TE KURA TOI WHAKAARI O AOTEAROA:

NEW ZEALAND DRAMA SCHOOL

2014

Student Handbook

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Table of Contents 1. Tikanga and Koiwi ............................................................................................................................................... 4 1.1 Tikanga ............................................................................................................................................................. 4 1.2 Koiwi ................................................................................................................................................................ 4 1.3 Karakia ............................................................................................................................................................. 5 2. School Information .................................................................................................................................................. 6 2.1 Contact Details ................................................................................................................................................. 6 2.2 Important Dates for 2014 .................................................................................................................................. 6 2.3 The People ........................................................................................................................................................ 7 3. General Information for Students ............................................................................................................................. 9 3.1 The Strategic Plan 2011 - 2016......................................................................................................................... 9

3.1.1 Our whakapapa .................................................................................................................................... 9 3.1.2 Our vision ............................................................................................................................................ 9 3.1.3 Our values .......................................................................................................................................... 10 3.1.4 Our learning environment ................................................................................................................... 11

4. Nola Millar Library ............................................................................................................................................ 12 4.1 About the library ............................................................................................................................................. 12 4.2 Library Opening Hours ................................................................................................................................... 12 4.3 The Library Collections .................................................................................................................................. 12 4.4 Facilities ......................................................................................................................................................... 13 4.5 Using the Library ............................................................................................................................................ 13

4.5.1 Borrowing ........................................................................................................................................... 13 4.5.2 Overdue items ..................................................................................................................................... 13

4.6 Further information ........................................................................................................................................ 13 4.7 Links ............................................................................................................................................................... 14 5. Personal Equipment ........................................................................................................................................ 14 5.1 Equipment required by all students ................................................................................................................ 14 6. Student ID Cards, Access and Security .............................................................................................................. 15 6.1 Student ID Card .............................................................................................................................................. 15 6.2 Access Key Card ............................................................................................................................................ 15 6.3 Attendance Log ............................................................................................................................................... 15 6.4 Printer / Copy card .......................................................................................................................................... 15 6.5 Te Whaea Premises Access: ........................................................................................................................... 15

6.5.1 External Access .................................................................................................................................. 15 6.5.2 Internal Doors .................................................................................................................................... 16 6.5.3 Curfew ................................................................................................................................................ 16 6.5.4 Standard door access times for students during school terms ............................................................. 16

7. Student Facilities ................................................................................................................................................ 17 7.1 Student Common Room and Kitchen ............................................................................................................. 17

7.1.1 Use of the kitchen ............................................................................................................................... 17 7.1.2 Kitchen Equipment ............................................................................................................................. 17

7.2 Massey University Student Health and Counselling Centre ........................................................................... 17 7.3 Internet Access ............................................................................................................................................... 17

7.3.1 Workstations .............................................................................................................................................. 17 7.3.2 Wireless Internet Usage ............................................................................................................................. 17

7.4 Te Whaea Rules .............................................................................................................................................. 18 8. Technical Equipment Loan ................................................................................................................................. 18 8.1 General information ........................................................................................................................................ 18 8.2 Borrowing Procedures .................................................................................................................................... 18 8.3 Computer Lab and Sound Studio .................................................................................................................... 19

8.3.1 General information ............................................................................................................................ 19 8.3.2 Computer Lab ..................................................................................................................................... 19

8.4 Practice Sound Booth .................................................................................................................................... 20 9. Expected Conduct in Class, Rehearsals and Productions and Performances ...................................................... 21 9.1 Conduct in Class ............................................................................................................................................. 21 9.2 Rules and regulations relating to rehearsals, productions and ........................................................................ 21

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performances .............................................................................................................................................................. 21 9.3 Technicians, Designers, Costumiers in Production Meetings ......................................................................... 22 9.4 Rehearsals ....................................................................................................................................................... 22 9.5 Production Performance ................................................................................................................................. 23 9.6 All students ..................................................................................................................................................... 23 10. Communications between School and Students ............................................................................................. 24 11. Dispute Resolution.......................................................................................................................................... 24 12. Resolving grievances ...................................................................................................................................... 24 13. Academic and Student Policies ....................................................................................................................... 24 SECTION 1: ENROLMENT ..................................................................................................................................... 26 SECTION 2: STUDENT POLICY ............................................................................................................................. 33 SECTION 3: DELIVERY OF PROGRAMMES ....................................................................................................... 52 SECTION 4: PASTORAL CARE .............................................................................................................................. 55 Declaration ................................................................................................................................................................. 58

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1. Tikanga and Koiwi

1.1 Tikanga Toi Whakaari actively engages with learning questions from many viewpoints. Through regular school-wide discussions and a strong focus on group, we are beginning to develop our own unique way of being with each other to learn. We are all learners here. We draw down from the frameworks of indigenous models of tikanga. The translation of these frames into the context of this place, this space, these people and at this time is uniquely New Zealand and an ever-evolving way to learn. There is no right or wrong way to do this. However a commitment to be curious and engage with different ways of seeing the world is essential. We believe this is also fundamental to growing artists and leaders. Our entry into this world view begins with learning about encounter; the meeting of new people; the growing of a working and learning relationship. We are guided here by the principles of Powhiri, the meeting of two distinct peoples: the unknown (Po) that sits between us begins with a structured process to make connection (Whiri). As the space belongs to Toi Whakaari, it is our work to see you, to acknowledge what we know of you and the elements that brought you. We also represent the history of this place by reflecting that lineage back to you. Our further work is to grow the ability to see where leadership is needed, and then lead. We all commit to this work. Your immediate work is to bring with you a willingness to listen and be guided; and to begin to grow a sense of the group you are with, and of course Toi Whakaari the school. Be aware of what is happening and follow. Throughout your time at the school, this learning will start to make sense to you. You will then be able to bring your own uniqueness safely and appropriately out into the group. In seeing the way the students who have been here longer are approaching the learning, you will be able to action what is expected. It is hoped that before long you too will begin to lead where leadership is required.

1.2 Koiwi The Koiwi model has been specifically developed within Toi Whakaari reflecting the School‟s commitment to working with questions of difference – initially as a discussion around bi-culturalism. It is a place where skills, ideas and practice are tested, applied and challenged. It promotes the awareness of difference and the rigour around group learning. Koiwi is tiered learning, engaging across years and disciplines. Each session has a specific learning focus and facilitation and modelling are the primary teaching tools. It exposes us to a myriad of different lenses, and learning experiences. It is also an opportunity for the school to discover, practice and apply this movement in a regular fashion. Koiwi - bones, frameworks of a body. Iwi - a group of people who are connected by a common purpose to move as if a singular body.

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The whole School and often other community members including graduates meet to practice Koiwi every Monday and Friday morning at 8.30am.

1.3 Karakia

Relation to Powhiri

Connection to… KUPU Translation

Matataki

Tuara – stance Who do I

represent, who is standing next to

me

What is our stance? What type of community do

we make? Who is in the room?

I stand representing all

of the people who have

held me, the places, and

the past teachings which

now give me support. I

think of the people

standing beside me, the

space and the teachings

of this place, present

and future.

Karanga

Wairua – passion acknowledge

goals, direction, a call for spirit

Kia karanga ake ki te taumata i te maurea

Bring us closer to our

indefinable potential

Whakatau Manawa – heart,

relationship, invitation

Ko te poutokomanawa o taku tu, ko te aroha

An expression of love

which is core to my

stance

Whaikorero

Hinengaro – acknowledgement,

recognising difference

Kia whai te aroaro ki a Hinetitama

With care, consideration

and respect I tread this

pathway of

enlightenment

Waiata Tikanga –what is

our reflection? Kia rongo ake i te tangi o te

keo

To hear the cry of the

eagle from the vales of

Tangi-te-keo

Hongi

Kawa – Koiwi – History, our place

in the wider journey

Kia rauika te kawa ki nga pakitara o Te Whaea

To be nurtured by the

ways of the mother Te

Whaea

Hakari Toi Whakaari – affirmation of the

collective

Te Kura Toi Whakaari! Tuturu whakamaua kia

tina!

We are Toi Whakaari!

Be true to this, hold fast!

Indeed!

Tina!

Haumi e… hui e… Taiki e!

Indeed! We take hold

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2. School Information

2.1 Contact Details Physical Address: Te Kura Toi Whakaari o Aotearoa: New Zealand Drama School Te Whaea: National Dance and Drama Centre 11 Hutchison Road, Newtown, Wellington 6021 Postal Address: PO Box 7146 Newtown Wellington South New Zealand 6021 Telephone: (04) 381 9251 – (Press 1 FOR RECEPTION) Fax: (04) 389 4996 E-mail: drama.info@toiwhakaari.ac.nz Website: www.toiwhakaari.ac.nz

2.2 Important Dates for 2014

13 February Start of Term 1 – Returning Students 17 February Powhiri – Start of Term 1 – ALL NEW STUDENTS 17 February Whakatau Tauira week 18 April – 21 April Easter (School closed) 13 - 17 April Marae Noho – 1 week – WHOLE SCHOOL 18 April End of Term 1 25 April Anzac Day (School closed) 29 April Start of Term 2 3 June Queen‟s Birthday (School closed) 14 June End of Term 2 8 July Start of Term 3 30 August End of Term 3 16 September Start of Term 4 25 – 27 October Applicants for 2015 selection weekend 13 November Graduation 14 November Poroporoake for Graduates 15 November End of Term 4

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2.3 The People Trust Board James Johnston (Chair) Student Board Member John Fokerd Christian Penny Judge John Adams Yvonne MacKay Tim Walker Brian King (Staff Board Member)

Board of Studies Penny Fitt Christian Penny Perry Rush

Bill Guest Peter Rowlands Jacqui Coats Student Rep - to be elected Director: Christian Penny Executive Assistant Hilaire Carmody Creative Producer and Director Louise Tu‟u

Acting Department Senior Tutor Jonathon Hendry Senior Tutor Jon Hunter Senior Tutor Perry Piercy Senior Tutor Heather Timms Senior Tutor Chris Jannides Senior Tutor Vaughan Slinn Directing Head of Directing Brett Adam Design Head of Department Penny Fitt Design Tutor Brian King Design Tutor Emma Ransley Technology and Management Head of Department Lisa Maule Course Coordinator Glenn Ashworth Teaching and Resources Technician Tony Toufexis Production Coordinator Paul Tozer Costume Construction Head of Costume Construction Kaarin Macaulay Senior Tutor Donna Jefferis Context and Practice Senior Tutor Jade Eriksen

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Administration and Marketing Business and Development Manager Christine Richardson Finance Manager Tamara Aluwihare Student Services Manager Pania Stevenson Student Administration Jane Clink Marketing Team Leader Craig Atkins Library Library Manager Kris Wehipeihana Librarian Virginia Earle Library Assistant Jane Clink

................................................................................................................ Te Whaea Services General Manager Steve Stirrat Office/ Venue Manager Priscilla Gough Receptionist Kate Middleton-Olliver Receptionist Alexander Fisher

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3. General Information for Students

3.1 The Strategic Plan 2011 - 2016

3.1.1 Our whakapapa Te Kura Toi Whakaari o Aotearoa: New Zealand Drama School (Toi Whakaari) is New Zealand’s largest dedicated training provider for professionals in the screen and performing arts. We are in our 43rd year of educating artists. Our whakapapa dates back to the beginning of a professional performing arts industry in this country. We have grown hand in hand with that industry. Our graduates occupy key roles in all sectors of the industry and related fields. Since 1989 Toi Whakaari has embraced tikanga Māori as an essential element in the life of the school. Over the following years the school has built on this commitment step by step, consistently looking for processes and structures in which we can recognise a uniquely New Zealand drama school that reflects our nation, context, environment, conditions, histories and unique strengths. Toi Whakaari aims to be indigenous, to create a learning environment that makes sense to, and is coherent and meaningful for, young New Zealanders; one that empowers them and makes them more committed to their unique values and contributions, and that succeeds for the diverse range of students who attend the school.

3.1.2 Our vision The vision to which we are all committed is this: By 2016, Toi Whakaari is a global leader for innovation in theatre, screen education and research. We reach this by teaching, developing and practising the skills of leadership, collaboration and community cohesion, to strengthen the artists we produce and their artistry. In doing so, we provide graduates to the industry who have attained the highest competencies, readiness and flexibility. We define artistry as an approach not a role. We define an artist as someone who can walk into chaos and create order; someone who can read the current situation and then invent, connect and create to make things happen; someone who can make a difference, effect change, implement a new system and bring people or ideas together. An artist will use their sensitivity and humanity (their artistry) to help take the next step forward.

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To reach our goal, all members of Toi Whakaari (teaching staff, students and administrators) are committed to understanding and modelling artistry, learning how to work with it, and developing the skills of leadership, collaboration and community cohesion. We define a leader as someone who can enable a team to produce its best work, nurture and exploit the team‟s creativity, and weld the team to release individual strengths and bridge weaknesses. We define collaboration as the act of reading the “needs” of the given situation and then contributing appropriately. We define community cohesion as a sense of belonging, a respect for our different backgrounds, the sharing of common ideals with an awareness of New Zealand‟s unique nationhood, conscious of all the complexity and movement such awareness embraces. We develop these skills in order to be able to apply them in whatever settings we encounter. 3.1.3 Our values

The values that underpin our work and support our vision and all of the initiatives contained in the current Strategic Plan are:

Insight: Artists see. They see the situation. They see the challenge. They see what they need to change; both in themselves and in their approach to that challenge. This means making your own map. We reward initiative over doing it right, because learning to initiate is a far more powerful enabler than waiting to be told. Gifting/Manaaki: We see artists as gift givers. It‟s the contribution that counts, not the scale. It‟s the act of gifting that counts, not the position from which the gift is given. Completion: Getting tasks done on time, meeting our commitments as agreed, to the highest standard achievable, is essential to our industry where each practitioner depends on the work of others. Every time we complete a task we are one step closer to getting it done better the next time. Sustainability: It is the ability to keep contributing that counts. We develop and implement systems that enable our teaching, delivery and learning to be ongoing and life-giving. Great work is created step by step, day by day, involving hundreds of little actions, by many players. It all counts. Each and every bit.

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3.1.4 Our learning environment Best practice in our art form involves highly individuated creators and technicians collaborating in teams with independence, innovation and a shared direction. It involves students and staff working to become the best they can be in their chosen discipline so they can lead, contribute and collaborate appropriately. To be able to do this our students and staff need to know who they are, their strengths and learning goals and how they can best contribute in any particular situation. The foundation of what we do is based firmly in Aotearoa New Zealand. We orient to a tikanga marae model from which we build on the frames of matataki, karanga, whakatau, whaikōrero, waiata, hongi and hākari. We will continue to develop Kōiwi -the school‟s weekly meeting place (literally “community” or “bones”). Here we explore process, share learning, welcome and farewell members and guests of our community, mark the significance of our work together and strengthen our learning and research skills. Employing the core skills of our disciplines, working with the tikanga marae model, practising our values and our koiwitanga, leads us towards greater artistry and performance excellence. It advances our work in the unique context of Aotearoa New Zealand and arms our graduates with a distinct approach. You will spend most of your time at Toi Whakaari with the same group of people. It is a very small cohort of students and you will be expected to work closely with them throughout your studies. You will be collaborating with and leaning alongside students from all courses in the school. The School recognises that the development of the best work and professional practice is dependent on the ongoing practice of the values that underpin our work – as outlined the Strategic Plan - insight, manaaki, completion and sustainability. It is the aim of the School that students will uphold these values, while building professional and artistic relationships with the students and staff who make up this kura.

The full text of the Strategic Plan can be viewed at www.toiwhakaari.ac.nz.

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4. Nola Millar Library 4.1 About the library The Nola Millar Library is the library for Toi Whakaari: NZ Drama School and is named

after the School‟s first Director. It also provides services to the New Zealand School of

Dance. The Library is the most comprehensive specialist library of its kind in New

Zealand.

All the courses require some research. The collections in this library have been

developed to support what students will be learning in class. There are also resources

which can help the student create his or her own work or investigate a particular

method of performance. The collections cover a wide range of subjects – including

costume, scenography, acting, directing, voice, technical design, management,

movement, choreography, theatre and dance history and biographies. There are

specialist resources here that cannot be obtained anywhere else. The librarians have

a special knowledge of the resources available and a particular interest in the

performing arts.

4.2 Library Opening Hours Standard library opening hours during Toi Whakaari term time are generally:

Monday 9.30 am – 7.00 pm

Tuesday 10.00 am – 6.00 pm

Wednesday 9.30 am – 6.00 pm

Thursday 10.00 am – 6.00 pm

Friday 9.30 am – 6.00 pm

Saturday 10.00 am – 1.00 pm

Standard opening hours during Toi Whakaari term breaks are 10am to 6pm, Monday

to Friday.

The library is closed on Sundays, public holidays and for several weeks over

Christmas and New Year. Opening hours may be subject to temporary changes.

Large bags, food and drinks must be left outside the library. (Small bags, laptop bags

and covered drinks are allowed.)

4.3 The Library Collections Over 12,500 plays.

Nearly 11,500 books proving information about a wide range of subjects, including

performing arts, film, television, art, crafts, history, music, mythology and New

Zealand culture.

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Over 2,500 DVDs and videos of films, drama and dance.

Theatre and dance magazines.

Selected archive recordings of performances, posters, programmes and

photographs from both schools.

4.4 Facilities Online catalogue and databases (including remote access to the catalogue.)

Photocopier/printer/scanner. Copy and printing credit is loaded onto student ID

cards at Reception. Scanning is free. All copying must conform to the Copyright Act

1994 and Copyright (New Technologies) Amendment Act 2008.

Two players for watching DVDs and videos.

Six networked computers with Internet access and Microsoft Office.

Sound system for listening to tapes and CDs.

4.5 Using the Library 4.5.1 Borrowing Students can borrow books and plays for up to a month.

Students can borrow non-reference audiovisual resources for up to a week.

If a title is in high demand, students may be asked to return it before its due date.

Students can renew items if no-one else needs them. Students may have to return

overdue items before borrowing any more.

Reference books, reference audiovisual resources and most magazines can only

be used in the library.

The library does not lend stationery, furniture or provide props.

4.5.2 Overdue items If a student forgets to return something on time, an overdue notice is issued by

email, text, or in the student‟s pigeonhole.

Students will be invoiced for any items that damaged or not returned.

If a student lends an item he/she has borrowed to someone else, the student is still

responsible for it.

All library materials must be returned or paid for before the end of each academic

year. A student who has outstanding Library items or debts for lost Library items

will not be permitted to graduate.

4.6 Further information

The Nola Millar Library specialises in resources for drama and dance. There are other

books and DVDs that cover more general subjects including leadership, motivation,

collaboration, nutrition and exercise. For a wider choice, students may join the

Wellington City Libraries for free. Students can also use resources (but not directly

borrow them) in the National Library, Alexander Turnbull Library, Te Aka Matua Library

(at Te Papa) and the New Zealand Film Archive.

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The Nola Millar Library may be able to borrow from another library on behalf of

borrowers as part of the Interloan system.

Design and Costume students are also members of Victoria University Library and can

borrow books from any of the University libraries. Library staff can provide for more

information.

4.7 Links

Wellington City Libraries http://www.wcl.govt.nz

National Library http://natlib.govt.nz

Alexander Turnbull Library http://natlib.govt.nz/researchers

DigitalNZ http://www.digitalnz.org

Te Aka Matua Library (at Te Papa) http://bit.ly/TeAkaMatua

New Zealand Film Archive http://www.filmarchive.org.nz

NZ On Screen http://www.nzonscreen.com

5. Personal Equipment

5.1 Equipment required by all students 1 small padlock if a locker has been assigned

Diary including a year planner

1 folder with subject dividers for filing notes and 1 refill for note-taking

1 journal-style A4 size book to use as a viewing diary.

1 workbook for Context and Practice session notes.

Writing materials (pens, pencils, eraser, ruler, markers, cellotape, glue stick, etc.)

Toi Whakaari t-shirt obtained through the Student Services Office. Replacements or additional t-shirts can be purchased for $36.

ID / Security / Library card issued after the student‟s photo has been processed and all fees are paid

Towel and toiletries with first aid supplies containing plasters, pain relief, personal toiletries

Drink bottle (named)

Personal Emergency Survival Kit which may be kept in a locker or in a backpack

Suggested inclusions are safety whistle, charged cell-phone, chocolate, water

supply, walking shoes, extra layer of clothing.

Each department will issue information about specific extra equipment and text book requirements, prior to the first day of School. Lost property is collected from around the building. Valuables may be stored at Reception.; Clothing and other articles left in studios or public areas will be placed in

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a lost property box alongside the Dance pigeon holes. Unclaimed articles will be disposed of periodically Lost property is displayed for collection at the end of each term. If not collected it is disposed of.

6. Student ID Cards, Access and Security

The Security Access Card has the following functions:

6.1 Student ID Card Identification purposes:

Membership of Nola Miller Library (using barcode)

Membership of Massey University student health and counselling services (except MTA students)

Any special discounts/reduced price ticket offers available from time to time

6.2 Access Key Card Access to:

Exterior doors at Te Whaea (admission at times listed on schedule below)

Interior doors for which the student has access permission, including student locker rooms after hours

Wellington Fitness Centre with WFC membership

6.3 Attendance Log Attendance recording: Students may be required by their Department to swipe their attendance at the scanner upon arrival each day.

6.4 Printer / Copy card Printing and photocopying with pre-purchased credit from Reception (minimum purchase $10 eftpos, $5 cash). Each student is allocated a printer “username” and will need to set up a password at Reception before printing for the first time. Photocopying will be activated on purchasing credit. Lost or stolen cards must be reported immediately to Reception or the Office Manager. Students are responsible for all access gained by the card until it is reported missing. The card must not be loaned or given to anyone else to use. Cards must not be left or placed on or near any strongly magnetic source as doing so will damage and permanently deactivate the chip. Students will be charged for a replacement card a cost of $25.

6.5 Te Whaea Premises Access:

6.5.1 External Access The main front doors automatically open from approximately 8am – 6pm Monday to Friday (except Public Holidays) and at other times when Reception is attended. At other restricted times the card will allow access through the main front door. Other exterior doors allow card access during normal school hours and Saturday mornings during School terms as listed below.

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Entry outside these hours is ONLY via main front door. If the building is alarmed, using the card will automatically deactivate the alarm. The security system records which card was used. Any time a student is in the building after hours (including using the Student Common Room computers etc but not for timetabled classes or rehearsals) students must write their name on the whiteboard at the front door, where they are located and the time they will be leaving. Before departing doors and windows, must be secured, lights/heaters turned off and the student‟s name rubbed off the whiteboard, so Venue staff know the building has been vacated and it is safe for them to set the alarms. No external door is to be propped open by any means. Some doors have audible alarms if held open. By prior arrangement with Reception or the Venue Attendant, a door can be locked open for pack-in of equipment etc.

6.5.2 Internal Doors Access cards need to be “badged” at least once a week in order to reactivate internal access permissions. This is done by holding the card up against the badging unit on the wall in the foyer near the student phone and drinks machine until the light on the unit changes from blue to green. All students have access permission to student locker rooms and card access is generally required after 6.30pm weekdays and noon on Saturdays. This is for the security of students and their possessions - These doors must not be propped open.

6.5.3 Curfew Curfew times vary from day to day and are displayed on the Front Door whiteboard. Students must vacate the building before this time. Reception can provide specific information about curfew times.

6.5.4 Standard door access times for students during school terms The times below are subject to change. Reception will have up to date information.

Main front door Other exterior card access doors

Monday to Thursday 6.30am – 9.00pm 7.30am – 7.00pm*

Friday 6.30am – 6.00pm 7.30am – 6.00pm*

Saturday 7.30am – 6.00pm 7.30am - 1.00pm*

Sunday By Arrangement No admission via other exterior. doors on Sunday or public holidays (except by prior arrangement)

*other times by arrangement

Non compliance or breach of regulations and protocols involving a security callout will incur considerable costs and charges may be passed on.

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7. Student Facilities

7.1 Student Common Room and Kitchen 7.1.1 Use of the kitchen The kitchen in the Student Common Room is for the use of all NZ School of Dance and Toi Whakaari students during school hours. It is a shared space, and it is expected that students will use these facilities with care, and maintain a reasonable standard of cleanliness. Tea, coffee and sugar are provided and paid for as a part of the Student Services Levy. Damage or malfunction of any equipment should be immediately reported to Reception. 7.1.2 Kitchen Equipment The Kitchen is equipped with:

Fridge/Freezer – Milk is collected from Great Aunt Jo‟s kitchen as required and stored for tea and coffee making. Food may be stored in the fridge but any food left in the fridge will be disposed of regularly.

Microwaves must be kept clean.

Dishwasher – all dirty dishes should be loaded into the dishwasher which is turned on by cleaning staff every morning. Students are expected to empty the dishwasher.

Water boilers for making hot beverages.

Sinks

Sandwich press

Paper towel dispensers for hand washing and cleaning.

Detergent - refills obtainable from Reception.

Power points and work bench– for powering laptops and use of laptops.

Recycling bins

7.2 Massey University Student Health and Counselling Centre All Domestic students are eligible for enrolment with Massey University Student Health and Counselling Centre, located at the Massey Campus 5 minutes walk from the School which is paid for as part of the Student Services levy. Services available include doctors, nurses, counsellors. Registration forms are available from the Student Services Office or Massey Health.

7.3 Internet Access 7.3.1 Workstations Workstations are provided in the Student Common room for internet access. Files cannot be saved on these PCs. Students must bring their own memory stick or device for storage of personal files. WiFi is available in most areas of the building.

7.3.2 Wireless Internet Usage Students who have paid all fees can be provided with a WPA key (an access code number for web browsing on a laptop) which will allow access to the internet via a personal laptop if it is wireless enabled. The access code is regularly changed and is

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available from Reception. This service is provided to enable convenient access to the internet, for email and general web browsing. The conditions for use are as follows:

Access is for general web surfing and email.

The WPA key must not be shared with anyone.

An up-to-date Anti Virus must be installed on the user‟s computer. The following is strictly forbidden:

downloading from Torrent and similar sites

viewing or downloading offensive material, pornography or other adult content.

downloading large capacity files such as movies.

downloading computer updates or files. Users who breach the above conditions will have their WiFi access disabled for THREE CALENDAR MONTHS. This is discussed further below in the “Use of Information Technology” section of Student Policy.

7.4 Te Whaea Rules Students are not permitted to use the staff kitchen or staff toilets.

Use of the lift by students is restricted to those students moving items for productions that cannot be carried up the stairs.

Students may not ride bicycles, rollerblade or roller skate in the Plaza or other shared spaces.

Ball games are not permitted in the Plaza or other shared spaces.

A free phone for local calling only is available in the foyer.

Reception staff cannot pass telephone message to students except in an emergency.

All students are expected to assist with general clean ups when required.

8. Technical Equipment Loan

8.1 General information The School has a limited amount of technical equipment available for student use (as required by their courses. Equipment is loaned on a case by case basis, at the discretion of the Teaching and Resources Technician. Long-term loans – i.e. More than 2 days – can only be made over a weekend period when equipment is not required for classes.

8.2 Borrowing Procedures The list of Loan Equipment and Conditions and Booking Forms are located in the Student Folder by the pigeon holes. Booking forms must be completed to order all technical equipment.

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All requests are processed by the Teaching and Resources Technician. Bookings sheets for equipment must be placed in the Teaching and Resources Technician‟s pigeon hole no later than 12 noon on the day of issue. Equipment must be requested a day in advance if is required early in the morning. Return of equipment is to be advised or arranged by the Teaching and Resources Technician at the time of loan. 8.3 Computer Lab and Sound Studio 8.3.1 General information The Computer lab and Sound Studio contain valuable assets. Procedures are necessary to safeguard this equipment and to meet insurance requirements. Failure to comply with these rules will be viewed as a breach of School discipline. Students may also be required to pay for any key replacement and lock alteration costs that are directly attributable to the student‟s negligence.

8.3.2 Computer Lab BPAM/ET/BDES students will be given security card access to the Computer Lab. Access to the Computer Lab is in term time is during normal School hours Monday - Friday from. 8.00am – 6.00pm (and in evenings if Reception is attended) and on weekends 8.30am – 5.00pm. Occasionally the Computer Lab may be locked and if so, access to the Lab in this instance is via the Teaching and Resources Technician. The Computer Lab has limited availability during term breaks as negotiated with departmental staff. Any breach of these rules may result in computer privileges being suspended or revoked, or disciplinary action taken. The lab is available to all ET/BPAM/BDES students and staff. Other arrangements are available for MTA and Acting students. Computer Lab Rules

The last person to vacate the Computer Lab must turn off lights, heaters, and computers and PRESS the alarm set button beside the light switch when leaving.

No casual use of the internet for entertainment purposes is allowed in this work space.

The Computer Lab door must NEVER be left open – even for short periods.

Each student is provided with a password protected folder on the server in which to store their work. Only the network administrators can access this folder.

Computers Desktops must be kept tidy.

Desktop and system files must not be modified in any way.

DOWNLOADING IS STRICTLY PROHIBITED without prior arrangement with the Business and Development Manager except for text,images, sound and video found on appropriate/relevant web sites.

If a student needs to download software etc for school use, prior permission must be obtained from the Business and Development Manager The file will then be assessed and permission given if it is appropriate to do so. Traffic to

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pornography or inappropriate sites will not be tolerated. Movements on the Internet can and will be monitored.

NO FOOD OR DRINK IS ALLOWED IN THE COMPUTER LAB

No persons other than ET/BPAM/BDES students are allowed into the computer lab, unless prior permission has been granted by Head of Department or the Teaching and Resources Technician.

Waste paper is to be placed in the waste bin provided. Students must place full waste bins outside the computer lab to be emptied by the cleaners.

Sound Studio This space is primarily used by students who are working on productions or independent practice work. It is also a classroom space used across the school, for teaching in the areas of sound design and voice recording technique. Access to this space is limited, but available on a case by case basis.

Sound Studio Conditions of Use

Students must book the Sound Studio during normal School hours

Personal use of the sound studio may be possible after School hours or on weekends on condition that permission has been given by the Teaching Resources Technician AND a technically trained student or graduate is present to give assistance.

Only Toi Whakaari personnel are permitted in the Sound Studio except by prior agreement with the Teaching & Resources Technician.

Food or drink is not allowed in the Sound Studio.

If use is required outside normal school hours a booking must be made and a set of keys obtained from the Teaching and Resources Technician

The Sound Studio must not be left open while unattended for any length of time.

8.4 Practice Sound Booth There is a practice room for voice recording, sound design and video editing located to the left of the lift, at basement level towards the Basement Theatre. This room is for anyone to use at any time but security cards must first be enabled at Reception for the period of use. Access is limited for that day only as others may wish to use the space. The Teaching and Resources Technician or an ETBPAM student may be able to assist provide assistance or some basic training on using the software/hardware if required. The Sound Booth contains the following equipment: 1x IMAC, 1x Pro Tools M-Box w/Pro tools 8.0.4, 1x Final Cut Pro 7 Video editing suite, 1x AKG Headphones, 1x Microphone on stand, 1x Reference Monitors (Speakers) The computer will periodically cleared of work (usually at the end of each term). Work should therefore be saved to a USB stick or CD at the conclusion of each session. All computers must be shut down, speakers turned off, and the door securely locked when the user has finished.

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9. Expected Conduct in Class, Rehearsals and Productions and Performances

The Rules and Regulations of Toi Whakaari reflect the philosophy of the School and its Kawa. They also mirror the practice of an industry and since training at Toi Whakaari is a preparation for the profession, these rules are a reflection of the philosophy of the School and this process of preparation.

9.1 Conduct in Class 9.1.1 Students must come to class suitably prepared- with the correct books,

equipment and notes, and in appropriate clothing. Being prepared for class includes having completed any prescribed preparation and assignments. Tutors expect student to arrive early so the class can start on time If the tutor is not present, students are expected to organise their own work until the arrival of the tutor.

9.1.2 ONLY water bottles are allowed in class.

9.1.3 Chewing gum or eating in class is not permitted.

9.1.4 Cell phones must be turned off during class time except where the tutor has expressly permitted this, usually only for emergency contact purposes.

9.1.5 Toilet breaks should be kept to scheduled breaks wherever possible.

9.1.6 Commitment to the class continues even when the student has completed his/her own work. It is discourteous and disrespectful to others to fail to be “present” at all times.

9.2 Rules and regulations relating to rehearsals, productions and performances 9.2.1 Courtesy must be shown to all in the rehearsal room. Students should enter a

rehearsal quietly and avoid entering after the start time unless it is absolutely necessary and/or permission has been given by the Stage Manager to do so.

9.2.1 Rehearsals start at the scheduled time. Students should not arrive breathless, eating, drinking or unprepared at the specified call. Actors must have completed any warm ups and be in rehearsal costumes (if required) and be standing by at the commencement of rehearsals. Stage management must be standing by and have completed any rehearsal prop/costume/technical checks prior to the commencement of rehearsal.

9.2.2 Except for production meetings, all queries for the cast and Director should be directed through the Stage Manager.

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9.2.3 When productions contain nudity, all efforts must be made to respect the performers‟ privacy. Rehearsals are closed except to those who need to be in attendance.

9.2.4 Missed meetings or rehearsals cannot be replaced. An absence severely disadvantages the rest of the group. Stage and screen practitioners all work to deadlines and absence stops the whole group from working. Absence will be recorded and appropriate disciplinary action taken if necessary.

9.2.5 Acting students must ensure they are easy to locate once called, even if the director is not ready.

9.2.6 Acting students must always bring a pencil and an eraser to rehearsals and classes for marking the script. Pens should not be used to write moves/notes in the script.

9.2.7 It is the actors‟ responsibility to take their own notes at rehearsals. Stage management may record moves/blocking in the prompt script, but this must not be relied on.

9.2.8 Maximum use should be made of rehearsal time - collating research, recording notes, learning lines etc, even when not on the floor.

9.3 Technicians, Designers, Costumiers in Production Meetings

9.3.1 Students should be prepared to respond to action points from previous minutes in production meetings.

9.3.2 Students should not use the larger forum of production meetings to discuss issues best handled in specific individual or department meetings. Subsequent meetings with relevant members of the production team should be set up instead.

9.3.3 Tax invoices must be provided to support all petty cash expenses.

Reimbursement will only be recompensed on supply of a Tax Invoice.

9.4 Rehearsals

9.4.1 Non-attendance for rehearsal calls specific to a student‟s role is not an option.

9.4.2 Stage managers (or their deputies) have total authority in the rehearsal room. Stage management instructions should be observed at the time they are given.

9.4.3 Props and furniture must not be moved once they have been set for rehearsal performance.

9.4.4 All crew are to wear performance blacks from dress rehearsal onwards, or as

required for the production.

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9.4.5 All students must be prepared to start all technical, dress and performance calls on time.

9.4.6 Students must inform the Stage Manager and Production Manager immediately

if any department is not ready for a technical rehearsal so that they can notify the director of any missing elements.

9.4.7 Props, costumes and any other production equipment must be arranged

through the appropriate channels. In rehearsals this is usually through the Stage Manager who will pass on requests to the Production Manager to be actioned. Under no circumstances can students help themselves to items from the wardrobe, props, sound or any other technical department, or make direct requests to production crew other than the Stage Manager.

9.4.8 Personal props and costumes are the student‟s responsibility, whether

borrowed from Toi Whakaari stock or from other organisations/individuals. When the show is finished, props/costumes must be returned before the specified time limit, clean and in better condition than when borrowed.

9.5 Production Performance 9.5.1 Lateness for performance calls will not be tolerated and unexcused Lateness or

absence may lead to disciplinary action being taken against the student.

9.5.2 Calls will be given by stage management as follows: Half hour - 35 minutes before curtain up Quarter hour - 20 minutes before curtain up Five Minutes - 10 minutes before curtain up Beginners - 5 minutes before curtain up

9.6 All students The following rules must always be adhered to:

All performers must personally sign on the call sheet before the half-hour call.

Visitors are not permitted in the dressing rooms or backstage after the half-hour call.

Performers and crew must clear the stage by the half-hour call (or whenever Stage Clearance has been announced by the Stage Manager).

Pre-show checks must be completed before the Stage Manager gives clearance to Front of House to open.

Performers must not appear in the foyer or other public areas in costume or stage make-up unless it is specified as part of the production.

Absolute silence must be maintained in the wings and off-stage throughout the performance. Noise in dressing rooms and preparation areas must be kept to an absolute minimum.

No eating or drinking is allowed in dressing rooms.

Crew must not appear in the front of house areas after the half-hour call, unless required to do so as part of their performance duties.

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Student involvement with a performance project is not finished until the set has been struck, and the space has been cleaned and returned to its original condition.

All props and costumes must be returned, and all dressing rooms and other spaces must be cleared out completely, this being the responsibility of all students involved in a production or project.

10. Communications between School and Students A great deal of information is sent to students via email or text message and it is the student‟s responsibility to ensure that the Student Services Office has up to date mobile phone and email addresses for students. Students must also check text messages and emails frequently for any changes to the programme.

11. Dispute Resolution Students wishing to discuss a matter in confidence should approach a Tutor, Head of Department or the Student Services office for advice.

12. Resolving grievances The process for resolving grievances is set out below in Section 2D Student and Academic Policies.

13. Academic and Student Policies

A hard copy of the document “Academic and Student Policies” is available in the Library, from the Student Services Office and electronically on the Student Folder File.

Student and Academic Policies SECTION 1: ENROLMENT

SECTION 2: STUDENT POLICY RULES and REGULATIONS STUDENT LEARNING CONTRACT APPENDICES 1. STUDENT DISCIPLINARY REVIEW APPLICATION FORM 2. REQUEST FOR ASSESSMENT REVIEW SECTION 3: DELIVERY OF PROGRAMMES SECTION 4: PASTORAL CARE

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SECTION 1: ENROLMENT

1A Entry Requirements 1B Selection of Students 1C Enrolment Age Restriction 1D Deferral of Offer of Place 1E Recognition of Prior Learning 1F Fee Payment 1G Withdrawal and Refunds 1H Enrolment and Tuition Agreement

1A ENTRY REQUREMENTS POLICY With the exception of the Masters in Theatre Arts (Directing) which is governed by Victoria University, entry to the School does not require formal qualifications for admission to the following:

Bachelor of Performing Arts (Acting)

Bachelor of Performing Arts (Management)

Diploma in Entertainment Technology

Diploma in Costume Construction for Film, Theatre and Allied Industries

Advanced Diploma in Entertainment Technology

Bachelor of Design (Stage and Screen)

1B SELECTION OF STUDENTS POLICY All applicants must participate in a standard selection process before an OFFER OF PLACE can be made. PROCEDURE This process involves a review of student application documentation and may include the following:

audition workshop

interview

review and assessment of submitted work

medical examination

observation of student work

Selection is carried out by staff and invited industry specialists in order to assess the applicant‟s suitability for the course and potential vocational strengths.

1C ENROLMENT AGE RESTRICTION

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POLICY Students who do not reach the age of 18 years prior to the first day of the course of study cannot be enrolled at Toi Whakaari: NZ Drama School. In exceptional circumstances the Director may grant an exemption to this age restriction for all courses except the Bachelor of Performing Arts (Acting). PROCEDURE A Head of Department will make a written recommendation to the Director to request an Age Restriction Exemption for a student. This exemption must be granted before an OFFER OF PLACE is made. The Director‟s decision will be proposed to the Board of Studies who will review and make a final recommendation regarding an offer of place, in a timely manner in order to meet the required deadlines for enrolment into the relevant course.

1D DEFERRAL OF OFFER OF PLACE POLICY Entitlement to a deferral of commencement of study is not automatic. It is granted at the discretion of the Director taking into account all the circumstances surrounding the request for deferral. A deferral of place or of OFFER OF PLACE will be granted for up to one year ONLY. All Bachelor of Performing Arts (Acting) students must have participated in the recall audition process to be considered for a deferral of offer of place. PROCEDURE REQUESTING A DEFERRAL OF COMMENCEMENT OF STUDY A student who has received an OFFER OF PLACE on a course of study and then wishes to seek a deferral of commencement of study must address their request to the relevant Head of Department in writing, and provide the reasons for the request. This must be received by the Head of Department at least one month prior to the beginning of the course of study for which the offer of place was made. The Director will consider the recommendation, and accept or decline the student‟s request for a deferment. REQUEST FOR DEFERRAL AFTER COMMENCEMENT OF A COURSE OF STUDY The Head of Department will consider the student‟s written request, and will make a recommendation to the Director, in writing. The Head of Department will outline any conditions he/she believes are reasonably necessary for the student to continue the course of study at a later date. The Director will inform the student, in writing of the decision including any conditions, no later than 10 business days after the request for deferral has been made. A copy of all correspondence will be kept on the student‟s file. WHERE DEFERRAL IS GRANTED The student will undergo the normal Withdrawal and Exit Procedure and will be informed of the future start date for the course of study, as soon as this is set. If a student wishes to accept an offer of a Deferral of Place or recommence study at Toi Whakaari: NZ Drama School he/she will be required to confirm to the School the

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intention to do so in writing at least three months prior to the re-commencement of study. Failure to do so may result in the student‟s Deferral or OFFER OF PLACE being withdrawn. Continuation of study must be taken up no more than 12 months after the completion of the course of study from which the student has withdrawn. If the Director or the Head of Department considers that the student has fulfilled all conditions of the Offer of Deferment, they will accept the student‟s request to recommence study. Normal enrolment procedures will follow.

1E RECOGNITION OF PRIOR LEARNING COMPETENCY

POLICY There is no provision for exemption from specific course requirements on the basis of prior learning or current competency for entry into the: Bachelor of Performing Arts (Acting) Diploma in Entertainment Technology The Board of Studies (on the recommendation of the Director) may give credit for prior learning or current competency, for entry into the following qualifications:

- Bachelor of Performing Arts (Management) - Diploma in Costume Construction - Advanced Diploma in Entertainment Technology - Bachelor of Design (Stage and Screen)

PROCEDURE A written request for Recognition of Prior Learning must be forwarded to the Head of Department for consideration. This must include all supporting documentation with evidence of the applicant‟s relevant academic or industry experience or current competency. The Head of Department will make a recommendation to the Director that either:

1. Recognition of Prior Learning will be unconditionally granted 2. Recognition of Prior Learning will be conditionally granted 3. Recognition of Prior Learning will not be granted

All recommendations for Recognition of Prior Learning must be reviewed by the Director The Director‟s recommendation regarding an OFFER OF PLACE will be forwarded to the Board of Studies in a timely manner in order to meet the required deadlines for enrolment into the relevant course.

1F FEE PAYMENT

POLICY

All tuition fees, compulsory course related costs and Student Services Levy must be paid prior to the first day of commencement of an annual course of study. Students who do not complete enrolment procedures prior to the first day of school will not be verified as students.

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Students who have overdue fees may be refused entry to class. Students with any outstanding debts to the School will have graduation withheld. Student Fee Protection and Trust Account POLICY

It is a New Zealand Qualifications Authority requirement that all Private Training Establishments, including Toi Whakaari:New Zealand Drama School, arrange the protection of student fees in the event of insolvency, regulatory or voluntary closure of the organisation or withdrawal of accreditation - that is, in circumstances beyond the student‟s control - or have an exemption from the requirement. Toi Whakaari :New Zealand Drama School meets this requirement through the fee protection services of the Public Trust which meets the criteria of the student fee indemnification policy, in accordance with s236A(2)(a) of the Education Act 1989. PROCEDURE Students must arrange for fees to be paid in full by the first day of the course.

All tuition fees and all course related costs and student levies are to be paid directly to

PUBLIC TRUST account, including fees arranged through student loan applications to

STUDYLINK administered by the Ministry of Social Development.

If fees have not been paid prior to the first day of school, students must apply to the Director, through the Student Services Manager for permission to attend class. Permission will only be granted to students who can provide evidence that they have made arrangements for the timely payment of fees. 1G WITHDRAWAL AND REFUNDS POLICY DOMESTIC STUDENTS ONLY Under Section 27 of the Education Amendment Act (No.4) 1991 students have the right to withdraw from their course of study (being a course of 3 months duration or more) at any time within 7 days after the first day of the course for which attendance of students at the establishment is required. If, and only if, satisfied that the student has withdrawn from the course within 7 days after the first day of the course for which attendance of students was required, the school shall refund the amount held to the student, with a deduction of the following: (i) 10 percent of that payment or (ii) $500 whichever is the lesser amount. For withdrawal beyond the first 8 days there will be no refund of tuition fees. In this circumstance a partial refund of paid Student Services Levy fees only will be granted, upon request. This refund payment will be relative to the number of weeks of study yet to be completed at the time of withdrawal. POLICY - INTERNATIONAL STUDENTS ONLY Under the Education Amendment Act 1989 235B (No 2) effective from 15 October 2012, International students have the right to withdraw from a course of study (being more than 3 months duration) at any time within the first 10 working days of a course.

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If the student has withdrawn within 10 working days after the first day of the course for which attendance of students is required, the school shall refund the amount held to the student with deduction of up to 25% of that payment based on actual expenses incurred. Costs that can be claimed for deduction from the refund are as follows:

(a) tuition fees (may include overhead costs such as marketing, recruitment, and agents' commissions)

(b) examination fees: (c) administration and registration fees: (d) student services fees: (e) books, uniforms, and other similar costs relating to the programme or

training scheme: (f) English for Speakers of Other Languages (ESOL) support: (g) airport pick-up: (h) insurance: (i) accommodation.

If an International student, who has accepted an offer of place on a course, withdraws prior to the commencement of the course, the school shall refund the amount held to the student with a deduction of $500. PROCEDURE Students must withdraw, in writing to the Director, prior to the commencement of the 8th day (domestic students) or prior to the completion of the 10th working day (international students) of the course for which attendance is required, in order to be entitled to a partial refund of monies paid in respect of tuition fees. Fees Refund Exception POLICY Subject to the Education Act 1989 and the Consumer Guarantees Act 1993, refunds will not be available otherwise under any circumstances. However, there is a limited discretion to permit refunds in exceptional circumstances (e.g. illness or disability). PROCEDURE If withdrawal is beyond the first 8 days (domestic students) or 10 days (international students) of the course, and a refund is required, the Director must receive a written request within one week of the student‟s withdrawal, outlining the special circumstances to consider. Discretion will be exercised by the Director, whose decision will be final, and no correspondence will be entered into once the Director has made a decision. The decision of the Director will be made within one week of the request for refund.

1H ENROLMENT AND TUITION AGREEMENT POLICY Enrolment procedures are completed following an applicant accepting an OFFER OF PLACE.

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Students will be required to enrol in a QUALIFICATION upon acceptance of the Offer of Place, and thereafter enrol annually in the relevant COURSE of study. PROCEDURE An OFFER OF PLACE is made to applicants by the Director and Head of Department from the relevant course, upon completion of a selection process. Applicants will be required to accept or decline this OFFER OF PLACE in writing. A deadline for receiving this notification will be set each year. Each year, course enrolment documentation must be completed prior to the commencement of a course.

During enrolment all students are required to sign the following Tuition Agreement prior to commencement of study.

The Student Tuition Agreement (see below ) will be provided with enrolment

documentation prior to the course start date each year. Completed Student Tuition

Agreements will be filed on the student‟s personal file.

TUITION AGREEMENT

1. The School shall provide tuition to the Student in accordance with the Ministry of

Education and New Zealand Qualifications Authority guidelines, in return for an

annual tuition fee as set each year. Compulsory course costs including Student

Services Levy are listed on the School Information Sheet.

2. The student agrees to comply with the rules and policies of the School as set out

in the Student Handbook, Student and Academic Policies, and the Law of New

Zealand.

3. The student authorises the School to:

o receive information from any person, authority or corporate body concerning

the Student including, but not limited to, medical, educational and welfare

information.

o provide consents in respect of any activity carried out and authorised by the

School.

4. A true and valid and complete account of all academic, medical or other information requested by the School must be provided. 5. The School will use its best endeavours to protect the well being of the student

but will not be responsible for harm or damage caused to or by the student.

It is acknowledged that all relevant sections of the Education Act 1989 will be adhered

to by the School at all times. Any decision to exclude a student will be taken under the

terms of the Act and in so doing the terms of the Agreement between the School and

the Student expires.

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SECTION 2: STUDENT POLICY

2A Rules and Regulations Smoking, alcohol, drugs External work School Property General conduct Use of Information Technology

2B Student Learning Contract Expectations of Students

Attendance and Absence

Academic Assessment

Copyright and Plagiarism

Expectations of Staff

Moderation of Assessment

Access to Tutorial Staff

2C Discipline Definition of Misconduct/Serious Misconduct Discipline Procedure (flow chart) Disciplinary Action for Misconduct Disciplinary Action for Serious Misconduct

2D Grievance and Complaint Resolution Complaint Procedure Disciplinary Action Review Assessment Review International Students

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Appendices 1 and 2

2A RULES AND REGULATIONS The Rules and Regulations are developed to ensure that an individual‟s behaviour does not undermine their own training or the training of others. The following Rules and Regulations are to be strictly adhered to during the student‟s period of study at Toi Whakaari: NZ Drama School. Any breach of the Rules and Regulations will be dealt with through the Disciplinary Procedures outlined in section 2C Discipline.

Smoking, Alcohol and Drugs POLICY Smoking is not permitted on School premises except within the designated smoking area. Illegal drugs are not permitted on School premises. Students may not be present on School premises under the influence of alcohol or drugs. Alcohol may only be consumed on School premises within the terms and conditions of the Sale of Liquor Act and the On-Licence held by The New Zealand Schools of Dance and Drama Premises Management Trust Board, Te Whaea Services. PROCEDURE Smoking outdoors is permitted only within the area adjacent to exit nearest the Student Common Room.

External work POLICY No professional performance/production work (paid or unpaid) is permitted without prior approval from the School. No professional performance/production work (paid or unpaid) will be permitted which clashes or interferes with timetabled school requirements. Bachelor of Performing Arts (Acting) students must not have active agency representation during their enrolment at Toi Whakaari:NZ Drama School. Students will not be paid for any work carried out in any medium as part of their study at Toi Whakaari. Residual profits from any work will remain with the School. Non-performance/production work (ie other part-time paid work) must not interfere with attendance. (Pg 15) PROCEDURE Requests for professional performance or production work that fall outside classes, rehearsals or other School work, will be reviewed by the relevant Head of Department on a stand-alone basis.

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Written permission must be sought from the Head of Department with dates confirmed by letter/fax/email from the agent or employer. Staff will consider all the issues before reaching a decision. Where permission is granted it must be understood that changes in schedules may not be sanctioned if they encroach on School time.

School Property POLICY School property including the physical fabric of the school premises (Te Whaea), must be treated with respect. Any misuse, abuse, deliberate damage or negligence resulting in loss or damage is deemed to be misconduct therefore disciplinary procedures will be implemented. Students must maintain security of the premises at all times and follow the Te Whaea security guidelines (as outlined in the Student Handbook). PROCEDURE All damage or losses to School property must be reported to the Te Whaea Venue Manager as soon as practicable. Students must not possess or remove any property belonging to the School or its students, employees or business contacts without authorisation. Students must not pass on security codes, security access cards or keys to any outside persons.

General conduct POLICY Students must conduct themselves in a professional manner at all times when either within, or acting as a representative of, the School. Students must behave with courtesy and respect to fellow students, staff and visitors to the School at all times. Bachelor of Performing Arts (Acting) students only, should not radically change their physical appearance (particularly hair) without permission from their supervising tutor. PROCEDURE Staff or students who believe a student‟s conduct is in breach of this policy must report this as soon as possible to a supervising tutor or Head of Department for further action.

Use of Information Technology This policy applies to all Information Technology equipment and computerised data owned, operated or held by the School. The purpose of this policy is to ensure that appropriate behaviour regarding the use of the information technology system is clearly understood and practised by all users, to ensure the security and operational integrity of the systems.

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POLICY All students are individually responsible and accountable for their use of IT systems and equipment. Students must use all IT systems and equipment in a responsible manner and in accordance with the guidelines provided by the School. PROCEDURE Filing Structure Students must familiarise themselves with the structures of the electronic student folder system so that all documents are appropriately stored in the system. When files are no longer needed or are out of date, users are responsible for deleting them. All student folders will be cleared out at the end of each academic year unless a specific request has been made to the contrary to, and approved by, the Business Manager. Damage A student who intentionally damages any equipment or data will be liable for the cost of repair. However, unintentional damage will be dealt with on a case by case basis. Staff and students must immediately report any damage, however caused.

Intellectual Property All users should be aware of the intellectual rights involved in the unauthorised use and copying of computer software. Respect for work and acknowledgement of authorship is crucial. Appropriate Use and Security Students using the internet must ensure that the use is “appropriate” this includes:

Communication and information exchange with other persons or organisations

as required

Conducting research for the purposes of relevant study-related work.

Prohibited Internet activities include but are not limited to:

Viewing websites or receiving communication that contains obscene,

objectionable or offensive material; Gambling; Soliciting; Making or posting

indecent remarks

Downloading software or files without virus protection in place.

Downloading large files (movie) and images which are not related to a student‟s

course of study.

Any activity that violates New Zealand Law.

Management reserves the right to monitor the volume and cost of network traffic at all times. Students need to apply sound judgment in the transmission of sensitive information to external addresses. Highly sensitive or confidential information should not be transmitted by email. Te Whaea Services may place additional security measures on the system such as password protecting the equipment or information stored.

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Large Attachments Large attachments sent via email to multiple addresses place stress on the network and mail server equipment. Therefore all large files should be compressed prior to transmission by email. It is preferable that email includes a link to a file rather than an attachment. Distribution of Group Messages Students must be aware that the use of distribution groups “All Drama Students” results in a message being sent to all Drama School students, or “Drama” to all Staff. Any student wishing to distribute an email to the wider school community should make a request to the Student Services Manager. Remote Access and Wireless connection Misuse of the remote access wireless connection leading to damage of provided hardware, contraction of a virus, access by non-authorised people to the organisation‟s information systems or equipment will result in withdrawal of the remote access facility from a student. System Backup and Maintenance Imaging of the server‟s data files occurs three times a day. A backup of the system is made every week night and a monthly back up is also made and both are kept off-site. If possible staff and students will be notified, in advance, of any server shut-down or inaccessibility. Assistance Any clarification or advice required for the use, or maintenance of Information Technology Systems and/or equipment should be sought from the Business Manager.

2B STUDENT LEARNING CONTRACT Expectations of Students

Attendance and Absence Absenteeism severely disadvantages students from maximising their training and is viewed with concern by the School. The absence, or lateness, of one student impacts on the work of all students in the group. School performances, productions, exhibitions, presentations and showcases are the equivalent of examinations in other tertiary institutions. POLICY Students must

attend all timetabled classes on time, including; Koiwi sessions, rehearsals,

performances, workshops and presentations

attend additional events when required.

comply with any specific attendance requirements as detailed by each

Department or in relation to particular projects or productions.

be punctual at all times.

take responsibility for checking the displayed timetables and emails daily.

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Failure to attend and unexplained or prolonged absence will result in Departmental Disciplinary Procedures being implemented. (see section Discipline 2C) Absence and lateness will affect a student‟s assessment. It is a student‟s responsibility to ensure they catch up on missed work due to absence, in consultation with a supervising tutor or Head of Department. PROCEDURE Students are required to inform the School as soon as practically possible, of lateness, illness, injury, or other circumstances requiring absence. Student‟s absence and lateness will be recorded. Lateness may result in exclusion from class. A student excluded for lateness will be marked absent. If a student is absent for any reason they must follow the relevant procedures – (below). Any other specific Departmental procedures for reporting absence will be notified by tutorial or administrative staff during Orientation. Students must:

If required by their department, log their Security Access card against the

Attendance recorded in the Main Entrance Foyer

If expecting to be absent or late on the day, text message the school using the

school ETXT system (as instructed at the beginning of each study year) or email

attendance@toiwhakaari.ac.nz or notify Reception if they are unable to attend prior

to 8.30am by leaving a detailed message (phone 381 9251 ext 1)

Sign in or out at Reception if arriving late or leaving early giving reason for non-

attendance.

Explain absence to all relevant tutors, and arrange to make up the lost work.

Sit in on class, if unable to participate actively.

Students needing a leave of absence must request a formal Leave of Absence in

advance, from the appropriate Head of Department. (Forms are provided for

requests of approved absence).

In the event of serious or long-term sickness or injury, or other circumstances

requiring a long-term leave of absence, a student must receive approval from the

Head of Department and the Director.

If leave is granted, students must comply with any prescribed requirements for

completing missed work.

Report injuries occurring on School premises to Reception immediately.

Present a doctor's certificate following absences for illness or injury of more than

two days.

Immediately declare any health issues, which may affect participation in their

programme, to a Supervising Tutor or the Head of Department

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Academic Assessment

POLICY Students must complete all assigned work by the prescribed deadlines, in order to meet course requirements and progress to the next year, or complete a qualification. Course requirements are provided to students at the beginning of each course or unit of work. Prolonged absence or persistent lateness will affect a student‟s assessment. Where a student is regularly not meeting assessment criteria, Departmental

Disciplinary Procedures will be implemented.

The School records learner achievement and keep records of student progress, at

both course and qualification level, to ensure the monitoring of student educational

performance.

A student can request a review of assessment through the Assessment Review Procedure (see Grievance Section 2D). Assessment policy is reviewed regularly by the Curriculum Committee, Board of Studies and Heads of Departments. PROCEDURE Regular feedback outlining a Student‟s outcomes and progress will be reported to the student through the processes outlined in each Course Curriculum document. All students have ongoing tutorial and assessment events to provide written and verbal feedback on their achievement of learning outcomes, and how they are meeting course requirements. The School systematically involves external practitioners and professionals from performing arts industries in course delivery, assessment and moderation of student work. They provide written feedback to students and staff. Hard copies of all student assessments are given to the Student Services Manager

and placed on the student‟s file. Electronic records are also kept. At the year -end

departing students‟ files are archived securely.

Access to student records is given only on a “need to know” and “permission to know”

basis.

Electronic information on learner achievement is backed up and backup copies kept

off-site. This system complies with the Privacy Act 1993 and the Official Information

Act 1982.

Copyright and Plagiarism POLICY All work must be the student‟s own original work. Full attribution and reference must be made to original sources referred to in the work. Plagiarism is considered to be Misconduct which will lead to disciplinary action.

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Toi Whakaari retains the right of access to all new student work commissioned by the School, and all work by the students at the School. This copyright extends to work of any nature and in all forms of media. This covers all work undertaken:

whilst a student is studying at Toi Whakaari

under the auspices of Toi Whakaari

Toi Whakaari retains the right to use any work carried out by the School and its students in any way it sees fit. Any still images, moving images or audio recordings made during training, including performance work may be kept for archival purposes and used for promotion of the School at any time. PROCEDURE Tutors will actively check for evidence of plagiarism in student‟s submitted written work. A student may request the right to use work undertaken while studying at Toi Whakaari: NZ Drama School by written application to the Director. The Director will respond within ten days outlining any requirements or restrictions attached to the granting of rights for work undertaken by students at Toi Whakaari: NZ Drama School.

Expectations of Staff Assessment and Moderation POLICY Marking and return of student work will be in timely manner in accordance with Staff Policy. The School internally moderates assessment across all programmes firstly by peer review, then Head of Department, and as required, by the Director. PROCEDURE The turn-around-time for all submitted written work will be four weeks from the designated hand-in date. If these deadlines cannot be met by staff, an extension may be granted by the Head of Department, (or the Director where the marker is the HOD). This will be communicated to the student/s concerned by email, within 5 working days of the expected return of assessment. (Refer Staff Policy Return of Marking and Student Work).

Assessments in each subject area will be moderated by the staff team in the relevant area. Departmental meetings will be held to discuss student progress and moderate the assessment of individual staff members through peer review. The assessment of major practical projects will normally include a session with industry professionals who will give feedback on practical work to the students.

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In some cases External assessors will be asked to mark students' assignments and Toi Whakaari staff will take account of these assessments in setting the final assessment or grade. In the event of discrepancies the Head of Department will review and determine any needed follow up work. This may involve cross-course peer moderation. Where discrepancies persist the Director will review and make appropriate recommendations. Upon graduation approval, the Director will conduct an Exit Interview where feedback from all students will be considered in future reviews of assessment processes. Assessment processes will be monitored by the Toi Whakaari: NZ Drama School Board of Studies.

Access to Tutorial Staff POLICY The School provides opportunity for students to meet Tutorial staff in order to:

receive clarification of the curriculum and course requirements

receive feedback and assessment of their progress in meeting course

requirements

understand all relevant School procedures

advise of personal issues which may be affecting learning

PROCEDURE Students have regular dialogue with supervising tutors. Each department will outline the timetable for tutorial sessions. Staff provide tutorial support and guidance appropriate to the method of delivery for each course of study so that students can plan their learning programme to achieve their learning goals. This support is in the context of tutor workload. Students can approach teaching staff within School hours to request an appointment. Wherever possible, staff will deal with the request within 24 hours. No student should have to wait more than seven (7) days for an appointment. Students can approach the Student Services Manager or Director‟s Administrator for

an appointment with the Director at any time. The same timelines will apply as for

other staff member appointments.

.2C DISCIPLINE Definition of Misconduct and Serious Misconduct

POLICY Disciplinary procedures will be implemented if a student engages in misconduct.

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The Board of Trustees defines Misconduct as: a) Conduct on the part of a student which is prejudicial to the good order and

government of the School, or which impairs the reasonable freedom of other persons to pursue their courses of instruction or professional activities at the School or to participate in the life of the School;

b) Any deliberate damage to property, equipment or the physical fabric of the

School or Te Whaea; c) Failure to abide by the Rules and Regulations as outlined in this document.

The following offences constitute serious misconduct and are grounds for suspension or withdrawal of place at the School. The Board of Trustees defines Serious Misconduct as:

a) Prolonged or continuing misconduct;

b) Unauthorised possession or removal of any property belonging to the

School or its students, other employees, or business contacts;

c) Falsification of attendance records, medical certificates, employment

records and other School or student document or record; and any action

which could result in a payment to which the student is not entitled;

d) Gross negligence or behaviour causing injury or resulting in loss or damage

to the School‟s property, reputation, or financial position, or that adversely

affects safety or teaching standards

e) Assault, verbal or physical abuse, intimidation, discrimination or sexual

harassment of another student, employee or any person dealing with the

School;

f) Unauthorised drug or alcohol consumption on Te Whaea premises, or

reporting for class in such a condition that in the opinion of the Staff, the

effects of drugs or alcohol render the student unable to perform her/his

duties properly and safely;

g) Refusal to obey written or verbal instructions, except where there is real and

immediate danger of injury to a student or others;

h) Commission of any crime or offence or other act which would render a

student unsuitable for continued study at the School.

These procedures will determine any Disciplinary Action taken by the School in the case of a breach of the Rules and Regulations or the Student Learning Contract.

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Potential discipline problem is

identified

HOD carries out a thorough investigation

with the student and /or staff concerned.

Outcome of initial

investigation HOD believes that information suggests there

is no breach of Rules and

Regulations or Student Learning Contract.

No further action is

required

Process ends.

HOD believes there is a

problem identified as a breach of the Student

Learning Contract.

HOD determines the appropriate disciplinary action,

as per Departmental

Disciplinary Guidelines, and

informs the student in writing.

HOD believes there is a problem and

can identify an alleged breach of

Rules and Regulations.

HOD convenes a discipline meeting to gather information.

HOD reviews information, checks all

facts and hears student explanation. The Student is advised of the right to

be represented by a representative of

their own choice or a support person. The student is encouraged to present

any relevant information,

documentation or applicable evidence

gathered from witnesses.

Following the investigation, HOD

holds Disciplinary Action Meeting

to determine the level of misconduct and the appropriate

Disciplinary Action is proposed.

Student is informed of the decision

and of the right of appeal.

HOD implements Disciplinary

Action as outlined in the Student

Policies (2C Discipline) Pg 22

Individual has the right of

appeal, through the Disciplinary

Review process

HOD convenes a discipline meeting

with the student and staff concerned.

Information is reviewed, all facts are

checked and student explanation is heard.

The Student is advised of the right to

be represented at this meeting by a representative of their own choice or a

support person.

The student is encouraged to present

any relevant information.

The School has the right to suspend a

student pending an investigation of alleged Serious Misconduct.

eg. restitution for damage caused.

HOD ensures disciplinary action is

implemented and all consequences are followed through. An outline of

the consequences, should the

conditions not be met, will be made

clear to the student.

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Disciplinary Action for Misconduct POLICY The following Disciplinary action will be implemented for Misconduct on the part of a Student. (See definition Page 20). PROCEDURE The implementation of Disciplinary action is as follows:

The specific instance(s) and nature of the misconduct or breach of Rules and

Regulations, and any previous warnings or action will be provided to the

Student in writing.

Disciplinary action may include:

1) A student being placed on probation for a period not exceeding 1 term, during which time the student‟s: attendance record; behaviour, performance; application; and attitude will remain under review by the Head of Department.

Or 2) Other disciplinary action as deemed appropriate by the Head of

Department or the Director.

An outline of the consequences, should the disciplinary conditions not be met,

will be made clear.

Student will be advised of the Disciplinary Action Review procedure

A copy is kept on the Student File.

This must be signed by both the Student and Head of Department.

Disciplinary Action for Serious Misconduct POLICY The following Disciplinary action will be implemented for Serious Misconduct on the part of a Student. (See definition Page 20). The School has the right to suspend a student in the case of alleged Serious Misconduct. PROCEDURE In order to investigate alleged Serious Misconduct the Director may, after discussing the proposal of suspension with the Student and considering the Student‟s views, suspend a student while an investigation is carried out. Following an investigation and confirmation of Serious Misconduct, the Head of Department and the Director will meet with the student (and if requested a student support person) to outline the implementation of the following Disciplinary Action: Either

the student will have his or her place withdrawn from the School

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or

other disciplinary action will be taken, as deemed appropriate by the Director of

the School.

In all cases where the Director takes disciplinary action, the student will be provided with written confirmation which must include:

the nature of the Serious Misconduct

an outline of all / any previous disciplinary action or warnings

student explanation

outline of the Disciplinary Action Review Process

The Director will inform the Board of Studies, at its next meeting, of any disciplinary action. In the case of withdrawal of place at the School, the Director will inform the Board of Trustees, at its next meeting. A student subject to this disciplinary action may seek a review of the Director‟s decision through the Disciplinary Review Process. (See 2D Grievance Disciplinary Action Review) and Appendix One STUDENT DISCIPLINARY ACTION REVIEW APPLICATION FORM

2D GRIEVANCE and COMPLAINT RESOLUTION

This policy aims to provide a coherent process for a student or group of students to follow if they wish to notify the school of a grievance or complaint requiring resolution. Complaints or grievance issues will be categorised as:

1. Complaint – general grievance relating to: personal treatment, health and safety

concerns; issues other than Disciplinary Action Review or Assessment Review.

2. Disciplinary Action Review - following the implementation of Disciplinary

Action

3. Assessment Review - if a student wishes to contest an assessment.

4. Additional Complaints procedure for International Students 1. Complaint POLICY Students wishing to register a grievance relating to personal treatment, health and safety concerns or any issues other than Student Disciplinary Action or Assessment Review may have their complaint heard by the School. A formal complaint should be made in writing and a dated record of all discussions and outcomes will be kept, with a copy held by each party, as well as on the student files. At any time a student has the right to select an accompanying support person or student representative to attend all meetings.

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PROCEDURE

a) The student initially discusses the complaint with the staff member or student

concerned and if unable to satisfactorily resolve the issues the complaint should

proceed to a formal written complaint to their Head of Department (HOD).

b) The HOD will convene a meeting with the student, and all parties involved (if

requested, a student support person and/or class representative will attend.)

c) If unable to obtain satisfaction the student forwards the written complaint to the

Director through the Director‟s Assistant or Student Services Manager. The

Director may employ an external mediator to assist with the resolution of the

complaint. The cost of mediation will be met by the school.

d) Where issues cannot be resolved through meetings of students and staff, the

student may address their complaint, in writing, through their Board of Studies

Student Representative to the Board of Studies.

e) If the Board of Studies review and recommendations do not resolve the

complaint the parties shall refer the complaint to a single mediator, external to

the School. The cost of mediation will be met by the School.

f) If a student is not satisfied with the School‟s resolution of the concern, they

have the right to contact the New Zealand Qualifications Authority as a party of

last resort (PO Box 160, Wellington. Phone 04-802 3000).

2. Disciplinary Action Review POLICY A student subject to disciplinary action following an investigation for alleged Misconduct or Serious Misconduct may seek a review of the Head of Department‟s or Director‟s decision. A dated record of all discussions and outcomes will be kept, with a copy held by each party, as well as on the student‟s file. At any time a student has the right to select an accompanying support person or student representative to attend all meetings. PROCEDURE A student wishing to request a review of the disciplinary action must:

a) Apply on the form headed "Disciplinary Action Review Application Form"

which is available from the Student Services Office (APPENDIX 1 )

b) Make application within 10 days of written notification of the disciplinary action.

a. These 10 days are calculated from the date appearing on the School‟s

written notification to the student;

c) Detail the grounds on which the application is made, as fully as possible on the

Application Form. It is not sufficient to merely summarise the facts. Supporting

evidence, if any should be attached to the Application Form;

d) The Application Form should be lodged with the Director who will immediately

advise the Chair of the Board of Studies;

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e) An administration fee of $50.00, payable in advance, will be charged to cover

the administration costs for the review process;

f) The Chair of the Board of Studies shall appoint the Disciplinary Committee to

consider the application for review within 10 days of the receipt of the

application.

The Disciplinary Committee will comprise: One member of the Curriculum Committee; One member of the Board of Studies;

One outside mediator, nominated by the Director and approved by the Chair of the Board of Studies; One student representative from the relevant course

On constitution of the Disciplinary Committee, the following procedure will apply:

a) The student shall be given not less than seven (7) days notice of the time, date, and place of the review hearing before the Committee; b) In all cases, the review hearing will take place within twenty one (21) days of the Committee being constituted; c) The Committee shall determine the outcome of the review after consideration of the student's record, the material provided in or accompanying the Application Form and any other matters it considers pertinent. The Committee may, within the bounds of the Privacy Act, seek further information from other sources. All information will be made available to the student prior to the review hearing; d) Should the student choose to appear before the Committee, the student is entitled to be supported by no more than two (2) of their whanau/family including a legal representative if so desired. If the student chooses a legal representative the Committee will be advised of this prior to the review hearing. e) All papers related to the review are distributed to the relevant staff members as well as the Disciplinary Committee.

The Committee shall report its decision in writing to the Board of Studies within seven (7) working days of the hearing of the Committee. The Chairperson of the Committee shall notify the student in writing of the determination of the Committee within seven (7) working days of the review hearing of the Committee, outlining the reasons for its decision. The decision of the Committee is final and binding.

3. Assessment Review POLICY

A student wishing to contest an assessment or grading may seek a review.

Following a written request for an Assessment Review a dated record of all discussions and outcomes will be kept, with a copy held by each party, as well as on the student‟s file. At any time a student has the right to select an accompanying support person or student representative to attend meetings.

48

PROCEDURE

a) The student initially discusses the assessment with the tutor concerned. If

unable to satisfactorily resolve the complaint with the tutor, or the student is still

unsatisfied with the assessment provided, the student should make a formal

written Request for Assessment Review using the appropriate from –

(APPENDIX 2) submitting this to the appropriate Head of Department within (7)

seven days of receiving the assessment.

b) The Head of Department will review and moderate the assessment (this may

require internal and/ or external moderation as appropriate), and provide the

student with a reviewed assessment outcome, supported by a written

explanation, not more than 10 days following the receipt of a Request for

Assessment Review.

c) If the student is not satisfied with the moderated assessment they may

approach the Director through the Head of Department. All documentation will

be reviewed by the Director. A meeting will be convened by the Director with all

parties concerned to arrive at a mutually agreed outcome.

d) Where issues cannot be resolved through meetings of student, staff and

Director, the Curriculum Committee will be required to review and moderate the

assessment, and make a recommendation to the Board of Studies. This

recommendation will be provided in writing to the student.

e) If the student is still not satisfied with the assessment review they may address

their complaint – in writing – through their Board of Studies Student

Representative - to the Board of Studies.

f) If the Board of Studies review and recommendations and do not resolve the

complaint, the parties shall refer the complaint to a single external moderator, if

they can agree on one. The cost of mediation will be met by the School.

g) If a student is not satisfied with the Board of Studies‟ resolution, they have the

right to contact the New Zealand Qualifications Authority as a party of last resort

(PO Box 160, Wellington. Phone 04-802 3000). NZQA processes will then be

followed.

4. Additional Complaints Procedure - International Students only If an International student is not satisfied with the School‟s resolution of the concern, they have the right to contact the International Education Appeal Authority (IEAA) to have their concerns addressed. Toi Whakaari: NZ Drama School will follow the procedures set down by this authority and aid the student in accessing the IEAA.

Contact details for the IEAA are: International Education Appeal Authority c/o Ministry of Education

Email:info.ieaa@minedu.govt.nz Phone: (64 9) 374 5481 Fax: (64 9) 374 5403 Private Bag 47 911

Ponsonby, AUCKLAND

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At the School‟s cost a student advocate, wherever possible conversant in the student‟s first language, will be available to assist the student in resolving the issue. Students will be given information as to how to access the IEAA in writing if breaches of the Code cannot be resolved through internal processes. This information will be available to the student as part of their orientation process. The IEAA may refer complaints to relevant authorities. Financial complaints should go to the School‟s auditors, academic or course related complaints to NZQA, misleading or deceptive conduct complaints to the Commerce Commission and Immigration complaints to NZIS. The School will provide all relevant material and unless lodging an appeal, will abide by the decisions of the IEAA, instigating the recommendations to remedy the problem within the timeframe specified by the IEAA. The School may appeal against the decision of the IEAA.

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APPENDIX ONE TOI WHAKAARI: NZ DRAMA SCHOOL STUDENT DISCIPLINARY ACTION

REVIEW APPLICATION FORM

Name of Student: Current Home Address: Current Home Phone: Date of Disciplinary Action Written Notification from School: The Grounds on which this Application for review is made: Please provide full details. If insufficient space is provided below please attach additional information on an A4 page(s) including any other relevant documentation. Do you wish to appear before the Disciplinary Review Committee? If so, do you wish to be supported by whanau/family , student representatives, or legal representation? If so, please nominate up to two (2) whanau/family or students including a legal representative (if so desired) who support this application and are willing to appear with you before the Disciplinary Review Committee: I hereby apply for a review of the Director's decision under the Student Discipline Policy. I understand and will abide by the procedure laid out in the Student Disciplinary Action Review and agree to accept the decision of the Disciplinary Review Committee. Student Signature:……………………………………………….Date……………………… Witness:……………………………………………………………………………. Received by: HOD signature…………………………………………………… Date………………………… Action taken: Meeting held on ……………….

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APPENDIX TWO TOI WHAKAARI: NZ DRAMA SCHOOL REQUEST FOR ASSESSMENT REVIEW

APPLICATION FORM

Name of Student:…………………………………………………. Current Home Address:……………………………………………………… ……………………………………………………… Current mobile phone number :………………………………………….. Course: ………………………………. Supervising Tutor:………………………… Relevant Unit of Work (for which assessment is contested or queried)…………… …………………………………………………………………………………………………..

Assessment/grading being contested/queried………………………………………….. The grounds on which this Application is made ………………………………………………………………………………………………… …………………………………………………………………………………………………… …………………………………………………………………………………………………… …………………………………………………………………………………………………… …………………………………………………………………………………………………… Please provide full details. If insufficient space is provided below please attach additional information on an A4 page(s) including any other relevant supporting documentation. I hereby apply for a review of the Assessment provided to me on (Date)………………………. I agree to follow the procedure laid out in the Assessment Review Policy and I understand that I my assessment will be fully reviewed and moderated by the Head of Department within ten days. Student Signature:……………………………………………….Date……………………… Received by: HOD signature…………………………………………………… Date………………………… Action taken: Meeting held on : ………………. Re-assessment result to student on……………….

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SECTION 3: DELIVERY OF PROGRAMMES Teaching and Delivery Course Evaluation Developing New Programmes

Teaching and Delivery POLICY The delivery of courses will reflect the diversity and strengths of Toi Whakaari: NZ Drama School, combining academic rigour and embodied practice. PROCEDURE Although the development of key competencies necessary for professional life will be a priority of the teaching, equal emphasis will be placed on fostering research and exploration skills through practical application in context. Importance will be placed on providing opportunities for students to test their limitations and develop their strengths as practitioners in film and theatre, through a range of structured projects, process-led courses, experience in the field, and artistic collaboration. Each programme will publish relevant Curriculum documentation which details:

Course Delivery

Course Outlines

Learning Outcomes

Assessment Criteria

Graduate Profiles

Course Evaluation POLICY Ongoing review of curriculum documentation and course delivery will be conducted within each programme, in consultation with all stakeholders, in line with New Zealand Qualifications Authority guidelines and requirements. Annual internal and external monitoring processes are in place to evaluate the delivery of programmes. Student evaluation of their course provides essential information for guest tutors, departmental staff, the Curriculum Committee, the Board of Studies, independent auditors, resource managers and administrators regarding such matters as:

Effectiveness of delivery

Relevance of curriculum content

Departmental resources

Overall student satisfaction

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PROCEDURE Student evaluation will be collected and reviewed regularly, through processes outlined in each programme‟s Curriculum documentation.

Student feedback is organised, administered, analysed and evaluated by each department, then reported through the Curriculum Committee to the Board of Studies.

Internal review and external independent audits of evaluation processes are carried out in accordance with NZQA requirements. Annual monitoring and reporting on the quality of delivery of undergraduate programmes is completed by an NZQA approved external monitor.

The degree monitor„s recommendations are reviewed and actioned by staff, Heads of Departments and Curriculum Committee before being reported to the Board of Studies.

Twice yearly surveys of the student body are conducted to request feedback on administrative systems, infrastructure and resources provided for their learning. These are organised, analysed and reported on by the Student Services Manager.

Regular feedback and consultation is sought from the Student Representatives forming the Student Council. Student Council representatives are elected annually.

Students have representation at Governance level on the Board of Trustees, and on the Board of Studies. Student Board members are elected by the student body. Ongoing review of programmes and course delivery is carried out through evaluation and feedback from all stakeholders, and at meetings of the following groups

Tuition Staff

Heads of Departments

Advisory Panels and/or Industry Professionals

Curriculum Committee

Board of Studies

Developing New Programmes POLICY In developing new programmes the School will ensure that the programmes are based on the needs of students and other stakeholders, and incorporate the requirements of funding and standard-setting bodies. New programmes must follow the procedures and requirements as set out by the New Zealand Qualifications Authority (NZQA). PROCEDURE In developing new programmes, the following procedures will take place: A proposal will be examined in the light of the School‟s mission and goals as articulated in the Strategic Plan. The aims of the proposed programme or change of programme, will be clearly articulated and discussed with :

a) Appropriate staff teams

b) The Curriculum Committee

c) Board of Studies

54

d) Board of Trustees

All current NZQA Accreditation and Approval processes will be followed. The programme proposal or changes to an existing programme, will then be submitted to NZQA and/or other qualifying bodies for approval.

55

SECTION 4: PASTORAL CARE Student Support Access to Guidance, Support and Welfare Services Privacy STUDENT SUPPORT POLICY The physical and emotional demands made on students at the School are significant. Therefore the school strives to create a healthy learning environment both for the group and the individual. Staff are required to provide pastoral care, and to refer students for professional advice if necessary. The School is committed to providing for Student Representation across the school, to ensure that the student body has a mechanism for feedback and discussion. PROCEDURE The health of the school community is promoted and supported through weekly meetings of the entire student and staff body (Koiwi). Students can approach staff within School hours to request an appointment to discuss pastoral care issues.

Wherever possible, staff will respond to the request immediately, or within 24 hours. If unable to deal with the request they will refer the student to an alternative staff member as appropriate.

If required, a student can be referred for external professional advice, after consultation with the appropriate Head of Department and one other staff member.

Environmental and safety factors in the School will be monitored and specific provision made for meeting emergencies (multiple injuries, immediate evacuation of buildings, etc). Advice and information regarding Student Loans and Allowances or other forms of financial support will be given to students by Student Services administrators. The School will adhere to ethical principles such as student confidentiality, privacy, and informed consent. Staff or student representatives may serve as student advocates if required.The Student Services Office will arrange for annual student elections and provide for regular meetings of Student Representatives from each year group to constitute a Student Council. Regular meetings of the Student Council are held to review Student Services and

respond to any issues relating to Pastoral Care. These meetings are documented.

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The Student Council will provide a conduit to inform students of any changes to student services provided by the School. Feedback will be collected and evaluated twice yearly from the Student body through a student survey. This will inform any review of student services. Students are represented on the Board of Studies, and the School manages a democratic election of one Student Board Member on the Board of Trustees. ACCESS TO GUIDANCE, SUPPORT AND WELFARE SERVICES

POLICY

The School is committed to responding appropriately to learners who experience any

physical, cultural, psychological, moral or emotional harm while studying.

The School will provide access to suitable professional health support for all students.

PROCEDURE

Staff with current First Aid qualifications are on-site to provide assistance when required.

Students are informed of guidance, support, welfare services, and health and safety

procedures through the Student Handbook, notices and Panui.

Referrals and information regarding reputable health professionals and counsellors will be made available to students and appointments made as appropriate. This is currently provided through the services of the Massey University Student Health and Counselling Centre.

Staff will respond appropriately to identify disabilities or learning difficulties and can

refer students for external assessment or assistance programmes if required.

Should there be a staff recommendation to alter academic requirements for 'health reasons' the School will provide a written statement to support this. Personnel working within the School are encouraged to immediately refer students with a health problem to appropriate professional services without delay. Department Managers and Heads of Department will be informed if appropriate. Professional facilitators, psychologists or counsellors may be brought in to facilitate or assist with group learning difficulties. PRIVACY POLICY Toi Whakaari: NZ Drama School is committed to protecting student privacy.

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PROCEDURE

Students will be required to provide current contact information (address, phone

number and email address) to the School during the period of enrolment.

Contact information supplied to the School by a student is maintained in secure

databases and is used to contact students when necessary, in connection with

transactions entered into by students with the school.

The School will not sell, trade or rent personal information to others without obtaining

a student‟s consent.

The School may use contact details in order to send information and offers from Toi

Whakaari: NZ Drama School.

The School website may contain links to other web sites. Toi Whakaari: NZ Drama

School is not responsible for the privacy practices or the content of such web sites.

The Toi Whakaari: NZ Drama School may publish student work (in part or in whole) for

the purposes of publicity and student recruitment on the School website. (see

Copyright Policy)

This school has security measures in place to protect the loss, misuse and alteration

of the information under our control. Our secure server software is the industry

standard for secure commerce transactions. It encrypts all of your personal

information, including credit card number, name, and address, so that it cannot be

read as the information travels over the Internet. We do not keep a record of credit

card numbers.

If a student does not wish to receive email from the school following graduation, they

must send an email with full name and email address

to drama.info@toiwhakaari.ac.nz or mail a request to the Student Services Office, Toi

Whakaari: NZ Drama School, Te Whaea: National Dance and Drama Centre, PO Box

7146, Newtown, Wellington, 6242.

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Declaration

I ____________________________________________________(print full name) declare that I will abide by Te Kura Toi Whakaari o Aotearoa: New Zealand Drama School‟s Academic and Student Policy and Procedures, Rules and Regulations, the Student Learning Contracts, as set out in this Student Handbook and in Departmental Handbooks, which I have read and understood. I understand that at any time I can access the current Academic and Student Policy and Procedure documentation in the Nola Millar Library or electronically in the Student Library Folder or on request from the Student Services Office. STUDENT PHOTO AND MOVING IMAGE RELEASE I hereby give Toi Whakaari: NZ Drama School or any third party acting on its behalf:

a) permission to copy, publish, publicly display, distribute, sell, modify and/or copyright photographs, moving image and/or interviews taken of or including me, at Toi Whakaari: NZ Drama School in national and/or global marketing collateral including but not limited to publications, brochures, advertising, billboards, signage, media, online usage and proposals produced or contributed to by the School. I will waive any fee for this usage.

b) permission to examine, approve and release the completed product or products listed in section (a) on my behalf and I understand that my name may be credited to such photographs and /or moving image.

c) permission to release Toi Whakaari: NZ Drama School, its employees and/or any third party acting on its behalf from any liability relating to the quality or appearance of the photographs or moving image taken whether international or otherwise, including any claim for libel or invasion of privacy.

I have read the above release prior to its execution, and fully understand and agree to the terms outlined.

Signed__________________________________Date___________________