July 24, 2014

Accountability/DVM Update

Accountability…Reports

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BC

D

E

• Campus and District data used to calculate accountability released on TEASEAugust 1

• Public release of data tables, summary reports, and ratings• Districts report Community and Student EngagementAugust 8

• Community and Student Engagement ratings reported on TEA websiteOctober 1

• Ratings finalized to reflect outcome of appealsEarly November

• Public Education Grant (PEG) list releasedEarly December

2014 Calendar

2013 DVM FeedbackCode 60 – Home School

– Parent must verify that student IS being home schooled

– Federal requirement - not enough to document that student intends to be home schooled

• Proper Documentation– Letter, signed and dated by parent/guardian

2013 DVM FeedbackCode 81 – Private School in Texas/Texas Job Corps Diploma Program

– Campus must document that student has actually enrolled in a private school in Texas or the Texas Job Corp Diploma Program

– Federal requirement - not enough to document that student intends to enter another educational setting.

• Proper Documentation– Transcript request– Verification by the superintendent or authorized campus/district

administrator of the receiving district– Verification by the parent/guardian or qualified student

2013 DVM Feedback

Code 88 – Student was ordered by a court to attend a GED program and has not earned a GED certificate

– Students in this category used to be coded 98 – drop-out

• Proper Documentation– Copy of court order stating that the student has been ordered to

attend a high school equivalency or GED program

2013 DVM Feedback - Discipline

Indicator 1 – Length of OSS– A partial day counts as a day

TEC Chapter 37.005 regulates that no out-of-school suspension can last longer than 3 days

• Check appropriate coding– OSS is 05 and 25– Was it OSS or in-school suspension (06 and 26) or a

DAEP placement

2013 DVM Feedback - Discipline

Indicator 3 – Unauthorized Expulsion – Age 10 and Older• A reason code of 21 – violation of student code of

conduct is not an allowable expulsion offense• Incorrect action codes entered

– The disciplinary action was actually a DAEP placement, but was coded as an expulsion to DAEP (codes 03 and/or 04)

• Documentation reviewed– Referrals– Student code of conduct– Due process documentation

2013 DVM Feedback - Discipline

Indicator 6 – High Number of Discretionary DAEP Placements• Action codes monitored 07, 08, 10• For reason code 21 –student code of conduct

– DAEP in published district student code of conduct as applicable consequence

Appropriate conference has to be held according to TEC 37.009

2013 DVM Feedback – Student Assessment

Indicator 13 – EOC Test Participation Rate• Percentage of students who completed a course

for which an EOC assessment is required (according to PEIMS record 415) that are– Missing an EOC answer document,– Coded absent on an EOC answer document, or– Coded other on an EOC answer document

• It is the “missing” component that is causing districts to trigger this indicator

2013 DVM Feedback – Student Assessment

Indicator 13 – EOC Test Participation Rate• Possible causes

– TAKS students– PEIMS course completion submission (415 record) not

correct• Possible next steps

– Verify PEIMS 415 record before submission– System to verify all required students are scheduled

for testing

2013 DVM Feedback – Student Assessment

Indicator 14 – Discrepancy Between PEIMS and Answer Document Coding for CTE

• Validates students with a CTE course code of 2 or 3 on fall PEIMS snapshot to students with CTE course code of 2 or 3 on EOC answer documents

• Two possible causes– Not clearly defining CTE programs in fall – Not following answer document precode verification protocols

• Possible next steps– Have system for verifying precode data – Checks and balance verification system

2013 DVM Feedback – Take Aways

• Establish written district-wide processes and procedures

• Develop and follow through on annual training

• Design second verification before PEIMS submissions

• Document, Document, Document

Jennifer WomackSystem Support

Region XIII512.919.5308

Jennifer.Womack@esc13.txed.net

Jonathan Delgado System Support

Region XIII512.919.5131

Jonathan.Delgado@esc13.txed.net

Have Questions?