Robert’s Rule of Order - イッツコムhome.m04.itscom.net/speech/PP Overview and Drills Slide...

Parliamentary ProcedureAn Overview and Drills on

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Akira Saito, DTM

Den-en Toshi Toastmasters Club D76-8125

Robert’s Rule of Order

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Handout you have:pages 1/16 – 3/16

PowerPoint slide images on Overview of Parliamentary Procedure

pages 4/16Parliamentary Procedure – Chart of Motions

pages 5/16 – 6/16Parliamentary Procedure – Phraseology

pages 7/16 – 10/16PowerPoint slide images on Drills – Roll Play Making main motion Amending main motion Division of question, etc.

pages 11/16 – 16/16Sequenced script for Roll Play Main motion Amendment Division of question

Agenda

• An overview

• Study motions

• Learn by doing (drills)

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Drills on Parliamentary

Procedure

4

Roll Play

• Motion making drills

• Making main motion (chart-1)Script: page 11/16 of hands-out

• Amending a motion (chart-2)Script: page 13/16 of hands-out

• Dividing main motion (chart-3)Script: page 15/16 of hands-out

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Parrot-like motion making drills

• Member X“I move that ……….”

• Any member (multiple, simultaneous okay)“Second”

• Chairman“It was moved and seconded that …….., is there any discussion?”

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Our Club take recess in July and August

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Motion 1

Member X“I move that ……….”

Any member“Second”

Chairman“It was moved and seconded that …….., is there any discussion?”

Our club host District 76 International Speech contest in 2011 Spring Conference

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Motion 2




Our club change the club bylaw for us to meet additionally on 5th

Saturdays of the month9

Motion 3




Our club increase monthly membership fee by 500 yen to cope with increased venue rent

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Motion 4




Our club have a joint meeting with a club in Hawaii

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Motion 5




(your own creation)

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Motion 6




(your own creation)

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Motion 7




Chart -1 Making main motion

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Our club buy a video camera by the 10th anniversary of the club

Drills – Role Play

Chart-1 Main Motion

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Chair

Mr. A

Mr. B

Mr. C

Mr. D

Secretary

①

②

③

④ ⑤

⑥

⑦

⑧

⑨

⑩Treasurer⑪

⑫

Motion

1second

point of info.⑬

⑭

⑮

⑯

Vote

Vote

Vote

Vote

⑰

⑱

2


Amending a motion

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Our club to take recess in July and August every year

Our club to have a special meeting in Hawaii in July

A sample motion

Amendment

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YESNO

Main motion

Insert words or add words Strike out words Strike out words and

insert words

AMD-1

AMD-2

Must be germane to the main motion

YESNO

YESNO

Chart -2 Amending main motion

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1st degree

2nd degree


Our club buy a video camera

by the 10th anniversary of the club

Our club buy a video cameracosting no more than 100,000yenby the 10th anniversary of the club

Main motion

costing no more than 100,000yen

Sony

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Chair

Mr. A

Mr. B

Mr. C

Mr. D

Secretary

⑨

⑩①

②

③

④

⑤

⑥ ⑦

⑧

⑫

⑬

AMD-1

AMD-2

⑪

Vote

Vote

Vote

Vote

Vote

Vote

Vote

VoteM

ain

mot

ion

befo

re th

e as

sem

bly

Chart-2 Amendment

second

second

⑭


⑮

AMD-2 AMD-1

Chart -3 Division of Question

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Our club buy a video camera

The purchase of a video camera be doneby the 10th anniversary of the club

The purchase of a video camera be done

the 10th anniversary of the club

amend

as soon as possible but not later than

① ②

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Chair

Mr. A

Mr. B

Mr. C

Mr. D

Secretary

⑨

⑩①

②

③

④

⑤

⑥

⑦

⑧

Vote

Vote

Vote

VoteM

ain

mot

ion

befo

re th

e as

sem

bly

Chart-3 Division of Question

Dis

cuss

and

vot

e on

the

1st h

alf o

f the

div

ided

mot

ion

continues

Vote

Vote

Vote

Vote

second

Point of order

⑪

⑫


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Chair

Mr. A

Mr. B

Mr. C

Mr. D

Secretary

⑰

⑱

⑭

⑮

⑬

⑳

⑯ Vote

Vote

Vote

Vote1s

t hal

f of t

he d

ivid

ed m

otio

n w

as a

ppro

ved

Chart-3 Division of Question

⑲

second

AMD

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22

23

continued

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LECTURE PART

Your takeout from this workshop

• Basic understanding of parliamentary rules, protocols and various motions

• Habit of parrot-like use of standard phrases

• Confidence to preside over a meeting as Chairman

• Readiness to participate in discussions as a constructive member of the group

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The Purpose of Parliamentary Procedure

To facilitate the transaction of business based on decisions made fairly while preserving the spirit of harmony within the chamber by adjusting often conflicting interests that develop during meetings

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P-P is meant to be used in;

• mass meetings• local assembly• conventions• legislative bodies• board, etc

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Deliberative assembly bigger than a certain size (>12+)

• information exchange meetings

• knowledge exploring meetings such as- panel discussion- symposium- forum- brain storming

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P-P is not meant to be used in;

Smaller group meetings ( <12 people)

How P-P was developed• English parliament worked out original rules many

hundred years ago as a kind of common law• Changed into different versions in different places

in America to create parliamentary anarchy

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Henry Martyn Robert (1837-1923), an engineering officer in the regular army wrote Robert’s Rule of Order

1st Edition Feb.19, 187610th Edition (latest) 2000

Principles

• Free and fair debate for all • The majority rules• The minority has the right to be heard• Courtesy and justice for all• Consideration of one subject at a time• Final deliverable is written text/statement

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Six Steps in Handling a Main Motion

1. Member makes a motion after obtaining the floor

2. Another member seconds the motion 3. The Chair places motion before the group

Motion becomes Question (= pending motion)4. Question is open for debate 5. Question is put to a vote 6. The Chair announces result

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Motion making

• State in the positive as to what should be done

• Not “think”/”believe”/“propose,” but “move”

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Do not include an explanation about the motion in the statement. You are expected to give it in a separate speaking chance afterward.

Debate (Discussion)• The person who makes a motion may speak on it first

(for explanation of the motion), if he expresses the desire to do so.

• All remarks are addressed to the chair, not to other members.

• Debate is confined to the merits of the motion currently under consideration.

• Debate can only be closed by order of the assembly (“Previous Question” motion with 2/3 vote), or by the chair if no one seeks the floor for further debate.

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Reminder for Chairman• In dealing with motions, always state the

exact wording. Ask the secretary if you forget it

• Discussion is not in order until you have stated the motion

• You are not allowed to enter discussion, but entitled to vote if your vote affects the result

• Always indicate clearly how a vote is taken• Always call for the negative vote

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Methods of Voting

Rising vote

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Show of hands (less formal)not good for a large assembly

Voice vote (Aye – No)“Division of the Assembly” motion

Vote by Chair

“YES” “NO” Chair’s vote Results

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“YES” = “NO”(Tie)

“YES” > “NO” by one vote

(No action) Pass

Fail

“YES”

“NO”

Fail

Pass

(No action)

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©Akira Saito 2008

NEED CHAIR'S RECOGNITION TO SPEAK NEED SECOND

AMENDABLE

ORDER OF PRECEDENCE DEBATABLE

REQUIRED VOTE

No. MOTIONSTYPES OFMOTION PURPOSE

Highest 1 Fix the Time to Which to Adjourn Yes Yes Yes Yes Majority set time for another meeting to get through agenda items

2 Adjourn Yes Yes No No Majority close the meeting

3 Take a Recess Yes Yes Yes No Majority take a recess

4 Raise a Question of Privilege No No No No - claim a personal right in the assembly

5 Call for the Orders of the Day No No No No - remind adherence to agenda

6 Lay on the Table Yes Yes No No Majority interrupt business for some urgent reason

7 Previous Question (Close Debate) Yes Yes No No 2/3 bring pending motions to an immediate vote

8 Limit or Extend Limits of Debate Yes Yes Yes No 2/3 limit (or extend) number or length of speech, etc.

9 Postpone to a Certain Time Yes Yes Yes Yes Majority postpone to another, specified time

10 Refer to Committee Yes Yes Yes Yes Majority send to a committee for further study

11 Amend Yes Yes Yes Yes Majority modify the wording of a motion

12 Postpone Indefinitely Yes Yes No Yes Majority virtually kill a motion

Lowest 13 Main Motion Main Yes Yes Yes Yes Majority introduce new business

14 Point of Order No No No No - enforce rules and orders

15 Appeal No Yes No Yes Majority suspend chair's ruling

16 Points of Information (Questions) No No No No - seek information relevant to the business at hand

17 Suspend the Rules Yes Yes No No 2/3 set aside rules that interfere with action desired

18 Object to Consideration No No No No 2/3 avoid consideration of inappropriate motion

19 Division of a Question Yes Yes Yes No Majority divide a question for separate voting

20 Consideration by Paragraph Seriatim Yes Yes Yes No Majority consider a lengthy motion section by section

21 Division of the Assembly No No No No - call for rising vote for accurate counting

22 Rescind Yes Yes Yes Yes 2/3 nullify a motion previously adopted

23 Reconsider No Yes No Yes Majority revist a question already voted on for reconsider

Parliamentary Procedure - Chart of Motions

Privileged

No p

rece

dence

in o

rder

Subsidiary

Incidental

Bring-back

• Bring-back Motions: bring done deal questions before the assembly for consideration again

• Main Motion: brings questions before the assembly for consideration.• Subsidiary Motions: modify or dispense of the Main Motion under consideration• Privileged Motions: have no connection with the Main Motion but demand immediate consideration• Incidental Motions: are those miscellaneous motions which cannot be placed in any of the three groups listed above

Study of various motions

• Main Motion• Subsidiary Motions• Privileged Motions• Incidental Motions• Bring-back Motions

37Refer to “Chart of Motions”

Main Motion

Is the basis of all parliamentary procedure. All business to be considered by an assembly is introduced by a main motion. Main motion may only be considered when no other business is pending.

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Subsidiary Motions

Are those that may be applied to another motion for the purpose of modifying it, delaying action on it, or disposing of it.

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Privileged Motions

Are motions that are unrelated to the current motion, but are of such urgency or importance that they are considered immediately. These motions are related to members, the organization, and meeting procedure rather than the item of business being considered

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Incidental Motions

Are motions that are related to, or incidental to, the business being considered, but do not directly modify the pending motion.

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Bring-back Motions

Are a special type of motions that permit the assembly to consider business that was previously disposed of.

Factors Characterizing MotionsNeed Chair’s recognition to obtain

the floorYes - No

Need secondYes - No

AmendableYes - No

Required vote1/2 - 2/3 - No vote needed

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Thank you for your attention

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