Step 0: Pick a Style
1. Formal
Dear Bill,
Dear Sir,
To whom it may concern:
2. Semi-Formal
Hello Josh,
Step 0: Pick a Style
1. Formal
Dear Bill,
Dear Sir,
To whom it may concern:
2. Semi-Formal
Hello Josh,
3. Informal
Hey dude!
Step 1: Subject line
FYI: Updated Privacy Policy
ACT: Please Fill in the Form
NRN: New Pricing Table
Step 3: Opening line
I am writing to…
Thank you for taking the time to
Thank you for your prompt reply
Step 4: Giving information
I am glad to let you know…
I would like to inform you…
I would like to apply for…
Step 5: Asking questions
Can you please…?
Could you please…?
Please contact me for further discussion
Contractions
1. Formal: You are the one I am considering
2. Semi-Formal: You’re the one I am considering
3. Informal: You’re the one I’m considering
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