Profit Helpers

11
The most profitable restaurants manage their operations in the shortest amount of time. Most restaurant owners merely run their operations— they don’t manage them. Profit Helpers helps you manage your business for greater profits. Our evaluations are honest and right to the point. We ask ourselves, “If this was my operation and my money, what would I do to make it profitable?” What we mean is...they buy food, cook it, serve it, put money in the bank, and pay the bills if there is enough to do so. But they are not managing their operations strategically. We give you these suggestions; it is up to you as the owner to decide to implement our action plans. You are the owner and it is your money and ultimately, your decision. PROFIT HELPERS, LLC. PROFIT HELPERS, LLC.

description

The failure rate for the corporate franchisee is only about 25% compare to 65% for the Independent Restaurant Owner. The reason for the lower failure rate with franchisees is KNOWLEDGE. they have a Corporate support team, that does menu development, costing, restaurant layout, marketing, service procedures, money handling, sets food, labor and alcohol cost goals.

Transcript of Profit Helpers

Page 1: Profit Helpers

The most profitable restaurants manage their operations in the shortest amount of time.

Most restaurant owners merelyrun their operations— they don’t manage them.

Profit Helpers helps you manage your business for greater profits. Our evaluations are honest and right to the point. We ask ourselves, “If this was my operation and my money, what would I do to make it profitable?”

What we mean is...they buy food, cook it, serve it, put money in the bank, and pay the bills if there is enough to do so. But they are not managing their operations strategically.

We give you these suggestions; it is up to you as the owner to decide to implement our action plans. You are the owner and it is your money and ultimately, your decision.

PROFIT HELPERS, LLC.

PROFIT HELPERS, LLC.

Page 2: Profit Helpers

SET GOALSProfit Helpers will help you set goals based on industry

averages, for all your cost areas: food, labor, alcohol,

building & overhead.

MONITORWe have developed a simple daily form for your

management team to record sales and expenses.

Then simply e-mail it to Profit Helpers.

COMPARE We compare your performance to your operation goals.

Your numbers will be evaluated by our team of consultants.

You will receive a weekly in-depth, easy-to-read report.

We will include “Red Alert” e-mails regarding any problem

areas we discover.

ACTION Profit Helpers will develop action plans to correct any

areas not meeting set goals. Plans may address menu

costing, portion control systems, scheduling areas,

reaction to sales, up-selling systems, and more.

PROFITS As soon as our action plans are executed, clients are

likely to see an almost immediate increase in bottom

line profits. As operations are further fine-tuned by our

weekly analysis, the likelihood of long-term profitability

is greatly improved.

PROFIT HELPERS’ CONSULTANT SYSTEM IS A

5-STEP PROCESS

1 2

3

4

5

Page 3: Profit Helpers

The most profitable restaurants are those that manage their business in the shortest amount of time.

Profit Helpers has developed a simple, effective and affordable Restaurant Reporting

& Consulting System, to provide weekly financial analysis right to your email.

Simple. Effective. Affordable.

One Simple Weekly Form

Fast!

Todays  Date February  12,  2013 VENDOR  NAME INVOICE  # AMOUNT CHECK  #Net  Food  Sales 1,567.00$                                                             US  FOODS 7986102 2,768.00$                             625                                                      Net  Beer  Sales 345.00$                                                                   SYSCO 47299992 1,232.00$                             626                                                      Net  Wine  Sales 76.00$                                                                         BARBERS  DAIRY 27378 104.35$                                   627                                                      Net  Liquor  Sales 406.00$                                                                  Net  Non  Food  Sales -­‐$                                                                                GiO  Cards  Sales -­‐$                                                                                 -­‐$                                                Total  Net  Sales   2,394.00$                                                             -­‐$                                                

-­‐$                                                -­‐$                                                -­‐$                                                

Labor  Cost 1,234.00$                                                             -­‐$                                                Est.  FICA 94.40$                                                                        Est.  SUTI 3.70$                                                                             Total  Purchases 4,104.35$                            Est.  FUTI 9.87$                                                                            Total  Labor  Cost 1,341.98$                                                            

VENDOR  NAME  PURCHASE  TYPE AMOUNT CHECK  #TRI  ANGLE  BEVERAGES ALCOHOL 1,342.00$                             615                                                      GA  CROWN ALCOHOL 657.00$                                   616                                                      TRI  ANGLE  BEVERAGES ALCOHOL 345.00$                                   617                                                      GA  CROWN ALCOHOL 245.00$                                   618                                                      TRI  ANGLE  BEVERAGES BEER 456.00$                                   619                                                      BLUE  RIBBION BEER 435.00$                                   620                                                      TRI  ANGLE  BEVERAGES BEER 356.00$                                   621                                                      GA  CROWN WINE 234.00$                                   622                                                      TRI  ANGLE  BEVERAGES WINE 123.00$                                   623                                                      GA  CROWN WINE 345.00$                                   624                                                      

Total  Purchases 4,538.00$                            

Vendor DescripBon Amount CHECK  #GA  POWER Electric 2,100.00$                             609                                                      BUILDING Rent 4,000.00$                             608                                                      UTILITIES Gas 1,800.00$                             610                                                      SUPPLIES Office  Supplies 400.00$                                   611                                                      

Total  Overhead  Expenses 8,300.00$                            

Manager  Notes:Manager  NameBill  WatersSue  MillerJay  Mcclay

Kevin  Cook  no  call  no  show  ,  will  be  wri_en  upGreat  Bar  sales  with  new  Bar  incen`ve

Daily  Sales  and  Purchase  Report

FOOD  PURCHASES

ALCOHOL,  BEER  &  WINE  PURCHASES

Overhead  Expenses(UBliBes,  rent,  etc)

Notes  Customer  fell  on  wet  floor  filled  out  accident  report

Every week, a member of your staff

fills out a simple form we develop—

customized specifically for your

operation. The completed form is

then emailed to our central office.

Completing Profit Helpers’ forms typically requires

less than ten minutes from your staff.

Page 4: Profit Helpers

Our team will compile your data into easy-to-read graphs with

detailed backup. Our consulting team will then evaluate your

numbers in relation to your operation goals and industry

averages. We will also track month-to-date averages of all

your cost areas, so you can monitor improvements by area.

Having your numbers is one thing. Profit Helpers offers the benefit of a team of highly

experienced, knowledgeable Restaurant Consultants reviewing your numbers weekly.

If they notice an area that is underperforming in relation to your company’s goals or to

the industry averages, they develop an Action Plan to get that specific area back on track.

Once that area is corrected your Bottom Line Profits will increase.

Custom Action Plans Lead You Back To Profitability

Expert Analysis of Your Operations

Once our team has evaluated your numbers, and

developed any necessary action plans to get

underperforming areas back on track, Profit Helpers

emails the report to your specified point(s) of contact:

GMs, CFO, Food & Beverage Director, Chefs, Dining Room

Managers, Bar Manager, Business Partners and of

course you, the Owner.

123

Page 5: Profit Helpers

• How much did we spend this week in cost of goods and labor to produce sales?

• How much labor are we spending per day to produce sales?

• Why is my cash flow tight at the end of the month?

• Where am I losing money?

• Is my inventory being stolen?

• Is my menu a labor cost killer?

• Is my menu profitable?

ADDITIONAL QUESTIONS ANSWERED MAY INCLUDE...

• What was our theoretical food and beverage cost?

• What is our month to date food cost % and dollars?

• What do I need to do to reach my profit goals?

• Are we in a bad lease?

• Should I refinance my debt?

• Is my menu costed out correctly?

• Is my salary to hourly payroll to high?

Within weeks, our customized reports will answer crucial questions such as...

Knowledge is power...

and PROFIT!

Q&Areports

Page 6: Profit Helpers

WEEK  1 SALES COST PERCENTFOOD   13,334$                             10,604$                               80%BEER   3,831$                                 2,395$                                   63%WINE   903$                                       852$                                         94%ALCOHOL   4,549$                                 4,144$                                   91%LABOR  DOLLAR 11,971$                               0%TOTAL  COST  OF  SALES 22,617$                             29,966$                               132%

WEEK  2 SALES COST PERCENTFOOD   14,522$                             8,118$                                   56%BEER   1,290$                                 2,604$                                   202%WINE   643$                                       1,080$                                   168%ALCOHOL   1,113$                                 3,358$                                   302%LABOR  DOLLAR 11,409$                               0%TOTAL  COST  OF  SALES 17,568$                             26,569$                               151%

WEEK  3 SALES COST PERCENTFOOD   15,678$                             6,910$                                   44%BEER   4,369$                                 1,113$                                   25%WINE   1,906$                                 1,075$                                   56%ALCOHOL   4,749$                                 3,256$                                   69%LABOR  DOLLAR 12,676$                               0%TOTAL  COST  OF  SALES 26,702$                             25,030$                               94%

WEEK  4 SALES COST PERCENTFOOD   18,311$                             6,726$                                   37%BEER   5,302$                                 1,786$                                   34%WINE   2,740$                                 1,798$                                   66%ALCOHOL   5,983$                                 4,146$                                   69%LABOR  DOLLAR 12,123$                               0%TOTAL  COST  OF  SALES 32,336$                             26,579$                               82%

WEEK  5 SALES COST PERCENTFOOD   -­‐$                                         -­‐$                                           0%BEER   -­‐$                                         -­‐$                                           0%WINE   -­‐$                                         -­‐$                                           0%ALCOHOL   -­‐$                                         -­‐$                                           0%LABOR  DOLLAR -­‐$                                           0%TOTAL  COST  OF  SALES -­‐$                                         -­‐$                                           0%

Weekly  Percentage Week  1 Week  2 Week  3 Week  4 Week  5TOTAL  COST  OF  SALES 132% 151% 94% 82% 0%

COST  OF  GOODS  &  LABOR    GOAL:    

60%  

0%  

20%  

40%  

60%  

80%  

100%  

120%  

140%  

160%  

Week  1   Week  2   Week  3   Week  4   Week  5  

132%  151%  

94%  82%  

0%  

TOTAL  COST  OF  GOODS  &  LABOR  TO  PRODUCE  SALES    

TOTAL  COST  OF  SALES  

reportsProfit Helpers’ reports will enable you to direct your staff to specific areas showing under-performance. Our focused analysis will maximize the efficiency of your staff meetings.

These easy-to-read reports and graphs will help managers and staff—of any experience level—clearly see problem areas.

sample: Total Cost of Sales

sample: Total Cost of Food

“Red Alert” tags will help you see areas that are not performing to meet your goals.

* REPORT INCLUDES CONSULTANT EVALUATION NOTES

* REPORT INCLUDES CONSULTANT EVALUATION NOTES

Week  1  

DATE FOOD  SALES FOOD  COST %  TO  SALES GOAL   DIFFER MTD13,334.00$                                               10,603.87$                                                 79.5% 30.0% -­‐49.5% 79.5%

Week  2

DATE FOOD  SALES FOOD  COST %  TO  SALES GOAL   DIFFER MTD14,522.30$                                               8,117.51$                                                       55.9% 30.0% -­‐25.9% 67.2%

Week  3

DATE FOOD  SALES FOOD  COST %  TO  SALES GOAL   DIFFER MTD15,678.04$                                               6,910.00$                                                       44.1% 30.0% -­‐14.1% 58.9%

Week  4

DATE FOOD  SALES FOOD  COST %  TO  SALES GOAL   DIFFER MTD18,310.78$                                               6,726.00$                                                       36.7% 30.0% -­‐6.7% 52.3%

Week  5  

DATE FOOD  SALES FOOD  COST %  TO  SALES GOAL   DIFFER MTD-­‐$                                                                       -­‐$                                                                         0.0% 30.0% 30.0% 52.3%

MTD

DATE FOOD  SALES FOOD  COST %  TO  SALES GOAL   DIFFER MTD61,845.12$                                               32,357.38$                                                 52.3% 30.0% -­‐22.3% 52.3%

Weeks  of  the  month Food  Cost  %WEEK  1 79.5%WEEK  2 55.9%WEEK  3 44.1%WEEK  4 36.7%WEEK  5 0.0%

GREAT  JOB!!!

RED  ALERT!!!

RED  ALERT!!!

RED  ALERT!!!

RED  ALERT!!!

RED  ALERT!!!

 $-­‐        

 $10,000.00    

 $20,000.00    

 $30,000.00    

 $40,000.00    

 $50,000.00    

 $60,000.00    

 $70,000.00    

 $61,845.12      $32,357.38    

52.3%  

MTD  Food  Cost  Analysis  

FOOD  SALES  FOOD  COST  

FOOD  COST  GOAL:    

ACTUAL  FOOD    COST  PERCENT:  

30%  

0.0%  

10.0%  

20.0%  

30.0%  

40.0%  

50.0%  

60.0%  

70.0%  

80.0%  

WEEK  1   WEEK  2   WEEK  3   WEEK  4   WEEK  5  

79.5%  

55.9%  

44.1%  36.7%  

0.0%  

Food  Cost  Percent  

Food  Cost  %  

Page 7: Profit Helpers

Some of the benefits for using our Restaurant Reporting and Consulting System: • A Simple, Effective and Affordable System

To Improve Bottom Line Profits!

• Completing report and submitting raw data typically requires fewer than ten minutes a day.

• Raw data is quickly and easily submitted to Profit Helpers by email.

• Under-performing areas are analyzed and action plans are put in place to fix problems quickly.

• Management overview can be customized to provide only the most critical information (Food, Alcohol, Labor)

• Theft or excessive food waste may be brought to light.

• Provides a multi week running average of cost percentages (Food, Alcohol & Labor )

•Delivery of report can be sent to multiple emails.

•Profit Helpers’ weekly evaluations are priceless;

it is like having a team of highly knowledgeable

Consultants, Operators and Chefs on your payroll.

Our goal is to help you manage your operations

for greater bottom-line profit. ben

efits

Page 8: Profit Helpers

for a ONE TIME FEE of $200 Profit Helpers will:

• Create a customized set of managers forms to track areas

specific to your operation

• Set up your customer profile, including email addresses

and chains of communication

• Determine basic goals and red-alert targets

Then, for only $40/week,

Profit Helpers will:• Analyze your weekly Managers’ forms

• Issue a weekly report of our Consultants’ evaluations

• Include easy-to-read graphs that employees of all experience

levels may understand

• Provide month-to-date averages

• Notify you of any “red alert” areas of underperformance

• Develop action plans for improvement of underperformance

Our weekly deliverables will provide a complete snapshot of your

current financial operations. In short, it will answer the question,

“How much of every sales dollar did I spend to create sales?”

Profit Helpers will fine tune your strategy to help maximize your profits.

feesRestaurant Reporting & Consulting System

NO CONTRACT EVER! If you are not 100% satisfied with our results, cancel at any time.

Profit Helpers has an auto-pay system in place. Funds are withdrawn ONLY after our weekly services are delivered.

Page 9: Profit Helpers

Is PROFIT HELPERS a good investment?

a GREAT returnon your investment.

If your annual sales are $500,000you are losing $50,000 a year in Bottom Line Profits!

If your annual sales are $1,000,000 you are losing $100,000 a year in Bottom Line Profits!

If your combined Cost of Goods and Labor Cost

is just 10% higher than the industry average,

how much money do you think you are losing in profits in one year?

Profit Helpers guides you in setting (and achieving) critical

goals, monitors your cost to sales ratio, compares your results

to the industry averages, and creates custom action plans to

address any underperforming areas, with one main goal:

increasing your bottom line profits! With low set-up and

weekly fees, there is minumum impact to your overhead, while

the potential for savings and increased profits are enormously

improved. In short, Profit Helpers is

Page 10: Profit Helpers

Recipe Book CreationAs an invaluable tool in maintaining consistency of

product, Profit Helpers offers the service of recipe book

creation. We compile a client’s recipes (submitted to

us together with photographs of the final products)

and bind them into one master volume. This guideline

is a critical tool in maintaining consistent presentation,

taste, and importantly, portion size.

Inventory Monitoring & ComparisonProfit Helpers can develop a database of your top

25 volume items purchased weekly, and issue weekly

updates on price fluctuation. Reports may reveal

whether your sales person has made a pricing error,

or if a price has increased/decreased and by what

percent, so you can change menu pricing accordingly.

We also monitor seasonal price fluctuations, which may

prompt removal from menu of off-season items that

may impact profit. Simply send us your invoices; we

build the database, and monitor prices weekly. Saves

potential thousands per year!

Inventory CostingWhat is the accurate value of your physical inventory?

Provided with your invoices, Profit Helpers will cost

out your current inventory using whatever method

you prefer—last price, or industry cost averaging.

additional services

Schedule MastersA critical tool for controlling LABOR costs.

Profit Helpers will build a database of all individuals

on your payroll—both hourly and salaried. Simply

submit to us your schedule three days before

posting. We then cost out your schedule by the

day, setting sales targets you must reach to achieve

your labor cost percentage goal. We also indicate

the approximate payroll taxes for which you are

responsible each day. A week-to-week comparison

will give you a clear snapshot of Schedule Masters’

enormous benefits.

Food prep accounts for approximately one third of

payroll costs in the restaurant industry. To address

the impact of food prep, Profit Helpers offers menu

production analysis. Simply provide us with a list of

everything your staff is spending more that 30

minutes per day prepping. Our Chefs will recom-

mend products you might use to reduce this labor—

without sacrificing quality.

When you spend money on unnecessary labor,

you increase your Payroll Taxes and Workers

Comp Insurance Cost.

Profit Helpers has helped businesses lower their

Labor Cost by thousand of dollars a year without

hurting Service level or Quality of Product.

All additional services are billed at the low cost of $25/hour

Profit Helpers tracks accurate time of work performed on your account, and will issue a detailed bill for review and approval prior to deduction of funds.

Benefit from the same invaluable services available to all corporate franchises.

Page 11: Profit Helpers

IHOP • McDonald’s • Ruth’s Chris • Subway • Red Lobster The Olive Garden • Applebee’s • Outback • Chili’s • Etc.

Every one of these successful franchises has an UP-SELLING SYSTEM in place.

The basic goal of every restaurant owner is the same.

Attract customer traffic. Encourage customers to spend as

much money as possible, and importantly, ENJOY spending

money. See repeat business within a short amount of time.

But are you, as a restaurant owner, putting forth signature

items—your “wow-factor” offerings—that also bring you profit?

Are your servers selling, or simply taking orders? A few simple

tweaks in strategy, and you can see an increase in check

averages. This increase can be attained by the sale of one

drink, or a split dessert. And can be sold with as little effort as

a mere mention from a server, or a prominently placed photo.

UP-SELLING SYSTEM

create an$

Some easily-implemented

up-selling tools include:

• Slammers

• Table Tents

• Wall Art

• Window Graphics

• Posters

• Banners

• Pictures on menus

• T-shirts

Profit Helpers has an on-site

graphic artist who can de-

velop a customized, targeted

up-selling system for a frac-

tion of the cost a printer or

marketing agency.

This service is for weekly Profit Helpers members only.

Cost varies, based on items required.

Are your best-selling items those that show the highest margin? If not, you are not maximizing your potential profits!Q

An increase of only $3 per check, multiplied by 1000 checks per week, means an increase of $3000 per week!