1, 2 & 3 and Lab Report with photos)
Submit Application (Form 1)to DKK Division / State JPV
Not Approve
Incomplete
Reference:
Responsibilityof Applicant
Responsibility ofCertification Committee
Result
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Annex 2
BORANG PERMOHONAN MyGAP
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Annex 2
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