BRINGING OUT THE PRESENTER IN YOU...

“PRESENTATION SKILLS”

BY: SOFT SKILL SWORLD

THE

FAMOUS

Ps

Ps

OF PRESENTATION

Plan

Prepar

e

Practic

e

Presen

t

How To Succeed

With Your PresentationsTHE

STRATEGY

Presenting

Practicing

Preparing

Planning

The Iceberg Principle

Presentation Planning

• Structure• Delivery• Group presenting• Your turn• Feedback

PLANNING

Stages of Presentation

• Planning (Principle of ASTOR - C)AudienceSubjectTimeObjectiveResourcesContext

PREPARING

• Do’s

Processed InformationAlternativesRecommendationsGraphs & ModelsFlow ChartKey points/wordsDemo

Preparing Tips on preparing contents / material

Preparing• Contents

Prepare but DON'T put on the slide / transparency

Raw Data (Even if formatted)

Examples/ Anecdotes

Running Text

Complex Drawings

• No busy / crowded transparency / slide

• Handouts

Raw Data

Additional Data

Readings

PreparingTips on preparing material

INTRODUCTION

BODY

AIM

Examples Demonstrations

THE

STRUCTURE

Discussion Illustrations

Reason

Questions

CONCLUSION

PREPARING

MATERIAL

Make Them

Big

.

Bold

.

Beautiful

Use multiple sensory perception

Keep It Simple (Text)• Too many colors• Too Many Fonts and Styles

• The 6 x 7 rule– No more than 6 lines per slide– No more than 7 words per line

Falling Leaves Observed

Christchurch Dunedin Wellington

January 11,532,234 14,123,654 3,034,564

February 1,078,456 12,345,567 16,128,234

March 17,234,778 6,567,123 16,034,786

April 16,098,897 10,870,954 7,940,096

May 8,036,897 10,345,394 14,856,456

June 16,184,345 678,095 4,123,656

July 8,890,345 15,347,934 18,885,786

August 8,674,234 18,107,110 17,230,095

September 4,032,045 18,923,239 9,950,498

October 2,608,096 9,945,890 5,596,096

November 5,864,034 478,023 6,678,125

December 12,234,123 9,532,111 3,045,654

Too detailed !

Falling Leaves in Millions

In 106 Christchurch Dunedin Wellington

January 11 14 3

February 1 12 16

March 17 6 16

April 16 10 7

May 8 10 14

June 16 0 4

July 8 15 18

August 8 18 17

September 4 18 9

October 2 9 5

November 5 0 6

December 12 9 3

Much Simpler

Keep It Simple (Sound)• Sound effects may distract too

• Use sound only when necessary

Keep It Simple (Transition)• This transition is annoying, not enhancing

• "Appear" and "Disappear" are better

Make It Clear (Complement)

• Use contrasting colors• Light on dark vs dark on light • Use complementary colors

These colours do not complement

Make It Clear (Size)• Size implies importance

Make It Clear (Size)• Size implies importance

Preparing• Sequence / Flow

Logical strands/blocks

Connectivity between points/blocks

Simple to complex

Build up / Evolve & not explode

Preparing - Topic Outline BlockingIntroduction

Chronology

Conclusion

Issue 1

Issue 2

Issue 3

Development {

s curt t

ur e

NINE STEPS TO BUILDING A LOGICAL STRUCTURE & A SUCCESFUL PRESENTATION

1. Audience analysis

Who? What? Where? When?

DETAILED HOMEWORK IS ESSENTIAL TO ENSURE YOU SPEAK TO THE AUDIENCE CORRECTLY

structure

RELEVANTENGAGING

MOTIVATINGPERSUASIVE

RELEVANTENGAGING

MOTIVATING PERSUASIVE

Pitching for business

Making a case for a salary rise

Best man speech

Selling a product

After dinner speech

Running a meeting

Convincing a bouncer to let you in the club!

Selling creative work to a client

2. Set the objectives

3. Collect persuasive information

structure

Don’t be scared to leave stuff out – less is more

Collect information to prove your points

Always refer back to the objective

4. Creating a compelling presentation

WIIFT? Attention grabbingopening

Body One minute pitch conclusion Summary

structure

Agenda

5. Visual aids‘A picture is worth 1000 words’

IMPACTstructure

6. The rule of three

structure

7. Rehearse, rehearse, rehearse

‘If you fail to prepare, you prepare to fail!’

structure

Practice out loud

Rehearse against the clock

Learn your script

Video yourself

8. Delivery

structure

9. Review

very informative

10/10

A+very good

Great eye contact

perfect!very convincing

7/10

structure

Delivery

Bad Presentation

2-way communication

delivery

Hello! How

do!

Rules For Presenting• Fitness for purpose• To achieve its objective

A : AccuracyB : BrevityC : Clarity

Rules For Presenting• K : Keep• I : It• S : Short and• S : Simple

Rules For Presenting

• Present in three stages :– T 1: Tell them what you are going to tell them– T 2: Tell them what you want to tell them– T 3: Tell them what you have told them

Functions of Three Blocks

Tell them what you're going to tell them

Tell them

Tell them what you've just told them

Introduction

Development

Conclusion

delivery

Make eye contact- Maintain attention- Convey conviction- Relate personally

Control your speech- Pace- Volume- Voice

delivery

Remember to breathe- Take deep breaths- Use it to punctuate & emphasise points- Helps channel nervousness

delivery

Posture- Stand tall- Move with confidence

delivery

Managing Self:Body Language

BODY LANGUAG

E

Appearance

Eye contact

Facial expressi

ons

Walk

Gestures

Posture

Fiddling- Don’t do it!

delivery

Smile- Confidence, warmth, reassuring

delivery

movement

delivery

Gestures &

- Emphasis, involving, interesting

Questions are good

delivery

?

??

?

?

Always say thank you

delivery

merci

danke

gracias

Managing Self : Common Problems

• Verbal fillers– “Um”, “uh”, “like”– Any unrelated word or phrase

• Swaying, rocking, and pacing• Hands in pockets• Lip smacking• Fidgeting• Failure to be audience-centered

Tips To Handle The Unexpected

• Don’t ignore the unexpected! • Practice for the unexpected! • Do everything you can to avoid the unexpected• Never assume, always confirm• Cope with unexpected travel problems! • Remember, always be a professional.• Don’t take things personally • Be prepared — especially for the unexpected!

Remember:• YOU are the presentation, not the Aids.• Be relaxed and confident• Practice is the key• DO rehearse.

Group presenting

• Give everyone a fair turn

• Always look interested

• Don’t be afraid to help each other out

• Rehearse together

Scope of PresentationS. No. Parameters Explanations

1 Opening Greeting, introducing self and the topic. In group presentations assess through the transition

2a Quality of Content Relevant examples, content in line with the topic2b Quality of speech3a Eye Contact (EC) Make EC with all the participants. (May have 3variants, no

EC, partial EC, proper EC with all3b Posture

GesturesWay of standing- alert, confident and erectHand & head movements in sync with verbal communication

4 Use of Presentation Aids

Use of LCD, Laptop/Desk top, board, marker, other aids if used

5 Relevance of content

Content aligned to the interest of the audience, Flow of content is logical

6 Audience Involvement

Is it Interactive or not

7 Grooming Appropriate, decent and elegant dressing8 Query Handling Entertaining, Listening and Answering a Question

appropriately. 9 Confidence Displays attentiveness, command on language and content10 Closing Summarizing, thanking the audience. In group presentations

assess through the handover during transition

Presentation planning tool

It’s presentation time folks