NOTICE INVITING QUOTATION - SJVN...

Registered &

Corporate

Office

Himfed Building, New Shimla, Shimla (HP)

PIN-171009, Tel: 0177-2670064,490,521,741

Fax: 0177-2670542

Liaison/Co-

ordination Office

SJVN, IRCON Building, Ground Floor, Saket New

Delhi. PIN-110017, TELE: 011- 41659210/17

FAX: 011- 41659204/14

( )

(A Mini Ratna and Schedule A Company)

(6X250MW ) , , , . 172201

. 01782-275236,275459,275106, 01782-234049, 275106, http://www.sjvn.nic.in

(TIN No.) 02011000291 (CIN No.) L40101HP1988GOI008409

No. SJVN/P&C/PPR-NJHPS-1407(O&M)/2016- Dated:

NOTICE INVITING QUOTATION The open tender enquiries under one part bid system through e-tendering are herewith invited for

supply of Spares required for maintenance system at Power House, BVH, T-Hall and Pot Head Yard of, NJHPS, Jhakri as given below:-

DESCRIPTION

Earnest Money

In (Rs)

Last Date & Time of Submission of filled in bids and Opening

Spares required for maintenance system at Power House, BVH, T-Hall

and Pot Head Yard (Detailed description & technical

specification and BOQ as per Annexure-A enclosed)

Rs 13,000

(Rupees Thirteen Thousand only)

Last date & time of the availability/ downloading of the bid documents 08.03.2016 at 12:00 Hrs.

Last date of bid submission 09.03.2016 at 13:00 Hrs.

Bid opening date 09.03.2016 at 14:00 Hrs.

Note: 1. The detailed NIT along with Terms and Conditions shall be available at www.sjvn.nic.in , www.eprocure.gov.in & www.tenders.gov.in w.e.f. 18.02.2016.

2. The complete NIT along with price schedules shall be made available on https://sjvn.abcprocure.com. w.e.f. 18.02.2016. 3. The bids are to be submitted electronically through e-tendering at https://sjvn.abcprocure.com.

, , -1 72201

http://www.sjvn.nic.in/http://www.eprocure.gov.in/http://www.tenders.gov.in/https://sjvn.abcprocure.com/https://sjvn.abcprocure.com/http://dict.hinkhoj.com/words/meaning-of-%20%20-in-english.html

Sr. No. DESCRIPTION OF MATERIAL UNIT QTY PREFERABLE MAKE

1ALUMINIUM THIMBLE (PIN TYPE)

25 SQ MMPcs. 100 Comet/Dowell/Jainson

2ALUMINIUM THIMBLE 25 SQ

MM (HOLE TYPE)Pcs. 100 Comet/Dowell/Jainson

316 SQ MM ALUMINIUM LUGS

(HOLE TYPE)Pcs. 100 Comet/Dowell/Jainson

4 ANCHOR BOLT M10 X 75 MM Pcs. 100 Hilltop/Canon/Hilti



7MACHINE SCREW WITH NUT M4

X 35MM(MS) FULL THREADEDPcs. 200 Gautam/Classic/Unbreko/ LPS/Precision

8CDM-T 70 W/942

MASTERCOLOUR Pcs. 50 Osram/Phillips/ Cropmpton Greaves

9 HPSV LAMP 150W , SON-T PLUS Pcs. 50 Osram/Phillips/ Cropmpton Greaves

10

TWIN CORE 10 SQ MM

ALUMINIUM CABLE,ISI MARKED,

ROLL IS 90 Mtrs.

Roll 2 ISI Marked

TECHNICAL SPECIFICATIONS & BILL OF QUANTITY (BOQ)

ANNEXURE-A


11HOOK UP WIRE (COPPER CABLE)

1/24Mtr. 200 Any Reputed Make

12PVC COPPER WIRE 1.5 mm2

(ROLL OF 90 MTR)Roll 4 Anchor/Havells/Greatwhite

13MULTISTRAND COPPER WIRE 2.5

mm2 Roll 5 Anchor/Havells/Greatwhite

14

4 CORE , FLEXIBLE 2.5 SQ MM

COPPER CABLE ( ROLL OF 90

MTR.)

Roll 2 Anchor/Havells/Greatwhite

15EARTH/PVC COPPER WIRE 0.75

SQMM (ROLL OF 90 MTR)Roll 4 Anchor/Havells/Greatwhite

16 PVC COPPER WIRE 4 SQ MM Roll 3 Anchor/Havells/Greatwhite

17

FLUROSCENT LAMP TUBE ROD ,

36 WATT THIN Pcs. 500 Bajaj/ Osram/ Surya

18HALOGEN TUBE ROD 500 W

Pcs. 20 Omax/ Bajaj/ Halonix

19

Electronic Ballast 2X55W

Pcs. 25Phillips/ Crompton

Greaves/Greatwhite.Anchor

20ELECTRONIC DIGITAL BALLAST

1X36WPcs. 40

Phillips/ Crompton



21

BALLAST 150W HPSV LAMP



22BALLAST -400W HPSV



23 BALLAST - 70 W HPSV Pcs. 20Phillips/ Crompton


24Electronic Ordinary Ballast

2X36WPcs. 150

Phillips/ Crompton


25

HPSV Lamp- 250 Watt , Son-T

PLUSPcs. 100

Phillips/ Crompton


26HPSV LAMP 400W SON T PLUS



27 PENCIL CELL 1.5 VOLT, AA Size Pcs. 100 Geep/Novino/Eveready

28 WALL MOUNTED FAN SWEEP -

400MMPcs. 5 Usha/ Crompton Greaves/Havells

29 NYLON CABLE TIE 150MM Pkt. 10 KSS/Novoflex/Flu-con

30NYLON CABLE TIE 250MM

Pkt. 10 KSS/Novoflex/Flu-con


31 NYLON CABLE TIE 300MM Pkt. 10 KSS/Novoflex/Flu-con

32

NYLON CABLE TIE 350MM

Pcs. 1000 KSS/Novoflex/Flu-con

33PVC TAPE ROLLS

(Red , Yellow, Blue, Black)Roll 150 Steelgrip/Anchor/SKL

34PVC CASING CAPPING 1

Mtr. 150 Maru/ Diplast/Anchor

35 GLASS SLEEVE -6MM Pcs. 50 Any Reputed Make

365/6 AMP SOCKET

Pcs. 20 Anchor/Greatwhite/Power

37IGNITOR 150/250/400W


Greaves/Greatwhite/Anchor

38 TELEPHONE CLIP Pkt. 15 Any Reputed Make

39MACHINE SCREW WITH NUT M6

X 25MM(MS) FULL THREADEDPcs. 200 Any Reputed Make

40

MACHINE SCREW WITH NUT M8

X 35MM(MS) FULL THREADEDPcs. 200 Any Reputed Make


41WOODEN SCREW 50 MM

Pcs. 500 Any Reputed Make

42 WOODEN SCREW 6 X 35MM Pcs. 500 Any Reputed Make

43 CONCRETE DRILL BIT 6 MM Pcs. 20 Hilti/JK/Hawera/ITI

44 MS (HSS) DRILL BIT 4 MM Pcs. 5 Hilti/JK/Hawera/ITI





49PVC FLEXIBLE CONDUIT 1 INCH

DIA (10 FT, 1.2MM THICK)Pcs. 10 Maru/ Diplast/Anchor

502 CORE FLEXIBLE COPPER WIRE

0.75 SQ MM ( ROLL OF 90 MTRS)Roll 3 Anchor/Havells/Greatwhite


51 SWITCH 5 AMP. Pcs. 50 Anchor/Greatwhite/Power

52

END TERMINATION KIT , HEAT

SHRINKABLE,INDOOR TYPE FOR

3X95MM, 22 KV XLPE CABLE Pcs. 2 3M/M Seal/ MS Seal/denson/Gee Seal

53

END TERMINATION KIT , HEAT

SHRINKABLE, OUTDOOR TYPE

FOR 3X95MM, 22 KV XLPE

CABLE

Pcs. 2 3M/M Seal/ MS Seal/denson/Gee Seal

54

CABLE JOINTING KIT, HEAT

SHRINKABLE FOR 3X95MM, 22

KV XLPE CABLE

Pcs. 2 3M/M Seal/ MS Seal/denson/Gee Seal

Note: The bidder's are requested to quote above prefered makes. To ensure delivery of quality

products, preferably makes have been suggested. However bidder(s) can quote other/ alternate

quality makes also for which they shall submit the request for the amendment in makes along

with technical literature seven(07) days in advance before bid closing date. SJVN shall

check/review the performance of the other alternate makes before accepting/ rejecting the

makes for amendment in the tender. Bidder(s) may be asked to furnish performance certificates

from end users if warranted. Only such other/alternate make(s) shall be acceptable.

1 PPR-NJHPS-1407

Registered &

Corporate Office


PIN-171009, Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Co-

ordination Office


Delhi. PIN-110017, TELE: 011- 41659210/17 FAX: 011- 41659204/14

TERMS AND CONDITIONS OF PPR-NJHPS-1407(O&M)

The bids are invited using e-procurement mode, so please read the instructions carefully and upload the filled in bids as per requirement of bid documents. The acknowledgement copy is to be sent as a proof for the bid submission through tendering.

The Open Tender Enquiry through e-tendering under one part bid system is herewith invited for supply of Spares required for maintenance system at Power House, BVH, T-Hall and Pot Head Yard of, NJHPS, Jhakri as per Technical specifications Annexure-A enclosed.

1. General instructions:

1.1 The SJVN Limited, hereinafter called "SJVN" / "Owner" is a Joint Venture of Govt. of India and Govt. of Himachal Pradesh having its registered office at Himfed Building, New Shimla - 171 009, have their Nathpa Jhakri Hydroelectric Power Plant with a capacity of 6x250 MW at Nathpa (Distt. Kinnaur) and Jhakri (Distt. Shimla) in the State of Himachal Pradesh, India.

1.2 SJVN has issued an invitation to bid as enclosed and will receive bids as set forth in the accompanying Bid documents.

1.3 Bids cannot be uploaded after the time & date fixed for receipt of bids as set out in the Invitation of Bid.

1.4 SJVN reserves the right to accept or reject any or all Bids without assigning any reason for such a decision.

1.5 All the cost and expenses incidental to preparation of the proposals, discussions and conferences, if any, including pre-award discussions with the Bidder, technical and other presentation including any demonstrations etc. shall be to the account of the Bidder and Owner shall bear no liability whatsoever on such costs and expenses.

1.6 Please note that bids in physical form shall not be entertained under any circumstances and are only to be submitted through e-tendering at https://sjvn.abcprocure.com.

1.7 DIGITAL SIGNATURES: To participate in e-Tender, the bidder needs to have a valid Digital Certificate (Class IIA or higher) from a certifying authority of India as per the IT Act, 2000. Valid Digital Certificate must be installed in a computer system to login on website. Perform the below steps to confirm that valid digital certificate is available on your computer system: _ Open Internet Explorer. _ Select Tools menu from menu bar or (Press Alt + T on keyboard) _ Click on Internet Options >>Content >>Certificate button.

Digital certificate should be viewed under Personal heading.

1.8 Requirement of Digital Signature Certificate Please enable ActiveX Controls & Plug-ins. (Tools->Internet Options-> Security-

>Custom Level)

https://sjvn.abcprocure.com/

2 PPR-NJHPS-1407

Registered &

Corporate Office


PIN-171009, Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Co-

ordination Office



Active-X controls need to be enabled in Internet browser. In order to ensure this, do the Following:

I. In Menu Bar ---Click on Tools - Internet Options Security Click on Trusted Sites IconClick on Sites button

II. Add the following two websites in Trusted Sites :- https://sjvn.abcprocure.com & https://www.tpsl-india.in

III. After that, click on tools menu of Internet explorer - Internet Options Security Click on Internet Icon. After Click on Custom Level button

From below ActiveX controls and plug-ins ---- Select below 5 Items to be enabled

(i) Download signed ActiveX controls select Prompt or Enable (ii) Download unsigned ActiveX controls select Prompt or Enable (iii) Initialize and script ActiveX controls not marked as safe for scripting select

Prompt or Enable (iv) Run ActiveX controls and plug-ins-select Enable (v) Script ActiveX controls marked safe for scripting select Enable

After completed this above selection----Below option has available---Reset custom settings---Reset To: Select low or medium ---Click on OK

Also, please check your system Date & Time it should be set as current date and time. In case of Digital Certificate based Login, user need to download & install "Signer" file available under Download Section at https://sjvn.abcprocure.com Download and Install "Intermediary Certificate" available under Download Section at https://sjvn.abcprocure.com.

Please disable or uninstall Third Party Toolbar / Add-ons from Browser.

1.9 The contract & procurement process through e-tendering/e-procurement system is in process at NJHPS, SJVN Jhakri and hence this tender is to be processed through e-tendering/e-procurement system. The bids are to be filled and submitted online. To participate in e-tendering/e-procurement, it is requested to register with our website https://sjvn.abcprocure.com. The one year cost of registration on web site is Rs 2977/- (Rs 2600/- plus service tax @ 14.5 %) is payable directly to M/s e-Procurement Technologies Ltd. The bidder should also have the Digital Signatures for security purpose. The detailed procedure for the registration is as under:-

a. Go to the url:- https://sjvn.abcprocure.com In the home page click on vender Registration.

b. Click on New Bidders Registration link available on home page. c. You need to furnish individual details as well as of company details in registration

form. d. After filling all mandatory fields, you need to click on submit button to complete

the registration process. e. After submission of the form, the user id and password are generated in the form

of Acknowledgement. f. The payment of annual registration fee amounting to Rs.2977/- is to be made

through DD. g. The User ID will be activated after DD is received. Send the Acknowledgement

copy and uploaded document below mentioned e-Mail ID.

https://sjvn.abcprocure.com/https://sjvn.abcprocure.com/https://sjvn.abcprocure.com/file:///G:/Viewlet%20-%20Walk%20throughfile:///G:/Viewlet%20-%20Walk%20through

3 PPR-NJHPS-1407

Registered &

Corporate Office


PIN-171009, Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Co-

ordination Office



For Registration enquiry and to activate User ID please call abcprocure Help Desk Centre +91-79-40016865 / 37 / 02 / 85 / 79 / 91 / 23 / 52 e-Mail ID [email protected] and [email protected]

1.10 All the bidders are requested to get themselves registered well in advance to facilitate timely submission of the bid. In case bidders wait till last moment for uploading the bids and if any technical problem is encountered at that time, the bid closing date & time may elapse.

1.11 Down loading Bid Documents: Bidder to access e-Tender portal of SJVN (http://sjvn.abcprocure.com) to access NIT document, after completing registration formality and successful login vendor need to process for Tender Fee / Document Fee (if any) and after that bidder can download detailed tender document. Download Document link is available at the end of every tender notice along with access to Corrigendum.

1.12 Bid Submission: (i) Bidder needs to login first on the tendering portal of SJVN (i.e.

http://sjvn.abcprocure.com). (ii) Search tender by filling necessary searching criteria after Login. (iii) After finding the tender on the screen, click on the Dashboard. (iv) Click on Declaration and then click on I Agree. (v) Click on the Tender Fees & Pay the Tender Fees Online (if any). (vi) Click on EMD and pay the EMD on line. (vii) Click on Prepare Bid and fill necessary Forms (Schedules). (viii) After filling Price Bid Form click on Final Encrypt. (ix) After filling all Forms & final Encryption of Price Bid click on Final Submission.

(x) After Final Submission bidder will get receipt of Final Submission of their Bid.

1.13 The link help manual and vendor help for submission of bids is also available on the website. For any assistance/ clarification for etendering registration, submission of bid through e-tendering/ procurement , bidder may contact the following persons/ representatives of M/s abcProcure:- (i) Mr. Rakesh Panwar-M- 80913-81583, e-Mail: [email protected] (ii) Mr. Yash Modi, No. +91 - 79- 400 16 802, e-mail: [email protected]

(iii) Mr. Prashant Rajyaguru, No.079- 400 16 828, e-mail: [email protected]

(iv) Mr. Pankesh Kumar-Ph- 079-4001 6837, e-Mail: [email protected]

(v) Mr. Pradip Parmar-Ph-079-4001 6865 e-Mail: [email protected] (vi) Link Contact us available on the home page of https://sjvn.abcprocure.com

The above persons are to be contacted for help/ assistance related to etendering registration, submission of bid through e-tendering only. For any other clarifications regarding the tender bidder may contact the following persons/ representatives of M/s SJVN:-

(i) Sh. Rajeev Kapoor: Telephone No. 01782-275459 (E-mail ID : [email protected])

(ii) Sh. Ajay Kumar: Mobile No. 09418014928 (E-mail ID : [email protected]) (iii) Sh. Rajesh Negi: Mobile No. 09418475411/09736337411 (E-mail ID:

[email protected])

mailto:[email protected]:[email protected]://sjvn.abcprocure.com/http://sjvn.abcprocure.com/mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://sjvn.abcprocure.com/mailto:[email protected]:[email protected]:[email protected]

4 PPR-NJHPS-1407

Registered &

Corporate Office


PIN-171009, Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Co-

ordination Office



2.0 Submission of Bids 2.1 The bids will be submitted electronically at designated places in various schedules. The

schedules cannot be downloaded as they are to be filled online. The tender is called under one part system:- A) Price Bid Part which consist of following schedules:-

(i) Schedule-1 (Page 1 of 1) - Schedule of Prices and Taxes & duties Remarks: The above dynamic schedule is to be filled ONLINE.

The prevailing rate of taxes and duties is to be clearly mentioned in the Schedule of Taxes and Duties. In case nothing is mentioned or mentioned NIL then it shall be presumed that the rates quoted are inclusive of taxes and duties or else the taxes & duties are not applicable. The taxes & duties shall be paid as per applicable rate at the time of supply. Any increase in taxes & duties/ new introduction of taxes & duties/ levy by the Govt. shall be paid by SJVN Ltd. provided that such increase in taxes & duties/ new introduction of taxes & duties/ levy by the Govt. is made with in schedule delivery period as per PO, otherwise same shall be paid by the bidder.

The entry tax for the entry of goods in Himachal Pradesh shall be paid by SJVN directly to concerned authorities. During bid evaluation, the bid of the bidders quantity outside from H.P. shall be loaded at applicable rate of entry tax.

CST/VAT: C Form will not be issued by SJVN Ltd. For this tender, thus Sale Tax has to be quoted accordingly by the bidder.

B) Techno-Commercial part which contains the following:- (i) Schedule-2 Schedule of Deviations (ii) Schedule-3 General Information (iii) SJVN reserves the right to ask additional information if necessary after

opening of the techno-commercial bid. (iv) EMD as per clause 6.0 below/Copy of NSIC/MSE Certificate as per Sr. No. 6.0

below (v) Technical Literature/Leaflet of the offered products. (If any) (vi) Bank details duly authenticated by bank/ copy of cancelled cheque

Remarks: All above dynamic schedules are to be filled ONLINE. The bidders have to fill all the required information in the above schedule.

3.0 The schedule for bid submission and opening is as under:- a. Bid Submission

Date of availability of Tender at https://sjvn.abcprocure.com

18.02.2016

Last date for downloading tender documents

08.03.2016 at 12:00 HRS (IST)

Bid Closing Date (Last Date and time for uploading of filled in bids)

09.03.2016 at 13:00 HRS (IST)

b. Bid Opening

Bid Opening 09.03.2016 at 14:00 HRS (IST).

https://sjvn.abcprocure.com/

5 PPR-NJHPS-1407

Registered &

Corporate Office


PIN-171009, Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Co-

ordination Office



4.0 The bidder is advised to keep visiting the websites as mentioned below for any

notifications/ amendments from SJVN side regarding the tender:- (i) https://sjvn.abcprocure.com. (ii) www.sjvn.nic.in (iii) www.eprocure.gov.in. (iv) www.tender.gov.in.

5.0 Firm prices FOR Jhakri basis by road transport to be quoted and should be valid for 120

days from the date of opening of quotation. The prices should be inclusive of P&F Charges and any other misc. charges but exclusive of taxes and duties. JHAKRI is at a distance of approx.150 KM from Shimla on Hindustan Tibet Road (NH-22).

6.0 Cost of bid document and Bid Security / Earnest Money deposit (EMD) (ONLINE/ FDR/TDR)

6.1 The cost for purchase of bid document is NIL.

6.2 The bidder shall furnish, a bid security/ earnest money as part of the bid amounting to `

13,000/- (Rupees Thirteen Thousand only). 6.3 EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs

or derogates from the bid in any respect with in the period of validity of the bid. The EMD of the successful bidder shall be retained as contract security until such period the contractor furnishes the required CPG or until supply the complete material. If the contractor fails to fulfill his obligations, the EMD, retained as contract security shall be forfeited.

6.4 Micro or Small Enterprises (MSE)/NSIC registered firms are exempted from the submission of the Tender document cost and EMD and must enclose (Upload scanned copy of the MSE/ NSIC certificate) for the same products as in NIQ above. If the MSE/ NSIC certificate does not contain the item/work as listed in our NIQ and no EMD is found enclosed, then SJVN may ask the bidder to submit the EMD. The bidder must also send the copy of the NSIC/MSE certificate by Fax/e-mail/post with reference to the present tender and should reach before the bid closing date.

6.5 The Cost of bid document and Earnest Money (EMD) shall be submitted using below mentioned facilities:- a) Credit Card b) Debit Card c) Net Banking d) NEFT/RTGS

Credit Card/Debit Card/Net Banking:

Bidder is required to add https://www.tpsl-india.in website in Trusted Zone as suggested above.

Bidder needs to feed correct details while making the payment through online payment gateway.

NEFT/RTGS:

To make payment through NEFT/RTGS, bidders will get an auto generated e-Mail which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of NEFT/RTGS Instruction once bidder gets login.

https://sjvn.abcprocure.com/http://www.sjvn.nic.in/http://www.eprocure.gov.in/http://www.tender.gov.in/

6 PPR-NJHPS-1407

Registered &

Corporate Office


PIN-171009, Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Co-

ordination Office



Once bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees and EMD by RTGS/NEFT payment option at the document fees and EMD payment screen, bidder shall be able to view the funds already remitted by him/her through NEFT /RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to be paid through the document fees and EMD, shall get appropriately deducted from the available balance and payment shall be confirmed in real time.

This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS / NEFT. Bidder would be able to use the funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she require. Kindly note that the payment via RTGS / NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Hence please ensure that Bidder remit funds at least one day in advance before he/she would like to make the document fees and EMD payment through RTGS / NEFT option on payment gateway.

Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Limited or its Bank or its service provider would not responsible for the same.

Remarks:- The EMD submitted in the form of BG, DDs, local Cheque/ outstations Cheque will not be considered

6.6 FDR/TDR:-

Please note that EMD (Earnest Money Deposit)/ Bid Security in the form of FDR/TDR (Pledged in favour of NJHPS, SJVN Ltd., Jhakri) is also acceptable and the same in physical form should reach before the last date & time of submission of bid. If EMD in the form of FDR/TDR does not reach in physical form before the last date & time of submission of bid, then bid of the firm shall be rejected.

7.0 (a) In case bidder is a Micro or Small Enterprises under the Micro Small and Medium Enterprises Development Act 2006, the bidder shall submit the following :

(i) Documentory evidence that the bidder is a Micro or Small Enterprises registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises for the same products as in NIQ above.

(ii) If the MSE is owned by SC/ST Enterprises, the bidder shall furnish appropriate documentory evidence in this regard.

(iii) The above documents submitted by the bidder shall be duly certified by the statutory Auditor of the bidder or a practicing Chartered Accountant (not being an employee or a Director or not having any interest in the bidders company/ firm) where audited accounts are not mandatory as per law.

(b) If the bidder does not provide the above confirmation or appropriate document or any evidence, then it will be presumed that they do not qualify for any preference adimmisble as above.

7 PPR-NJHPS-1407

Registered &

Corporate Office


PIN-171009, Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Co-

ordination Office



(c) No EMD (bid security) is required to be paid by an MSE participating in the bidding process. However, MSEs shall not be exempted from submission of Performance Guarantee.

(d) Tender document shall be issued free of cost to all MSEs participating in the

bidding process. (e) Purchase preference will be applicable as per extant GOI Policy.

8.0 Delivery Period: The delivery of the material is to be completed within 60 days from the

date of issue of Supply order.

9.0 Payment Term:

a) 100% percent Payment of the Ordered Value including taxes (100%) shall be made within 30 days after delivery of the full material at O&M store, NJHPS, SJVN, Jhakri and on submission of following documents to the consignee for release of payment:-

(i) Bills in Triplicate. (ii) Copy of TIN no. (iii) Inspection Report (iv) Warrantee Certificate

b) The payment shall be released through electronic fund transfer and hence you

are requested to give your bank account detail along with RTGS/IFSC code of your bank branch. Bank charges if any, shall be borne by you. The details to be submitted in the schedule as enclosed.

c) As per SJVN policy, no advance payment can be given.

d) All the payments for the supplies and/or services (as applicable) rendered by MSEs

(Micro & Small Enterprises) supplier/contractor under the contract shall be released within forty five (45) days from the day of acceptance.

Day of acceptance means day of actual delivery of goods or the rendering of services; or where any objection is made in writing by SJVN regarding acceptance of goods or services within fifteen days from the date of delivery of goods or the rendering of services, the day on which such objection is removed by the contractor/supplier.

In case payments are not released as mentioned above, SJVN shall pay the principal amount plus compound interest with monthly rests from the date immediately following the date agreed upon @ three times of bank rates as notified by Reserve Bank of India time to time.

e) All the payments for the supplier and/or services (as applicable) rendered by non-MSEs (Non- Micro & Small Enterprises) supplier/ contractor under the contract shall be released within forty five (45) days from the receipt of invoices/bills from the contractor/ supplier complete in all respects.

In case payments are not released as mentioned above, SJVN shall pay the principal amount plus simple interest from the date immediately following the date agreed upon @ 8% p.a.

8 PPR-NJHPS-1407

Registered &

Corporate Office


PIN-171009, Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Co-

ordination Office



10.0 Warrantee: The material under the scope of supply shall be under warrantee for a period of 12 months from the date of supply against any manufacturing defect under normal working condition.

11.0 Inspection: Inspection of the material shall be carried out by authorized representative of SJVN at O&M, Store, NJHPS, SJVN Ltd. Jhakri.

12.0 The purchaser reserves the right to increase /decrease the quantity at the time of placing the supply order.

13.0 The purchaser reserves the right to reject any or all the quotations without assigning any reason.

14.0 L. D. Charges: If the material is not supplied within stipulated period of delivery, then liquidated damages charges @ % per week or part thereof subject maximum to 5% shall be levied on ordered value.

15.0 Deviations: Any deviation from the NIQ should be recorded in deviation schedule only i.e. Online Schedule of Deviations. Deviation mentioned at other places than the Online Deviation Schedule will not be considered.

16.0 In case if it happens to be a holiday/network problem, bid will be opened on the next working day at the same place and time.

17.0 Any general documents like scanned copies of EMD (if any), price list/ any Central Govt./Govt./PSU sector copy(s) of supply order of same items for price justification etc. (if required) are to be uploaded along with the bid.

18.0 Bid Opening and Evaluation The Owner will open all bids electronically in the presence of bidder's representatives

who choose to attend the opening at the time, on the date and at the place specified in the NIT / NIQ. Bidder's representatives shall sign a register as proof of their attendance. In the event of the specified date for the opening of bids being declared a holiday for the Owner/network problem, the bids will be opened at the appointed time on the next working day.

No Mobile Phone will be permitted inside the bid opening room. Therefore, bidders should deposit Mobile Phones with Security gate at Reception.

Bids will be evaluated on item rate basis FOR Jhakri including all taxes & duties. During the bid evaluation entry tax at an applicable shall be loaded on prices of bidders quoting outside state of H.P.

Award will be placed on L1 bidder on FOR Jhakri basis on item rate basis.

No price preference shall be give to any bidders during the bid evaluations. Cost loading will be carried out for the deviations taken by the bidder to determine the lowest evaluated Bid which will be considered for acceptance.

19.0 Clarification of Bids During bid evaluation, the Owner may, at its discretion, ask the Bidder for a clarification

of its bid. The request for clarification and the response shall be in writing, and no change in the price or substance of the bid shall be sought, offered or permitted.

9 PPR-NJHPS-1407

Registered &

Corporate Office


PIN-171009, Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Co-

ordination Office



20.0 Correction of Errors (Applicable to extent possible)

The prices are to be filled in ONLINE DYNAMIC Schedules as under:-

A. The bidder has to fill the Unit Rates in the FIGURES only.

B. The entered UNIT RATES in figures shall be automatically converted in to the words.

C. The bidder has to fill the applicable percentage (%) of the taxes & duties. The amount for the taxes & duties shall be calculated automatically accordingly.

D. The above entered UNIT RATES in the figures and calculated amount of taxes & duties shall be multiplied with quantity to calculate the TOTAL AMOUNT in figures & as well as in words automatically.

E. After computation of the amounts as above, the values as computed shall be considered for evaluation as well as for award. If the bidder does not accept the above consideration, his bid will be rejected and the Bid Security / EMD may be forfeited.

F. The Owner's determination of a bid's responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. If a bid is not substantially responsive, it will be rejected by the Owner, and may not subsequently be made responsive by the Bidder by correction of the non-conformity.

21.0 Consignee: Sr. Manager (Store), NJHPS, SJVN Ltd., Jhakri

22.0 The material is to transport through Registered Common Carrier only (Registered Common Carrier mean the carrier registered with a State Transport Authority or a Regional Transport Authority)

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