Time Management 24 – 7 – 52 Dr. Fred Allen, Drexel University Bio-Med Assistant Professor.

Time ManagementTime Management

24 – 7 – 5224 – 7 – 52

Dr. Fred Allen, Drexel Dr. Fred Allen, Drexel University Bio-Med Assistant University Bio-Med Assistant

Professor Professor

What?What?

What is time management?What is time management? Organizing your use of timeOrganizing your use of time Making time for Having timeMaking time for Having time

IfIf Must do = Enjoyment – Must do = Enjoyment – Bonus!Bonus!

Why?Why?

Why is time management necessary?Why is time management necessary? Need system to handle complexityNeed system to handle complexity Instrument for productivityInstrument for productivity

Recognizing TimeRecognizing Time

Kids have difficulty conceptualizing Kids have difficulty conceptualizing time – “Are we there yet?”time – “Are we there yet?”

New circumstances can disrupt our New circumstances can disrupt our conceptualization of time – “How conceptualization of time – “How much is enough?”much is enough?”

Need to develop a new routine.Need to develop a new routine.

Developing a routineDeveloping a routine

ToolsTools Calendar / Appointment bookCalendar / Appointment book Carry a time piece (watch)Carry a time piece (watch)

ExercisesExercises Time diary – Your life on paperTime diary – Your life on paper Visualization -- mental recordVisualization -- mental record

PrioritizingPrioritizing

PrioritizingPrioritizing

Put First Things FirstPut First Things First Deciding what is importantDeciding what is important

Set your GoalsSet your Goals Long rangeLong range Short termShort term

Establish your paradigmEstablish your paradigm Time management is part of Time management is part of

career planningcareer planning

Planning, Execution, RevisionPlanning, Execution, Revision

PlanningPlanning Setting a road mapSetting a road map

ExecutionExecution Traveling your designated pathTraveling your designated path

RevisionRevision Periodically checking your Periodically checking your

compasscompass


PlanningPlanning Determine your destinationDetermine your destination Chart a courseChart a course Gather your suppliesGather your supplies

Example – CookingExample – Cooking RecipeRecipe

The planThe plan Gathering tools and suppliesGathering tools and supplies

Grocery shoppingGrocery shopping List – purposeful fulfillment of determined List – purposeful fulfillment of determined

needsneeds No List – assault on efficiencyNo List – assault on efficiency


ExecutionExecution Make your commitment – disciplineMake your commitment – discipline Practice your skillPractice your skill Allow for being humanAllow for being human

Example – CookingExample – Cooking Adding ingredients at the right time in Adding ingredients at the right time in

the correct amountsthe correct amounts Chopping, Mixing, Applying the heat!Chopping, Mixing, Applying the heat! Letting experience assist you – don’t be Letting experience assist you – don’t be

too rigid.too rigid.


RevisionRevision Examining your progressExamining your progress Re-examining your planRe-examining your plan AdaptationAdaptation

Example – CookingExample – Cooking Observing, Smelling, TastingObserving, Smelling, Tasting Adjusting the recipeAdjusting the recipe

ProductivityProductivity

How much can you accomplish How much can you accomplish per unit of time?per unit of time? Hour, day, week, month, yearHour, day, week, month, year

How long will it take you to finish How long will it take you to finish a task?a task? Allotting the time to use and using Allotting the time to use and using

the time allotted.the time allotted.

EfficiencyEfficiency

Safeguarding and improving Safeguarding and improving PRODUCTIVITYPRODUCTIVITY

Achieving goals in time intelligent Achieving goals in time intelligent mannermanner

Efficiency factorsEfficiency factors Scheduling sequenceScheduling sequence Utilizing “dead-space”Utilizing “dead-space” Being disciplinedBeing disciplined Facilitating ConcentrationFacilitating Concentration

ConcentrationConcentration

Eliminating DistractionEliminating Distraction Quiet SpaceQuiet Space

Uninterrupted timeUninterrupted time Meditation Meditation

Practicing mental focusPracticing mental focus Safeguarding your healthSafeguarding your health

Feeling good physically, mentally Feeling good physically, mentally and spirituallyand spiritually

The Human MachineThe Human Machine

Regenerative PowersRegenerative Powers Body is self repairingBody is self repairing

Subtlety of StressSubtlety of Stress Erodes health and concentrationErodes health and concentration

Virtue of Hard WorkVirtue of Hard Work Sense of worthSense of worth

Release of RecreationRelease of Recreation Reward for hard workReward for hard work Balance for the spiritBalance for the spirit


PhysicalPhysical Sleep Sleep

Regular routineRegular routine Eating / NutritionEating / Nutrition

Regular routineRegular routine Good choicesGood choices

ExerciseExercise Periodic activityPeriodic activity Important for sleepingImportant for sleeping Important for feeling goodImportant for feeling good


MentalMental Finding your Sweet spotFinding your Sweet spot

Time of high mental acuityTime of high mental acuity Differs per individualDiffers per individual

Drilling – active engagementDrilling – active engagement Warming up the mindWarming up the mind PuzzlesPuzzles Reading, drawing, video gamesReading, drawing, video games

RestingResting Periodic idle during work dayPeriodic idle during work day Distraction from intense thinkingDistraction from intense thinking


SpiritualSpiritual Satisfying emotional needsSatisfying emotional needs

RecreationRecreation EnjoymentEnjoyment

Being Social – finding CommunityBeing Social – finding Community FamilyFamily FriendsFriends ChurchChurch

Being a ContributorBeing a Contributor VolunteeringVolunteering

Benchmarks Benchmarks

EssentialsEssentials Things you have to do to liveThings you have to do to live

NecessaryNecessary Things you must do to achieveThings you must do to achieve

LuxuryLuxury Things you like to do to enjoyThings you like to do to enjoy

Benchmarks Benchmarks EventEvent # Weekly Hrs# Weekly Hrs % Total% Total Daily AvgDaily Avg

EssentialEssential 8484 5050 1212

SleepSleep 5656 3333 88

EatEat 1414 88 22

Self-CareSelf-Care 77 44 11

ExerciseExercise 77 44 11

NecessaryNecessary 6666 3939 9.49.4

ClassClass 1818 1111 2.62.6

StudyStudy 3636 2121 5.15.1

RecreationRecreation 1212 77 1.71.7

OtherOther

LuxuryLuxury 1818 1111 2.62.6

TVTV 1414 88 22

Phone/internetPhone/internet 44 22 0.60.6

OtherOther

TotalTotal 168168 100100 2424

StrategiesStrategies

Big TasksBig Tasks Attack the barrierAttack the barrier

We build our on road blocksWe build our on road blocks Begin with the End in SightBegin with the End in Sight

Schedule Time for itSchedule Time for it Dedicate a Block of TimeDedicate a Block of Time Find a productive space for itFind a productive space for it

Divide and ConquerDivide and Conquer Organize subgoalsOrganize subgoals Build your momentumBuild your momentum Review final productReview final product

StrategiesStrategies Hurdling BarriersHurdling Barriers

Evaluate your priorityEvaluate your priority Are you working on the most important Are you working on the most important

thingthing Unclutter your spaceUnclutter your space

Is perfection necessary?Is perfection necessary? Is it a work of art?Is it a work of art? Make it fit the timeMake it fit the time

Work with peopleWork with people Study partners can aid actionStudy partners can aid action

Learn to say NOLearn to say NO Your needs come firstYour needs come first


Work the ClassroomWork the Classroom Previewing the topicPreviewing the topic

Chapter reading before classChapter reading before class Reviewing last class notesReviewing last class notes

Avoid human photocopy syndromeAvoid human photocopy syndrome Everything on the board is not Everything on the board is not

important to write downimportant to write down Retelling the storyRetelling the story

A MovieA Movie Build your capacity for mental captureBuild your capacity for mental capture


Examine the ExamExamine the Exam Come preparedCome prepared

Get good night’s restGet good night’s rest Bring the Right StuffBring the Right Stuff

Don’t just Dive inDon’t just Dive in Review the whole examReview the whole exam Build momentum with easier questionsBuild momentum with easier questions

Pace yourselfPace yourself Don’t linger on one problemDon’t linger on one problem Bring watchBring watch


Early BirdEarly Bird Ahhh, Bedtime!Ahhh, Bedtime!

Establish regular timeEstablish regular time How much sleep do you need?How much sleep do you need?

Morning DesertMorning Desert No PeopleNo People No TVNo TV No distractionsNo distractions

Five to NineFive to Nine The invisible blocks of timeThe invisible blocks of time Dependent on BedtimeDependent on Bedtime


FocusingFocusing You’re in place with your stuff and You’re in place with your stuff and

your mind walks awayyour mind walks away Ralph the DreamerboyRalph the Dreamerboy Recognize it – let it passRecognize it – let it pass Remind yourself of the product you Remind yourself of the product you

want from this sessionwant from this session


RevisionRevision Analyze time expenditureAnalyze time expenditure

Use time diary as toolUse time diary as tool Think of your benchmarksThink of your benchmarks

Be realistic with your habitsBe realistic with your habits Fooling yourself is your problemFooling yourself is your problem

Build in flexibilityBuild in flexibility Don’t Over ScheduleDon’t Over Schedule

Retrain your disciplineRetrain your discipline Learn how to improveLearn how to improve

ReviewReview

Learn to Visualize time Learn to Visualize time

PrioritizePrioritize Plan, Execute, Revise Plan, Execute, Revise

Productivity & Efficiency Productivity & Efficiency

Discipline & ConcentrationDiscipline & Concentration

Develop the Human MachineDevelop the Human Machine

ConclusionConclusion

Build your own systemBuild your own system

Learn to avoid overloading your Learn to avoid overloading your capacitycapacity

Reserve the Right to Reserve the Right to RestructureRestructure

Revisit the process regularlyRevisit the process regularly

Time Management 24 – 7 – 52 Dr. Fred Allen, Drexel University Bio-Med Assistant Professor.

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