IRRA DSpace April 2006

Claire KnowlesUniversity of Edinburgh

DSpace

• Digital archiving software used for institutional repositories

• Freely available and open source

• Customisable and extendable

• Accepts different file formats

• Widely adopted• www.dspace.org

IRRA DSpace Design

• Separate application to DSpace– Different metadata sets– Metadata only records

required for RAE– Full text items which were

are not applicable to DSpace

– Greater flexibility– Existing tools

IRRA DSpace Functionality

• Entry of research outputs against staff members

• Selection of up to 4 outputs per staff member

• Add/Edit of outputs metadata and files

• Reports detailing status of the repository

• Import and export of data

IRRA DSpace Technology• Java web application• Relational database• Tomcat Application Server• XML Imports/Exports• Authenticated login • HTML and Excel Reports• CSS Design• Web Services• Local Configuration

Architecture Diagram

Interface to RAE Software

• Final submission will be made to the RAE central system

• XML schema • Test system available

August 2006• Debate over the

submission of full-text• Further development

Interface to other RAE data• Reduce duplication of data• Input feeds

– Staff details– Departmental hierarchy– Units of Assessment– Users

• XML and CSV file import, manual and through web services

• Admin pages for adding and editing

Import of Publication Data

• Existing data collected for mock RAE

• Templates for import• Import more than 4

publications• File Imports of staff and

related publications• Reduce duplication

Import from DSpace IR

• SRW to search DSpace for the Staff Member

• Store metadata in the RAE Repository

• Including handles to link to the full text

• Additional metadata is required

• Only retrieve items once• Customisable

Import of Files from DSpace IR

• Add full text files into the RAE Repository

• Only retrieve files to be submitted to the RAE

• Using the METS Export– Patch onto 1.3.2– Integrated into 1.4

Export to DSpace IR

• Add items to DSpace• RAE opportunity to add

items into DSpace IR• Not all items are

applicable for ERA• Add into the workflow• Web services

– Add item– Retrieve handles

DSpace Web Services

Add Item

RAE

DSpace

Metadata XMLFile ListFilesRAE_IDCollectionUsernameTimestamp

RAE_IDDSPACE_IDUsernameTimestamporRAE_ID Error MessageUsernameTimestamp

DSpace Web Services

Retrieve Handle

RAE

DSpace

RAE_IDDSPACE_IDUsernameTimestamp

RAE_IDDSPACE_IDHandleUsernameTimestamporRAE_IDDSPACE_IDError MessageUsernameTimestamp

Publications Screens

Add Publication

Reports

Admin Screens

Using DSpace IRRA

• Contact claire.knowles@ed.ac.uk

john.maccoll@ed.ac.uk• DSpace users meeting• http://irra.eprints.org

Questions and Feedback

Claire KnowlesInformation Systems DeveloperEdinburgh University Libraryclaire.knowles@ed.ac.uk