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Employees' Provident Fund Organisation (Ministry of Labour & Employment, Govt. of India)

~ q51:akt:a , :H1a1e1g<. Regional Office,Bhagalpur 31=1c:...,.ct1,....,9.~~ ~. ~1a1e19.~ a 1 2 o o 1 / Adampur Chowk, Bhagalpur- 812001

»rfilC5l/Phone: 0641-2421190. 2409875, Fax - 0641 -2409775: e-mail : ro.bhagalpur@epfindia.gov.in m;r "RO:aft.3fR/ cij)(,fld)!Q"~TT/ ' ~:

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Employees' Provident Fund Organisation (Ministry of Labour & Employment, Govt. of India)

~ cbl..!lfc1;zi, :HIJ1619,-l. Regional Office,Bhagalpur au<:cti!fl ~ . ftl rar e19.:z-a 1 2 o o 1 / Adampur Chowk, Bhagalpur- 812001

,;:pmsr/Phone : 0641-2421190, 2409875. Fax - 0641 -2409775: e-mail : ro.bhagalpur@epfindia.gov.in

Tender Notice for Supply of Manpower

Tenders in sealed cover are invited by the Regional Provident Fund Commissioner, Regional Office, Bhagalpur, Adampur Chowk, Bhagalpur-81200 I on behalf of Employees Provident Fund Organization a statutory body under Ministry of Labour, Govt. of India, for supplying Manpower in the category of Daily Wager at Regional Office, Bhagalpur from specialized agencies providing manpower.

The interested agencies are required to submit the technical bid (qualifying bid) and financial bid separately. The bids in Sealed Cover-I containing "Technical Bid"; Sealed Cover-II containing " Financial Bid" and Sealed Cover -III containing the EMD should be placed in a sealed cover superscribed "Tender for Manpower" and should reach at Regional P.F.Commissioner -II, Regional Office, Bhagalpur.

Tender Reference No. 02/2018 Price of Tender Documents 500/-Estimated value of Tender Rs. 15,000,00/- (Rs.Fifteen Lakh Only) Approx Earnest Money Deposit Rs. 50,000/- (Rs.Fifty Thousand Only) Date of availability of Tender Form on website and 16.04.2018 from the EPFO, SRO, Vashi Last date and time for submission 08.05.2018 3.00 P.M. Time and date of opening of tender offer Bid Opening 1. Technical 09.05.2018 3.00 P.M. Bid 2.Financial 11.05.2018 4.30 P.M. Bid Address for communication Employees Provident Fund Organisation

Regional Office, Bhagalpur Adampur Chowk, Bhagalpur-812001

Designation and details of officer in whose favour DD in favour of Regional Provident Fund Earnest money and Cost of tender to be drawn Commissioner,

Bhagalpur, payable at Bhagalour Total Manpower requirement (un-skilled) Daily wager : 09 ( Approx)

The tender forms and other details can be obtained from the website - W\,1,.(, <>hfinrl i 0 onvrn/

I, ~ ~ Assistant P.F.Commi s1oner/OIC

Regional Office,Bhagalpur

l . The agency should be covered under the EPF & MP Act and ESIC Act and shall extend the benefits of P.F and ESIC to the employees and comply with the other statutory regulations, Service Tax rules and Labour Laws, GST etc. Copies of Registration should be enclosed. A certified copy of monthly PF- ECR and monthly ESI Contribution should be submitted.

2. The agency should pay fair wages to his employees as per applicable Minimum Wages Act of Central Government Or as appl;cable and comply under Bonus Act and Leave rules as per Law. While quoting the rates agency should consider Basic, DA and other statutory dues, uniform

charges etc, as per applicable Minimum Wages Act.

3. This office will pay the wages as per the rates prescribed by Minimum Wages Act as applicable from time to time for unskilled category & statutory dues. The Agency shall quote Minimum Wages and services charges as per revised format given in Annexure "D". The agency will quote, the service charges/commission payable to it rupees per person per month in lumpsum on the basis of which the bids will be evaluated (as the minimum wages and statutory dues are not negotiable).

4. The agency must have obtained the applicable Labour License from appropriate authority for supply of manpower to EPFO, Regional Office, Bhagalpur.

5. The agency should enclose Income Tax Returns along with the quotation for last three years.

6. The Earnest Money amounting to Rs.SO, 000/- shall be deposited in the form of DD/Pay Order favouring "Regional P.F.Commissioner, Bhagalpur" at the time of submission of bids.

7 The successful agency has to execute an agreement with EPFO, RO, Bhagalpur before commencing

the work.

8. The successful agency should deposit security deposit (Performance security) @ 5% of total value of One Year within 7 days from the date of award of the contract in the form of DD favouring

"Regional P.F.Commissioner, Bhagalpur".

9. Contract may be terminated at any time by giving a one month notice if the service is found

unsatisfactory.

I 0. The agency should read the terms and conditions and scope of work fully before quoting the rates.

No additional claim will be entertained at a later stage.

11. The working hours will be between 08:00 A.M to 07:00 P.M, in shift duties of prescribed hours as

per applicable laws/ rules in the state.

12. The payment will be made on monthly basis on receipt of the bill from the agency. The agency should make the payment to the staff engaged before the 5th of the following month.

13. TDS at the prescribed rate shall be deducted from the total amount of Bill as per Income Tax Rules.

14. The agency will be solely responsible towards all its statutory dues and compliances including payment of minimum wages as per rules, various labour laws and social security regulations and contribution towards Bhagalpur Labour Welfare Board or any other body as applicable.

15. EPFO, RO, Bhagalpur will not be responsible for any contingency/accident occurred while working

in the premises of the office.

16. In case ofloss of property of the organization caused by the negligence of the employee of the agency, the agency will be held responsible for making good of the said losses.

17. The agency should invariable provide ID Cards to its work force for allowing entry in the office

premises.

18. Structure of wages payable to Daily Wages Staff should be specified before commencement of the

work.

19. The Agency should submit Balance Sheets for last 3 years and should have annual minimum

turnover of the Rs.40 Lakh.

20. EPFO, RO, Bhagalpur reserves the right to accept or reject any bid.

21. The engagement of manpower may vary time to time (as per requirement of the office) subject to

maximum of 09 Daily Wages Staff.

22. The agency shall have to produce evidence ofremittance of Pay Slip of each daily wager , PF/ESIC and other statutory dues each month before presenting the bill.

23 . The agency shall submit certified copy of letters of Code No. issued by EPF and ESIC authorities. Copy of registration with Income Tax Department (PAN Card), Sales Tax Department, Professional

Tax etc. List shall also be enclosed with the quotations.

24. The agency should have a local office in Bhagalpur.

25. The agency should have at least 5 years experience of supply of Manpower.

26. Manpower provided on contract basis will work on monthly basis.

27. In case of absence of contractual employees, Contractor/ Agency wi II provide the alternate manpower. In case of failure, the wages for the day of absence will be deducted from the bill.

28. The work and attendance of man power wi II be maintained by Contractor/ Agency also.

29. Staff provided by Contractor/Agency must be physically and mentally fit and have a character certificate from competent authority .

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Asst!. P. F. Commissioner/Officer In-charge ~o "ifi!o. ~/R. 0., Bhagalpur

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SCOPE OF WORK

COMMON CONDITIONS:-

). 6 Days a week of working (Monday to Saturday) with 8 (Eight) hours shift duties between

08:00 A.Mand 07:00 P.M as per requirement of the office.

2. Sunday and 03 National Holidays will be observed as holidays.

3. The work involves multi - tasking as per direction of controlling officer.

DUTIES AND RESPONSIBILITIES OF DAILY WAGER BOY:-

1. General cleanliness and upkeep of the office.

2. Carrying of file and other papers within in the building and if required, outside the

building.

3. Photocopying, sending of Fax, etc.

4. Other non-clerical work in the office.

5. Assisting in the routine office work like diary, dispatch etc.

6. Delivering of Dak or Notices outside the building.

7. Dusting of furniture etc.

8. Any other work assigned by the administrative incharge.

Tender Offer- Cum- Undertaking Form

Date: .... . ..... ... ...................... .

Tender reference No.

To: ( Name & Address of Tenderer)

Sub: Sealed tender offer for supply of manpower

Sir,

Annexure - A

Having examined the tender documents including all annexures the receipt of whjch is

hereby duly acknowledged, we the undersigned offer our tender for supply of manpower as

required by the EPFO, Regional Office, Bhagalpur in conformity with the said tender document.

We undertake, if our tender offer is accepted, to commence contract within Seven Days from the date ofreceipt of your Notification of Award.

We declare that we have not been black listed by any Govt. department.

If our tender offer is accepted, we will furnish the D.D.@5% of total value for One Year for the due performance of the contract during the contract periods. The decision of the EPFO, Regional Office, Bhagalpur for calculation of average monthly payment for the purpose of security deposit will be accepted and executed.

We agree to abide by this tender offer for a period of three months or the date of execution of final contract, whichever is earlier and it shall remain binding upon us and may be accepted at any time before the expiry of that period.

Until a formal contract is prepared and executed, this tender offer, together with your written acceptance thereof and your notification of award shall constitute a binding contract between us.

We understand that you are not bound to accept the lowest or any offer you may receive and also to reject any offer without assigning any reason whatsoever.

Dated thls ... ................ .. ........................ day of .................................... 2016

Signature .. . ..... ...... ........... .... .. . ............... ..

(In the capacity of) .......................... .. ... . . .......... .

Duly authorized to sign the tender offer for and on behalf of

. ,

TECHNICAL BID

1. Name of the Tenderer

2. Name of the Company/Agency

3. Address of the Company/Agency,

4. Name of the Partners ( if any)

5. Telephone Numbers

6. Fax Number

7. Year of Establishment

8. Bankers

9. Information about Regional Offices/ Branches ( if any)

10. Work completed by the Tenderer during Last 3 years

(in enclosed format of performance Statement)

11. Details of work in hand

12. Labour License Number

13. Registration Number under Bombay Shop and Estt. Act

14. EPF Registrartion Number

15. ESI Registration Number

16. Service Tax Registration Number

17. PAN/TAN from Income Tax Department

18. Turn -over for the 3 Financial year

(2012-13, 2013-14 & 2014-15)

19. Nature of work

20. Place of work

21 Nature of manpower

22. Earnest money deposit

. D.D. No ........... .................... . Dated ············ ········ ·········

Annexure - B

Date: Signature of Tenderer/ Agency/ Competent Authority of Company

with official Seal. •

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PERFORMANCE ·STATEMENT

NAME OF THE FIRM :-

Order No. Name& Description Value of Dated of & Date Address of of order in Completion

the office Manpower Rs. placing supplied order

As per Actual Contract

Daily Wages Staff

Annexure - C

Remarks indicating for reasons for the late supply. if any

Place: Signature of Tenderer

Date:

Success/ Failure supply

...

Annexure- D

FINANCIAL BID

Name of tendering Service Provider Company/Firm/Agency

Sr. No. l.

2.

3.

4.

5.

6

Date: Place:

1. Details of Earnest Money' Deposit

Amount:

D.D/P.O. & Date:

Drawn on Bank

2. Rates are to be quoted in accordance with the Minimum Wages Act, 1948 as per

month basis and other by- laws applicable (inclusive of all statutory liabilities,

taxes levies, cess, etc.)

Component of Rate Amount for Daily Wage staff Monthy Rate ( As per Minimum wages Act, 1948 applicabel in Mumbai to Central Government Department as on date of submission of proposal)

Employee' s Provident Fund @ %

Employees State Insurance @ %

Any other liability (Please indicate)

Contractors Adminstrative/Service Charges

Service Tax liability @%

Total Column I to 6

Signature of authorized person with Seal Name: Designation: