Needs Assessment

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This slideshow was used at a workshop on Workshop Development in Vinh Vietnam, December 2008. It relates to the Needs Assessment process. Be sure to click on the video link to see the accompanying video documenting the needs assessment process used to prepare for the workshop. The workshop was part of a Uniterra project.

Transcript of Needs Assessment

  • 1. Needs Assessment The Easy Steps Way Workshop Management Course Vinh City, Nghe An Province, VietnamSusan Lieberman 22 25 December 2008 Susan Lieberman 2008

2. Training Objectives ofthis Session After this session, participants will be able to Appreciate need to engage in needs assessmentprior to workshop design & delivery Identify 3 groups that impact workshop planning Describe the 4 step process of needs assessment Select from 5 needs assessment techniques/sources Adjust assumptions based on data gathered In groups, create a needs assessment plan for theircase study Susan Lieberman 20082 3. Lets Visit Canada Lets say you want tovisit Canada for 4 days would you just show up& go wherever? Or, would you planWhere to goWhen to leave/returnHow to travelWhat to do Susan Lieberman 20083 4. How would you go aboutplanning the trip? Travel agent? Friends? Internet? Library & other books? Movies? Food? Susan Lieberman 2008 4 5. Case Study This Workshop Last June I heard about Uniterra throughmy workplace I applied to come to Vietnam & wasaccepted & provided with this placement What did I know about proposed mission? Enhance capacity of 30 PAEC, DAEC &CBAET staff in communication skills(participatory facilitation of meetings,trainings & workshops, publicpresentation & reporting & othercommunication skills for grass rootsextension workMap image from http://www.asianventure.com Susan Lieberman 2008 5 6. My Challenge What did I not know? A lot! Country (had never been to Vietnam) Language (do not speak Vietnamese) Agricultural issues of Nghe an & Thanh hoa provinces Participants backgrounds, interests & skills Length of workshop per day & number of days Available facilities, materials & supplies Susan Lieberman 20086 7. How did I do research? Lets view a short video about how I conducted a needs assessment for this workshop Susan Lieberman 2008 7 8. Needs Assessment Why is needs assessmentrequired? Organization To ensure workshop Communitycontent & process matchneeds ofParticipants Community Organization ParticipantsWorkshop Susan Lieberman 2008 8 9. Gaps in understanding Community Nghe an & Thanh hoa provinces? Agricultural issues? Organizations CECI, PAEC, DAEC & CBAET? Facility/timing constraints Participants Descriptions (number, backgrounds, skills, demographics ) Reasons for taking the workshop what they hope to get out of it Susan Lieberman 20089 10. 4-step Process Needs Assessment4-step process for Workshop needs assessment1. Identify general problem or topic of workshop2. Create plan to gather data Identify community, organization, & participants Match sources of information3. Gather data4. Evaluate dataAnd remember, this process can take much timeso start well in advance of workshop start date! Susan Lieberman 200810 11. Gathering Data What are ways to gather data? Interview people (participants, experts ) Survey people Read books/articles Surf websites Experience movies/tv/music Other? Susan Lieberman 2008 11 12. Now comes the real work! Evaluate/synthesize gathered data to Determine what to cover in workshop Customize content & deliverymethods to suit the participants Examples First draft for this workshop containeda component to work on computerskills but after receiving the surveys, itbecame clear that such a sessionwould not be best use of time together Agricultural research providedmaterial for case studies usedthroughout workshop Susan Lieberman 2008 12 13. Evaluation Compare gathered data to original assumptions Adjust assumptions to match data Susan Lieberman 200813 14. And remember c gi, c bo(You reap what you sow)Image from http://www.kianh.org.uk/vietnam.htm Susan Lieberman 2008 14 15. Workshop Case Study Needs Assessment Join your group andidentify needsassessment for your casestudy Use the worksheetsprovided Susan Lieberman 200815 16. CitationsImages, Cartoons & Sounds not already cited are from thefollowing subscribed (s) or royalty-free (r) sources Microsoft Office clips (s) www.iStock.com (s) www.Animation.com (s) www.cartoonstock.com (s) The Nightingale Voice Box (s) ClickART Cartoons (s)