March Follow-15D & 16D

How am I doing on 15D and how to get a jump on 16D

Aren’t we all this excited about EMIS/CTE reporting?

Questions, questions and more questions….Where do I go?? What do I do??

15D How am I doing? First things first…follow up

reporting

Is it really that important?

How is this data used?

How do I know if I have it right?

16D – Get a Jump on it! Can I start now?

Who should I include?

Who is responsible for collecting this?

First things First…15D Follow Up

Which students are included in the follow up?

For 15D, these were students that left school at the end of the 13/14 school year

Students must have been reported in 13/14 as having left school

This could be through graduation or drop out

Could also include students that left your school prior to 13/14 but not reported until 13/14 as having left secondary education (may need to go back up to 2 years, or more)

In the past this is based on multiple yearend (N) EMIS databases and Graduation (G) EMIS databases

Student must have been enrolled in an approved CTE Workforce Development Course

Students must have been marked as a CTE concentrator at some point

Does not include FCS or CBI programs

Follow up data collection timeframe is October 1 – December 31 (2014)

First things First…15D Follow Up (cont.) Where is it?

ODE sends file to your ITC, who then loads into appropriate application

Most districts use the FFE (flat file editor)

File is usually available in February of the fiscal year

File created by ODE is based on YOUR reported data from N and/or G reporting

So verify that fields used to create this file are reported accurately, or student may not be included in the follow up file.

Update student follow up records in FFE

Extract file from FFE and load into VRF/Data Collector (flat file)

Run collection, prepare, preview and certify/submit

FFE application login

Select GV option in FFE application

Update Follow Up records and submit data to ODE Update each record in the Follow Up file

Select the appropriate response from each dropdown box on the student’s GV record and save

Once all records are updated, export data from FFE and upload file into Data Collector

In Data Collector select 15D EMIS manifest

Run Collection, Prepare,

May need to make corrections based of Level 1 Errors

Then go back to FFE and start all over

Rerun collections and prepare and review any remaining errors and redo process until satisfied with results

Preview and Certify/Submit from Data collector

Review reports (level 2 and Fiscweb) for verification of accuracy

Previously – STU_CTE_MAR_AGG & STU_CTEMAR_PERFORM (PDF & CSV)

Now ??

How is this data used? Is it really that important?

CTPD Performance Data/Measures (i.e. report card data) collected in CTE Follow Up Survey

15D data to be used for report card results in January/February 2016

Technical Skill Attainment measures (2S1)

March can be used to add late CTE Industry Assessment (GU) or Technical Assessments (GY)

These are normally reported at yearend (Now is A/Assessment reporting period instead of N/Yearend)

No need to report both times

GW Industry Credentials

Can be reported in D or G

Some GW records may count both as Industry Credential AND Industry Assessments (GY) Cosmetology license as an example…and should be reported on both

CTSO (Career Tech Student Organization) participation level

How is this data used? Is it really that important? (cont.)

Post Program outcomes (5S1)

Post Program Placement grade A thru F

Status known rate

Used to calculate post program placement grade on report card

Helpful tips! Make sure that student was a concentrator

If incorrectly marked as concentrator and in follow up file, mark X for status known

Report correct program of concentration (yearend)

Verify that assessments align with area of concentration (prior to end of year reporting closes)

See Program Matrix and Assessment Matrix

Make sure that for Industry assessments you report BOTH the assessment and the credential if applicable

Report assessment in Yearend or March

Report credential in March only for now

16D reporting…Get a head start.

What can you do to be proactive for 16D?

Things to do/have done…for 16D Plan for your follow up

Get contact information from students before they leave at the end of the school year (14-15)

Communicate with students that you will be doing this in October-December

Have folder ready with Industry assessments that will also be used as Industry Credentials (Cosmetology license as an example)

Create follow up documents for person who does follow up

I do a merge file for my contact people/teachers that contains SSID, Program, name and phone numbers

One person at our district does High School follow up

Satellite programs/teachers do their own follow up.

Extract “expected” student data from DASL/SI using EZQuery and then merge with Follow Up form/Word document.

Give to teachers/staff by October 1 or shortly thereafter.

See Example on next page

What else do I need to know??

Communicate with all districts in your CTPD

Have meeting with districts to go over reports/questions

Their data/reporting affects your “district” CTE report card

Don’t be afraid to ask questions, even about ODE reports and their accuracy…

Know YOUR data!

Communication and working together…that is what it is all about.

QUESTIONS??

Marcy Roll – rollm@uppervalleycc.org

EMIS Coordinator for Upper Valley Career Center