Public Safety Radio System Public Safety Radio System Upgrade Upgrade

County Administration / County Administration / Public SafetyPublic Safety

November 23, 2010

BackgroundBackground

1.1. Manufacturer support on several Manufacturer support on several components expires 2012components expires 2012

2.2. Project duration: 30 monthsProject duration: 30 months

3.3. New P25 TechnologyNew P25 Technology

4.4. Addresses all coverage issuesAddresses all coverage issues

BackgroundBackground

Board Approval – October 5:Board Approval – October 5:

““Negotiate with Motorola to upgrade Negotiate with Motorola to upgrade the current Public Safety Radio System the current Public Safety Radio System in a cost effective manner,in a cost effective manner, and bring and bring back the negotiated contract for Board back the negotiated contract for Board approval by December 14, 2010.”approval by December 14, 2010.”

Negotiation ProcessNegotiation Process

• Negotiation sessions:Negotiation sessions:– October 8October 8– October 19October 19– October 27October 27– November 3November 3

• Scope of Work remains exactly as Scope of Work remains exactly as presented to the Board on October 5presented to the Board on October 5

Contract ProvisionsContract Provisions

• Jacksonville contract of December 2009 Jacksonville contract of December 2009 terms and conditions used as the basis for terms and conditions used as the basis for contract formulation: contract formulation: – Performance BondPerformance Bond– Labor and Materials BondLabor and Materials Bond– 30-month completion time30-month completion time– Warranty provisions (starts when upgrade is Warranty provisions (starts when upgrade is

completed)completed)– Fixed pricing: maintenance for years 2 - 5Fixed pricing: maintenance for years 2 - 5– Fixed pricing: additional equipment and radios Fixed pricing: additional equipment and radios

for 3 yearsfor 3 years– 10% upon execution of contract10% upon execution of contract– Includes staff trainingIncludes staff training

Contract PricingContract Pricing

• Initial List Price: $27,038,193Initial List Price: $27,038,193

• Estimate October 5: $18M to $25MEstimate October 5: $18M to $25M

• Subsequent Pricing Offers:Subsequent Pricing Offers:– $25,071,220$25,071,220– $22,907,949$22,907,949– $21,069,747$21,069,747

• Orange County Final Price: $20,746,223 Orange County Final Price: $20,746,223

• Jacksonville Final Price: $19,410,738Jacksonville Final Price: $19,410,738The Orange County system is one-third larger than the Jacksonville systemThe Orange County system is one-third larger than the Jacksonville system

Comparison of Orange County Comparison of Orange County System to Jacksonville SystemSystem to Jacksonville System

ORANGE COUNTYORANGE COUNTY1.1. 16 site system16 site system2.2. 13 towers with antenna 13 towers with antenna

networks & microwave networks & microwave dishesdishes

3.3. 3 sites with antennae & 3 sites with antennae & microwave dishes located microwave dishes located on a rooftopon a rooftop

4.4. 12 locations using 28 12 locations using 28 channels of simulcast channels of simulcast trunkingtrunking

5.5. 2 locations with 10 channel 2 locations with 10 channel subsystems, and 2 locations subsystems, and 2 locations with 6 channel subsystemswith 6 channel subsystems

6. 368 radio base stations7.7. $20,746,223 $20,746,223

JACKSONVILLEJACKSONVILLE1.1. 11 site system11 site system2.2. 9 towers with antenna 9 towers with antenna

networks & microwave networks & microwave dishesdishes

3.3. 2 sites with antennae & 2 sites with antennae & microwave dishes located microwave dishes located on a rooftopon a rooftop

4.4. 10 locations using 28 10 locations using 28 channels of simulcast channels of simulcast trunking trunking

5.5. 1 location with a 28 channel 1 location with a 28 channel subsystem (reusing existing subsystem (reusing existing base stations)base stations)

6. 280 radio base stations7. $19,410,738

The Orange County system is one-third larger than the Jacksonville systemThe Orange County system is one-third larger than the Jacksonville system

Comparison of Orange County Comparison of Orange County System to Jacksonville SystemSystem to Jacksonville System

• The Jacksonville contract includes items not The Jacksonville contract includes items not part of the Orange County agreement:part of the Orange County agreement:– Additional subscriber radios: $5,600,000Additional subscriber radios: $5,600,000– Additional dispatch consoles: $2,405,000Additional dispatch consoles: $2,405,000– Backup software for 11Backup software for 11thth site: $285,000 site: $285,000

• Total price for the above items: $8,290,000Total price for the above items: $8,290,000

Comparison of Orange County Comparison of Orange County System to Jacksonville SystemSystem to Jacksonville System

• The Orange County system will include items not The Orange County system will include items not part of the Jacksonville agreement:part of the Jacksonville agreement:

– Amplifiers at the Courthouse Amplifiers at the Courthouse – Two additional point-to-point microwave subsystemsTwo additional point-to-point microwave subsystems– Interface gateway system Interface gateway system – Asset management and monitoring subsystemAsset management and monitoring subsystem– Interfaces for existing Motorola Gold Elite ConsolesInterfaces for existing Motorola Gold Elite Consoles– SmartX hardware and softwareSmartX hardware and software– Software and Licenses: Radio User, Astro 25, Unified Software and Licenses: Radio User, Astro 25, Unified

Network, User Configuration Manager, Unified Event Network, User Configuration Manager, Unified Event Manager, Radio Control Manager, ZonewatchManager, Radio Control Manager, Zonewatch

– Continuous software updates/releases during the 30-month Continuous software updates/releases during the 30-month project completionproject completion

• Total price for the above items: $11,173,432Total price for the above items: $11,173,432

Comparison of Orange County Comparison of Orange County System to Jacksonville SystemSystem to Jacksonville System

• If the $8,290,000 price for the additional items If the $8,290,000 price for the additional items Jacksonville received were added to the Jacksonville received were added to the Orange County contract, the total price Orange County contract, the total price would be $29,036,223 would be $29,036,223

• If the $11,173,432 price for the additional If the $11,173,432 price for the additional items Orange County received were added to items Orange County received were added to the Jacksonville contract, the total price the Jacksonville contract, the total price would be $30,584,170would be $30,584,170

• Total Orange County savings: Total Orange County savings: $1,547,947$1,547,947

Project FundingProject Funding

• Current CIPCurrent CIP

• Current Traffic Surcharge FundsCurrent Traffic Surcharge Funds

• Financing Backed by Traffic Financing Backed by Traffic Surcharge FundsSurcharge Funds

• Future monitoring and maintenance Future monitoring and maintenance of the system will be from CIP fundingof the system will be from CIP funding

Requested Board ActionRequested Board Action

Request approval of contract for Request approval of contract for upgrade of the Public Safety Radio upgrade of the Public Safety Radio System with Motorola, Inc. in the System with Motorola, Inc. in the amount of $20,746,223.amount of $20,746,223.