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Calculating and Designing a better future

Project Management Office Course

Instructor: Claude H. MALEY

December 2011

Dubai, UAE

For more information or questions please sent to [email protected]

mailto:[email protected]







PMO is two or more projects

administered from a single locationand by a single responsible managerwho indicates progression



To achieve the company goals

To reduce the reasons of projectfailures

Better performance by increasing the

productivity Customer satisfaction by achieving the

business requirements



Standardized the processes and

procedures Provides overview of projects status

Better control and tracking of projects

Improving the communication skill

Better resource management across

projects



To provides a centralized support for

managing the projects To increase the competencies and skills

in project management

Standardization of the processes andprocedures increases projects success



The following will need to be included:

Phased Planning Overview

PMO Charter

PMO Manager

Scope & Contents of PMO Roles & Responsibilities

Project Portfolio Management

PMO Processes and Procedures

PM Training and Development

PMO Road Map



Establish the roles, scope and outcomes

Conduct AS-IS Assessment Review existing Projects & Skill levels to identify needs

Conduct TO-BE Assessment To determine scope of the PMO

Develop Implementation Plan

PMO Roll-Out



PROJECT CLOSURE

TRANSITION STAGEOperations Stage

PROJECT OFFICE INFRASTRUCTUREStandards Development Roll-out & Training Development

PROJECT INITIATION & PLANNINGProject Office Establishment



PMO Charter

Project Plan

Project Budget

PMO Success Factors

Measure & Metrics Project Standards & Control Procedures

Training for Management and Project Staff

PMO Objectives

Project Scope PMO Business Case

Project Organization



Ensure commitment of top management andother stakeholders, e.g.

Senior & Functional managers

Have PMO charter compiled and signed off bysponsor

Staffing of the PMO Determine required functions and positions

Assign the PMO manager and rest of team



Deployment of PMO processes and procedures

Integrate with existing policies where feasible

Establish project management qualificationsand competency

Perform Gap analysis and identify areas for

improvement

Perform project management training andcompile PMO education plan



Initiate project portfolio system Develop project classification and prioritisation

system Devise project reporting and control process

Ensure alignment with strategic objectives

Monitor benefits realization

Establish technical processes and procedures

Create a change management plan

Capturing and feedback of lessons learnt



A Portfolio is to achieve a strategic goal andconsists of :

Operations Projects

Programs

PPM is the centralized management of one ormore portfolios which includes identify,prioritizing, authorizing managing andcontrolling projects and programs



PPM will reflect the strategic intent

Contentious revision of alignment to the Business

strategy Centralized process standardization

Risk management

Change management

Communication management

Stakeholder management etc

Overall budget control



Assessing projects

Ranking project based on strategic plan Stopping / ending projects



Effective corporate governance

Prioritizing projects based on businessneeds

Use an IT as an enabler

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