Tender Doc Sewerage 12214

8/19/2019 Tender Doc Sewerage 12214

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Office of the Nagar Parishad Talen

TENDER FOR THE SELECTION OF CONSULTANTFOR

TALEN SEWERAGE PROJECT

Chief Municipal OfficerNagar parishad Talen

Email: [email protected]


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Office of the Nagar Parishad, Talen

TENDER FOR SELECTION OF CONSULTANTFORSEWERAGE PROJECT, TALEN

(Survey, Design, Drawing, Estimating & Preparation of TenderDocument and Supervision during Construction Works.)

Tender document containing pages 1 to………………..Issued to………………

Name:

Address:

Cost of Tender document vide receipt No……………………Date……………………

Signature of Tenderer

Signature of the Officer …………………………………..

Opening Tender……………………………………………

CHIEF MUNICIPAL OFFICER

NAGAR PARISHAD TALEN (M.P.)


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Office of the Nagar Parishad Talen

NIT NO. :- 115 DATE :-09/02/2016

NOTICE INVITING TENDER

Nagar Parishad, Talen intends to appoint the Consultant for preparation andexecution of Sewerage project of Talen town. Tender is hereby invited on Lump sumbasis for the following work and the same shall be received by ………. on…………….. in the office of undersign.

S.No. Name of the work Cost ofTenderIn Rs.

EarnestMoney In

Rs

Time of Completion.

1 Selection of Consultant forpreparation of SewerageProject for Talen includingSurvey, Design, Drawing,Estimating & Preparation ofTender Document andSupervision duringConstruction Works.Consultant shall extend allnecessary cooperation insuccessful preparation andexecution of the said project.

2,000/- 10,000/- 18 Months and can beExtend as per therequirements of Worksup to completion

The Tender form can be purchased online from www.eproc. /www.mpurban.gov.inThe form duly filled along with necessary certificates in support of fulfillment ofeligibility criterion and Ernest money should be uploaded by ……….. and physicalsubmission should be made by …………… Late submission is liable to be rejected.Any further amendment can be seen on website.

CHIEF MUNICIPAL OFFICERNAGAR PARISHAD TALEN

http://www.eproc/http://www.eproc/


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Office of the Nagar Parishad, Talen

Detailed Notice inviting offer/tender for selection of Consultant forPreparation of Detailed Project Report incl. Drawings, Detailedestimates, Tender Document Supervision etc. complete for Sewerageproject including construction of Sewage Treatment plant and all alliedworks included in collection and treatment of Municipal Sewage.

1. TENDER for Selection of Consultant are invited on behalf of the CMONagar Parishad Talen so as to be received tilldated………….before 5.30 PM from Reputed Consultants having

sufficient Experienced in preparation of Detailed Project Report ofthe works prescribed in the name of work under Nagar ParishadTalen The tender documents can be purchased online.

a) Name of work: - Selection of Consultant forSewer Line Project Talen.

b) Amount of Earnest Money Rs 10,000/ – to be submitted online. EMDshall be refunded to the unsuccessful bidder.

c) Period of contract: 18 Months, and can be Extend as per therequirements for successful completion of the project.

d) Tenders (Earnest money and Technical Proposals) will be openedonline. After finding these in order the Financial Bids shall be opened.e) The elements included in the work to be executed are described in the

Annexure-F of the N.I.T.


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2. Instructions to Tenders: a) The Tenderer is expected to submit his offer only through online in a

double cover with earnest money, technical proposal and the financialbid in three separate sealed covers clearly marked “Earnest Money”,“Technical proposal” and “ Financial bid” is respect of the works

notified, financial bid should not contain any conditions.b) The technical proposal should include provision of the requested

information in full in the Annexure 1 to 9. True copy of the Certificatesnecessary in support of the information filled in the Annexure shouldbe attached.

c) In order to obtain first hand information about the assignment and thelocal conditions, constraints and concept of the entire project, it isadvisable that the applicant should visit the site and discuss withdepartment officers.

d) Selection criteria: Financial bids of only those consultants will be

opened who are technically qualified as per the qualification normsgiven below.i. The firm should have successfully prepared a DPR of Sewerage

Project costing not less than Rs 50 crs in last Five years dulyapproved by the competent authority.

iii. The consultancy firm should have qualified and experiencedstaff to carry out the work.

iv. The consultancy firm/consultant should be working from atleast last Five years.

vi. The consultancy firm/consultant should have average annual

turnover of Rs. 100 lacs in last 3 Financial years ending on 31st

March 2015..vii. The consultancy firm/consultant should have the licensed

software to carry out the drawing/design works (list may beattached).

e) Bidder will have to keep the bid open for 120 days from the date ofopening of the financial proposals and in the case of withdrawing thesame before that date, the earnest money amount will be forfeited bythe Nagar Parishad Talen. The expenses on preparing the proposals,visiting the site, initial survey and negotiating the contract etc. if any,will not be reimbursed.

g) The applicant is advised to attach any additional experience of projectsfor Govt./Semi Govt. organization has been done, should enclosed listof projects.

h) Allotment of work to selected consultant is a sole discretion of ChiefMunicipal officer, Talen.


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3. METHOD OF APPLYING: a) If the tender application is being submitted by an individual, the

individual shall sign over his full typewritten name and currentaddress, phone no., mobile no.

b) If a proprietary firm makes the application, it shall be signed by the

proprietor above his full typewritten name and the full name of hisfirm with its current address.

c) If the application is made by a firm in partnership, it shall be signed byall the partners of the firm with their full name and current address oralternatively by a partner holding power of attorney for signing thetender document, in which case, a certified copy of power of attorneyshall be enclosed. A copy of partnership deed and current address ofall the partners of the firms shall also be enclosed with the application.

d) If a limited company or a corporation makes the application, a dulyauthorized person shall sign it.

4. Submission of Tenders:4.1 The Tender document in prescribed forms duly completed and Digital

signed should be submitted online. Earnest money, Technical proposal andthe Financial bids in Three Envelope. A-Earnest money, B-Technicalproposal and C-Financial offer. The Tender document (Scan copy) andprescribed forms duly completed and signed shall be submitted in onlinewith Earnest money and financial bid in all respect should submit online atwww.mpeproc.gov.in ,

4.2 The tender shall be submitted by the tenderer in the following three separateenvelopes online:

1. Earnest Money - Envelope 'A'

2. Technical Bid incl. Eligibility certificates - Envelope 'B'

3. Tender in Form – (Price Bid) - Envelope 'C'

Note: Bidders are required to submit the Envelope ‘A’, ‘B’ and ‘C’ online andEnvelope ‘A’ & ‘B’ physically also. Envelope ‘C’ shall not be accepted inphysical form.

4.3 References/information and certificates from the respective clients certifyingsuitability, technical Know-how or capability of the applicant should besigned by the client.

4.4 The applicant is advised to attach any additional information, which hethinks it necessary in regard to his capability. No further information will beentertained after opening the tender document, unless the Chief MunicipalOfficer Talen, calls it for.

http://www.mpeproc.gov.in/http://www.mpeproc.gov.in/


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4.5 The cost incurred by the applicant in preparing the qualificationinformation, in preparing clarification or attending the discussions,conferences in connection with this document will be borne by the applicantand the Employer will in no case be responsible or liable for these costs,regardless of the conduct of the outcome of the qualification process.

Opening of Tenders: a) No tender will be opened unless accompanied by the stipulated

amount of earnest money in a separate sealed cover duly superscribed. Tenders not accompanied by earnest money will be returnedto the tenderer unopened.

b) The tenders shall be opened at time and place stated in para-1 by theofficer issuing this NIT in the presence of the tenders of their dulyauthorized agents who may choose to attend. The officer underunavoidable circumstances may depute another officer in his absenceto receive and open tenders on his behalf.

c) Attendance of the tenderers or their authorized representatives shallbe noted down in the register to be maintained for this purpose. Ratesand or conditions of each of the tender shall be read out before thepersons present. Signatures on the comparative statement shall also beobtained.

d) The officer opening the tenders would initial on each and every tenderand the serial number of such tender with reference to total tendersnoted on each tender as denominator/ nominator. The initials shall berecorded on the page containing the financial bid.

e) The earnest money of all the tenders shall be refunded if it is decidedto reject all the tenders on the same day Otherwise the earnest moneyof the selected Tenderers shall be retained till the tender is acceptedand agreement executed., the earnest money of the remainingTenderers whose tender is not accepted shall be refunded after theagreement money of all the Tenderers shall be refundable on expiry ofthe validity period specified in the NIT.

5. Final Decision Making Authority: Technical Head of the Nagar ParishadTalen will scrutinize the bids and reserves the right to recommend for

acceptance or rejection of any or all of the bids.6. Particulars about the project: The particulars of the proposed work given are

preliminary/provisional and must be considered only as advanceinformation to assist the applicant. Any additional data required would beobtained by the bidder at his cost, which shall not be payable to Consultant.

7. Security deposit amount shall be equal to 5% of the amount of contract(inclusive of earnest money amount.) The same shall be deducted from the


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payment of Consultant. The earnest money shall be the part of Securitydeposit and the same shall be adjusted accordingly in RA bills. The securitydeposit shall be refunded along with the payment of final bill of theconsultant.

8. The officer opening the tenders does not bind himself to accept or

recommend for the acceptance of the lowest or any tender or to give anyreasons for his decision. In deciding the tenders the manifestcapability/competence of the tenderer, his experience in this line will be themain consideration. The Technical head shall seek clarifications at the dateand time indicated in Para no.1 above. The tenderer are expected to submit allrelevant documents along with tender for evaluation.

9. If the tenderer whose tender is accepted fails to execute the agreementdocuments within the notified period for any reason whatsoever, earnestmoney deposited with the tender shall be forfeited and acceptance of thetender cancelled.

10. The payment will be made by cheque of the Bank only. No. bank commissioncharges on realizing such payments will be borne by the Nagar ParishadTalen.

11. Payment schedule for consultancy services at following stagesThe consultant will have to quote fees as lump sum in the format given. Thepayment structure will be as per the clause ‘12’, given below. The rate will beinclusive of all taxes only prevailing Service Tax shall be paid extra.


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12. Schedule of payment: The Consultant shall be paid the Lump sum professional fees in the followingstages,

Stage 1- On preparation & submission of DPR - 10% of the total Fees

To Nagar Parishad, Talen

Stage 2- On approval of DPR by M/C Talen - 10%of the total fees Stage 3 – On approval of DPR by competent - 35% of Total fees

Authorities (TS & AS)

Stage 4 – Tender Document preparation/ - 10% of Total feesCalling Tender /Award of tender

Stage 5- On Financial Approval as may be - 10% of the total feesrequired i.e. Release of Loan/Grant

Stage 6 - On Proportionate work Progress - 20% of the total fees

Stage 7 - On successful completion of work - 5% of the Total Fees

13. Deductions of Income Tax at source shall be made as per the law and servicetax on prevailing rate shall be reimbursed.

14. All the terms and conditions of the Notice Inviting Tenders (NIT) and theappendixes, Annexure referred to herein before will be binding on theconsultants in addition to the conditions of the contract in the prescribed form

(Chief Municipal Officer)


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Annexure – 1

STRUCTURE AND ORGANISATION

1. Name of the applicant:2. Office Address:3. Telegraphic Address:4. Telephone Number:5. Fax Number:6. Date and location of establishment: Date7. The applicant is

a) An individualb) A proprietary firmc) A partnership firm (if yes, give name

and address of each of the partners)8. A limited company (attach the organizational

chart showing the structure of the organizationincluding the names of the Directors andposition of the Officers.)

9. Number of years of experience.10. How many years have your organization

been in this business of under the present name ? What were the fields when you organization wasestablished ? Whether any new fields were added

in your organization ? And if so, when?11. Were you ever required to suspend the

Consultancy of a work for a period of more thansix months continuously after you started ? If sogive the names of projects and reasons.

12. Have you ever not completed any assignmentgiven to you ? (If so, give name of project andreasons for not completing the work)

13. In how many of your project were penaltiesimposed for delay ? Please give details.

(Signature of the Applicant)


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Annexure – 2

KEY PERSONNEL

Details of key technical and Administrative personnel with the applicant andthose that would be assigned to the work.

A. Details of the Board of Directors / Partnersa) Name of the Directors / Partnerb) Organizationc) Address

d) Remarks

B. Key Technical and Administrative personnel and consultantsa) Individual's nameb) Qualificationsc) Present position of officed) Professional experience and details of work carried oute) Year with the applicantf) How the individual would be involved in the contract ?

C. Remarks



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Annexure – 3

Details of projects and applicant’s performance record for the last three years.

1. Name of work

2. Place

3. Total cost of project

4. Brief description of works

5. Period of completion

6. Were there any penalties / fines / stop /

Notices / compensation / liquidated damagesimposed ? (Yes/No) (If yes, give amountand explanation)



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Annexure – 4

Details of Govt./Semi Govt. project works in hand and performance on date of

sub mission of bid documents.

1. Name of work

2. Place

3. Project Cost

4. Brief description of works including principal features and quantum ofwork.

5. Details of works in hand.

6. Explain for non-completion of work within the stipulated time limit, if so.

7. Were there any penalties/fines/ stop notices/ compensations/ liquidateddamages imposed? (Yes/ No) (If yes, give amount and explanation)

Were there any fines, claims or stop notices filled by the Employer? (Yes/No) if yes, give amount and explanation.



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Annexure – 5

General approach of methodology that the applicant proposes for providing the

Consultancy services.



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Annexure – 6

FINANCIAL STATEMENT

Information regarding financial standing of the applicant.

1. Name of the firm :

2. Name of the Bankers :

3. Turnover for the last three years

2014-15 (Year ending on 31/03/2015) :

2013-14 (Year ending on 31/03/2014) :

2012-13 (Year ending on 31/03/2013) :



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Annexure – 7

List showing near relative of the applicant working in Nagar Parishad Talen

S.No. Name of Officer Relationship Working in with the applicant

(1) (2) (3)



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Annexure – 8

Information regarding current litigation

S.No. Name of the Contract Year of Organization Details ofContract litigation

(1) (2) (3) (4) (5)



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Annexure – 9

ADDITIONAL INFORMATION (Please gives a brief note indicating why the applicant considers himself eligible foraward of this work).



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Annexure – F

SCHEDULE OF SERVICES & SCOPE OF WORK

Preparation of DPR, tender document & periodic supervision of the workof Sewerage Project in Talen.

The Consultant is required to provide services as per following,

Stage 1 – Conceptual planning stage

a) Carryout detailed survey and determine the drainage zones along withthe locations of STPs..

b) Consultant shall prepare the preliminary report and shall discuss withofficials of Nagar Parishad Talen in regard to land availability for STPs,Coverage of Municipal area and other necessary information for

preparation of DPR.

Stage 2 –DPR stagea) On finalization of conceptual report, preparation of Detail project report

incorporating detailed designs and drawings of Sewer network and STPsalong with detailed estimates and O&M cost.

b) DPR shall have Soil investigation of the STP location and waste watercharacterization from MPPCB.

c) Estimates should be prepared on schedule of items mentioned in UADDISSOR by enforced from 10-05-2012 or latest with amendments.

d) Necessary additional alteration will be done as & when required withoutany charges.

e) Consultant shall identify the NOCs from various departments forsuccessful execution of work.

f) Submission of DPR in 5 Hard copies along with soft copy in CD.

Stage 3 & 4 –Tender stagea) On approval of DPR, tender document to be prepared along with

preliminary Drawings sufficient to understand scope of work to theConsultant.

b) Assisting Client in uploading the Tender, Replaying of Pre-Bid queriesalong with deciding the most responsive bid.c) Assist Client in speedy approval of Tender and appointment of

Consultant along with award of work to successful bidder.


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Stage 5, 6, 7 & 8 – Execution stage

a) Assisting in checking design and drawings submitted by Bidder,layout, explaining detailed scope of work to the Contractor etc.

b) Periodic visit the site of work, at intervals mutually agreed upon, toinspect and evaluate the construction works, and where necessary

clarify and decision, offer interpretation of thedrawings/specifications, attend conferences and meeting to ensurethat the project proceeds generally in accordance with the conditionsof contract and keep the client informed and render advise on actions,if required.

Stage 9 – After 6 months of completion and commissioning of the project.

Starting from preparation of DPR up to successful completion of projectConsultant shall render necessary assistance to Nagar Parishad Talen.



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Office of the Nagar Parishad, Talen (M.P.)

Ph. …………………… Email: [email protected].

TENDER FOR SELECTION OF CONSULTANT FOR THE WORK OF SEWERAGE

PROJECT FOR TALEN

MEMORANDUM I/Me here by tender for the Consultancy work of Sewerage project in the

Lump Sum fees of Rs................................................................... (InWords…………………………..) in accordance with the conditions of the contractand instructions given in the Tender document..

Should this tender be accepted. I/We hereby agree to abide by and fulfill all theterms and provisions of the said conditions of contract annexed hereto so far asapplicable, and in case of default thereof we shall be forfeiting and pay to the ChiefMunicipal Officer, Nagar Parishad Talen, or its successors in office or assigns ofsum of money equal to the 5% of the approved consultancy fees..

Earnest money of Rs. 10,000/- is herewith forwarded in the form of Online Payment(the full value of which shall be retained by the Chief Municipal Officer NagarParishad Talen., on account of security deposit specified in the conditions ofcontract) as earnest money, the full value of which is to be absolutely forfeited to theChief Municipal Officer Nagar Parishad Talen, or its successors in office orassigns, Should I/We not deposit the performance security deposit specified in theabove memorandum, in accordance with clause 1 of the said condition of contractand execute the contract documents within the notified time, otherwise the said sumshall be retained by the Chief Municipal Officer Nagar Parishad Talen as part ofsuch security deposit as specified in clause 1 of the said conditions of contract.

Signature of witness to Signature of the ApplicantBefore submission of Tender

Dated the day ofAddress of witness Occupation of the witness

I hereby accept the above tender on behalf of the Chief Municipal Officer Talen. Dated the day of

Signature of the Authorized Signatory Note: - Financial offer should only be submitted online in envelop C, No scan copy or

physical copy should be accepted at office.

mailto:[email protected]:[email protected]:[email protected]


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Conditions of Contract Definitions:

The "Contract" means the documents, forming the Notice inviting, Tenders andtender documents submitted by the Tenderer and the acceptance there of, including

the formal agreement executed between the Chief Municipal Officer, Talen. and theTenderer.

In the contract the following expressions shall unless otherwise required by thecontext, have the meanings, hereby respectively assigned to them.

The expression "works" or "work" shall be as per the scope of work prescribed in thetender documents.

The "site" shall mean the land and/or other places on, into or through which work isto be executed under the contract or any adjacent land.

The Chief Municipal Officer, Talen. means its successors in office. The term "CMO" means the Chief Municipal Officer, Talen. for the time being.

The term: “Executive Engineer" means the Executive Engineer of the NagarParishad, Talen for the time being.

The term "Executive Engineer" shall refer to Executive Engineer designated asproject officer of the Nagar Parishad, Talen for the time being.

The term "Consultant" means the Consultancy Firm or its authorized representative.

Note: - "Words” imparting the singular number include plural number and vice -versa.

Performance Security:

Clause 1 - The person(s) whose tender may be accepted (hereinafter called theConsultant(s) or consultant(s), which expression shall unless excluded by orrepugnant to the context, include his heirs, executors, administrators, representativeand assigns) shall allow the Nagar Parishad, Talen to deduct from interim paymentsat the rate of 5% of the interim payments and retain the same as security deposit(EMD to be adjusted). The performance security deposits will be refunded aftercompletion of the work with the payment of the final Bill.

All compensation or other sums of money payable by the Consultant to ChiefMunicipal Officer, Talen, under the terms of this contract may be deducted from orpaid by the sale of sufficient part of his security deposit or form the interest arisingthere form or from any sums which may be due or may become due to theConsultant by Chief Municipal Officer, Talen on any account whatsoever and in the


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event of his security deposit being reduced by any reason the Consultant shallwithin 10 days thereafter make good in cash or Demand draft any sum or sumswhich may have been deducted from or realized by the sale of his security depositor any part thereof. The security deposit when paid in cash may at the cost of thedepositor be converted into interest bearing securities, if the depositor so desires.

Clause -2 : The consultant will be responsible for the accuracy of the survey datacollected, compiled and designs and drawing sheets prepared and supplied by him,interim and final certificated issued by him and will indemnity the Chief MunicipalOfficer Talen against any inaccuracies, which might come to notice subsequently.For this purpose he will furnish a bank guarantee or other government securitiespledged in favor of the Chief Municipal Officer, Talen. for a period of 6 monthsfrom the date of the completion of the term of the contract or its earlier termination.

Clause - 3: Receipts for payments made on account of a work when executed by afirm must also be signed by the several partners, except where the Consultants are

described in their tender as a firm, in which case the receipt must be signed in thename of the firm by one of the partners, or by some other person having authority togive effectual receipt for the firm.

Payment of Fees: Clause -4: The fee payable to the consultant shall be computed on the actual cost ofworks on completion. The payment due to the consultant at different stages will becomputed on the following basis/Stage 1 & 2 on the basis of Estimated cost submitted in DPR.Stage 3 As per Approved costStage 4, 5 & 6 As per Accepted tender costStage 7 Actual total cost

The fees will be paid within thirty days of the submission of bill.

Performance Security:

Clause - 6: In the case of a tender by partners any change in the constitution of thefirm shall be forth with notified by the Consultant to the Chief Municipal OfficerTalen. for his information.

Resolution of disputes:

Clause - 7 : Except as otherwise provided in this contract all questions and disputesrelating to the assignment of Consultant/ Consultancy work shall be referred to theEngineer-In-Chief, UADD who shall, after hearing both parties give his decisiongiving reason, within a period of 15 days of such request. This period can be


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extended by mutual consent of the parties. The decision of the Engineer-In-Chief,UADD will be binding on both the parties.

Death or permanent invalidity of Contract:

Clause - 8 : If the consultant is an individual or a proprietary concern, partnershipconcern, Dies during the period of the contract or becomes permanentlyincapacitated, where the surviving partners are only minors, the contract shall beclosed without levying any damages/compensation.

Fundamental breach of Contract: Clause - 9 : In case of the fundamental breach of this contract, going to its root, bythe consultant, the Chief Municipal Officer Talen shall be entitled to forfeit theperformance Security Deposit and retain the same as damages and compensation forthe said breach, but without prejudice to the right of the Chief Municipal Officer

Talen to recover further sums as damages from any sums due or which may becomedue to the Consultant by Chief Municipal Officer Talen or otherwise, whatsoever.

Signature of the consultant Chief Municipal Officer ,Nagar Parishad, Talen.


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Key Dates

S.No Stage Bidder's Stage Start Expiry Envelopes

Date Time Date Time

1Purchase of

Tender-Online11-02-16

10:30 AM

11-03-16 17:30 PM

2Bid

Submission-Online

11-02-1611:00 AM

14-03-16 15:30 PM

3

Mandatorysubmission

Open (Envelope

-A)

15-03-1610:30 AM

15-03-16 17:30 PM Envelope A

4

Technicalproposal open(PQ Envelope-

B)

15-03-1610:30 AM

15-03-16 17:30 PM Envelope B

5Financial Bid

Open (EnvelopeC)

21-03-1610:30 AM

21-03-16 17:30 PM Envelope C

Tender Doc Sewerage 12214

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Transcript of Tender Doc Sewerage 12214