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Library Automation:

An Overview

BS [email protected]

Dr. TB Rajashekar Memorial Seminar onEmerging ICT skills for the Information Professionals03rd November 2007

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Dr. TB Rajashekar Memorial Seminar on

Emerging ICT skills for the Information Professionals

About t his Present at ion Library Automation

History, Need, Advantages, Disadvantages Planning of Library Automation

Modules Technologies for Check In\OUT

Packages Available Conclusion

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Library Aut omat ionLibrary automation is the general term forinformation and communications technologies(ICT) that are used to replace manual systems

in the library.

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History Library Aut omat ion First generation:

Little integration between modules Mainly Circulation & Cataloguing Specific to Hardware & OS

Second generation: Various platforms (UNIX and DOS) Functions are Command driven or Menu based

Third generation: Fully Integrated Modules (using relational database structures) Various Standards GUI Based features

Fourth generation: Client-server architecture Access to other servers over the Networks

Allows to access multiple sources

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Need for Aut omat ionUser Time (Dr. SRRs fourth law)

Man power

Resource SharingSecurity (RFID)

Report Management

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Advant ages of Library Aut omat ion

Improve the quality, speed and effectiveness ofservices

Relieve professional staff from clerical work Improve access to remote users Facilitate wider dissemination of information products

and services Resource-sharing among other library networks

(Union Catalogues)

Enable rapid communication with other libraries Improve the management of physical and financial

resources

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Disadvantages of Library Aut omat ion

Initial and recurring expenses

Continuous staff training

Hardware and Software Obsolescence

But it is Wort hw hile !!!!!

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Planning for Aut omat ion

Needs Mapping

Best possible package

Staff Involvement

Budget (Purchase, operation, maintenance, etc,.)

Hardware Requirement (Client/ Server, Printers, etc)

Platform (Operating System)

User awareness

Maintenance

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Select ing Aut omat ion package

User friendly

Popularity of a package

Well designed screens, logically arrangedfunctions with extensive help messages

Minimal training

Multi-user and unlimited user access Multilingual & Multimedia

Support internationally known standards (MARC,AACR-2, Dublin core, Z.39 etc)

Training and Support (E-mail, Discussion Forums)

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Modules

Acquisition

Cataloguing Circulation

Serial ControlAdministration

OPAC

User Services SDI, CAS

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St ructure of Aut omated Library

LAN

Cataloging

DatabaseCirculation

SerialsManagement Administration

Reference

Acquisition

OPAC

Other Services

SDI, CAS

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Funct ionali t ies of Acquisit ion Suggestions management

Ordering, cancellation and reminders Receiving

Budget Management Master file management such as currency

table, vendors, publishers, etc

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Funct ionalit ies of Cat aloguing

Creation, Storage, Retrieval and managementof bibliographic records and indexes

Import/Export facility

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Funct ionali t ies of Circulat ion

Issue, Return, Renewal of Documents

Recall, Reservation, Reservation Cancellation Reminders (Manually, e-mail)

Reports Documents Issued/ Returned (Period, Subject, Doc type, etc.,)

Popular Documents (Max. issued)

Fine Amount Collected Fine Receipt

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Funct ionali t ies of Ser ial Cont rol

Subscription of New Journals

Renewal of Journals Invoice Processing

Payments

Receipts of New Issues

Reminders for missing issues

Browsing Issues Reports Generation

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Funct ionalit ies of OPAC

Simple & Advanced Searching

Boolean search Field Based Searching (Author, Subject, Source, etc.,)

Browsing Field Based Hierarchical

Personalized OPAC (My OPAC) SDI, CAS, Reservation, DDS, Outstanding Docs, Subject

list, etc.,

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Funct ionalit ies of Administ rat ion

User ID & Encrypted Password Protection

Module Level Security

Budget Management Stock Verification

Master file Updation Fixing Due dates, Overdue Charges etc.

Eligibility Holiday Maintenance Feedback

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Administration Various Report s

New Additions, Catalogue (Main/Author/Title) Accession Register/Bibliography List of books by Author/Title/Publisher/Year Subject/Call Number (by any order) Books by Unique Titles, Frequently issued books Books by - Subject wise Frequently Accessed Books

Books Issued/Returned/Reserved/Reminder Receipt for Fine Amount/Deposit/Loss of Book, etc List ( User/Publisher/Supplier/Departments) No-Due certificates

Stock verification Report Budget Details, Orders Journal List ( Indian/Foreign/Payment/Gratis/Exchange) Journal Subscription /Order Report/Missing Issues

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Technologies Check I n/ Out

Bar Code System

RFID System

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Bar Coding

Barcode Printer

Labels (Numeric, Alphabetic, Alphanumeric)

Barcode Scanner

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RFI D Technology

RFID Tags

Coupler (Reader)

Gate Antenna

Antenna (Stock Verification)

Return Box

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Workf low of RFI D Syst em

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Comparison of RFI D & Bar coding

RFID BAR Code

Visibility Works in any direct ion, does notrequir e line of sight

Direct ional, requires line ofsight

Read range Betw een 4 and 80cm (1.5 31 inches)using passive tags, up to 100 metersusing act ive tags

Typically 15 - 30cm

Read rat e Up to 200 t ags per second Limit ed t o rate at w hichobj ect s can be physicallylocated in front of scanner

Data

storage

Up to 4 KB using passive t ags and32KB using act ive t ags

None

Durabil i ty Wit hst ands harsh environment s Prone t o scrat ching andtearing

SecurityDif ficul t t o Replicate (95% secur it y) Simple to Replicate

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Advantages & Disadvantages of RFI D

Advantages Fast track Circulation Operation

Self check In/Out by users

Security

Tag Life

Shelf Management becomes easier

Stock verification becomes Faster and Easier

Disadvantages

High Cost Removal of exposed tags by users

Reader Collisions & Tag Collisions (techniques & algorithms to solve)

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Packages Available for Automat ion

Commercial Open Source Freeware

Autolib FireFlyEmilda

EasylibsoftE-Granthalaya

Gyanodaya

Libra 2000

LibrarianLibrary Manager

Libsuite

Libsys

Nalanda

NewGenLib

NexLib

Rovan LMS

SLI M

SOUL and many m ore!!!!!

Glibms WebLisJava Book CatologgingSystem

Koha

Mylibrarian (For Schools)

OpenBiblio

Open-I LS

PhpMyLibrary

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Koha Open source ILS

Available at http://www.koha.org

Mailing list at http://koha.org/mailing/Available for Windows & Linux

Easy to install and maintainA simple web based interface for Users and

Library staff

Search interface is easily customizable

Complaint to all standards

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SOUL (Soft w are for Universit y Libraries) Developed by INFLIBNET Windows based user friendly software Well designed screens, logically arranged functions

with extensive help messages. Based on client server architecture Does not need extensive training

Multi-user access Provides facility to create, view records in regional

languages (multilingual) Supports internationally known standards CCF, AACR-2

etc. Nominal price (Includes Installation, onsite training, one year

support, free future updates, multilingual software, manuals)

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Libsuite

Commercial Software developed by Soft-Aid

Web enabled

Runs on Windows platform

Based on client server architecture

Personalized OPAC Supports article indexing, CAS, SDI

Powerful Search facilities Can attach digital documents (images, audio, video, etc)

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Conclusion

For the successful implementation of anintegrated library system all key factors must

be in place: support from administration,staff competence, consideration of user

requirements, presence of the infrastructure(hardware, software, network), availabledata, excellent managerial skill from thecoordinator of the project

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