Appointments & Promotions Climbing the Academic Ladder
Christina M. Surawicz, MDProfessor of Medicine
Assistant Dean for Faculty Development
(206) 744-7070Box 359773
e-mail: [email protected]
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Do I Want to Climb the Ladder?
Honest appraisal of your strengths and weaknesses
Know what you like to do and what you dislike
Be flexible – life is always full of surprises
Academic medicine needs people with different talents –
Research, teaching, patient care, administration
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Next – Find a MentorOr better yet several mentors
Program director, division chiefShould not be your “boss”
Be proactive – we’re here to help
Fellows are often best source for new faculty
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Academic Medicine
A marathon not a sprint
Short term goals
Long term goals (if possible)
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Promotion
Titles
Tracks & criteria
ProcessClock Hierarchy
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Faculty Titles
Regular - clock startsAssistant Professor 6 years to
promotion(Assoc Prof)
Acting Titles - clock not runningInstructor 4 yr maxAsst Professor 4 yr. Max
BUT 6 yr max in combination
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Other Titles
Senior FellowSenior Fellow TraineeLecturerSenior LecturerVisiting ScientistVisiting Asst, Assoc or Professor
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Acting Appointments
Clock not running No search needed No promise of faculty appointment Time to jump start career-
Grants/papersEstablish clinical programs
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ACTING TITLES
ADVANTAGES Does not require national search Thus can be done quickly, i.e. months
DISADVANTAGES Temporary, i.e. holding Confusion about the title No guarantee of a job
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Acting Faculty
Currently 257 Acting faculty in school
Excluding combination titles of acting instructor/senior fellow or senior fellow trainee
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ACADEMIC TRACKS
Regular Faculty Tracks Assistant professor (tenure or WOT) Associate Professor (tenure or WOT) Professor (tenure or WOT)
Research Faculty Tracks As above (Research Asst Professor, etc.)
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Pathways
CLINICAL DEPARTMENTS Physician scientist Clinician teacher
FULL TIME CLINICAL FACULTY Not a pathway Year to year appointment
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Promotion Criteria
DEPEND ON
Track
Dept Criteria
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Assistant Professor
Assistant Professor requires a national search (faculty code)
Department chair approves positionSearch committee appointedAds in national journalsInterviewsOften a 1 year process(or longer)
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Assistant ProfessorFaculty Code requires searchAnnual review Duration of initial appointment - 3 years
Reappointment to 2d. 3 yr term spring of 2d year
Mandatory Review at 5 yr for promotionPrepare at 5 yearSubmit fall of 6th year“Up or out” after 6 years but may be able to
get extension
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Extending the Clock
Illness/Child bearingAdopted infants; extended care for
parents/ childrenSpecial circumstances
Lab space not readyAnimals die
Requires approval of Department/Dean’s office/Provost
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What if I Work Part Time? Is the Academic Clock the Same?
The first three-year appointment as Assistant Professor is the same
The second three-year appointment is modified as follows:
90% time - 3 years70 – 89% time - 4 years60 – 79% time - 5 years50 – 59% time - 6 years
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Physician Scientist
Scholarship of discoveryPeer reviewed papers & grantsIndependence
Chapters/reviews-considered but …ClinicalTeachingAdministration
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Clinician Teacher- 198980% clinical/teaching
Peer evaluationTeaching portfolios
20% scholarlyPapers, chapters, videos, web syllabi
Administration may be part, but role in promotion may be unclear
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Clinician Teacher PathwayChanges as of 7/03
Associate and Full Professors can change to this pathway Assoc Profs after 3 yrs 1 year to petition exception, ended
July 2004. Many made the change Recognizes the changes in faculty
careers/interests
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Clinician Teacher PathwayChanges as of 7/03
Flexibility in time spent 1989- 80% clinical and 20% scholarly 2003- Flexible; each dept. to
reevaluate Ongoing evaluation of how to
evaluate clinical work & teaching Likely to see changes this fall
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Basic Science Depts.
Scholarship, papers, grants
Original Independent work
Teaching
Administration
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Full Time Clinical Faculty
Not in all depts. Annual appointment/ no mandatory
promotion review Clinical skill Support mission of school
Enhance clinical services by improved patient access/ practice management/ teaching and training
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Full Time Clinical Faculty
• 1998• Expectation: Clinical excellence and
Productivity• Allows others to do research and
teaching• Does have promotion criteria and
faculty have been promoted to Associate Professor on this track
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Full Time Clinical Faculty
• Currently 130 in School of Medicine
• Most in departments of Medicine, and Pediatrics; also Psychiatry, Anesth and Rehab
• Promotion does happen
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Process of Promotion (Associate Professor)
Chair review annually > 3 yrs
Division - yearlyConcurrence criteria are metPreparation of package
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Process of Promotion (Associate Professor) – cont’d
Preparation of packageYour written self assessmentRegional/National reputationTeaching evaluationsPeer evaluationsUpdated CV (School of Medicine format)Letters or recommendation (5)
- Internal- External (2)
Relationship to you
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Process of Promotion (cont’d)
Departmental A & P CommitteeWritten summary sent to youYou can respond w/in 7 working
days
Faculty voteSame as above
Chair support letters
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Process (cont’d)
School A & P committeeMSEC/DeanProvostBoard of Regents Do notPresident’s letter vote
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Appointments & Promotions Council
Advises Dean and MSEC on faculty appointment and promotions
10 members elected 10 Clinical 5 Basic Science 1 Research
Chair, Wylie Burke
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2006 – 2007 School of Medicine
Promotions to: APPROVED DENIED POSTPONED
Associate Professor (mandatory) 31 0 2Associate Professor (non-mandatory) 20 1* 0Research Associate Professor (mandatory) 6 0 2Research Associate Professor (non-mandatory) 4 0 0_____________________________________________________________________
__TOTAL: 61 1 4
* Approved by the School’s Appointments and Promotions Council but denied by the Provost’s office.
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Additional Points
Secrecy not intentional
Process selective but at point of hire
Most people get promotedno pyramid
Criteria imprecise to permit flexibility
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What School is Working On
How to better evaluate Clinical workTeachingStandardized teaching portfolios
How to Reward Administration
Professionalism will also be a criterion for promotion
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General Advice
Learn the culture of your department - UnwrittenReview mission statementAsk for advice and feedbackNotice when others succeed or failRegular meetings with your chief (may
not be chair in large departments)
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Your File – What to Keep
All invitations, assignments, acceptances, reviews
Awards and special recognitionsOld CVs and resumesAugmented CVsTeaching evaluations, letters from
patients or othersIN SHORT, KEEP EVERYTHING
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Your CV
School has a standard formatAugmented CV yearly also has a
format Teaching, CME Papers in preparation Community service
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Personal Statement
Use to expand, i.e. Significance of researchImpact of clinical workQuality of teachingImportance of administrative
work
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Documenting Research Credentials
Papers & ScholarshipGrants - Federal
National peer reviewed foundation/grants
PharmaceuticalPresentations
Invited national, local, Grand RoundsStudy sectionsEditorial boards and ad hoc reviews
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Documentation - Teaching and Clinical Activities
More challengingTeaching PortfoliosPeer evaluationRevenues?Patient referrals?Other?
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Bottom Line
Most faculty succeed
Make sure job description is what you really want to do
Be flexible – science and medicine are still the greatest careers imaginable
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Strategies for Success
Know the ProcessHave clear goals
- Teaching- Research - Papers- Make a niche if possible
Know one thing well?- Be flexible - Life changes
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The best careers advice given to the young is “Find out what you like doing best and get someone to pay you for doing it.”
Katherine Whitehorn, In Observer 1975
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Thanks -
QUESTIONS?