role of PRO 2

8/3/2019 role of PRO 2

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Project management

andproject cycle management

Project Cycle Management

Shivam PRO Duties.


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Content of the lecture

What is a project?

How does project management benefit you?

Project cycle management (PCM)

PCM tools

Project managers


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A project

What is a project

Defined start and end, specific scope, cost andduration

A temporary endeavor undertaken to create aunique product, service or result

A series of activities aimed at bringing aboutclearly specified objectives within a defined timeperiod and with a defined budget.


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How does project management

benefit you? You will have goal clarity and measurement

Your resources will be coordinated

Your risks will be identified and managed

You will increase the possibilities of time savings

You will increase the possibilities of cost savings

You will increase the possibilities of achieving theagreed outcome

You will increase the possibilities to deliver projectssuccessfully


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Improved quality

Decision-making routes and processes areclearly defined

Deadlines, costs and resources are

controlled systematically All processes in the project management activity chain

are coordinated to ensure they remain in harmony with

one another

The result will help you to get: more speed

greater flexibility

improved quality


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What project management helps

you to achieve Plan tasks in project

Avoid dependencies problems

Reduce risks Track progress accurately

Organize project process and timeline

Improve stakeholder - staff communication Improve management of stakeholders

expectations

Complete within budget and on time


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Project success factors

Executive management support

Proper planning

Realistic expectations Competent staff

Clear vision and objectives

Hard working and focused staff


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The triple constraint

Trust

Three Rules To Achieve The

Goal......


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Programming

Implementation Formulation

Evaluation Identification

TechnicalOutput

MappingProject

The project cycle

Guidelines

of Mgt.


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The three PCM principles

Decision making criteria defined at each phase

The phases in the cycle are progressive

Project identification part of structuredfeedback


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PCM tools

The logical framework approach

Quality assessment criteria

Institutional capacity assessment

Economic and financial analysis

Promoting participatory approaches


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Time management

Defining project activities

Activity scheduling

Create and controlling theproject activities

An inch of time cannot be bought foran inch of gold."- Chinese proverb


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There's an old joke when it comes to project management time:

'The first 90 percent of a project schedule takes 90 percent of the time. The last 10 percent

takes the other 90 percent of the time'

Time management grid

Quadrant 1 Quadrant 2

Urgent and importantImportant but not

urgent

"Firefighting" "Quality time"

Quadrant 3 Quadrant 4

Urgent but not importantNeither urgent nor

important"Distraction" "Time wasting"

Urgency


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Managing the scope of the project

Project scope management constitutes 'theprocesses to ensure that the project includesall of the work required, and only the workrequired, to complete the project successfully.

Project scope has several purposes:

It defines what work is needed to complete theproject objectives

It determines what is included in the project It serves as a guide to determine what work is not

needed to complete the project objectives It serves as a point of reference for what is not

included in the project


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Role of a project manager

The role of a project manager is affected bythe one-shot nature of the project

The role of a project manager is difficult whenteam members are still linked to theirpermanent work areas

Members may be assigned to several projects

simultaneously

Managers must rely on their communicationskills and powers of persuasion


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Project manager attributes

Leader & manager

Facilitator, coordinator

Communicator

Credibility: Technical/Administrative

Work under pressure

Goal-oriented Innovator

Versatilist

Knowledgeable aboutthe organization

Political sensitivity

Conflict: sense,confront, resolve

Can deal with stress,chaos, ambiguity

Planning and follow-through

Ethical dilemmas


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Project manager attributes

Specialist

Generalist

Versatilist


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Project manager duties

Reports to senior management

Communicates with users

Plans and schedules

Obtains and allocates resources

Controls risks

Manages people

Coordinates

Implements quality assurance

Controls the budget

Delivers results


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Project teams

Diversity of knowledge needed

Cross-functional

Self-directed Often ad-hoc or temporary

Often distributed (geographically)

Start and end dates


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Project personnel skills

Technical

Political

Problem-oriented

(vs. discipline-oriented) Goal-oriented

Flexibility, adaptability

High self-esteem can handle failure, risk, uncertainty,unexpected

can share blame and credit


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Governmental projects

Legal constraints on government projects Laws, statutes, ordinances, directives, regulations,

budgets, and policies Accountability to the public

Accountable to legislative & judicial bodies,interest groups, the press and the public

Utilization of public resources Objective is not higher ROI, but public good


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Project Governance

Risk planning Balancing risk avoidance and risk acceptance

Life cycle management From concept to replacement

Strategic change Balancing the solution and the ability to utilize

Value management Adopting consistent processes, building in quality

and adding value


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Project managementmethodology scope

What is a methodology

The way we do things around here !

Communication, consistency, understanding,accountability

Project management vs. other activities

This way project management uses the sameapproach for all situations

role of PRO 2

Documents

Transcript of role of PRO 2