To achieve efficiency, effectiveness, qualityand equity in governance, as well as inthe use of all resources employed, includingstaff, financial and physical resources,towards achieving the Institute’s Vision as auniversity-level institution.

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Governance and Administration

The CouncilDuring the 1999-2000 academic year, the Council oversaw the rapid growth of

the Institute, which continued its move to becoming, predominantly, a degree-

awarding teacher education institution. The completion of the Institute‘s Strategic

Plan was a key achievement during this period. Considerable efforts were made

to ensure that governance and management arrangements were sufficient to

manage the various operations effectively and respond to new developments

and changes.

The Council has, in particular, sought to ensure that the Institute is well prepared for

the education reforms developed by the Education Commission of the Hong Kong

SAR Government. These reforms, which focus on enabling every individual to pursue

all-round development through life-long learning, closely match the Institute‘s Vision

of “optimising each child‘s potential through the shared joy of learning and teaching“.

In overseeing the implementation of the Strategic Plan, the Council strived to realise

both this Vision and the goals of wider education reform.

Appointments and membershipAs at 30 June 2000, the Council membership was as follows:

ChairmanMr Simon IP Sik-on, JP

Deputy ChairmanDr Thomas LEUNG Kwok-fai, JP

TreasurerMr Peter LEE Ting-chang, JP

MembersMr Alfred CHAN Wing-kin

Mr Philip CHEN Nan-lok, JP

Mr Edward CHENG Wai-sun

Mrs Eva CHENG LI Kam-fun

Mrs Angela CHEUNG WONG Wan-yiu, JP

Professor Ruth HAYHOE (Director)

Ms Leona LAM Wai-ling

Mrs MAK CHEN Wen-ning

Dr PANG King-chee (Deputy Director)

Sir William TAYLOR, CBE

GOVERNANCE & ADMINISTRATION�� !" 11

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Professor Amy TSUI Bik-may

Miss Annie WU Suk-ching, JP

Mr Anthony WU Ting-yuk

Representative of the Secretary for Education and ManpowerMr Philip CHOK Kin-fun, JP

Representative of the Director of EducationMrs Betty IP TSANG Chui-hing

Elected staff representativesMr LEUNG Yan-wing

Mr WONG Ping-ho

Mr Thomas YEUNG Kim-wai

Representatives nominated by the Academic Board

Dr CHAN Pui-kai

Dr LAI Kwok-chan

Dr Catherine TANG Kim-chow

Student representativeMiss Cammy KWONG Wing-man

SecretaryMr Norman NGAI Wai-yiu, Associate Director

(Resources and Administrative Services)

Four members retired from the Council during the year:

Ms Maggie KOONG May-kay (from 25 April 2000)

Professor Patrick LAU Sau-shing (from 25 April 2000)

Mr LAU Wai-keen (from 10 January 2000)

Miss Vivien LEE (from 1 September 1999)

Meetings and committee structureDuring the 1999-2000 academic year, four Council and five Standing Committee

meetings were held.

The Council‘s committee structure is shown at Appendix I. Membership of its

committees and sub-committees as at 30 June 2000 is shown at Appendix II,

while that of the Academic Board is at Appendix III.

Strategy and action: Strategy 2000

The Council oversaw the implementation of the Institute‘s Strategic Plan for 1999-

2004, known as Strategy 2000. This was completed in December 1999 following

extensive internal and external consultations in the previous year. The University

Grants Committee (UGC) has since commended both the Council and the staff

for the work involved.

The Strategic Plan is an important blueprint for action in the coming years and closely

matches the spirit of the education reforms launched by the Education Commission

to upgrade the quality of education and promote life-long learning for all. It was

initiated in order to enable the Institute to meet the new demands on schools and

teachers resulting from the changing economic, social and educational environment.

Under the Council‘s leadership, all units of the Institute have been planning and

moving in a concerted manner towards the objectives of Strategy 2000.

12 GOVERNANCE & ADMINISTRATION �� !"

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Based on the general Institute-wide strategic objectives and strategies, more

specific institutional-level objectives and strategies in four major functional areas,

namely Academic Programmes; Research and Development; Academic Services;

and Resources and Administrative Services, were developed, each with a three-

year focus. These have provided useful directions for all Schools, Departments

and units to follow in developing their own objectives and strategies under their

three-year Development Plans and one-year Operational Plans, for concerted

action in reaching the Vision of the Institute. The Development Plans of all Schools

and Departments were in place by the end of 1999.

The rolling operational plans developed by Schools and Departments take into

consideration contextual changes, such as changes advised by the UGC and

education reforms proposed by the Education Commission, as well as their own

priorities for the best use of resources.

The objectives and strategies of the Schools and Departments have, in turn,

become useful references for setting goals and plans for individual members of

staff through Performance Planning and Review exercises.

In December 1999, the Institute

invited a consultant to organise

several workshops for its senior

m a n a g e m e n t o n h o w t h e

implementation of strategic

objectives could be linked with the

Performance Planning and Review

of individual staff members, as

well as the processes of allocating

resources. In February 2000, the

Institute formulated a Strategic

Implementation Plan, which

specifies the Institute's future

ac t ions , t ime l ines and the

accountable post holders for

overseeing particular areas of the

plan. Working groups were set up

in early 2000 to formulate overarching plans to guide the coordination and

coherent development of four key areas, information technology; human

resources management; devolution of resource allocation; and teaching

and learning.

Involving staff in Strategy 2000The Institute believes that the support and involvement of all staff is vital for the

successful implementation of Strategy 2000. In March 2000, an open forum was

organised for 300 staff, in which the Director, institutional-level plan holders

and School Deans were invited to present the essence of the institutional-level

and School Plans and collect feedback from staff. The Institute also published a

pamphlet and a brochure on Strategy 2000, which were widely disseminated to

staff, students, schools and other external stakeholders.

Mr David Yau, Executive Director, Charities andCorporate Secretariat of the Hong Kong JockeyClub (right), and Professor Ruth Hayhoe,Director of the Institute, display the model ofthe HKIEd Jockey Club Primary School

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GOVERNANCE & ADMINISTRATION�� !" 13

New committee oversees implementationFollowing completion of its main task in developing the Institute’s Strategic Plan,

in April 2000, the Working Group on the Development of the Strategic Plan was

renamed the Advisory Committee on Strategic Planning and Implementation to

better reflect its new focus on providing advice and support to the Directorate

on issues relating to the implementation of Strategy 2000. W ith the support of

the Office of Planning and Academic Implementation, the Advisory Committee

is also studying how Strategy 2000 will be modified to cater for the contextual

changes brought about by reforms in school and tertiary education, in particular

the wide-ranging reform proposals of the Education Commission. It has also

suggested guidelines for Schools, Departments and units to formulate their yearly

operational plans.

Other major management developments

Academic and administrative units reviewedThe Institute further reviewed and realigned its academic and administrative units

to best support its strategic development. The chart in Appendix IV shows how

the structure functioned as at 30 June 2000. The Council also approved the

restructuring of the three departments under the School of Foundations in

Education (the Department of Educational Management and Professional Support,

Department of Educational Studies and Department of Special Education) and

the establishment of the following new departments and a new Centre under

the School, effective from 16 July 2000:

• Department of Educational Policy and Administration;

• Department of Educational Psychology, Counsell ing and Learning

Needs; and

• Centre for Special Needs and Studies in Inclusive Education.

The Institute is also reviewing and redesigning its academic and administrative

processes, mainly through the upgrading of IT systems and the streamlining of

resource allocation and working procedures. This will enhance service quality

and generate cost savings. A regular process of quality benchmarking against

local and international tertiary institutions is also being developed and

implemented in teaching, research and administrative activities.

The Institute has enhanced its communications to better serve the needs of staff

and students. Electronic-based communication channels, including e-mail, the

Intranet and Internet, have been actively promoted. A communications strategy

has been developed to foster a cooperative, participative and harmonious work

culture. Staff forums, workshops and seminars were organised on important

issues affecting staff, and customer satisfaction surveys were conducted.

Internal Audit Office establishedTo further cultivate the Institute’s commitment to cost-effectiveness and

transparency, an independent Internal Audit Office was established in December

1999. The Internal Auditor reports directly to the Director and the Council’s Audit

Committee and has the task of examining and evaluating the Institute’s activities

to ensure that they are carried out in a proper, orderly and efficient manner, that

the Institute’s policies are being followed, its assets are being safeguarded and

that its records are complete and accurate.

At the donation ceremony for the setting up ofHKIEd HSBC Early Childhood Learning Centre,Mr David Eldon, Chairman of the Hongkong andShanghai Banking Corporation Ltd (left), presents acheque to Mr Simon Ip, Chairman of HKIEd Council(right) and Professor Ruth Hayhoe, Director of HKIEd

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14 GOVERNANCE & ADMINISTRATION �� !"

The Internal Audit Plan, stating the audit universe and schedule, was formulated,

based on the priorities discussed with all levels of management. The Internal

Auditor is supported by an Internal Audit Officer and an Internal Audit Assistant

and plans to review all areas in the Institute once by 2004. The scope of this

review includes both non-academic and academic activities relating to finance,

operation, management and information systems. The review will be conducted

by interviewing relevant staff and reviewing all relevant documents, including

reports and correspondence. Final reports will be discussed with all those audited,

and the management concerned, with their responses incorporated before being

forwarded to the Director and Audit Committee members.

Optimising the use of resourcesThe Institute strives to optimise the use of resources and campus facilities. For

example, a V isitors’ Centre has been set up by converting spare staff quarters to

provide lodging for guests and visitors of the Institute. Student hostels are also

open to outsiders for group bookings during vacations.

An aerial view of the HKIEd Spor ts Centre located at Pak Shek Kok, Tai Po

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Year 2000All mission critical systems of the Institute made a successful transition to the

year 2000. The process of testing and rectification prior to 31 December 1999

was an invaluable exercise that allowed all service departments to conduct an

extensive review of their computer systems and operation procedures.

Environmental measuresThe Institute recognises the importance of supporting and initiating environmental

protection measures and increasing environmental awareness, which are among

the key objectives of the Resources and Administrative Services Strategic Plan.

An external environmental consultant has been appointed to conduct a

preliminary environmental review and recommend improvements. Environmental

measures and activities were promoted throughout the year to reduce, reuse or

recycle materials.

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GOVERNANCE & ADMINISTRATION�� !" 15

Capital projects

HKIEd Jockey Club Primary SchoolDuring the year, exciting progress was made towards developing the Institute’s

primary school with a donation so generous as to effectively ensure that ambitions

for the school can become reality. The Hong Kong Jockey Club donated $92.74

million to the project, an amount sufficient to cover the entire capital cost of the

school. The Institute was extremely fortunate in receiving such a munificent donation

and members of the Council would like to express their sincere appreciation to the

Hong Kong Jockey Club for its generosity. The HKIEd Jockey Club Primary School,

with this support, is set to serve as an important site for the demonstration of

quality education and innovative educational practices in Hong Kong.

In May 2000, the Council approved the appointment of LPT Architects Limited as

the design consultant for the school. Design work proceeded immediately, with

a target completion date for the school in mid-2002. The project is overseen by

the Executive Committee of the HKIEd Schools Limited chaired by Mrs Angela

Cheung Wong Wan-yiu; the Model School Planning Committee chaired by Dr

Pang King-chee; and the Model School Project

Working Group convened by Mrs Angelina Hon

Law Sin-yee. Under these committees, a team of

lecturing staff and school planning experts have

been conducting research and gathering insights

from around the world to ensure that the design

and development of the School are in line with best

international practices and the Institute's Vision.

The Quality Education Fund has approved a grant

of HK$2.1 million to support this research, from

July 2000 to June 2003.

Student hostels and staff quartersFollowing the opening of hostels for 1,500 students for the beginning of the

1999–2000 academic year as well as the September completion of 99 senior

staff quarters, the Institute decided to extend its student accommodation by

converting 66 of the vacant staff quarters into hostels for 500 more students.

This was approved by the Finance Committee of the Legislative Council in June

2000. The conversion work is expected to be completed by September 2001.

Early Childhood Learning CentreThe Council is also deeply grateful to the Hongkong Bank Foundation for donating

a sum of $7.8 million to the Institute for the establishment of an early childhood

learning centre, through the conversion of five vacant senior staff quarters. The

learning centre is due to commence operation in September 2001.

Temporary Town CentreThe Council approved the renting of the second and third floors of Skyway House

in Tai Kok Tsui, Kowloon, to be used as a temporary Town Centre. The lease

agreement was executed in March 2000. Refurbishing work began, with a target

completion date in mid-September 2000.

HKIEd Sports CentreThe construction of the HKIEd Sports Centre at Pak Shek Kok was expected to be

completed within budget, in September 2000, ready for use by October 2000.

Hostel life is an important partof a whole-person education

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Mr Cheung Man-sun, Controller of EducationTelevision at Radio Television Hong Kong, officiatesat the Institute’s Fifth Anniversary Ceremony andthe Launching Ceremony of the TV docu-drama“Brave New Teachers” with Mr Simon Ip and ProfessorRuth Hayhoe

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