Making Microsoft ® Word Work For Your Students! Universal Design for Learning Tricia Peters, OTR,...

Making Microsoft® Word

Work For Your Students!Universal Design for Learning

Tricia Peters, OTR, ATPRegion 4 Education Service Center

Welcome to Region 4’s

Online Learning Webinar

Provided by Region 4 ESC

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Troubleshooting Sound Problems

Region 4 Education Service Center

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Tricia Peters

Open or minimize

the word bar

Raise your hand

Type a comment or question here. When you click “enter” it sends it to the questions box.

Question Log orChat LogQ&A and comments appear here

The Word Bar control

ObjectivesLook at how Microsoft® Word can be

used as an Universal Design for Learning tool

Explore ways to use Microsoft® Word to support students by reducing the writing task, add audio and visual cues, increase structure within a writing project.

Show Office 2007, with some 2003 graphics (see resources)


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Region 4 Education Service Center 8

Word Tools & Features

Engage

Support

Decrease writing demands

Structure

graphics

hyperlinks

audio

listsside-by-side views

hidden text

check boxes drop down

lists

math tables

graphic organizers

forms

9Region 4 Education Service Center

Universal Design for Learning

“The design of products and environments to be usable by all people, to the greatest extent possible,

without the need for adaptation or specialized design.”

Ron Mace, Founder of the Center for Universal Design

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Multiple means of representation:give learners various ways of acquiring information and knowledge

Multiple means of expression:provide learners alternatives for demonstrating what they know

Multiple means of engagement:tap into learners' interests, offer appropriate challenges, and increase motivation

Center for Applied Special Technology (CAST) www.cast.org

UDL Principles


Using the principles ofUniversal Design for Learning

TASKDifferentiate

d Microsoft Word features

can be used

Can this support

my students?


You must install Laminate Flooring ◦Take notes of your progress◦Write a short synopsis of the project

How would you like to learn how to install the flooring?

Photos provided by: John LooFlickr Creative Commons

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Think about why you might want to do this job.

What is your level of interest?

How motivated are you?

Engagement


Photo provided by:Annahape Gallery, Desain InteriorDesain ArsitekturFlickr Creative Commons

Project: Laminate Flooring

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Multiple means of Representation

Multiple means of Engagement

Multiple means of Expression


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Word processor:Words, sentences, outlinesOccasional photo

Multiple means of Representation

Photo linksGraphics, arrowsTablesVideosAudio, voice comments


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Word processor:Blank white pageDifferent type stylesPhotos

Multiple means of EngagementHyperlinksPage designPhoto linksGraphics, arrowsVideosAudio, music


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Word processor:TypingPhotos

Multiple means of ExpressionHyperlinksPhoto linksGraphics, arrowsVideosAudio recordings


http://www.pbs.org/wgbh/pages/frontline/digitalnation/extras/digital_native.html

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ResourcesRegion 4 Education Service Center

http://Region4MakingItWork101.wikispaces.com

http://region4makingitwork101.wikispaces.com/

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Writing Tasks

Check boxesDrop down boxesWord Wall Word BankPicturesAuditoryScanned WorksheetsSearch & ReplaceAbbreviation Expansion



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Check Box & Drop Down Boxes

Located on the Developer Tab

Add to your ribbon menu bar



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Check Box & Drop Down Boxes

Word document demonstratingthese features

Document is available on the class wiki



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Word Wall

Create a “word wall”

Open in side by side view

Teacher or student created



Region 4 Education Service CenterElementary 3rd grade Written Vocabulary ListBarkley Memorial Augmentative & Alternative Communication Centershttp://aac.unl.edu

Region 4 Education Service CenterOpen two Word documents side-by-side

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Word Bank

Place a word bank in a document◦Students can use as reference or

to copy and paste◦Use WordTalk to speak the words◦Go to Insert, textbox◦Format textbox by right clicking on box◦Text wrapping, choose square◦“Lock Anchor” to keep it in place◦Save as template

Hyperlink to a word bank in another document



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PicturesRegion 4 Education Service Center

No words needed.

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Pictures

Pictures to prompt

Pictures as links

Pictures to create story


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Auditory

Voice comments

◦Auditory instructions

◦Auditory answers


Region 4 Education Service CenterOffice 2003 – accessed the same

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Scanned Worksheets

Scan a worksheet◦Most copy machines can save as scanned doc◦When Optical Character Recognition (OCR) is

not available or not feasibleInsert as object, “behind text”Use textbox, arrows, shapes for

answers◦Student created, or◦Teacher created doc of symbols to copy and

paste


Region 4 Education Service CenterRight click on the “picture”, Format object, layout, Behind text, OK

Region 4 Education Service CenterInsert, shapes or text boxes for answers

Region 4 Education Service CenterOpen side by side documents, one with shapes/textboxes, copy & paste

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Search & Replace

Use for difficult words to spell

Repetitive words

Repetitive phrases


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Abbreviated Expansion

Expands words or short phrases from

abbreviations you choose

Decreases keystrokes

Uses AutoCorrect function

◦Click on the Office button

◦Choose Word Options

◦Click Proofing


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Standard Features

Find more information on these features on the wiki◦Color background: Design tab◦Minimize the ribbon: Top “down” arrow ◦Magnify: Control + mouse scroll button◦Sticky keys: Click Shift key 5X◦Auto correct: Office button, word options, proofing, auto-correct options

◦Synonyms: Right click on word


Don’t forget to use these!


57Time for a laughter break with Maxine!

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Reading

AutoSummarize

Electronic Text, Text to Speech (TTS)

Video

Photos


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AutoSummarize

“AutoSummarize identifies the key points in a document for you to quickly scan or share with others. The AutoSummarize feature works best on well structured documents, reports, articles, and scientific papers.” www.microsoft.com

Highlight key points

Choose to reduce text by percentage


Region 4 Education Service Center1505 words, 3 full pagesCreative Commons License, See to Sea Organization

Region 4 Education Service CenterAutoSummarize 25%, 120 words

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Electronic Text

Text to Speech (TTS)Word Talk◦http://www.wordtalk.org.uk/Home/

Auditory booksAdd a hyperlink to an electronic bookLinks◦http://www.texasat.net/default.aspx?

name=links.digitalresources



Speak from cursorSpeak Paragraph, Sentence, Word, or SelectionStop SpeakingConfigure

Speech: speed, volume, voice (usually Sam, Mike, or Mary)

Color: choose color of iconsKeyboard shortcutsOptions: echo letters, words, or sentence,

(echo = to speak as it is being typed)

speak on double click, spell check on right clickSave Sound, saves as .wav or MP3 fileLoad SettingsSpellingHelp

WordTalk

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Video

Link to videos

TeacherTube

Educational sites

www.deli.cio.us.com/AT2OT



Use highlighter or shapes that illustrates a teaching point, for instance mood or setting

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Photos

Hyperlink from difficult or new vocabulary words to photos

Use photos to answer questions



PhytoplanktonLicensed Creative CommonsRemus Shepherd’sPhotostream

Hyperlink a word to a photo located on another document

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Math

Tables

Math symbols

Voice comments: answers, directions, cues

Drop down boxes


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Tables

Line up numbers in columns

Student can copy & paste into place to show work

Save as template to reuse


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Math Symbols

Insert math symbols

Insert equations


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Voice Comments

Teacher or another student record word problem

Teacher record procedures to solve the problem

Student record answer using voice comments


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Drop Down Boxes

Insert multiple choice answers using drop down boxes

Insert multiple choice for student to indicate what procedure is required at this step in solving the equation

Insert multiple choice to solve problem, such as, quadratic formula, Pythagorean theory, etc.


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Learning Supports

Graphic organizers

Hidden text

Cue card hyperlinks

Highlighting

Outline view

Cue shapes


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Graphic Organizer

Text box graphic organizers

Various shapes to match content

Color code

Photos

Record voice comments

Hyperlink to videos or a documents


Region 4 Education Service CenterFlickr Creative Commons23am.com’s Photostream

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Graphic Organizer

Try different shapes from insert tab

◦Action buttons

◦Block arrows

◦Complex shapes


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Hidden Text

Hide text in Word documents

Extra cues

Directions

Reminders

Clues

Also use the Review features

◦Comments, edits, show markup


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Cue Card Hyperlinks

Hyperlink from words to cue cards

Cue cards hyperlink to text


Where is this happening?What are they doing?What is different about this activity?

Antarctica SoccerFlickr Creative Commons23am.com’s Photostream

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Highlighting

Use different colors of highlighting for parts of the story

Copy and paste highlighted text to list important facts

◦Paste into a word bank

◦Copy to another document

Use side-by-side view to see both docs


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Outline View

Outline View

◦Arrange by importance

◦Re-arrange lists

◦Use in planning stage


Region 4 Education Service CenterView tab, Outline, drag & drop words

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Cue Shapes

Add “shapes” to your or to student’s documents

◦Cue to improve visual attention to information

◦Required work

◦Due date


Copy injournal

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Microsoft Accessibility Tools

Writing supports

Visual Cues

Auditory Cues

Accessibility Wizard is available at:

◦Start, All Programs

◦Accessories

◦Accessibility

◦Accessibility Wizard


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Converting 2003 to 2007 Tools

Microsoft® OfficeInteractive Command Reference Guide

http://office.microsoft.com/en-us/word/

Ha100744321033.aspx


Region 4 Education Service CenterTeacher’s project directions

Region 4 Education Service CenterStudent’s report

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ReferencesCenter for Applied Special Technology (CAST) www.cast.org

The Wonders of Wordhttp://www.efdlrs.com/~sunrise/wondersofword/

UDL, Facilitator GuideDon Johnston Inc., www.donjohnston.com

Microsoft Office ® 2007 Wordwww.microsoft.com

AT strategies for students in regular education and/or resource type classesHindie Becker Dershowitz, TATN Conference 2009

Office Products: Creative Educational UsesScott Marfilius, AT Cluster Conference 2009

Flickr Creative Commons photos, www.flickr.com


Making Microsoft ® Word Work For Your Students! Universal Design for Learning Tricia Peters, OTR,...

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