MINUTES OF THE TE ARAWA STANDING COMMITTEE...Piwiki Heke (Te Pukenga Kaumatua o Te Arawa) Jim Gray...

Doc No: RDC-15663 2/1/1 Te Arawa Standing Committee 1 December 2008

01-15-211

ROTORUA DISTRICT COUNCIL

MINUTES OF THE TE ARAWA STANDING COMMITTEE

This Committee met on Monday, 1 December 2008 at 9.35 am.

PRESENT: His Worship the Mayor (Chairperson)(Absent 9:30am – 09:50am) Cr Martin (Council Representative: Acting Chairperson from 9:30am – 09:50am ) Rene Mitchell (Iwi Representative) Piwiki Heke (Te Pukenga Kaumatua o Te Arawa) Jim Gray (Federation of Maori Authorities) (until 10:15am) Hawea Vercoe (Iwi Representative)(from 9:40am) Toby Curtis (Te Arawa Lakes Trust) (from 9:40 am).

IN ATTENDANCE: Cr Donaldson Cr Sturt (from 10:05am) Cr Waaka

APOLOGIES: Absent: Cr Maxwell and Mr Piki Thomas Late: His Worship the Mayor and Mr H Vercoe

OFFICERS PRESENT: P Guerin, Chief Executive; Mauriora Kingi, Director Kaupapa Maori; A du Toit, Democracy Support Manager; B Tait, Policy Analyst/Iwi Researcher; K Starling,Business Manager; K Thompson, Highway and Road Safety Manager; P Hitchcock, Emergency Management Co-ordinator.

Cr Martin presided as Acting Chairperson from 9:30am – 9:50am. The meeting was opened with a karakia from Mr Kingi, then the Chairperson welcomed all members, staff, media and members of the public. 1. APOLOGIES

The Committee resolved:

Mr Heke Mrs Mitchell

) )

That the following apologies be received : a) Absence: Cr Maxwell and Mr Piki Thomas; and b) Lateness: His Worship the Mayor and Mr H Vercoe.

T08/12/077 CARRIED

2. NOTIFICATION OF URGENT BUSINESS

The Chairperson mentioned that the following additional matter would be discussed for notification purposes only:

a) Under item 6.1: Information update: Director Kaupapa Maori: Hui with Ngati Whakaue and Ohinemutu

residents and owners on traffic management in the village and a potential entranceway. 3. PRESENTATION

None.

Doc No: RDC-15663 2/1/2 Te Arawa Standing Committee 1 December 2008 The Chairperson ruled that Recommendations 8, 9 and 6 be considered first, in that order.

Attendance: Messrs Vercoe and Curtis joined the meeting at 9:40am 4. REPORTS OF OFFICERS

4.1. HIGHWAY AND ROAD SAFETY MANAGER 4.1.1. RECOMMENDATION 8: MANGOREWA KAHAROA GORGE SAFETY IMPROVEMENTS – CONSULTATION UPDATE 27-07-057

The Chairperson welcomed Mr Kevin Thompson, Rotorua District Council’s Highway and Road Safety Manager, who then gave a powerpoint presentation on the consultation process undertaken with affected parties during the design phase of the Mangorewa Gorge project. He next overviewed the proposed layout and presented an animation of this project.

Attendance: His Worship the Mayor joined the meeting at 9:50am. Cr Martin vacated the Chair and His Worship the Mayor took the Chair. A question session followed, after which the Chairperson thanked Mr Thompson for his presentation.


Mr Heke Cr Martin

) )

That the powerpoint on “Mangorewa Kaharoa Gorge Safety Improvements –Consultation Update” be received and contents noted

T08/12/078 CARRIED

4.1.2. RECOMMENDATION 9: BI-LINGUAL URBAN BUS LIVERY IN ROTORUA 55-32-102


Mrs Mitchell Mr Curtis

) )

1. That the report on “Bi-lingual Urban Bus Livery in Rotorua” be received and contents noted;

2. That the Cityride buses would display the names "Cityride/Eke-Taone"; and 3. That the Regional Passenger Transport Committee be encouraged to

expedite the bi-lingual Cityride bus signage and to report back to this Committee at a next meeting.

T08/12/079 CARRIED

Attendance: Mr Gray left the meeting at 10:15am.


4.2. EMERGENCY MANAGEMENT CO-ORDINATOR

4.2.1. RECOMMENDATION 6: ROTORUA VOLCANIC HAZARDS 33-32-020\28

The Chairperson welcomed Mrs Pauline Hitchcock, RDC’s Emergency Management Coordinator, who spoke on the volcanic threats that the Rotorua district faced and the plans in place to manage such events.


Mr Vercoe Mr Heke

) )

That the report of the Emergency Management Coordinator titled ‘Rotorua Volcanic Hazards’ be received and the contents noted.

T08/12/080 CARRIED

4.3. DIRECTOR KAUPAPA MAORI

4.3.1. RECOMMENDATION 1: ACTIVITY REPORT OF THE DIRECTOR KAUPAPA MAORI 01-15-211

The following motion was moved by Cr Vercoe, seconded by Mrs Mitchell:

‘That the Activity Report of the Director Kaupapa Maori be received and contents noted’. Moved by Cr Martin seconded by Mr Heke the following amendment: That the following be added as Point 2;

‘That copies of the Treaty and Fenton Agreement be posted in the Super Service Centre.’

The Chairperson put the amendment to the vote, declared it CARRIED and it became part of the substantive motion.

The Committee resolved: Mr Vercoe Mrs Mitchell

) )

1. That the Activity Report of the Director Kaupapa Maori be received and contents noted; and

2. That copies of the Treaty and Fenton Agreement be posted in the Super

Service Centre. T08/12/081

CARRIED

4.3.2 RECOMMENDATION 2: TE WAKA AWHINA 2008/2009 01-15-211

The following motion was moved by Mr Heke, seconded by Cr Martin: 1. “That the Committee receives and notes the report back on Te Waka Awhina Conference 2008;

2. That the Committee support Rotorua District Council Maori staff hosting of the Te Waka Awhina Conference 2009.


Moved by Mr Vercoe, seconded by Mrs Mitchell, the following amendment: That the following be added as Point 3;

3. That the Kaupapa Maori Unit staff be allowed time to take a leadership role to focus on the planning and

organising of the Te Waka Awhina Conference 2009;and furthermore to liaise with Council staff to ensure that the Conference was a success.

The Chairperson put the amendment to the vote, declared it CARRIED and it became part of the substantive motion.

The Committee resolved: Mr Heke Cr Martin

) )

1. That the Committee receives and note the report back on Te Waka Awhina Conference 2008;

2. That the Committee support Rotorua District Council Maori staff hosting

of the Te Waka Awhina Conference 2009; and

3. That the Kaupapa Maori Unit staff be allowed time to take a leadership role to focus on the planning and organising of the Te Waka Awhina Conference 2009; and furthermore to liaise with Council staff to ensure that the Conference was a success.

T08/12/082 CARRIED

4.3.3 RECOMMENDATION 3: MAMAKU ENTRANCEWAY 01-15-211

The Committee resolved: Mr Heke Mr Vercoe

) )

That the Committee receives and note the report which related specifically to the Tarukenga Entranceway into Rotorua city.

T08/12/083 CARRIED

4.4. POLICY ANALYST/MAORI RESEARCH OFFICER

4.4.1. RECOMMENDATION 4: TASC REVIEW BUDGET 20-07-140\04

The Committee resolved: Mr Heke Cr Martin

) )

1. That the report of the Policy Analyst/Maori Research Officer be received and contents noted; and

2. That the Committee recommend to Council that the allocated budgets for

the implementation and completion of the Te Arawa Standing Committee review and elections be approved.

T08/12/084 CARRIED

4.4.2. RECOMMENDATION 5: HEALTHY HOMES NATIONAL HUI 2008 20-07-140\04

The Committee resolved: Cr Martin Mr Heke

) )

That the report of the Policy Analyst/Maori Research Officer titled ‘Healthy Homes National Hui 2008’ be received and contents noted.

T08/12/085 CARRIED


4.5. CARV PROJECT MANAGER 4.5.1. RECOMMENDATION 7: PROJECT CARV (CURBING ALCOHOL RELATED VIOLENCE) 01-33-181


) )

That the report titled ‘Project CARV (Curbing Alcohol Related Violence) be received and contents noted.

T08/12/086 CARRIED

4.6. MANAGER COMMUNITY POLICY AND RESOURCES 4.6.1. RECOMMENDATION 10: SAFE COMMUNITY DESIGNATION FOR ROTORUA 01-15-211

The Committee resolved: Cr Martin Mrs Mitchell

) )

1. That the report titled ‘Safe Community Designation for Rotorua’ be received and contents noted; and

2. That Rotorua District Council appoints Mrs Mitchell as representative of

this Committee to the Rotorua Safe Community Steering Group. T08/12/087

CARRIED 5. INWARD CORRESPONDENCE

None.

6. ITEMS OF GENERAL BUSINESS RAISED BY MEMBERS 6.1. HUI WITH NGATI WHAKAUE AND OHINEMUTU RESIDENTS AND OWNERS ON TRAFFIC

MANAGEMENT IN THE VILLAGE AND A POTENTIAL ENTRANCEWAY.

A hui was planned for 10 December with Ngati Whakaue and Ohinemutu residents and owners to discuss traffic management in the village and a potential entranceway. This matter would be further considered by the Works Committee meeting scheduled to take place on 1 December 2008. Mr Kingi closed the meeting with a karakia.

_____________________

Meeting closed at 11:52am ______________________

Doc No: RDC-10383 2/1/1 Te Arawa Standing Committee 3 November 2008

01-15-211



This Committee met on Monday, 3 November 2008 at 9.30 am.

PRESENT: His Worship the Mayor (Chairperson)(absent 9:50 – 10:37am) Cr Maxwell (Council Representative: Deputy Chairperson ) Rene Mitchell (Iwi Representative) Piwiki Heke (Te Pukenga Kaumatua o Te Arawa) Jim Gray (Federation of Maori Authorities) Hawea Vercoe (Iwi Representative)(from 9:58am)

IN ATTENDANCE: Cr Donaldson Cr Sturt (from 9:40am)

APOLOGIES: Absent: Cr Martin, Mr Piki Thomas Lateness: Mr H Vercoe

OFFICERS PRESENT: Charles Roberts, Director Community Services; N Claassen, District Engineer; A du Toit, Democracy Support Manager; B Tait, Policy Analyst/Iwi Researcher; Peter Dine, Works Manager.

The meeting opened with a karakia from Mr Heke The Chairperson welcomed all members, staff, media and members of the public to the Te Arawa Standing Committee meeting with a special word of welcome addressed to the journalism students from Waiariki Institute of Technology. Tribute and Obituary The Chairperson said that he was deeply saddened to learn yesterday of the passing away of Huka Mohi, wife of Mita Mohi, who had been a Rotorua District Councillor from 1995-98. Mr Gray paid tribute to Mrs Mohi, and Councillor Maxwell informed members that she would be lying at Awahou Marae later today. Funeral arrangements would be advised later in the week. 1. APOLOGIES


Mr Heke Mr Gray

) )

That the following apology received be noted and accepted: a) Absence: Cr Martin b) Lateness: Mr H Vercoe.

T08/11/066 CARRIED


None.


3. PRESENTATION 3.1. MRS LOUISE KIRK FROM ACCIDENT COMPENSATION COMMISSION

The Chairperson welcomed Mrs Louise Kirk from Accident Compensation Commission to the meeting, who made a verbal presentation on ‘Safety Issues on the Marae’. Key Points ACC had strategies in place to address the following priority areas to improve access (to ACC) and outcomes for Maori:

a) Reducing injury rates; b) Increasing awareness and entitlements; c) Improving access to services, and d) Increasing representation of Maori among ACC staff.

Safety goals for ACC on a Marae were to: a) Taking ACC one step closer to meeting the needs of Maori by providing information at marae; b) Reduce injuries to Maori by developing injury prevention programmes targeting high risk injuries; c) Reduce the high Maori statistic rate at ACC; d) Improve the opportunity for effective rehabilitation for Maori claimants; e) Acknowledge the importance of whanau in ACC and Marae processes; f) Develop and implement Health and Safety Manuals for marae; g) Ensure that ACC is culturally responsive to Maori and therefore that information on ACC

processes were provided to Maori and the Marae; and h) Develop best practice models for treatment and rehabilitation providers that would validate “by

Maori for all.

Attendance: Cr Sturt joined the meeting at 9:40am

Points Raised by Members

a) There was a correlation between reducing injuries, completing of claim forms, the education level of complainants and of Maori having access to relevant and up-to-date information;

b) There was a need for a commitment by ACC and other stakeholders to build relationships with

Maori by working through grassroots organisations well known in Maori communities.

Attendance: The Chairperson of the Committee left the meeting at 9:50am. The Deputy Chairperson of the Committee, Cr Maxwell, presided as Chairperson during the consideration of items 1 to 5, for the time 9:50am to 10:37am. Attendance: Mr Vercoe joined the meeting at 9:58am


4. REPORTS OF OFFICERS


4.1.1. RECOMMENDATION 1: ACTIVITY REPORT OF THE DIRECTOR KAUPAPA MAORI 01-15-211

The Committee resolved: Mr Gray Mr Heke

) )

That the activity report of the Director Kaupapa Maori be received and contents noted.

T08/11/067 CARRIED

4.1.2. RECOMMENDATION 2: RDC’S MUNICIPAL SUPPLY FROM WAIPA AND HEMO SPRINGS 20-07-160

The Committee resolved: Mr Heke Mr Gray

) )

1. That the report titled “Rotorua District Council’s Municipal Supply from Waipa and Hemo Springs” be received and the contents noted; and

2. That the information regarding the Waipa Stream water supply be received and the contents noted.

T08/11/068 CARRIED

Attendance: Mr Vercoe left the meeting at 10:20 am.

4.1.3. RECOMMENDATION 3: TE PUKENGA KOEKE O TE WHARE TAONGA O TE ARAWA ROTORUA MUSEUM OF ART AND HISTORY 20-11-140

The Committee resolved: Cr Maxwell Mrs Mitchell

) )

That the information relating to Te Pukenga Koeke O Te Whare Taonga O Te Arawa be received and the contents noted.

T08/11/069 CARRIED

Attendance: Mr Vercoe rejoined the meeting at 10:30 am.

4.1.4. RECOMMENDATION 4: MAORI LAND COURT – NEW AND ENHANCED INFORMATION AND ADVISORY SERVICE 20-07-040\016


) )

That the report on the Maori Land Court Advisory Services be received and the contents noted.

T08/11/070 CARRIED

4.1.5. RECOMMENDATION 5: ROTOHOKAHOKA E – KAUAE URUPA 25-01-040

The Committee resolved: Cr Maxwell Mr Vercoe

) )

That the report relating to the Kauae Cemetery application be received and the contents noted.

T08/11/071 CARRIED


The Deputy Chairperson of the Committee, Cr Maxwell, vacated the Chair and the Chairperson of the Committee, His Worship the Mayor, resumed the Chair at 10:37am.

4.1.6. RECOMMENDATION 6: NGA MARAE A ROHE – MARAE IN THE ENVIRONMENT BOP REGION 20-07-011

Mr Vercoe tabled and overviewed a map outlining the location of Marae within the Environment BOP rohe (region). He next said that the Te Kaunihera o Te Kura Kaupapa Maori o Te Rotoiti (The Student Council) had submitted a proposal to the Environment Bay of Plenty Regional Transport Committee, who funded the City Ride buses, to make the "City Ride" logo bilingual. They proposed changing the signage from just "City Ride" - to "Eke Taone - City Ride". However, Cr Searancke, who was a member of the Environment BOP Regional Transport Committee, had previously advised that a decision could not be made on this issue until there had been consultation with Council and the Te Arawa Standing Committee. This matter would therefore be discussed at the next Te Arawa Standing Committee meeting.


) )

That the information provided by Environment BOP on Marae within the region be received and noted.

T08/11/072 CARRIED


4.2.1. RECOMMENDATION 7: MANA WHENUA FUNDING POLICY – PROGRESS REPORT 2008 20-07-250\02

The Committee resolved: Mrs Mitchell Mr Heke

) )

That the report of Policy Analyst / Maori Research Officer titled “Mana Whenua Funding Policy – Progress Report 2008” be received and the contents noted.

T08/11/073 CARRIED

4.2.2. RECOMMENDATION 8: PROGRESS REPORT – TE ARAWA STANDING COMMITTEE REVIEW 20-07-140\04


) )

1. That the report of the Policy Analyst / Maori Research Officer titled “Progress Report – Te Arawa Standing Committee Review” be received and the contents noted; and

2. That progress reports be submitted to the committee meetings scheduled

for 1 December 2008 and 2 February 2009 for consideration. T08/11/074

CARRIED


4.3. WORKS MANAGER

4.3.1. RECOMMENDATION 9: TIKITERE GEOTHERMAL DISCHARGE TREATMENT 41-01-131

The Chairperson welcomed the Works Manager, Mr Dine and Mr Andy Bruere from Environment BOP to the meeting. Mr Dine explained the various options that had been investigated to eliminate nutrients from Tikitere entering Lake Rotorua. The Committee resolved: Cr Maxwell Mr Vercoe

) )

That the report titled “Tikitere Geothermal Discharge Treatment” be received and the contents noted.

T08/11/075 CARRIED

4.3.2. RECOMMENDATION 10: OHINEMUTU ROADS 20-07-070

The Committee resolved: Mr Vercoe Cr Maxwell

) )

1. That the report titled “Ohinemutu Roads” be received and the contents noted; and

2. That council staff consider options for traffic management within the

village and determine if a specific entranceway feature be appropriate. T08/11/076

CARRIED 5. INWARD CORRESPONDENCE

None. 6. ITEMS OF GENERAL BUSINESS RAISED BY MEMBERS 6.1. COMMUNITY SAFETY PROJECTS FUND

It was noted that the Community Safety Projects Committee had recently approved the Te Roopu A Iwi O Te Arawa Charitable Trust’s funding application for $20,000 for holding camps for Maori youth.

6.2. CIVIL DEFENCE EXERCISE

Mr Gray informed the meeting that he had recently attended a Civil Defence meeting in Auckland at which attendees had discussed:

• The impacts of natural disasters on the nation’s economy and the preparedness of New Zealand in the event of a volcanic eruption;

• ‘Exercise Ruaumoko’ (New Zealand’s biggest-ever Civil Defence Emergency Management exercise), which was undertaken in March 2008 to test New Zealand’s all-of-nation capability of responding to a major disaster. The exercise, based on a hypothetical volcanic eruption in Auckland, had highlighted some serious issues.

The Director Community Services reported that the recent local civil defence exercise had seen satisfactory outcomes.


A report on Rotorua District Council’s civil defence preparedness would come before the Committee at its next meeting.

Mr Heke closed the meeting with a karakia.

_______________________

Meeting closed at 10:55pm ______________________

TE ARAWA STANDING COMMITTEE

SCHEDULE OF INSTRUCTIONS GIVEN AND REPORTS REQUESTED SUBSEQUENTLY ON MATTERS ARISING AT THE 15 SEPTEMBER 2008 MEETING

None.

Doc No. RDC -983 2/1/1 Te Arawa Standing Committee 15 September 2008

01-15-211



This Committee met on Monday, 15 September 2008 at 9.30 am.

PRESENT: His Worship the Mayor (Chairperson) Cr Martin (Council Representative) Cr Maxwell (Council Representative) Rene Mitchell (Iwi Representative) Mr Piki Thomas (Iwi Representative) Piwiki Heke (Te Pukenga Kaumatua o Te Arawa) Jim Gray (Federation of Maori Authorities) Toby Curtis (Te Arawa Lakes Trust) (from 9:40 am).

IN ATTENDANCE: Cr Waaka and Cr Sturt (from 9:50am)

APOLOGIES: Lateness: Mr Toby Curtis

OFFICERS PRESENT: P Guerin, Chief Executive; Mauriora Kingi, Director Kaupapa Maori; A du Toit, Democracy Support Manager; B Tait, Policy Analyst/Iwi Researcher; T May, Manager Planning Services; K Starling, Business Manager; E Redaelli, Project Manager - Project CARV.

The meeting opened with a karakia from Mr Kingi. The Chairperson welcomed all members, staff, media and members of the public to the Te Arawa Standing Committee meeting with a special word of welcome addressed to the journalism students from Waiariki Institute of Technology. 1. APOLOGIES


Mr Gray Mr Heke

) )

That the following apology received be noted and accepted: a) Lateness: Mr T Curtis;

T08/09/057 CARRIED


None.

Doc No. RDC -983 2/1/2 Te Arawa Standing Committee 15 September 2008 3. PRESENTATIONS 3.1. MR KERRY STARLING, BUSINESS MANAGER, ROTORUA DISTRICT COUNCIL

The Chairperson welcomed Mr Starling to the meeting, who spoke to a powerpoint presentation on the Ten Year Plan 2009 – 2019 (Attachment 1). Mr Starling explained the processes, policies, legislative requirements, strategic issues and other policy objectives of the Ten Year Plan review. Council had set a limit for the preparation of budgets for the next ten years which was to ensure that the general rate increases over the next three years would not be more than the consumer price index (CPI). Attendance: Mr Curtis joined the meeting at 9:40 am


4.1. CHIEF EXECUTIVE 4.1.1. RECOMMENDATION 1: TEN YEAR PLAN REVIEW


Mr Thomas Mrs Mitchell

) )

1. That the information concerning the review of the 2009-19 Ten Year Plan be received and that any comments from the Te Arawa Committee be noted for consideration and inclusion in the Ten Year Plan; and

2. That invites be forwarded to members of the Committee to attend the

following briefing sessions on the 2009-19 Ten Year Plan: a) 3rd session - 24 September 2008; and b) 4th session - 22 October 2008.

T08/09/058 CARRIED

The Chairperson ruled that Recommendation 8 be discussed next. 4.2. CARV PROJECT MANAGER 4.2.1. RECOMMENDATION 8: PROJECT CARV (CURBING ALCOHOL RELATED VIOLENCE) The Committee resolved:

Mr Heke Mr Thomas

) )

That the report titled ‘Project CARV (Curbing Alcohol Related Violence)’ be received and content noted.

T08/09/059 CARRIED

The Chairperson ruled that Recommendations 3 to 7 be considered next in order of sequence.

Doc No. RDC -983 2/1/3 Te Arawa Standing Committee 15 September 2008 4.3. DIRECTOR KAUPAPA MAORI 4.3.1. RECOMMENDATION 2: ACTIVITY REPORT OF DIRECTOR KAUPAPA MAORI The Committee resolved:

Mrs Mitchell Mr Heke

) )


T08/09/060 CARRIED

4.3.2. RECOMMENDATION 3: FRESH IDEAS – DISTRICT PLAN The Committee resolved:

Mr Heke Mr Thomas

) )

That the report titled ‘Fresh Ideas/District Plan’ update be received and contents noted.

T08/09/061 CARRIED

Attendance: Cr Sturt joined the meeting at 9:50am 4.3.3. RECOMMENDATION 4: RANGITIHI POU AND MAURI CEREMONY The Committee resolved:

Cr Maxwell Mrs Mitchell

) )

That the information and report titled ‘ Rangitihi Pou’ be received and contents noted.

T08/09/062 CARRIED

4.3.4. RECOMMENDATION 5: KAUAE CEMETERY APPLICATION – MAORI LAND COURT The Committee resolved:

Mr Heke Cr Martin

) )

That the report on the Kauae Cemetery applications to the Maori Land Court be received and contents noted.

T08/09/063 CARRIED

4.4. POLICY ANALYST/MAORI RESEARCH OFFICER 4.4.1. RECOMMENDATION 6: KAUPAPA MAORI DEPARTMENT PROJECTS The Committee resolved:

Mrs Mitchell Mr Thomas

) )

That the report of the Policy Analyst/Maori Research Officer be received and contents noted.

T08/09/064 CARRIED

Doc No. RDC -983 2/1/4 Te Arawa Standing Committee 15 September 2008 4.5. WORKS MANAGER 4.5.1. RECOMMENDATION 7: UMUKARIA ROAD The Committee resolved:

Mr Heke Cr Maxwell

) )

That the Committee supports to expend funds included in the annual plan for capital development of Maori road lines and unformed roads be used to upgrade part of Umukaria Road.

T08/09/065 CARRIED

5. INWARD CORRESPONDENCE

None. 6. ITEMS OF GENERAL BUSINESS RAISED BY MEMBERS None.

Mr Kingi closed the meeting with a karakia.

_____________________



SCHEDULE OF INSTRUCTIONS GIVEN AND REPORTS REQUESTED SUBSEQUENTLY ON MATTERS ARISING AT THE 15 SEPTEMBER 2008 MEETING

None.

Doc No: IT- 657602 2/1/1 Te Arawa Standing Committee 4 August 2008

01-15-211 ROTORUA DISTRICT COUNCIL


This Committee met on Monday, 4 August 2008 at 9.30 am.

PRESENT: His Worship the Mayor (Chairperson)Cr Martin (Council Representative)Cr Maxwell (Council Representative) Rene Mitchell (Iwi Representative) Mr Piki Thomas (Iwi Representative)Hawea Vercoe (Iwi Representative) Piwiki Heke (Te Pukenga Kaumatua o Te Arawa)Jim Gray (Federation of Maori Authorities) Toby Curtis (Te Arawa Lakes Trust) (from 9:35 am).

IN ATTENDANCE: Cr Waaka and Cr Sturt

APOLOGIES: Mr Toby Curtis (for lateness)

OFFICERS PRESENT: P Guerin, Chief Executive; Mauriora Kingi, Director Kaupapa Maori; A du Toit, Democracy Manager; B Tait, Policy Analyst/Iwi Researcher; T May, Manager Planning Services.

The meeting opened with a karakia from Mr Kingi.

The Chairperson welcomed all members, staff, media and members of the public to the Te Arawa Standing Committee meeting.

Tribute and Obituary

The Chairperson said that he was deeply saddened to learn of the passing away of the mother of Cr Kenny and expressed his sincere sympathy to him and his family on behalf of the Committee.

The Chief Executive was requested to convey the Committee’s heartfelt condolences on to Cr Kenny and his family at this difficult time.

1. APOLOGIES


Mrs Mitchell Mr Gray

))

That the apology received from Mr Toby Curtis for lateness be noted and accepted.

T08/08/045 CARRIED


The Chairperson mentioned that the following additional matters would briefly be discussed for notification purposes only:

a) Under item 7.1. Mr Gray: The matter regarding the proposed lakefront development; and b) Under item 7.2. Councillor Waaka: LGNZ Conference: Remit: Establishment of Maori Forum: LGNZ.


3. PRESENTATIONS

3.1. JILL MARSHALL, DESTINATION ROTORUA TOURISM BOARD

The Chairperson welcomed Ms Jill Marshall (Communications Manager) and Mr Adrian Hodge (Web Development Co-ordinator) from Destination Rotorua Tourism Marketing to the meeting, who spoke to a powerpoint presentation on “Cultural Elements in the Marketing Mix”.

Ms Marshall explained that the development process for the ‘Feel the Spirit – Manaakitanga’ brand had begun in 1995 and had included input from all groups within our community. Te Arawa carver and sculptor Lyonel Grant had been commissioned to assist with the development of the takarangi. This was a key part of brand as the design symbolised the blend of Maori and European cultures.

3.2. NASSAH STEED, ENVIRONMENT BAY OF PLENTY

The Chairperson welcomed Mr Nassah Steed, Environment Bay of Plenty to the meeting, who spoke to a powerpoint presentation on the topic “Next EBOP Regional Policy Statement” (Attachment 1).

The Committee was told that the purpose of this report was to inform the Committee on the matters to be considered in reviewing the Operative Bay of Plenty Regional Policy Statement (RPS), which became operative on 1 December 1999. The Council was required by Section 79 of the Resource Management Act 1991 to commence a review of its RPS not later than 10 years after the RPS became operative. Such a review could lead to a second-generation RPS.

Perhaps the most significant amendment to the RMA as it related to an RPS was the change to Sections 67 and 75. Prior to 2005, those sections had stated that regional and district plans must “not be inconsistent with” the RPS. The Resource Management Amendment Act 2005 changed those sections to state that regional and district plans must “give effect to” an RPS.

In August 2006 Bay of Plenty local authority chief executives had signed a ‘Policy and Plan Preparation, Change and Review Protocol’. The Protocol described when and how the region’s local authorities would consult each other when preparing changes to their own RMA plans.

Under Section 35A, the Council was required to keep records of each iwi and hapu in its region. Environment Bay of Plenty’s Section 35A record showed 28 iwi and 182 hapu in the Bay of Plenty region.

Iwi consultation in the development of the second-generation RPS would be conducted in accordance with the following principles:

a) Use of existing iwi and tangata whenua forums to streamline consultation; b) Acknowledging the different means of consultation that iwi may wish to undertake, their

expectations, capacity and resourcing, and accommodating individual iwi requests where possible;

c) Provision of koha in line with Council policy; and d) Encouraging Councillors to attend consultation hui, particularly those in their constituencies.

After a question session followed the Chairperson thanked Mr Steed for the presentation and information provided.




4.1.1. RECOMMENDATION 1: REPORT OF DIRECTOR KAUPAPA MAORI


Cr Maxwell Mr Heke

))


T08/08/046 CARRIED

4.1.2. RECOMMENDATION 2: TE WIKI O TE REO MAORI – MAORI LANGUAGE WEEK JULY 21-25 2008


Mr Thomas Cr Maxwell

))

That the report titled ‘Te Wiki O Te Reo Maori – Maori Language Week 21 – 25 July 2008’ be accepted and the contents noted.

T08/08/047 CARRIED

4.1.3. RECOMMENDATION 3: KAUAE URUPA – MAORI LAND COURT APPLICATION – ROTOHOKAHOKA E (KAUAE URUPA)



))

That the committee note the contents of the attachments, the hui date with Ngati Whakaue and the Maori Land Court hearing date.

T08/08/048 CARRIED

4.1.4 RECOMMENDATION 4: RANGITIHI POU


Mr Vercoe Cr Maxwell

))

1. That the report titled ‘Rangitihi Pou’ be received and contents noted; and 2. That the committee approve that the pou be moved into a more prominent

area for public view. T08/08/049

CARRIED


4.2.1. RECOMMENDATION 5: KAITAO 2C – MAWAI SPRINGS



))

1. That the report titled ‘Committee Kaitao 2c – Mawai Springs’ be received and the contents noted; and

2. That the report of the Director Kaupapa Maori be received. T08/08/050

CARRIED


4.2.2. RECOMMENDATION 6: ROTORUA AIRPORT


Mayor Winters Mr Gray

))

That the committee note the discussions at this meeting and that a full report would be tabled at the next meeting of the Committee.

T08/08/051 CARRIED

4.2.3. RECOMMENDATION 7: RETROSPECTIVE APPLICATION FOR A GRANT TO FUND THE AIRPORT COST


Cr Martin Mr Thomas

))

That the information concerning retrospective funding of Rotorua Airport be received and contents noted.

T08/08/052 CARRIED


Cr Martin Cr Maxwell

))

That the Te Arawa Standing Committee fully support any retrospective application for external funding for the Rotorua Airport.

T08/08/053 CARRIED


4.3.1. RECOMMENDATION 8: TASC REVIEW – WORKING PARTY PROGRESS REPORT


Mr Thomas Mr Gray

))

1. That the report of Policy Analyst/Maori Research Officer titled ‘TASC Review – Working Party Progress Report’ be received and the contents noted;

2. That the draft project plan be approved; 3. That the committee would provide dates for extraordinary meetings of the

Committee; and 4. That Democracy and Kaupapa Maori units agree to support the review

process with resources and a determined budget, which would include the payment of administration support and meeting fees for member attendance at extraordinary meetings of the Committee.

T08/08/054 CARRIED

4.4. MANAGER PLANNING SERVICES

4.4.1. RECOMMENDATION 9: COMMON LAW DOCTRINE OF ACCRETION


Mr Heke Mr Thomas

))

That the report titled ‘Common Law Doctrine of Accretion’, prepared by the Manager Planning Services and dated July 2008 be received and contents noted.

T08/08/055 CARRIED


4.5. WORKS MANAGER

4.5.1. RECOMMENDATION 10: RE-ALIGNMENT OF TE PUAKANGA ROAD


Mr Heke Mr Thomas

))

1. That the report titled ‘Re-Alignment Of Te Puakanga Road’ be received and the contents noted; and

2. That this committee support the re-alignment of Te Puakanga Road.

T08/08/056 CARRIED


None.

6. ITEMS OF GENERAL BUSINESS RAISED BY MEMBERS

6.1 PROPOSED LAKEFRONT DEVELOPMENT It was noted that Whakaue Street apartment development would be on the agenda for the next meeting of the committee on 15 September 2008.

6.2 COUNCILLOR WAAKA: LGNZ CONFERENCE: REMIT: ESTABLISHMENT OF MAORI FORUM: LGNZ

It was noted that Local Government New Zealand at its conference held in Rotorua 28-30 July 2008 by majority vote decided to re-establish a Maori Forum, formerly known as “Nga Matakokiri Maori” as a sub-committee of National Council for the purposes of promoting increased representation of Maori as elected members of Local Government.

Mr Kingi closed the meeting with a karakia.

_____________________



SCHEDULE OF INSTRUCTIONS GIVEN AND REPORTS REQUESTED SUBSEQUENTLY ON MATTERS ARISING AT THE 4 AUGUST 2008 MEETING

None.

Doc No: IT- 657602 2/1/6 Te Arawa Standing Committee ATTACHMENT 1 4 August 2008

Doc No: IT-655695 2/1/1 Te Arawa Standing Committee 23 June 2008



This Committee met on Monday, 23 June 2008 at 9.30 am.

PRESENT: Cr Maxwell (Acting Chairperson: Council Representative)Cr Martin (Council Representative)Mrs Rene Mitchell (Iwi Representative) Mr Piki Thomas (Iwi Representative) Mr Piwiki Heke (Te Pukenga Kaumatua o Te Arawa) Toby Curtis (Te Arawa Lakes Trust)

IN ATTENDANCE: Cr Waaka; Cr Searancke (from 10:10 am) and Cr Sturt (from 10:45am).

APOLOGIES: Mayor Winters, Mr Jim Gray and Mr Hawea Vercoe.

OFFICERS PRESENT: Mauriora Kingi, Director Kaupapa Maori; N Wharton, Director Environmental Services, A du Toit, Democracy Manager; B Tait, Policy Analyst/Iwi Researcher; E Redaelli, Project CARV Manager and J Seymour, Community Safety Projects Officer.

The meeting opened with a karakia from Mr Piwiki Heke.

The Chairperson welcomed all members, staff, media and members of the public to the fourth Te Arawa Standing Committee meeting for the year.

1. APOLOGIES



))

That the apologies received from Mayor Winters, Mr Jim Gray and Mr Hawea Vercoe be noted and accepted.

T08/06/034 CARRIED


The Chairperson mentioned that the following additional matters would briefly be discussed for notification purposes only:

a) Under item 7.1. Councillor Martin: The matter regarding Te Arawa Standing Committee’s support for or against the Rotorua International Airport; and

b) Under item 7.2. Councillor Martin: The matter regarding Te Arawa Standing Committee’s support for or against a retrospective application for a grant for external funding.

3. PRESENTATIONS

3.1. RAELYN RIKA, TOI TE ORA HEALTH

The Chairperson welcomed Mrs Raelyn Rika from Toi Te Ora Health to the meeting, who spoke to a powerpoint presentation on the Drinking Water Assistance Programme managed by the Ministry of Health (Attachment 1).


The Committee requested that brief notes of the presentation be recorded.

The Committee was told that safe drinking-water was a necessity for people’s health. Many small rural New Zealand communities did not have access to safe drinking-water. These were the communities that the Ministry of Health would like to help through the Drinking Water Assistance Programme

The programme was aimed to provide technical assistance to any small water supplier serving between 25 to 5000 people. In May 2005 the Government announced a fund totaling $154 million (including GST) to help improve drinking water systems in small New Zealand communities. This led to the development of the Drinking Water Assistance Programme (DWAP) which included Technical and Capital Assistance Programmes.

The DWAP was administered by the Ministry of Health. Local authorities and water suppliers could participate in the Technical Assistance Programme to improve the management and operation of their supply. They could also apply to the Capital Assistance Programme for funding to upgrade their water supplies.

The funding breakdown was:

a) $132.5 Million over 10 years for a Capital Assistance Programme from 1 July 2006; and b) $17.5 Million over 7 years for a Technical Assistance Programme from 1 July 2005.

After a question session followed the Chairperson thanked Mrs Rika for the presentation and information provided.



4.1.1. RECOMMENDATION 1: ACTIVITY REPORT OF DIRECTOR KAUPAPA MAORI



))


T08/06/035 CARRIED

4.1.2. RECOMMENDATION 2: 7TH ANNUAL MAORI LEGAL FORUM


Mr Heke Mr Thomas

))

That the information relating to the Maori Legal Forum and the Maori Property Rights Workshops be received and contents noted.

T08/06/036 CARRIED

4.1.3. RECOMMENDATION 3: KAITAO 2C - MAWAI SPRINGS


Cr Martin Mrs Mitchell

))

That the report on Kaitao 2c – Mawai Springs be received and contents noted.

T08/06/037 CARRIED


4.1.4. RECOMMENDATION 4: GEOTHERMAL SEMINAR


Mr Thomas Mrs Mtchell

))

1. That the information on the Geothermal Seminar be noted; and

2. That the report of the Director Kaupapa Maori be received.

T08/06/038 CARRIED


4.2.1. RECOMMENDATION 5: REPORT OF POLICY ANALYST/MAORI RESEARCH OFFICER


Mr Curtis Mr Thomas

))

That the report of the Policy Analyst/Maori Research Officer titled be received and contents noted.

T08/06/039 CARRIED

4.2.2. RECOMMENDATION 6: MAORI WARDS CONSULTATION PROCESS 2005


Mr Heke Mr Thomas

))

That this information report on Maori Wards Consultation 2005 be received by the Committee and the contents noted.

T08/06/040 CARRIED

4.3. DIRECTOR COMMUNITY SERVICES

4.3.1. RECOMMENDATION 7: PROJECT CARV (CURBING ALCOHOL RELATED VIOLENCE)



))

That the report ‘Update on Project CARV (Curbing Alcohol Related Violence)’ be received and contents noted.

T08/06/041 CARRIED

4.3.2. RECOMMENDATION 8: ROTORUA SAFE FAMILIES CAMPAIGN


Cr Maxwell Mr Curtis

))

1. That the report on the Rotorua Safe Families Campaign be received and contents noted; and

2. That the Committee resolves to approve community policy and resources facilitating and supporting work by community stakeholders to continue the momentum of the action plan for an ongoing commitment to the Rotorua safe families’ campaign.

T08/06/042 CARRIED


5. ADDITIONAL ITEMS FOR DISCUSSION

5.1. MR JIM GRAY

5.1.1. THE NON LOGGING OF THE WHAKAREWAREWA FOREST.



))

That this matter be referred to the next meeting of the Te Arawa Standing Committee for consideration.

T08/06/043 CARRIED

5.1.2. MISSED OPPORTUNITIES IN TERMS OF EVENTS AND TOURISM



))

That this matter be referred to the next meeting of the Te Arawa Standing Committee for consideration.

T08/06/044 CARRIED


None.

7. ITEMS OF GENERAL BUSINESS RAISED BY MEMBERS

7.1. SUPPORT FOR OR AGAINST THE ROTORUA INTERNATIONAL AIRPORT

After a brief explanation by Cr Martin it was noted that the matter regarding Te Arawa Standing Committee’s support for or against the Rotorua International Airport expansion would be discussed by this Committee on 4 August 2008. The Chief Executive would ensure that an item was placed on the agenda.

7.2. RETROSPECTIVE APPLICATION FOR A GRANT FOR EXTERNAL FUNDING

After a brief explanation by Cr Martin it was noted that the matter regarding Te Arawa Standing Committee’s support for or against a retrospective application for a grant for external funding would be discussed by this Committee on 4 August 2008. The Chief Executive would ensure that an item was placed on the agenda.

Mr Piwiki Heke, closed the meeting with a karakia.

_____________________





SCHEDULE OF INSTRUCTIONS GIVEN AND REPORTS REQUESTED SUBSEQUENTLY ON MATTERS ARISING AT THE MARCH 2008 MEETING

Meeting of 5 May 2008

That officers would provide a report with clarification on the legal doctrine of accretion to the next meeting.

Doc No: IT-653749 2/1/1 Te Arawa Standing Committee 5 May 2008



This Committee met on Monday, 5 May 2008 at 9.30 am.

PRESENT: Mayor Winters Cr Martin (Council Representative)Cr Maxwell (Council Representative) Mrs Rene Mitchell (Iwi Representative) Mr Piki Thomas (Iwi Representative) Mr Hawea Vercoe (Iwi Representative from (10:15 am onwards) Mr Piwiki Heke (Te Pukenga Kaumatua o Te Arawa) Jim Gray (Federation of Maori Authorities) Toby Curtis (Te Arawa Lakes Trust (09:55 am onwards).

IN ATTENDANCE: Cr Donaldson, Cr Waaka, Cr Sturt (from 10:18 am).

APOLOGIES: Mr Hawea Vercoe for lateness.

OFFICERS PRESENT: Mauriora Kingi, Director Kaupapa Maori; J-P Gaston, Director Corporate Services; P Christophers, Manager Corporate Planning and Support; T May, Manager Planning Services; A du Toit, Democracy Manager; B Tait, Policy Analyst/Iwi Researcher; Emma Redaelli, Project CARV Manager.

The meeting opened with a karakia from Mr Mauriora Kingi, Director Kaupapa Maori.

His Worship the Mayor welcomed all members, staff, media and members of the public to the third Te Arawa Standing Committee meeting for the year.

1. APOLOGIES



))

That the apology received from Mr Hawea Vercoe for lateness be noted and accepted.

T08/05/021 CARRIED



a) Under item 6.1. Councillor Waaka: Information item on Nga Matakokiri.

3. PRESENTATIONS

3.1. TE ROOPU HAUORA O TE ARAWA (TE ARAWA HEALTH BOARD)

The Chairperson welcomed the delegation from Te Roopu Hauora o Te Arawa to the meeting, who spoke to a powerpoint presentation on the Trust and Maori health matters.


The Committee was told that in 2001, Te Arawa formed Te Roopu Hauora o Te Arawa (Te Arawa Health Board) in accordance with the NZ Public Health and Disability Act 2000. In 2002 a POU (Principles of Operation and Understanding) document was signed in Tamatekapua between Te Roopu Hauora o Te Arawa as the iwi health Governance Body, and Lakes District Health Board (LDHB). In the same year, Te Roopu Hauora o Te Arawa became a Charitable Trust with fourteen board members. All are hapu/iwi representatives.

The role of Te Roopu Hauora o Te Arawa was to advocate for Te Arawa health and well-being, and have input into and monitor LDHB plans.

The partnership/relationship between Te Roopu Hauora o Te Arawa and LDHB was acknowledged as a strong basis towards the achievement of the mutual objectives of:

a) Maori health improvement; b) Service delivery improvement; and c) Reducing inequalities for whanau/hapu/iwi and the wider community.

After a question session followed the Chairperson thanked the delegation of Te Roopu Hauora o Te Arawa for the presentation and information provided.

3.2. GENERAL RATING SYSTEM REVIEW

The Chairperson welcomed Mr Jean-Paul Gaston, Director Corporate Services, Rotorua District Council to the meeting, who spoke to a powerpoint presentation on the rates review process.

The Committee was informed that the Shand Inquiry had reported its findings in August 2007. Central government was scheduled to respond to the 96 recommendations made by mid-2008.

The council had already been through a long process considering whether to change from a land value to capital value rating base. The community (ratepayers, stakeholder groups and other interested parties) had been engaged in a range of informal processes to identify their views and preferences on this issue.

The three rating options available to the Council were:

a) Land value as the general rating base and retain the present structure of differential rating; b) Capital value as the general rating base and reduce the number of rating differentials to

two, i.e. residential/farming and commercial/industrial; and c) Annual value as a rating base (which was not favoured or supported by Council).

Council had determined that there was sufficient support to warrant proceeding with formal public consultation on the proposal to change to a capital value rating system. This consultation process would result in Council being guided on how to structure the revenue and financing policies which would appear in the Ten Year Plan (Long Term Council Community Plan or LTCCP) for 2009-2019.

The current Ten Year Plan (Long Term Council Community Plan 2006-2016 or LTCCP) signalled the council’s intention to consult on the proposal.

The present rating differentials had also been used to adjust rating levels of various sectors to recognise the ‘ability to pay‘, and to ’maintain fairness and equity‘in the rating system over time. Adding to the complexity were properties which attracted more than one differential as a result of the activities, location and rating status of parts of those properties.

Capital value included both the value of the land and the value of improvements (eg. house, factory, farm buildings etc.). Chattels (e.g. lights, stoves, machinery etc) were not included in the improved value of the property, therefore making rating valuations different to market valuations used for property sales. Capital value was regarded as more stable than land value in its movements. The level of Uniform Annual General charge (UAGC) used in the modelling process had been set at $350, down from the 2007/2008 rating year amount of $420.



4.1. CHIEF EXECUTIVE

4.1.1. RECOMMENDATION 1: FRESH IDEAS SHAPING ROTORUA – DISTRICT PLAN REVIEW UPDATE



))

That the report ’Fresh Ideas Shaping Rotorua-District Plan Review Update’ be received and contents noted.

T08/05/022 CARRIED

4.1.2. RECOMMENDATION 2: DISTRICT PLAN REVIEW – PAPAKAINGA PROVISIONS


Cr Maxwell Mr Thomas

))

That the report titled ‘District Plan Review – Papakainga Provisions’ dated April 2008 be received and contents noted.

T08/05/023 CARRIED

4.1.3. RECOMMENDATION 3: GENERAL RATING SYSTEM REVIEW



))

That the information on the capital value rating proposal be received and contents noted.

T08/05/024 CARRIED

The Chairperson ruled that Recommendation 10 be considered by the Committee next.

4.2. MANAGER CORPORATE PLANNING & SUPPORT

4.2.1. RECOMMENDATION 10: REVIEW OF REPRESENTATION – 2010 ELECTIONS

The Chairperson welcomed Messrs Joe Tahana, Kere Cookson and Pakitai Raharuhi to the meeting, who spoke to a powerpoint presentation on Maori Wards representation for the Rotorua District Council.

The Chairperson next welcomed Mr Peter Christophers, Manager Corporation Planning and Support, Rotorua District Council to the meeting, who spoke to his report and provided clarification when requested.

The matter of Maori wards was extensively debated and after a question session the following motion was moved by Cr Maxwell, seconded by Mr Gray:

Part 1: That the report ‘Review of Representation – 2010 Election’” be received and contents noted; and

Part 2: That the Te Arawa Committee recommends that Council not establish Maori wards.

His Worship the Mayor ruled in terms of the provisions of the Standing Orders that Council would consider the substantive motion in parts.

A show of hands was called for Part 2 and the Chairperson declared the following result:

FOR 4 AGAINST 3 ABSTAIN 1 MAJORITY VOTE 4:3 = 1



Cr Maxwell Mr Gray

))

1. That the report ’Review of Representation – 2010 Elections‘ be received and contents noted; and

2. That the Te Arawa Committee recommends that Council not establish Maori wards.

T08/05/025 CARRIED


4.3. CHIEF EXECUTIVE

4.3.1. RECOMMENDATION 4: SUMMARY UPDATE OF COMMITTEE INFORMATION REQUESTS



))

That the report titled ‘Summary update of Committee Information Requests’ be received and progress on information requests noted.

T08/05/026 CARRIED


4.4. DIRECTOR COMMUNITY SERVICES

4.4.1. RECOMMENDATION 11: PROJECT CARV (CURBING ALCOHOL RELATED VIOLENCE)


Cr Martin Cr Maxwell

))

That the report ‘Update on Project CARV (Curbing Alcohol Related Violence)’ be received and contents noted.

T08/05/027 CARRIED



4.5.1. RECOMMENDATION 8: MARAE-BASED WELLNESS EVENT


Mr Heke Mr Gray

))

That the information relating to Marae-based wellness event be received and contents noted.

T08/05/028 CARRIED


4.6.1. RECOMMENDATION 5: ACTIVITY REPORT OF THE DIRECTOR KAUPAPA MAORI


Mr Gray Mrs Mitchell

))


T08/05/029 CARRIED


4.6.2. RECOMMENDATION 6: TE ROOPU HAUORA O TE ARAWA


Mr Vercoe Mr Thomas

))

That the information on Te Roopu Hauora O Te Arawa be received and it be noted that the Te Arawa Lakes Trust would present to Council at its next Mayoral Forum on 7 May 2008.

T08/05/030 CARRIED

4.6.3. RECOMMENDATION 7: TE PUKENGA KOEKE O TE WHARE TAONGA O TE ARAWA



))

That the minutes of Te Pukenga Koeke O Te Whare Taonga O Te Arawa be received and the contents noted.

T08/05/031 CARRIED

4.6.4. RECOMMENDATION 9: KAITAO 2C – MAWAI SPRINGS


Cr Martin Mr Gray

))

1. That the information relating to Kaitao 2C – Mawai Springs be received and contents noted; and

2. That the report of the Director Kaupapa Maori be received and contents noted.

T08/05/032 CARRIED


4.7.1. RECOMMENDATION 12: TE REO AND TIKANGA TRAINING FOR STAFF


Cr Martin Mr Gray

))

That the report of the Policy Analyst/Maori Research Officer be received and contents noted.

T08/05/033 CARRIED


None.


6. GENERAL BUSINESS

6.1. INFORMATION UPDATE: NGA MATAKOKIRI

Cr Waaka advised the Committee that a proposal would come before Local Government New Zealand to endorse the re-establishment of a forum for elected Maori councillors, to be known as Nga Matakokiri, as a formal committee of the National Council of Local Government New Zealand. The purpose of the forum was to:

a) Provide advice to the Local Government New Zealand on the value of Iwi/Hapu and Maori participation in Local Government processes; and

b) Provide advice for local and regional councils, and to establish a relationship with Iwi/Hapu and Maori groups.

Mr Mauriora Kingi, Director Kaupapa Maori, closed the meeting with a karakia.

_____________________

Meeting closed at 12:00pm _____________________




SCHEDULE OF INSTRUCTIONS GIVEN AND REPORTS REQUESTED SUBSEQUENTLY ON MATTERS ARISING AT THE MARCH 2008 MEETING

Meeting of 5 May 2008

That officers would provide a report with clarification on the legal doctrine of accretion to the next meeting.

Doc No: IT-652043 2/1/1 Te Arawa Standing Committee 31 March 2008

01-15-211



This Committee met on Monday, 31 March 2008, 9:30 am

PRESENT: Cr Maxwell (Acting Chairperson: Council Representative)Mayor Winters (from 11:35 am: Council Representative) Cr Martin (Council Representative) Mrs Rene Mitchell (Iwi Representative)Mr Piki Thomas (Iwi Representative) Mr Piwiki Heke (Te Pukenga Kaumatua o Te Arawa) Mr Hawea Vercoe (Iwi Representative)

IN ATTENDANCE: Cr Sturt (from 9:45 am)

APOLOGIES: His Worship the Mayor

OFFICERS PRESENT: P Guerin, Chief Executive; A du Toit, Democracy Support Manager; B Tait, Policy Analyst/Iwi Researcher; P Dine, Works Manager, P Hitchcock, Emergency Management Coordinator; E Redaelli, Project CARV Manager.

The meeting opened with a karakia from Mr Piwiki Heke.

The Committee was advised by Cr Maxwell that His Worship, due to other work obligations, would be absent from this meeting. Councillor Maxwell (Deputy Chairperson) would then in terms of the Standing Orders preside as Chairperson.

Cr Maxwell next welcomed all members, staff, media and members of the public to the second Te Arawa Standing Committee meeting for the year and he also welcomed:

a) Amiria Tomoana and Sonia Cooper Maori Community Officers from New Zealand Inland Revenue; and

b) Representatives from Te Roopu Hauora O Te Arawa who would make a presentation to the Committee at its next meetings scheduled for 23 June 2008.

Tribute and Obituary

Cr Maxwell said that he was deeply saddened to learn of the passing away of the brother of Mr Mauriora Kingi, Director Kaupapa Maori, and expressed his sincere sympathy to him and his family on behalf of the Committee.

The Chief Executive was requested to convey the Committee’s heartfelt condolences on to Mr Kingi and his family at this difficult time

1. APOLOGIES



))

That the apologies received from His Worship the Mayor be noted and accepted.

T08/04/013 CARRIED



The Chairperson mentioned that the following presentations would be made:

a) Under item 3.1: Mrs Amiria Tomoana, Maori Community Officer, Inland Revenue Department: Introduction of her replacement, Sonia Cooper;

b) Under item 3.2: Pauline Hitchcock Emergency Management Coordinator: Overview of Civil Defence Emergency Management within New Zealand: Roles and Responsibilities of Rotorua District Council; and

c) Under item 3.3: Peter Dine: Works Manager Engineers: Traffic Management Policy.

The Committee next was advised by the Chief Executive that the matter with regard to the Taniwha Spring resource consent application could not be discussed at this stage as the matter was before the Environment Court and was not able to be commented on publicly.

3. PRESENTATIONS

3.1. AMIRIA TOMOANA, MAORI COMMUNITY OFFICER, INLAND REVENUE DEPARTMENT

The Chairperson welcomed Mrs Amiria Tomoana, Maori Community Officer, Inland Revenue Department and Sonia Cooper (her replacement) to the meeting,

The meeting was advised by Mrs Tomoana that she was leaving the services of the Inland Revenue department after 17 years of service and would be moving to the south of France in the near future. She next introduced Mrs Cooper from the Hawkes Bay who was her replacement.

The Committee then noted that Maori Community Officers were employed by most Inland Revenue offices. They offered a free advisory service to help meet the needs of Maori individuals, organisations and businesses, including sports clubs, marae, kohanga reo and other non-profit bodies. They were particularly useful for organisations where people in voluntary positions, such as treasurers, frequently change. Inland Revenue’s primary objective was to improve the economic and social wellbeing of New Zealanders.

Inland Revenue’s Families Strategy was to effectively engage with intermediaries and third party endorsers to build community awareness and confidence. In this instance Maori Community Officers engaged actively with maori customers. Inland Revenue recognised that it was important to listen to non government organisations and community.

This was to be the role for Mrs Cooper and she would be providing a ‘face to Inland Revenue’ within the community. Maori Community Officers could provide one-to-one tax advice and information, provide tax training and seminars to Maori groups and provide tax agents at resource centres or marae.

Mrs Cooper would inform and advise about: the taxes an individual need to know about, what records to keep and how to complete tax returns. In conclusion the Committee noted that Inland Revenue desired to seek out partners and work with them to provide information and education to their customers

After a question session, the Chairperson thanked Mrs Tomoana and Mrs Cooper, for the information. The Committee concluded by wishing Mrs Tomoana the best of luck with her moving to France and Mrs Cooper with her appointment as the new Maori Community Officer at IRD.



))

1. That it be noted that Mrs Cooper was the replacement of Mrs Tomoana, as Maori Community Officer at Inland Revenue; and


2. That the information presented by Mrs Amiria Tomoana and and Sonia Cooper, Maori Community Officers Inland Revenue Department, on the work of Maori Community Officers be received and contents noted.

T08/04/014 CARRIED

3.2. OVERVIEW OF CIVIL DEFENCE EMERGENCY MANAGEMENT WITHIN NEW ZEALAND: ROLES AND RESPONSIBILITIES OF ROTORUA DISTRICT COUNCIL

The Chairperson welcomed Mrs Pauline Hitchcock Emergency Management Coordinator, Rotorua District Council to the meeting who spoke to a powerpoint presentation (Attachment 1) on emergency management in New Zealand and the roles and responsibilities of Rotorua District Council.

Mrs Hitchcock informed the Committee on the national, regional and local functional structure and administrative arrangements for Civil Defence Emergency Management as well as the operational arrangements for the Bay of Plenty CDEM Group and Rotorua CDEM. Radio stations was identified as the medium to be used as warning and information systems to notify the public of an event. Council also provided a range of educational material and specific activities designed to promote community resilience and awareness.

The Committee noted that Civil Defence Emergency Management meant the application of knowledge measures and practices that: a) Were necessary or desirable for the safety of the public or property; and, b) Were designed to guard against, prevent, reduce, or overcome any hazard, harm, or loss that may be

associated with any emergency.

Any disruption from an emergency event would have significant regional and national consequences. The district was not prone to Tsunamis but the hazards for the district included a) Infrastructure Failure: The district was highly dependent on its infrastructure and thus highly vulnerable

to a breakdown or total failure of a network or system; b) Earthquakes: They were feasible and would cause significant damage. Consequential slope failure and

soil liquefaction would add to the direct damage from ground shaking; c) Tsunamis: Tsunamis were not a likely hazard to affect the district taken the proximity of the district from

the coast into consideration. A more damaging hazard would be generated by a major seismic event near the Rotorua Lakes and along the Bay of Plenty coastline for Bay of Plenty local authorities. The effects (siècle which was the displacement of water) from a lakes tsunami run-up were likely to be similar to the storm surge effects. The Bay of Plenty coastline might be prone to tsunamis large and small which could strike with some frequency, and sometimes with deadly force;

d) Flooding: Localised flooding could occur which would cause contamination of the water supply and economic losses from flood damage to property. The last major flooding was during May 1999.; and

e) It was unlikely that Rotorua would see similar flooding compared with other places in New Zealand. This was because of the type of soil (pumice), and since 1999 the storm water system had been upgraded by Council.

After a question session followed the Chairperson thanked Mrs Hitchcock for the presentation and the information provided.



))

That the presentation on Emergency Management in New Zealand and the Roles and Responsibilities of Rotorua District Council made by Mrs Pauline Hitchcock Emergency Management Coordinator, Rotorua District Council be received and contents noted.

T08/04/015 CARRIED


3.3. TRAFFIC MANAGEMENT POLICIES

The Chairperson welcomed Mr Peter Dine, Works Manager, Rotorua District Council to the meeting who spoke to a power point presentation (Attachment 2) on traffic management policies

Traffic management policies were grouped together under two main headings namely local area traffic management and speed management. Local area traffic management related to issues for instance the diversion of traffic, it applied only to local roads and there was a ranking system and an annual allocation of $50,000.

After a question session followed the Chairperson thanked Mr Dine for the presentation and the information provided.



))

That the presentation on traffic management policies made by Mr Dine Works Manager, Rotorua District Council be received and contents noted.

T08/04/016 CARRIED




The Committee noted that there were large tracts of Maori freehold land in the district which was unoccupied and unimproved.

This land created a significant rating burden on Maori owners who often did not have the means nor, in some cases, the desire to make economic use of the land. This area need to be addressed as there was definite opportunities for these tracts of land.

Often this was due to the nature of the ownership or, because the land has some special significance which made it undesirable to develop or reside in, or is isolated and marginal in quality.

Mr Gray said Maori land was land which was subject to the Te Ture Whenua Act 1993. It was also land that is registered at the Maori Land Court.

Not all Maori land had a certificate of title which means that it could not be searched at the Land Transfer Office. If it did have a title, it would have a memorial registered in it stating that it was Maori Land. If the status had been changed recently by the Maori Land Court, the change might not have been registered on the title.

The Committee noted that Papkainga Land referred to housing development which could only occur on multiply owned Maori land and ancestral land.

The Chief Executive informed the Committee that the 2007 Independent Rating Enquiry made recommendations concerning the rating of Maori land. Te Puni Kokiri (TPK) was to review the recommendations. TPK had established an advisory group. The Chief Executive was invited to serve as member of this group along with representatives from the Maori Trust, major Maori land owners, local government iwi liaison people and a past valuer-general.

He next informed the Committee that he saw this as a great opportunity to unpack all issues relating to the matter and to work through some sensible and sustainable policy recommendations.


The Committee noted that this matter would come before the Committee in the future for further consideration.


Cr Maxwell Mr Heke

))

That the activity report of the Director Kaupapa Maori would be further considered on 5 May 2008 by the Committee.

T08/04/017 CARRIED

4.2 POLICY ANALYST/MAORI RESEARCH OFFICER

4.2.1 RECOMMENDATION 2: MARAE SEMINAR


Mr Heke Mr Vercoe

))

That the report of the Policy Analyst/Maori Research Officer titled ‘Marae Seminar’ be received and contents noted.

T08/04/018 CARRIED

4.2.2. RECOMMENDATION 3: MANA WHENUA FUNDING POLICY

Mr Gray Mrs Mitchell

))

That the report of the Policy Analyst/Maori Research Officer about the parameters of the Mana Whenua funding policy be received and contents noted.

T08/04/019 CARRIED

4.3. PROJECT CARV MANAGER

4.3.1. RECOMMENDATION 4: UPDATE ON PROJECT CARV (CURBING ALCOHOL RELATED VIOLENCE


Mrs Mitchell Mr Vercoe

))

That the report ‘Update on Project CARV (Curbing Alcohol Related Violence) be received and contents noted.

T08/04/020 CARRIED


None.

6. GENERAL BUSINESS

6.1. ITEMS TO BE PLACED ON AGENDA OF TE ARWA STANDING COMMITTEE: 5 MAY 2008

The Committee requested that the following items be reported to the Committee on 5 May 2008: a) Potential fire Hazards on Moari owned land; b) Lake Front Development; c) Lake levels and how the Government funding for lakes water quality will be allocated. d) Resource Consent Requirements; e) Rating of Maori land; f) Briefing on water quality as supplied to the city and an indication if it meets the World Health Standards. g) Presentation by Te Roopu Hauora o Te Arawa:; h) Taniwha Springs Overview – if it is no longer sub judice.


Mr Piwiki Heke closed the meeting with a karakia.

________________________

Meeting closed at 12:00 pm _________________________

Doc No: IT-649615 2/1/1 Te Arawa Standing Committee 4 February 2008



This Committee met on Monday, 4 February 2008 at 9.30 am.

PRESENT: Mayor Winters Cr Martin (Council Representative)Cr Maxwell (Council Representative) Mrs Rene Mitchell (Iwi Representative) Mr Piki Thomas (Iwi Representative)Mr Piwiki Heke (Te Pukenga Kaumatua o Te Arawa)

IN ATTENDANCE: Cr Waaka

APOLOGIES: Mr Hawea Vercoe (Iwi Representative)

OFFICERS PRESENT: P Guerin, Chief Executive; Mauriora Kingi, Director Kaupapa Maori; A du Toit, Democracy Support Manager; B Tait, Policy Analyst/Iwi Researcher; K Thompson, Highway and Road Safety Manager; G Page Parks and Recreation Manager; I Wallace Landscape Architect; K Jarden, Community Arts Officer; J Seymour, Community Safety Projects Officer.

The meeting opened with a karakia from Mr Mauriora Kingi, Director Kaupapa Maori.

His Worship the Mayor welcomed all members, staff, media and members of the public to the second Te Arawa Standing Committee meeting for the triennium 2007-2010 and said that 2008 will be an eventful and challenging year.

1. APOLOGIES



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That the apology received from Mr Hawea Vercoe be noted and accepted.

T08/01/001 CARRIED



a) Under item 6.1. Information update: Director Kaupapa Maori: Meeting of Owners Pt Kaitao 2c (Mawai Trust).

3. PRESENTATIONS

The Chairperson welcomed the following delegation from Council and OPUS to the meeting, who spoke to a PowerPoint presentation, a copy of which is attached as Appendix ‘A’.

Mr Kevin Thompson, Project Manager Transit New Zealand Mr Dean Nielson, Project Engineer;


Mr Roy Engelbrecht, Project Manager; Mr Niketi Toataua, Maori Services Manager; and Messrs C Abbiss and A Muirhead, Consents and Consultation for Opus.

The Committee next noted the information contained within the Opus report which related to the Mangorewa Stream North and South Bridge Widening project. The information was provided at this point in time as OPUS consultants and the Director Kaupapa Maori deemed it would be of interest to the Committee as there was Ana Tupapaku in the area. Opus would also consult iwi and hapu within the Council and Western Bay of Plenty Districts.

The Committee then noted that the Director Kaupapa Maori had requested Mr Toataua to communicate also with Ngati Rangiwewehi, Waitaha, Tapuika and Ngati Pukenga. The area was located on the boundaries of Rotorua and Western Bay of Plenty Districts and as result included Rangiwewehi, Tapuika, Waitaha and Pukenga iwi.

After a question session followed the Chairperson thanked the delegation of OPUS for the presentation and information provided.



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That the presentation by OPUS consultants on the work of the Mangorewa/Kaharoa SH36 Upgrade Project be received and contents noted.

T08/01/002 CARRIED






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T08/01/003 CARRIED

4.1.2. RECOMMENDATION 2: PT LAKES DISTRICT HEALTH BOARD - RANGITIHI



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That the report titled ‘Pt Lakes District Health oard – Rangitihi’ be received and contents noted.

T08/01/004 CARRIED

4.1.3. RECOMMENDATION 3: MARAE WITHIN THE ENVIRONMENTAL BAY OF PLENTY (EBOP) REGION

The Committee noted that the Maori Policy Section of EBOP had recently developed a resource by completing a booklet titled, ‘Nga Marae a rohe’ which contained information relating to Marae within the EBOP region.




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That the information on ‘ ga Marae A Rohe’ from the Maori Policy Section of OP be noted and received

T08/01/005 CARRIED

4.1.4. RECOMMENDATION 4: DISTRICT PLAN REVIEW AND RATES REVIEW



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That the report related to the District Plan Review and the consultation with Maori be noted and received.

T08/01/006 CARRIED

4.1.5. RECOMMENDATION 5: a) REPLACEMENT OF UTILITIES INFRASTRUCTURE AT OHINEMUTUb) SEWER SCHEME HINEMOA POINTc) SH36 MANGOWERA STREAM, NORTH AND SOUTH BRIDGE

WIDENING



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1. That the report titled ‘Replacement of Utilities nfrastructure at Ohinemutu’ be received;

2. That the sewer scheme construction at Hinemoa Point be noted and received; and

3. That the report on the Mangorewa Stream orth and South ridge widening be noted and received.

T08/01/007 CARRIED

4.2 POLICY ANALYST/MAORI RESEARCH OFFICER

4.2.1 RECOMMENDATION 6: MARAE SEMINAR



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1. That the report of the Policy Analyst/Maori Research Officer titled ‘Marae Seminar’ be received and contents noted; and

2. To support the Marae seminar.

T08/01/008 CARRIED


4.2.2. RECOMMENDATION 7: REVIEW OF COMMUNITY OUTCOMES MEETING


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1. That the report of the Policy Analyst/Maori Research Officer titled ‘Review of Community Outcomes meeting’ be received and contents noted; and

2. That members of the Te Arawa Standing Committee attend the Community Outcomes Stakeholder Review meeting.

T08/01/009 CARRIED

4.2.3. RECOMMENDATION 8: MANA WHENUA FUNDING POLICY

Mr Thomas Mr Heke

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That the report of the Policy Analyst/Maori Research Officer titled ‘Mana Whenua Funding Policy’ be received and contents noted.

T08/01/010 CARRIED

4.3 PARKS AND RECREATION MANAGER

The Chairperson welcomed Mr I Wallace, Landscape Architect and Mrs K Jarden, Community Arts Officer of Council to the meeting, who then spoke to a PowerPoint presentation on models by Lewis Gardiner for his Hinemoa & Tutanekai sculptures for the western entranceway corridor. The models would provide the visitor with a rich source of insight into the heritage and culture of Rotorua. Road safety was given a high priority when selecting the location at the Tarukenga Rest Area.

4.3.1 RECOMMENDATION 9: ROTORUA ENTRANCEWAY FEATURES


Mr Thomas Mr Heke

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That the Parks and Recreation Manager’s report be received

T08/01/011 CARRIED

4.4. COMMUNITY SAFETY PRO ECTS OFFICER

4.4.1. RECOMMENDATION 10: UPDATE ON PROJECT CARV (CURBING ALCOHOL RELATED VIOLENCE



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1. That the report ‘Update on Project CARV (Curbing Alcohol Related Violence) be received and contents noted.

T08/01/012 CARRIED


None.


6. GENERAL BUSINESS

6.1 INFORMATION UPDATE: DIRECTOR KAUPAPA MAORI: MEETING OF OWNERS PT KAITAO 2C (MAWAI TRUST)

The Committee noted that owners and beneficiaries of the above block were requested to attend a special meeting on Saturday 23rd February 2008 at the Rotorua District Council Building commencing at 9.30 am to discuss and seek approval from the owners and beneficiaries for the removal of Eucalyptus trees in the riparian zone on the said land located on Pt Kaitao 2C (Great West Road).

The Committee also noted the suggestion from Cr Martin that the Maori Land Court could act as the agent on behalf of the owners of the indicated block for purposes of seeking permission for Council to remove the trees. This matter would also be discussed at the Works Committee meeting scheduled for 4 February 2008.

Mr Mauriora Kingi, Director Kaupapa Maori closed the meeting with a karakia.

The meeting closed at 12.00pm

MINUTES OF THE TE ARAWA STANDING COMMITTEE...Piwiki Heke (Te Pukenga Kaumatua o Te Arawa) Jim Gray...

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