OCLC Digital Archive: OCLC Digital Archive: Creating Long Term Creating Long Term

Access to Digital MastersAccess to Digital MastersRoberta Gebhardt, Montana Historical Society Roberta Gebhardt, Montana Historical Society

Research CenterResearch Center

Sarah McHugh, Montana State LibrarySarah McHugh, Montana State Library

Fall Workshop, 2010Fall Workshop, 2010

Montana’s Statewide ToolsMontana’s Statewide Tools

Montana Memory Project: Public Montana Memory Project: Public access to digital collections access to digital collections

Montana Digital Archive: Long term Montana Digital Archive: Long term access/preservation of mastersaccess/preservation of masters

Defining Long Term AccessDefining Long Term Access

Digital preservation as “long term Digital preservation as “long term access”access”

Master files Master files When to think about preservation of When to think about preservation of

the master file in a digitization the master file in a digitization projectproject

Planning a digitization project that Planning a digitization project that includes bothincludes both

Questions to AskQuestions to Ask

WhenWhen will you know to take preservation actions? will you know to take preservation actions?

WhatWhat is in your collection? is in your collection?

HowHow will you store & maintain digital masters for will you store & maintain digital masters for

5, 10, 50 years?5, 10, 50 years?

WhereWhere have you put them? have you put them?

Digital Archive providesDigital Archive provides

Systems managementSystems management Physical securityPhysical security Data securityData security Data backupsData backups Disaster recoveryDisaster recovery ISO 9001 CertificationISO 9001 Certification

Digital Archive performsDigital Archive performs

Manifest verificationManifest verification Virus checkVirus check Fixity check (digital fingerprinting)Fixity check (digital fingerprinting) Format verificationFormat verification Reports on …Reports on …

– Storage use & growthStorage use & growth– File typesFile types– Accesses & disseminationsAccesses & disseminations

Accessing the Digital Archive as an Accessing the Digital Archive as an MMP contributor MMP contributor

Montana Memory Project: Digital Archive ProfileMontana Memory Project: Digital Archive Profile

Collaborating libraries: 17 – academic, public, governmentCollaborating libraries: 17 – academic, public, governmentNumber of collections: 47Number of collections: 47

Photographs / Brand Registers / Maps / Diaries / YearbooksPhotographs / Brand Registers / Maps / Diaries / YearbooksRepository software: CONTENTdm (hosted by OCLC)Repository software: CONTENTdm (hosted by OCLC)Archive submission frequency: Daily / ProjectArchive submission frequency: Daily / ProjectCurrent number of files in DA: 46,622Current number of files in DA: 46,622Total storage: 1 terabyteTotal storage: 1 terabyteUser since: April 2008User since: April 2008

Simple, straightforward Simple, straightforward workflowsworkflows

Digital Archive fits in …Digital Archive fits in … Local digital asset management Local digital asset management

systemssystems CONTENTdm collection buildingCONTENTdm collection building WorldCat catalogingWorldCat cataloging Web HarvesterWeb Harvester

Local content management Local content management system workflowsystem workflow

Digital AssetMgt. System

WorldCat

Digital Archive

Files from your local computer or network

Metadata anddisplay image Master files on

physical media mailed to OCLC, or transferred with network ingest

Metadata

Building your digital collectionsBuilding your digital collectionswith CONTENTdm - with CONTENTdm - workflowworkflow

Digital Archive

Master files on physical media mailed to OCLC, or transferred with network ingest

CONTENTdm

WorldCat

(1) Project client and (2) Web-based Add

Dublin Core metadata and files from local computer or network

CONTENTdm workflowCONTENTdm workflow

DA UploaderDA Uploader

DA UploaderDA Uploader

After successful upload, you will receive an e-mail when the Digital Archive completes Ingest processing, usually within 24 hours, depending on the size of your archival volume and the current processing load of the Archive.

Building your digital collections Building your digital collections with Connexion digital import - with Connexion digital import - workflowworkflow

Connexion digital import CONTENTdm

WorldCat

MetadataFiles from your local computer or network

Metadata anddisplay image

Digital Archive

Master file

Getting your master files out of the Getting your master files out of the Digital Archive (dissemination)Digital Archive (dissemination)

Single file dissemination/web Single file dissemination/web browser deliverybrowser delivery

Bulk disseminationBulk dissemination

Single File DisseminationSingle File Dissemination

Free. One file at a time. Only the image is returned.

Bulk DisseminationBulk Dissemination

Fee associated with this action. Removes files and metadata from the Digital Archive.

ReportsReports

Storage use and growthStorage use and growth File TypesFile Types Access and disseminationsAccess and disseminations

Report examplesReport examples

Questions?Questions?

rgebhardt@mt.govsamchugh@mt.govhttp://msl.mt.gov/For_Librarians/For_All_Libr

arians/Digitization/Montana_Memory_Project/default.asp

Thank you to Taylor Surface, OCLC Digital Thank you to Taylor Surface, OCLC Digital Collections Services, for the use of his slidesCollections Services, for the use of his slides