LHTAC Overview of LPA in Idaho

July 24, 2013

Local Public Administration

LHTAC

Local Highway Technical Assistance

COUNCIL

Agenda

Why LHTAC? LHTAC Umbrella Local Public Administration Programs Process Milestones

Why LHTAC?

Jurisdictions 290 Local Highway Jurisdictions 1 Idaho Transportation Department

Representation 1994 Legislature Created LHTAC Funded by portion of local highway’s

share of Idaho Highway Distribution Acct. Organized Council

There is a Council

Three City Mayors Three County Commissioners Three Highway District Commissioners

A representative from each Association Idaho Association of Highway Districts (IAHD) Association of Idaho Cities (AIC) Idaho Association of Counties (IAC)

LHTAC Umbrella

Local Federal Aid Administration Local Highway Safety Program Local Rural Highway Investment

Program Idaho T2 Center Publications Technical Assistance

Federal Aid Administration

Local Public Agency Staffing Some Jurisdictions have only 2 staff Elected officials change with elections Smaller Jurisdictions might have a project

funded every 5 to 10 years Process and regulations change

ITD - FHWA Stewardship Agreement Two other agencies in Idaho have

Stewardship Agreement with ITD LHTAC & Ada County Highway District

LPA Staffing

LHTAC can staff as necessary Federal Aid Design Managers

4 Administrators Currently Administer over 70 projects Design Development Process

Construction Managers 2 Administrators – 1 Resident Engineer Currently managing nearly a dozen

Project Administration 2001+

120 Rural Projects Approved 45 Urban Projects Approved

25 ARRA Stimulus projects complete 32 Governor’s Discretionary Stimulus

projects 9 provisional projects

65 Bridge Projects Approved

Need some help with a Road?

So did Saint Anthony.Yellowstone Highway (2001)

Local Federal Funding Picture

(Approximate AnnualValues)

STP-Local Rural Program

Federal Aid Funding for: Cities under 5000 population Plus Counties & Highway Districts Collector or Arterial Streets

Around $13 million annually statewide (it varies).

STP-Local Urban Program

Federal Aid funding for: Cities over 5000 population Collector or Arterial Streets

LHTAC represents those cities over 5000 and under 50,000 population

About $4 million annually.

Need some help with a Road?

So did Saint Anthony. Yellowstone Highway (2003)

How do Sponsors get this help?

1. Prepare for success with a Transportation Plan,

2. Apply. 290 Local Highway Jurisdictions. Applications mailed in September. Applications due in January.

Understand…

Understand the What the Council wants:

Improve the local highway system, Use this money efficiently (thus the

Transportation Plans), Get funding to the roads.

Realize this is Federal Funding; it will take time and money…

Project Progress

A Federal-Aid Project

Time

% C

om

ple

te

Actual Progress Intended Progress

The Reason PM’s Drink.

NTP PS&E

0

100

Need help with a Bridge?

Bridge Local & Bridge off-system

About $9 million per year Bridge must have a sufficiency rating

less than 50 for replacement Federal Aid money at 93/7 match rate

Applications upon request.

Lolo Creek Bridge

New Lolo Creek Bridge

Old Lolo Creek Bridge in a new location

Project Process

Applications submitted by Sponsor Applications rated by Council Enter top rated projects in draft STIP Communicate to Sponsors When Programed, Execute State/Local

Agreement for Project Development

Project Process Work with Sponsor to Select Consultant

From ITD Term Agreement Under $100,000 – Direct Select $100,000 - $500,000 – Short List & RFI

By RFP Help Define Scope of Work Negotiate Scope effort ITD Approval of Negotiations and Contract Consultant contracts with Sponsor

Project Design Milestones

Notice to Proceed from ITD Design Kick-off Meeting

Identify Responsibilities Sponsor Consultant LHTAC & ITD

Set Schedule

Project Design Milestones

Concept Report Preliminary Design Review Environmental Document Approved Hearing Completed Situation & Layout (Bridge) Agreements Complete (Utility) Initiate ROW Purchase Process Final Design Review

Project Design Milestones

ROW Certifiable Environmental Re-evaluation PS&E Submittal Resident’s File Submittal Execute State/Local Agreement for

Construction with Local Match ITD bids and awards Project

Project Design Milestones If LHTAC is Administering construction

Work with Sponsor on selecting Consultant for Construction Engineering and Inspection (CE&I)

Define Scope of Work Negotiate CE&I Contract

Pre-Construction Meeting Identify Responsibilities

Sponsor Consultant LHTAC

Construction

Agenda

Why LHTAC? LHTAC Umbrella Local Public Administration Programs Process Milestones

Planning Rule

Seven ‘P’ Rule Prior Proper Planning Prevents Piss Poor Performance

Questions?

Lance Holmstrom Administrator

Scott Ellsworth, PE, PLSFederal Aid Manager

Website: LHTAC.org

Phone: (208) 344-0565 (800) 259-6841