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NEW YORK STATELEGISLATWE TASK FORCE

ON DEMOGRAPHIC RESEARCHAN D REAPPORTIONMENT MEMBERS

250 Broadway-21 st Floor Senator Martin Malave DilanNew York, New York 10007-2563 AssembLymanRobert Oalcs

CO-CHAIRMEN (212) 618-1100Senator MichaelF. Nozzoljcj ax , 35

Assemblyman John I. McEneny CO-EXECUTIVEDIRECTORSbthra A, LevineLewis M. Hoppe

September 30, 2011

To: Assemblyman John S. McEnenySenator Martin Malave DilanAssemblyman Robert OaksDr. Roman Hedges

Welquis LopezFrom: Senator Michael F. Nozzolio

To ensure compliance with 83-m(13) of the Legislative Law, as enacted by PartXX of Chapter 57 of the Laws of 2010, I propose that the Legislative Task Forceon Demographic Research and Reapportionment (LATFOR)immediately begingeocoding the address file provided by the New York State Department ofCorrections and CommunitySupervision CDOCCSD. To ensure a uniformprocess, which is consistent with generally-accepted standards and practices,LATFOR should use Calipers 015 redistricting software, Maptitude, whichLATFOR uses to perform the line drawing process in conformitywith the CensusBureau s2010 TIGERJLINEgeography file and the PL 94-171 census redistrictingdata file.

LATFOR technical staff should verify inmate addresses and remove individualswith out-of-state, incomplete and unusable legal residence addresses from the totalinmate and adjusted state populations. Subsequently, LATFOR technical staffshould accept inmate address records that contain complete, unadjusted, legal

residence addresses for reallocation purposes. Upon completion of that process,the remaining inmate addresses should be edited with established procedures foraddress acceptance and standardization.

In compliance with Legislative Law 83-m(l3)(b), we should ensure the highestdegree of accuracy in the reallocation of prisoner addresses and, where it is notpossible to do so , those addresses should be treated as address unknownandremoved from the adjusted total state population.

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Followingaccepted address standardization practices, LATFOR technical staffshould allow abbreviations such as St., Blvd., and Rd. to be standardized to Street,Boulevard and Road; allow hyphenated street numbers to be standardized for usein geocoding, but not interpreted or changed; allow the removal of leading andtrailing spaces and punctuation; and allow removal of apartment designation whenspecifically identifiedas an apartment. Substantive address changes should not beallowed and, pursuant to Legislative Law 83-m(13)(b), those addresses should betreated as address unknownand removed. When the legal residence addressrefers to another address option (father, mother, etc.), that address should only beused if it conforms to the above criteria. Otherwise, those addresses should beremoved from the adjusted total state population.

Aftercompleting this address verificationprocess, LATFOR technical staff shouldgeocode the accepted inmate legal residence addresses using LATFORs standardprocess. Pursuant to Legislative Law 83-m(l3)(b),any address that cannot beidentifiedto a single census block should be categorized as address unknownand removed from the adjusted total state population.

Finally, I believe we should confer with counsel regarding the LATFORs legalobligations concerning the production of an adjusted census database in conformitywith all applicable federal and state legal requirements.

CC: Debra A. LevineLewis M. Hoppe