Elevator Maintenance ServicesFor Boise State University

INVITATION TO BID ITB ST17-141

ITB Issue Date: March 6, 2018

Page 1 of 33

TABLE OF CONTENTS

PAGEITB ADMINISTRATIVE INFROMATION ……………………………………………………………………..3

INSTRUCTIONS FOR SUBMISSION OF BIDS ……………………………………………………………..4

INSURANCE ……………………………………………………………………………………………………..7

PROCUREMENT PROCESS …………………………………………………………………………………..8

CONTRACT ………………………………………………………………………………………………………9

SCOPE & SPECIFICATIONS ………………………………………………………………………………….9

BID EVALUATION & AWARD ………………………………………………………………………………..18

ATTACHMENT 1 VENDOR QUESTIONS …………………………………………………………………..21

ATTACHMENT 2 COST SHEET ……………………………………………………………………………..23

ATTACHMENT 3 SIGNATURE SHEET …………………………………………………………………….25

ATTACHMENT 4 ADDITIONAL INFORMATION…………………………………………………..……….26

ATTACHMENT 5 REFERENCES………………………………………………………….….……………...27

ATTACHMENT 6 FACILITY CONTACTS……………..…………………………………..………………...31

ATTACHMENT 7 SAMPLE WORK PROPOSAL………………………………………...…..…………....32

ATTACHMENT 8 ELEVATOR LIST…………………………………………………….…………...……….33

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1. ITB Administrative Information

ITB Title ITB ST17-141

ITB Description Elevator Maintenance Services

ITB Lead Name: Shannan ThomasTitle: Senior BuyerMailing address: Boise State University 1910 University Dr. Boise, ID 83725-1210Email address:shannanthomas@boisestate.eduPhone: 208-426-1549

Bid Walk-Through (mandatory, M) Mar. 13, 2018 2:00 PM Mountain Time

Location of Bid Walk-Through Address: Capital Planning & Facilities Conference Room 109

1113 Euclid Avenue Boise, ID 83706

Deadline To Receive Questions Mar. 15, 2018 5:00 PM MT

Anticipated Release of Answers to Questions Mar. 16, 2018

ITB Closing Date April 2, 2018 5:00 PM MT

Submit sealed Bid:

Bids must be received at the physical address designated for courier service and time/date stamped by Boise State University prior to the closing date and time.

Address for CourierUniversity Plaza960 S. Broadway Ave, Suite 300Boise, ID 83706

Address for US Mail1910 University Dr., MS-1210Boise, ID 83725-1210

Validity of Bid Bids are to remain valid for 120 calendar days after the scheduled closing date. Bids submitted with a validity period of less than 120 calendar days will be found non-responsive and will not be considered.Pricing must be held firm for any purchase order issued against this ITB within 120 days from ITB closing date.

Initial Term of Contract and Renewals Initial Term of the Contract shall be for a period of twelve (12) months. Following the Initial Term, the parties may extend the Contract under the same pricing, terms and conditions, on an annual basis, upon mutual written consent for up to 4 additional one (1) year terms.

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1.1. (M) A mandatory Bid walk-through will be held at the location and time as indicated in Section 1 of this Invitation to Bid (ITB). This will provide an opportunity for Vendors to ask questions of the Boise State University (hereafter also “Boise State” or “University”) staff. All interested parties are invited to participate. This walk-through will be used to explain, clarify, or identify areas of concern in the ITB. Vendors asking questions during the walk-through will be required to submit those questions to the University in writing by the designated “Deadline to Receive Questions” period as indicated in Section 1 of this ITB. Vendors are strongly encouraged to submit one, final set of questions rather than multiple sets of questions. Any oral answers given by the University staff during the Bid walk-through are to be considered unofficial and subject to change.

1.2. All questions must be submitted to the ITB Lead by the date and time noted in Section 1.

Questions must be submitted using Attachment 1 “Vendor Questions” via email to the ITB Lead at the email address listed above. Answers to all questions will be posted on the Boise State Purchasing website (https://vpfa.boisestate.edu/purchasing/) under Bid Opportunities as an amendment per the timeline in Section 1.

Questions regarding Boise State University’s Standard Contract Terms must be submitted by the questions deadline. The Standard Contract Terms and Conditions can be found at https://vpfa.boisestate.edu/purchasing/. Select Vendor Information and then select Boise State Standard Contract Terms and Conditions. The University will not negotiate these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1.2.1. The term or condition in question; 1.2.2. The rationale for the specific requirement being unacceptable to the Vendor (define

the deficiency); 1.2.3. Recommended language for the University’s consideration that is consistent in

content, context, and form with the University’s requirement that is being questioned; and

1.2.4. Explanation of how the University’s acceptance of the recommended language is fair and equitable to both the University and the Vendor.

Bids received that are qualified based upon the University accepting other terms and conditions not found in the ITB or which take exception to the University’s terms and conditions will be found non-responsive and given no further consideration.

2. INSTRUCTIONS FOR SUBMISSION OF BIDS

2.1. Any qualified Vendor may submit a bid. All Vendors are qualified unless disqualified. Those Vendors presently on the General Service Administration’s (GSA) “list of parties excluded from federal procurement and non-procurement programs” may be disqualified. Vendor information is available on the GSA System for Award Management web page.

2.2. Bids must demonstrate that Vendors have the ability to complete the described functions of this ITB.

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2.3. In order to be considered for award, the sealed Bid must be delivered to the place specified no later than the date and time specified in Section 1 of the ITB.

A Bid received at the office designated in this ITB after the ITB closing date and time will not be accepted. No late bids will be accepted.

2.4. Bid Submissions - (M) Bids must be submitted with the Boise State University signature page which must contain an original handwritten signature executed in ink and returned with the relevant solicitation documents. Photocopied signatures or facsimile signatures are not acceptable.

2.4.1. The Bid must be addressed to the ITB Lead and clearly marked: ITB ST17-141 Elevator Maintenance Services

2.4.2. Each Bid must be submitted with one (1) original (containing original handwritten signatures where required) and (2) copies. Foldouts containing charts or other material are permitted but should be kept to a minimum.

2.4.3 Electronic copy - In addition, Vendors must submit one (1) electronic copy of the Bid on USB flash drive device (thumb drive). Word or Excel format is required. The only exception will be for financials or brochures. The USB drive format and content must be the same as the manually submitted Bid. The electronic version must NOT be password protected or locked in any way. Please attach the USB device to the original version of the response. The USB device must contain the original electronic copy in Word or Excel format, as well as the redacted version as requested in Section 2.4.6 of the solicitation. The electronic file name of the redacted version must contain the word “redacted.”

2.4.4 Public Records - The Idaho Public Records Law, Idaho Code Sections 74-101 through 74-126, allows the open inspection and copying of public records. Public Records include any writing containing information relating to the conduct or administration of the public's business prepared, owned, used, or retained by a State Agency or a local agency (political subdivision of the state of Idaho) regardless of the physical form or character. All, or most, of the information contained in your response will be a Public Record subject to disclosure under the Public Records Law. The Public Records Law contains certain exemptions. One exemption potentially applicable to part of your response may be for Trade Secrets.

2.4.5 Trade Secrets - Trade secrets include a formula, pattern, compilation, program,

computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy. If you consider any material that you provide in your Bid, Proposal or Quotation to be a Trade Secret, or otherwise protected from disclosure, you MUST so indicate by marking as “exempt” EACH PAGE containing such information. Marking your entire Bid, Proposal or Quotation as exempt is not acceptable or in accordance with the Solicitation or the Public Records Law and WILL NOT BE HONORED. In addition, a legend or statement on one (1) page that all or substantially all of the response is exempt from disclosure is not acceptable or in accordance with the Public Records Law and WILL NOT BE HONORED.

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Prices that you provide in your Bid, Proposal or Quotation are not a Trade Secret.

The State, to the extent allowed by law and in accordance with these Solicitation Instructions, will honor a designation of nondisclosure. Any questions regarding the applicability of the Public Records Law should be addressed to your own legal counsel PRIOR TO SUBMISSION of your Bid, Proposal or Quotation.

2.4.6 Redacted Response - If your Bid, Proposal or Quotation contains information that you consider to be exempt, you must also submit an electronic redacted copy of the Bid with all exempt information removed or blacked out. The University will provide this redacted Bid, Proposal or Quotation to requesters under the Public Records Law, if requested. Submitting Vendors must also:

2.4.6.1 Identify with particularity the precise text, illustration, or other information

contained within each page marked “exempt” (it is not sufficient to simply mark the entire page). The specific information you deem “exempt” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise be clearly distinguished from other text or other information and be specifically identified as “exempt.”

2.4.6.2 List of Redacted Exempt Information - Provide a separate document with your Bid, Proposal or Quotation entitled “List of Redacted Exempt Information,” which provides a succinct list of all exempt material noted in your Bid, Proposal or Quotation. The list must be in the order in which the material appears in your Bid, Proposal or Quotation, identified by Page#, Section#/Paragraph#, Title of Section/Paragraph, specific portions of text or other information; or in a manner otherwise sufficient to allow the University to determine the precise material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

2.4.6.3 Vendors shall indemnify and defend the University against all liability, claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for honoring a designation of exempt or for the Vendor’s failure to designate individual documents as exempt. The Vendor’s failure to designate as exempt any document or portion of a document that is released by the University shall constitute a complete waiver of any and all claims for damages caused by any such release. If the University receives a request for materials claimed exempt by the Vendor, the Vendor shall provide the legal defense for such claim.

2.4.6.4 Alternately, if there is no redacted information in the Bid, please note that with the bid response.

2.4.7 Amendment Confirmation: If the ITB is amended, the Vendor must acknowledge each amendment with a signature on the acknowledgement form provided with each amendment. Failure to return a signed copy of each amendment acknowledgement form with the Bid may result in the Bid being found non-responsive.

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2.4.8 All correspondence will be in writing. Addenda for revisions to this ITB will be posted at https://vpfa.boisestate.edu/purchasing/ under Bid Opportunities. Vendors are responsible for monitoring the above referenced webpage for any updates or amendments. All changes to this ITB must be in writing and posted at the above referenced web page to be valid. Any oral interpretations or clarifications of this ITB shall not be relied upon.

2.5 No verbal bids or verbal modifications will be considered. Bids may be modified in writing prior to the ITB closing time. A written modification must include the date and signature of the Vendor or the Vendor’s authorized representative.

2.6 All costs incurred in the preparation and submission of a Bid in response to this ITB including, but not limited to, Vendor’s travel expenses to attend the Bid walk-through, must be the sole responsibility of Vendors and will not be reimbursed by the University.

2.7 An appeal by a Vendor of a Bid specification, a non-responsive determination, or the award of a Bid is governed by the Boise State University Purchasing Appeals Process and must be filed in accordance with that process. The appeals process can be found at https://vpfa.boisestate.edu/process/procurement/purchasingappealsprocess.pdf

2.8 Sections of the format may be listed with an Evaluated Requirement. The codes and their meanings are as follows: (M) Mandatory Specification or Requirement - failure to comply with any mandatory specification or requirement may, at the sole discretion of the University, render Bid non-responsive and no further evaluation will occur. Vendor is required to respond to each mandatory specification with a statement outlining its understanding and how it will comply. (ME) Mandatory and Evaluated Specification - failure to comply/respond may render Bid non-responsive and no further evaluation will occur. Vendor is required to respond to this specification with a statement outlining its understanding and how it will comply. Points will be awarded based on predetermined criteria. (E) Evaluated Specification - a response is desired and will be evaluated and scored. If not available, respond with “Not Available” or other response that identifies Vendor’s ability or inability to supply the item or service. Failure to respond will result in zero (no) points awarded for this item.

3. INSURANCE

3.1 The Contractor and all subcontractors (if allowed) are required to carry the types and limits of insurance shown on the Boise State Office of Risk Management and Insurance web page at

http://rmi.boisestate.edu/wp-content/uploads/2014/11/CertificateInsRqmts_3rdParty.pdf

3.2 Contractor is required to provide the University with a Certificate of Insurance prior to physically arriving on campus or within ten (10) days of contract signing, whichever happens first.

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4. PROCUREMENT PROCESS

4.1. To be considered responsive, Vendors should adhere to all requirements of this ITB. The determination of whether a Bid is responsive is made solely by the University. The University reserves the right to waive any non-material variation that does not violate the overall purpose of the ITB, frustrate the competitive bidding process, or afford any Vendor an advantage not otherwise available to all Vendors.

4.2. Bids should be submitted on the most favorable terms that Vendors can propose, from both a price and technical standpoint. The University reserves the right to accept any part of a Bid, or reject all or any parts of any Bid received without financial obligation if the University determines it to be in the best interest of the University to do so.

4.3 All data provided by the University in relation to this ITB represents the best and most accurate information available at the time of ITB preparation. Should any data later be discovered to be inaccurate, such inaccuracy will not constitute a basis for Contract rejection or Contract amendment.

4.4 All Bid materials submitted, including samples, become the property of the University and will not be returned to Vendor. Bids and supporting documentation may be available for public inspection upon written request following the announcement of a contract award except for information specifically labeled on each separate page as a “trade secret” or other exemption from disclosure under the Idaho Public Records Act, Section 9-340D(1), Idaho Code.

4.5 The Bid submitted by the successful Vendor will be incorporated into and become part of the resulting contract. The University will have the right to use all concepts contained in any Bid and this right will not affect the solicitation or rejection of the Bid.

4.6 Must, Shall, Will: Where the words “must,” shall,” or will” occur, the words declare a mandatory requirement or specification upon the Contractor. Failure to meet the mandatory requirement or specification may result in the Bid being deemed non-responsive and removed from further consideration.

4.7 From the date of release of this solicitation until Intent to Award Letter is issued, all contact and requests for information shall only be directed to the University’s Buyer. Regarding this solicitation, all contact with other personnel employed by or under contract with the University is restricted. During the same period, no prospective Vendor shall approach personnel employed by or under contract to the University on any other related matters. An exception to this restriction will be made for Vendors who in the normal course of work under a current and valid contract with the University may need to discuss legitimate business matters concerning their work with the contracting agency. Violation of these conditions may be considered sufficient cause by the University to reject a Vendor’s Bid or proposal irrespective of any other consideration.

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5. CONTRACT

5.1. The ITB, all attachments, appendices and amendments, the successful Vendor’s Bid submitted in response to the ITB, any negotiated changes to the same together comprise the Contract (hereinafter referred to as the “Contract”) and will be formalized by the creation of a Purchase Order (PO) that ties these documents together.

5.2 Boise State University Standard Contract Terms and Conditions and Solicitation Instructions to Vendors are incorporated by reference and shall apply to this solicitation and any Contract resulting from this solicitation. The Terms and Conditions and Instructions to Vendors are located on-line at https://vpfa.boisestate.edu/purchasing/ under Vendor Information. The Terms and Conditions are incorporated as fully set forth herein by this reference, and shall be deemed incorporated into any contract resulting from this Solicitation. Failure by any submitting Vendor to obtain copies of these documents shall in no way constitute or be deemed a waiver by the University of either document or any part of them. No liability will be assumed by the University for a Vendor's failure to consider the Terms and Conditions in its response to the solicitation. By submitting a Response, Vendor represents and warrants that it has read, understands and agrees to be bound by the Terms and Conditions.

5.3 The Contract, in its incorporated, composite form, represents the entire agreement between the Contractor and University and supersedes all prior negotiations, representations, understandings or agreements, either written or oral. All terms should be carefully reviewed by each prospective Vendor as the Contractor is expected to comply with those terms and conditions.

5.4 Finalization of the Contract documents may require additional time for review from the Office of Information Technology, Office of General Counsel and/or State Board of Education. Additionally, the Office of General Counsel may review and negotiate agreements, prior to the finalization of a Contract.

5.5 The Contract is not effective until Purchasing has issued a Purchase Order specifying a commencement date (the “Effective Date”), and that date has arrived or passed. The Contractor will not provide or render services to the University under this Contract until the Effective Date. The University may determine, in its sole discretion, not to reimburse the Contractor for products provided or services rendered prior to the Effective Date.

6. SCOPE AND SPECIFICATIONS

6.1 Contract Overview

Boise State University is soliciting competitive bids to establish a full-service elevator maintenance contract. This Contract will include the regular inspections, preventive maintenance, servicing, repair and emergency call-out service of all elevators and other conveyances listed and shall be performed in accordance with the specifications herein. The Contractor must accept service, maintenance, and repair responsibility for all listed equipment in its current condition.

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Boise State University reserves the option to add additional elevator equipment to the Contract when the elevators become the responsibility of the University after construction of a new building or remodeling of an existing building. The University also reserves the option to delete elevators from this Contract. Addition and deletion of elevators is infrequent due to multiple-year construction timelines. Boise State and the Contractor will base pricing for added or deleted elevators on the Contractor’s original Bid pricing.

6.2 University Expectations

The Contractor must make at least one (1) visit per elevator per month to accomplish the periodic tests and maintenance inspections of all equipment as required by all applicable ASME A17 Series safety codes for elevators and other conveyances.

The Contractor shall regularly and systematically examine, adjust, clean, lubricate, and when conditions warrant, repair or replace all portions of the vertical transportation equipment including but not limited to machine, motor, generator and controlled parts, worms, gears, thrusts, bearings, commutators, rotating elements, coils, contacts, resistors, magnet frame and other mechanical parts. These replacement parts shall be original manufacturer parts or parts approved by the Boise State Facilities Operations and Maintenance Building Facility Maintenance Foreman responsible for elevators maintenance or the foreman’s supervisor.

Contractor shall provide all necessary parts, labor, material, equipment, supplies, etc. to maintain elevators in a fully serviceable condition for the term of the Contract.

Contractor agrees that all work will be done in accordance with all government regulations and agrees to abide by all OSHA rules and regulations, and all other existing laws, codes, rules and American Society of Mechanical Engineers (ASME) regulations as set forth by all appropriate authorities having jurisdiction in the location where the work is being performed. All servicing and testing shall be in strict compliance with the ASME A17 Series safety codes, Idaho Division of Building Safety Elevator Section and the Contract resulting from this solicitation.

6.3 Required Vendor Qualifications

(M) Vendor must have been active in a similar business for the past five (5) years. University will verify this by checking the Office of the Secretary of State of Idaho’s web page.

The Contractor must be licensed as required by state and federal licensing requirements.

(M) The Vendor must have in its local employment at least two (2) journeyman level elevator mechanics who are skilled, possess the qualifications and experience to service the equipment typical to the industry and located on the Boise State campus and who can be available at campus, physically, within an hour of an emergency service request. Only a journeyman level mechanic shall service the elevator equipment and must be licensed with an Idaho specialty (Elevator) electrical license in accordance with Idaho Code Title 54. Proof of licensure/qualifications must be submitted with ITB response.

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(ME) The Vendor must submit, with their Bid, resumes for all mechanics who will be assigned to this project and working under this contract. Resumes will be evaluated on years of experience and types of equipment serviced, licenses and certifications.

(M) Since the Contractor will be working on campus, for safety and security reasons, Vendor must supply, with their Bid, a list of personnel assigned to this project (use Attachment 4, Additional Information). Once this list is approved, any change in personnel assigned to the project must be approved by Boise State. Boise State reserves the right to request the Contractor to replace any personnel not meeting the qualifications spelled out in this ITB with personnel who do meet bid-specified qualifications.

(M) Vendor must submit, with Bid response, names and phone numbers of individuals to contact for 24/7/365 availability in case of emergencies (an Escalation Plan as detailed in Attachment 4, Additional Information).

(E) Vendors are expected to submit references, and will be evaluated and awarded points, for three (3) professional references similar in size and scope of testing, inspection and certification as described in this ITB. See Attachment 5, References, for details. Please do not use Boise State as a reference.

(M) While performing service and located on any University property, Contractor and all of its personnel must comply with all applicable University policies, available at https://policy.boisestate.edu/, and any policies that may be posted at any University facility or venue where Contractor may be present. All personnel assigned to University must have completed a satisfactory background check in accordance with University Policy #7005 “Background Investigations” regarding criminal background checks of contractors and volunteers providing service to the University. Registered sex offenders may not be assigned to the University.

6.4 Dedicated Elevator Mechanic

The Contractor must provide one (1) local, Dedicated Elevator Mechanic (the same mechanic for all service under this contract) meeting licensure requirements in Section 6.3, to do the regular preventive maintenance work on all elevators covered by the Contract. All work must be performed by a journeyman elevator service and repair technician directly employed and supervised by the Contractor. With the approval of Boise State’s FOM Contract Administrator, other elevator mechanics may be added for emergency repairs during Off Hours, vacations and to assist the dedicated mechanic. Any change to this Dedicated Mechanic position must be submitted to the Director of FOM (or FOM’s representative) for approval. At its discretion, University reserves the right to request replacement of the Dedicated Mechanic.

6.5 Prime Contractor and Subcontracting

The awarded Contractor shall be the provider of the services being proposed. Subcontracting of service responsibilities to another party is addressed in Section 30 of the Boise State University Standard Contract Terms and Conditions.

6.6 Owners Right to Inspect and Require Work

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Boise State reserves the right to make inspections and tests whenever necessary to ensure the requirements of this contract are being fulfilled. Deficiencies noted must be promptly corrected at the Contractor’s expense. In some cases, the Contractor may be required to facilitate these inspections due to specialized equipment access requirements.

If the Contractor fails to perform the work required by the terms of this agreement in a diligent and satisfactory manner after five (5) business days, Boise State may give written notice to the Contractor to perform or cause to be performed all or any part of the work required hereunder. The Contractor agrees that it will reimburse Boise State for any expense incurred, and Boise State may deduct the incurred expense from any amount owed to the current elevator maintenance Contractor. The waiver by Boise State of a breach of any provision of this agreement by the Contractor shall not operate or be construed as a waiver of any subsequent breach by the Contractor. Boise State may retain a qualified elevator consultant, selected in its sole discretion, to determine whether Contractor is satisfactorily meeting the Specifications.

6.7 Work Hours and Schedule

The Contractor must work Standard Business Hours, defined as Monday through Friday, 7:00 AM to 5:00 PM, unless otherwise requested. Off Hours are all hours, including holidays, which are outside of Standard Business Hours.

All work scheduled under this contract (unless otherwise noted) will be performed during Standard Business Hours. The Contractor is responsible to identify and obtain approval from the appropriate Facility Contact (listed in Attachment 6) for Off Hours work needs prior to beginning the work. Emergency work required on equipment that is out of service may be scheduled and performed during Off Hours. All work that is potentially harmful or disruptive will be scheduled during Off Hours.

The Contractor must coordinate with and provide to Boise State a work schedule for the required routine maintenance at each building. The Contractor must schedule each building elevators’ maintenance and repair with the appropriate Facility Contact listed in Attachment 6. No work is to be done without prior scheduling.

No preventative maintenance or other non-emergency Contract work will be conducted on campus starting at 8:00 AM on the Saturday of the University Commencement Ceremony until 8:00 AM the following Sunday.

6.8 Stand-by Mechanic for football games and special events

The Contractor must provide a stand-by mechanic at the Albertsons Stadium Complex for all college football games, typically 7 to 9 games from August to December. The Albertsons Stadium Complex includes Albertsons Stadium, Stueckle Sky Center, and the Bleymaier Football Center. The on-duty mechanic must arrive two (2) hours prior to each game’s scheduled starting time and depart one (1) hour after each game has ended and will be paid at the Off Hours Labor Rate.

At the University’s request, the Contractor must provide stand-by mechanical service during special events, including but not limited to concerts and graduation. The University will schedule such events in advance with Contractor.

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See special instructions for Stand-by Mechanic invoice submission in Section 6.18, Invoicing and Payment.

6.9 Parking Permits

The Contractor is required to adhere to University parking policies including the purchase of any necessary parking permits to work on the Boise State campus. Any citations received by the Contractor for failing to abide by the parking regulations shall be the Contractor’s responsibility. Permits may be obtained from Transportation and Parking Services located at 1700 University Drive in the Student Union Building Transit Center, phone 208-426-7275 or https://transportation.boisestate.edu.

6.10 Keys to Elevator Equipment Rooms

The University will assign equipment room keys to the Contractor. The Contractor shall furnish and install their own lock boxes on the equipment room doors in which to keep the University’s equipment room keys. No University keys shall be taken off campus. Upon completion of the Contract or as otherwise requested, within 30 days of request, the Contractor shall return the keys to the Boise State FOM Contract Administrator.

6.11 Equipment Performance Expectations and Requirements

All elevators must be operational by 7:00 AM daily. If an elevator fails to operate properly during the night, the Contractor will be called and will be expected to get the elevator operational by 7:00 AM. Because this is a 24-hour, 7-day, full service maintenance contract, no additional costs to the University will be incurred for having this work done outside of Standard Business Hours.

24-hour call-out service for emergencies or equipment failure involving entrapment shall be provided as necessary at no additional cost to the University. Emergency call-out service shall be provided within thirty (30) minutes of notification to the Contractor and mechanic must be able to physically be on campus within one (1) hour of notification.

For call-outs involving equipment malfunctions or other problems which have not created an emergency or when another elevator is available for use, the 30 minute response requirement may be waived at the discretion of Boise State. With the permission of Boise State, the Contractor may delay repairs or service until the next business day as long as property damage or an unsafe condition will not result.

The Contractor shall be allowed to remove elevators from service for a reasonable time in order to perform inspection and routine maintenance. Removal of elevators from service shall be coordinated with and approved by the Director of FOM (or FOM’s representative) and the Facility Contact at least 24 hours in advance. In buildings with multiple elevators, one (1) elevator per building must remain in service at all times.

Shutdowns or breakdowns shall not last longer than three (3) calendar days unless written approval is received from the Boise State Facilities Contact. Time extension for shutdowns will be at the reasonable discretion of Boise State based on the Contractor’s justification for the requested extension.

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If the Contractor fails to perform the work required by the terms of this agreement in a diligent and satisfactory manner, Boise State may, after written notice to the Contractor, perform or cause to be performed all or any part of the work required hereunder. The Contractor agrees that it will reimburse Boise State for any expense incurred therefore, and Boise State, at its election, may deduct from the amount any sum owing the Contractor. If an elevator is shut down for more than 72 continuous hours (except for approved, pre-scheduled or planned major repairs), the maintenance billing for that elevator shall be suspended until the unit is restored to service. A qualified elevator consultant acceptable to both parties may be retained by Boise State to mediate any disputes.

Elevators operating under Group Supervisory System must operate at all times in accordance with design specifications as originally installed. The Contractor will be required to test these systems per the annual and 5-year inspection expiration dates as listed in the attached Elevator List (Attachment 8).

Elevator equipment must be maintained to preserve the operating characteristics in accordance with the original design of the elevator equipment including speed, acceleration, retardation, and door opening and closing times, within the limits of applicable codes.

Contact speed of all elevators must be maintained and brake-to-brake flight times must be maintained as originally installed. Variance from rated speed, regardless of load, must not exceed +/- 5% for traction elevators and +/- 10% for hydraulic elevators.

Leveling accuracy of all elevators must be maintained at all times under all load conditions at +/- 3/8”.

Door reversals on all elevators equipped with mechanical safety shoes must always be initiated within the stroke of the shoe. Light ray devices must be operable at all times under normal operation.

Variable car and hall door hold open times must be maintained in accordance with original specifications. Deviations from this standard will not be permitted.

6.12 Emergency Telephones

The Contractor is responsible for maintenance of the telephone line connection from the equipment room terminal to the telephone in the elevator cab. Contractor shall keep the telephone line in good working condition and respond within 24 hours to any malfunction in the telephone line. Boise State is responsible for maintenance of the emergency telephone itself and of the telephone line to the terminal in the elevator equipment room.

6.13 Inspections

The Contractor must perform maintenance and periodic (annual and five year) inspections of all equipment as required by current, applicable safety codes for elevators. Contractor must provide sufficient inspection documents to the University and State Division of Building Safety (DBS) to facilitate the satisfactory recertification of all elevators.

Written inspection and test documentation must be presented in triplicate: One copy of the inspection documentation must remain in the log book in the machine room, one copy

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must be submitted to the University Facility Contact within 10 business days of the test, and the third copy must be submitted to DBS, as applicable. Annual inspections must be completed within the same month and prior to the date of the five-year inspection. Five year inspection must be completed on or before the anniversary/certificate date listed in the Elevator List (Attachment 8) and on the elevator controllers.

If elevator equipment deficiencies are found during the inspections, the Contractor will make needed repairs while on site to obtain the certificate to operate. If the elevator equipment deficiency results in the issuance of a temporary certificate to operate, the Contractor is required to immediately schedule the repair of equipment and schedule the re-inspection prior to the expiration of the temporary certificate.

Boise State will be responsible for the annual state or city inspection fees as required by applicable law. Five-Year Inspection costs are covered with the University-paid annual state inspection fees. If an elevator does not pass state or city inspection on the first attempt, Contractor shall be responsible for re-inspection fees if the failure was caused by the Contractor or elevator equipment. If the cause of the failure was building or utility-related, the University will pay for the re-inspection.

6.14 Documentation Requirements

(M) Maintenance Schedule and Work Log: The Contractor shall post and maintain an active, up to date preventive maintenance schedule and a work log on a University-approved A17 elevator code logbook in each elevator machine room. (Vendor must provide sample log book with response.) The University reserves the right to request changes to log book prior to or subsequent to Contract award to ensure that the information contained in the logbook meets the University’s needs and applicable policy, code and law. The log shall include all entries for routine maintenance and repairs, including Supervisor's surveys. Entries shall include date and time work is completed, mechanic’s and/or supervisor's name, a brief description of the work completed. Boise State may inspect and copy the work log and maintenance schedule at any time. Log books will become the property of the Boise State University. Log books must remain on site and will not be removed by the Contractor.

Wiring Diagrams: The Contractor must maintain University’s complete set of straight-line wiring diagrams showing “as built” conditions with changes or modifications, parts replacement or equipment upgrades. Boise State permanently retains sole possession of these drawings and may reproduce these “as built” drawings.

Call-Back Summary: Every six months the Contractor shall provide and review with Boise State a summary of all call-backs for that time period. The intent of this summary is to minimize call-backs by keeping the Contractor and Boise State aware of call-back trends.

Annual Recommendations Report:The Contractor shall provide an annual written report of recommendations or specific needed repairs not covered in the contract, but needed to maintain the elevator in good operational condition. The first report will be delivered to the Campus Operations Contract

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Administrator six (6) months after start of contract. The recommendations shall have estimated costs for each item, based upon the contract bid figures for labor and percentage of material markup. The recommendations contained in this report shall not be binding on Boise State.

6.15 Vandalism

Intentional physical damage to an elevator discovered by the Contractor, will be considered Vandalism. Costs associated with instances of Contractor-reported Vandalism will be considered as billable to the University.

The on-duty mechanic must provide a detailed written report of the elevator damage and indicate whether the elevator will be parked or returned to service. During Standard Business Hours, the Contractor’s on-duty mechanic must verbally report any incident of Vandalism to the FOM main office (208-426-1409) and to the facility contact. During Off Hours, the on-duty mechanic must verbally report Vandalism to the Department of Public Safety at phone 208-426-6911. Verbal reports of vandalism will be investigated by Campus Security personnel and written reports will be used to substantiate insurance claims.

6.16 Optional Services

The awarded Contract may be used for additional, optional services not specifically identified in the solicitation, including but not limited to, modernization, installation and any repairs not covered by the Contract, per the following requirements.

Optional services must be detailed with a Contractor-proposed scope of work provided to Boise State on the (Sample) Work Proposal form (Attachment 7, Sample Work Proposal) and be proposed at a fully burdened, not-to-exceed or fixed cost. Bond costs, shipping costs, permit fees and taxes will be paid at the contractor’s or subcontractor’s actual invoice cost, without markup. A copy of all invoices and timesheets must be submitted with billings for any optional work exceeding $100.00. No other charges will be allowed without written authorization.

A separate purchase order will be provided to the Contractor for Optional Services, prior to work commencement. All labor rates must be as stated in the Cost Sheet, Attachment 2.

The University reserves the right to provide materials for Optional Services to the Contractor or to award the Optional Services to another Vendor.

If Optional Services are requested during Off Hours, Boise State will pay any additional cost as agreed to in writing in the written scope.

If a sub component of any elevator becomes obsolete and that replacement part is no longer available, the modern equivalent of that replacement part shall be considered a billable repair and not a billable modernization. Modernization would be covered as an Optional Service.

The Contractor must appropriately submit and file any applicable manufacturer’s warranty for equipment provided to the University under the Optional Services provision of this contract.

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6.17 Contract Exceptions and Exclusions

Exceptions and exclusions to the Contract listed below shall not be the responsibility of the Contractor nor shall the Contractor be responsible for any costs incurred relating to these exceptions and exclusions. However, at the discretion of the University, University may request these services through the Optional Services process.

− Repairs required because of negligence, accident or misuse of the equipment by anyone other than the Contractor, Contractor’s employees, subcontractor(s), representatives or agents, or other causes beyond the Contractor’s control except ordinary wear.

− Repair or replacement of building items such as hoist-way or machine room walls and floors, car enclosures, car finish floor material, hoist-way entrance frames, doors and sills, smoke detectors, cleaning of car interiors and exposed portions of sills.

− The install of new attachments or performance of tests other than those specified herein as may be recommended or directed by inspecting entities, insurance contract, unless compensated for such installation or service under the Optional Services Section (Section 6.16) of this Contract.

− Underground hydraulic piping and cylinders.

− Mainline and Auxiliary disconnect switches, fuses and feeders to control panels.

− Emergency answering services.

− Lamps for normal car and machine room illumination

− Existing building infrastructure (but not elevator specific) issues that may affect the five-year inspection.

6.18 Invoicing and Payment

Monthly Service Invoices Vendor must submit one (1) monthly invoice to the Campus Operations Contract Administrator following the completion of the monthly services. The single, monthly invoice must include the Contract Purchase Order number, a list of each elevator serviced including the elevator number, date of service and brief description of service.

Invoices for Optional Items must include the same information as Monthly Service Invoices, as well as University requester's name and Boise State Work Order number (See sample Attachment 7, Sample Work Proposal).

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Invoices for the Stand-by Mechanic for football games and special events must include the same information as Monthly Service Invoices, but be submitted to the Albertson's Stadium Complex and Arguinchona Basketball Complex Contact as listed in Attachment 6, Facility Contacts.

Payment terms are Net 30. If payment is delayed beyond 30 days due to disputed charges, Boise State will not be liable for payment of late fees or interest charges on unpaid balances.

Sales Tax Exemption: The State of Idaho is generally exempt from payment of state sales and use taxes. University will furnish exemption certificates to Contractor upon written request. If the Contractor is required to pay any taxes incurred as a result of doing business with Boise State University, the Contractor shall be solely and absolutely responsible for the payment of those taxes. This Contract provides for reimbursement of sales taxes as they relate to product purchases at direct cost but not including overhead markup.

Shipping costs, permit fees, and taxes (if any) will be paid at the Contractor’s actual invoice cost without markup.

Materials and parts charges, including parts for optional services, will be paid at the Contractor’s invoice cost plus the contracted markup as noted on the Cost Sheet, Attachment 2. The University, at its discretion, may request copies of the invoices for the materials.

Subcontracted services must be billed at cost plus the contracted percentage markup. Copies of the third party subcontracting invoices must accompany the Contractor’s invoices to the University in the case of Optional Services.

Travel, insurance, bonds and other related expenses are considered a part of overhead and must be included in the hourly rate structure.

6.19 Termination

Contract termination is addressed in the Boise State University Standard Contract Terms and Conditions.

Upon termination, the obligations of liabilities of the parties shall cease, except that any of the obligations or liabilities incurred prior to the termination date shall be honored except to the extent obligations are subject of a dispute or alleged breach. The Contractor shall promptly discontinue all affected work (unless the notice directs otherwise), and deliver or otherwise make available to Boise State University all data, drawings, specifications, reports, estimates, summaries, keys, and such other information and materials as may have been accumulated by the Contractor in performing this Contract, whether completed or in process.

Upon termination, Boise State University may take over the work and may award another party a Contract to complete the work under this Contract.

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7. BID EVALUATION & AWARD

7.1 Evaluation

The Bid will be evaluated first as either “pass” or “fail,” based on compliance with Mandatory (M) and Mandatory/Evaluated (M/E) requirements. All Bids that meet the Mandatory and Mandatory/Evaluated requirements will continue in the evaluation process. Bids not meeting the Mandatory and Mandatory/Evaluated requirements may be found non-responsive and no further consideration may be given.

Evaluation Criteria – pass/fail

− Attendance at the Mandatory, Pre-Bid Walk-through (Section 1.1)

− Timely receipt of complete Bid package (Section 1 & 2)

− Completed, hand-signed Signature Page (Section 2, Attachment 3)

− Involvement in similar, active business for past five (5) years (Section 6.3, University will verify)

− Vendor must have in their employ at least two (2) journeyman level elevator mechanics, licensed with an Idaho Specialty Electrical License in accordance with ID Code Title 54 and must provide resumes for journeyman mechanics (Section 6.3)

− List of personnel assigned to this project (Section 6.3, Additional Information, Attachment 4)

− Completed Escalation Plan (Section 6.3, Additional Information, Attachment 4)

− Sample A17 Log Book (Section 6.14)

Evaluation Criteria – points allocation

1000 points to be allocated as follows: 300 points - References (Attachment 5) 200 points - Resumes of Journeyman mechanics500 points - Cost sheet (Attachment 2)

Scoring

The journeyman elevator mechanics’ resumes will be evaluated on required elements and applicable work experience. Each Reference Questionnaire (Attachment 5) will be totaled, and then the reference scores will be averaged, per the “References Instructions to Vendor.”

The scores for References and Resumes will be normalized as follows: The Bid with the highest raw score per category will receive all available points for the category. Lower scoring Bids will be assigned a portion of the maximum available points, using the formula:

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(Raw score of Bid being evaluated / Highest raw score) x total possible category points. The scores for the Cost Sheet will be normalized as follows: The Vendor with the lowest cost will receive all the cost points assigned. Higher cost bids will be assigned a portion of the maximum score using the formula:

Lowest Cost / Other Bid cost X total possible cost points.

Award will be made to the responsible Vendor with the most total points.

7.2 Response Checklist Reminder

This checklist is not intended as a complete list of requirements to respond to this RFP, but merely as a reminder of some of the required items. The following items must be submitted by the closing date and time listed in Section 1 of this ITB. Failure to submit any of the following items or late submission of any of the following items may result in disqualification of your bid. Mail your hard copy response to the buyer to be received by the closing time and date as specified in Section 1.

− Timely Bid submission containing one (1) original (original handwritten signatures where required) and (2) copies (Section 1 & 2)

− Completed (hand-signed) Signature Page (Attachment 3)

− Completed Amendment Confirmation (per Section 2)

− Electronic copy of response on USB device with editable and redacted versions of bid (Section 2)

− Resumes and licenses/qualifications for two (2) journeyman elevator mechanics (Section 6.3)

− Completed Cost Sheet (Attachment 2)

−

− Completed Additional Information (Attachment 4)

− Sample A17 log book (Section 6.14)

− Three (3) Reference Questionnaires (Attachment 5, Vendors may email the ITB Lead prior to the closing date to verify receipt of References.)

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ATTACHMENT 1 - VENDOR QUESTIONS - INSTRUCTIONS

Please do not include your name or your company’s name in your questions.

Add rows by using the tab key within the table and within the final row.

The following instructions must be followed when submitting questions using the question format on the following page.

1. This form only is to be used.

2. Do not change the format or font. Do not bold your questions or change the color of the font.

3. Questions must be received by the date and time listed on page 3 of this ITB or they will be rejected and not considered.

4. Enter the ITB Section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB Section, enter “General” in column 2. If the question is in regards to a State Term and Condition or a Special Term and Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

5. Do not enter text in column 5 Response. This column is for the University’s use only.

6. Once completed, email this form per the instructions in the ITB. The email subject line must read “ITB ST17-141 Questions”.

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Attachment 1, Vendor QuestionsITB ST17-141, Elevator Maintenance Services for Boise State University

Vendor Questions are due by 5:00 PM MT, per the date listed in Section 1.

Question

RFP Section

RFP Page

Question Response

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

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ATTACHMENT 2 - COST SHEET (ME)

Vendors must bid on ALL items. Proposed prices must cover all expenses incurred in performing the work outlined in this ITB.

Vendor MUST use this Cost Sheet to be considered for award. Pricing submitted in any other format will not be accepted.

All prices must be firm, fixed, fully-burdened and must include, but are not limited to, all direct and indirect operating and personnel expenses such as overhead, salaries, profit, supplies, travel, quality improvement, lodging, meals, out of pocket expenses and/or any other expenses related to the requirements of this ITB. Maintenance Costs (See attached Elevator List - Attachment 8):

Monthly Maintenance Cost

Group A: Academic

Group B: Aux-Housing

Group C: Aux-Morrison Center

Group D: Aux-Athletics

Group E: Aux-Student Union

Group F: Aux-Taco Bell Arena

Group G: Aux-Student Recreation Center

Group H: Aux-Parking Structure

Total Monthly Cost All Groups (A-H):

Annual Maintenance Cost(All Groups Cost x 12):

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Labor Rates (for information only):

Labor Rates: Cost per Hour

Standard Business Hours:

Off Hours (including Football Games & Special Events):

Markups (for information only):

Percent Markup

Materials (Cost Plus):

Subcontracting (Cost Plus):

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ATTACHMENT 3 - SIGNATURE PAGE (M)

THIS SHEET MUST BE FILLED OUT, SIGNED AND RETURNED WITH BID. THIS SIGNATURE PAGE MAY NOT BE MODIFIED AND MUST BE SIGNED BY HAND. MODIFICATIONS TO THIS PAGE MAY DEEM THE ENTIRE BID NON-RESPONSIVE AND NO FURTHER CONSIDERATION WILL BE GIVEN.

BY SUBMISSION OF THIS BID TO BOISE STATE UNIVERSITY, THE UNDERSIGNED HEREBY OFFERS TO SELL TO BOISE STATE UNIVERSITY THE SPECIFIED PROPERTY AND/OR SERVICES, IF THIS BID IS ACCEPTED WITHIN A REASONABLE TIME FROM DATE OF CLOSING, AT THE PRICE SHOWN IN OUR BID AND UNDER ALL THE SPECIFICATIONS, TERMS AND CONDITIONS CONTAINED IN, OR INCORPORATED BY REFERENCE, INTO THE BOISE STATE UNIVERSITY’S ITB, AS MAY BE AMENDED PRIOR TO THE DATE HEREOF IN ACCORDANCE WITH THE TERMS OF THE SOLICITATION.

AS THE UNDERSIGNED, I ALSO CERTIFY I AM AUTHORIZED TO SIGN THIS BID FOR THE VENDOR AND THE BID IS MADE WITHOUT CONNECTION TO ANY PERSON, FIRM, OR CORPORATION MAKING A BID FOR THE SAME GOODS AND/OR SERVICES AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD.

NO LIABILITY WILL BE ASSUMED BY BOISE STATE UNIVERSITY FOR A VENDOR’S FAILURE TO OBTAIN THE TERMS AND CONDITIONS IN A TIMELY MANNER FOR USE IN THE RESPONSE TO THIS ITB OR ANY OTHER FAILURE BY THE VENDOR TO CONSIDER THE TERMS AND CONDITIONS IN THE RESPONSE TO THE RFP.

Failure to comply with these requirements may result in disqualification and your entire response will be deemed non-responsive.

Please complete the following information:

Vendor (Company Name)________________________________________________________

ADDRESS____________________________________________________________________

CITY _________________________ STATE _______________ ZIP CODE _______________

TOLL-FREE #___________________________ PHONE #_____________________________

FAX #_________________________________ EMAIL________________________________

FEDERAL TAX ID / SSN #______________________________________________________

SIGNATURE PAGE MUST BE HAND-SIGNED & RETURNED FOR BID TO BE CONSIDERED.

_________________________________________ ________________________________Signature Date_________________________________________ ________________________________Please type or print name Title

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ATTACHMENT 4 – ADDITIONAL INFORMATION (ME)

Vendor Name:

(M) Escalation Plan: Please submit names and phone numbers of individuals to contact for 24/7/365 availability in case of emergencies:

Name:Phone:Email:

Name:Phone:Email:

Name:Phone:Email:

Contractor’s service point of contact: (for billing, Contract compliance & service issues):

Name: Phone:Email:

(M) List of Personnel assigned to this contract:

Reminder: Be sure to attach Journeyman licenses and resumes.

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ATTACHMENT 5 - References

INSTRUCTIONS TO THE VENDOR:

Vendors will be scored on three (3) completed reference questionnaires. If more than the minimum number are received, the first three (3) received will be scored. If fewer than the minimum number of references are received prior to the closing date, the Vendor will receive a zero (0) for all questionnaires not received and questions not scored. If multiple references are received from the same company only the first received will be accepted. Scores from reference questionnaires will be averaged.

The reference questionnaires must be from individuals, companies or agencies for whom the Vendor provided products or services that are similar in nature and scope to those requested by this solicitation, and within the last three years from the posting date of this solicitation. References outside the requisite number of years and references determined by the University, in its sole discretion, to be not of a similar nature and scope to the products or services requested here will receive a score of zero (0). Determination of “similar” will be made by using the information provided by the reference in Section II General Information and any additional information provided by the reference, or otherwise obtained by the University. Only one (1) reference will be received/qualified per Reference Company. Boise State University may not be utilized as a reference.

1. Vendors must complete the following information on the “Reference’s Response To” document before sending it to the Reference for response.

a. Print the name of your reference (company/organization) on the “REFERENCE NAME” line.

b. Print the name of your company/organization on the “VENDOR NAME” line.

c. Be certain that the ITB Closing Date and Time in Instruction 5 is correct.

2. Send the “Reference’s Response To” document to your references to complete.

REFERENCES MUST BE RECEIVED BY THE RFP LEAD (by email), DIRECTLY FROM THE REFERENCE, IN ORDER TO BE CONSIDERED.

NOTE: It is the Vendors responsibility to follow up with their references to ensure timely receipt of all questionnaires. Vendors may email the ITB Lead prior to the closing date to verify receipt of references.

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REFERENCE QUESTIONNAIREREFERENCE’S RESPONSE TO:

ITB ST17-14, Elevator Maintenance Services for Boise State University

REFERENCE NAME (Company/Organization):_____________________________________

VENDOR NAME (Company/Organization): _______________________________ has submitted a Bid to Boise State University to provide the following services: Elevator Maintenance Services. We’ve chosen you as one of our references.

INSTRUCTIONS

1. Complete Section I. GENERAL INFORMATION (This section will be used to determine the similarity of the reference’s system to the proposed solution.)

2. Complete Section II. RATING using the Rating Scale provided.

3. Complete Section III. ACKNOWLEDGEMENT by signing and dating the document.

4. Email THIS PAGE and your completed reference document, Sections I through III to:

RFP Lead: Shannan ThomasEmail: shannanthomas@boisestate.edu

5. This completed document MUST be received by April 2, 2018 at 5 p.m. (Mountain Time). Reference documents received after this time will not be considered. References received without a signature will not be accepted.

6. Do NOT return this document to the Vendor.

7. In addition to this document, the University may contact references by phone or email for further clarification if desired.

Section I. GENERAL INFORMATION

1. Please include a brief description of the services provided by this Vendor. Please include types, brands and numbers of elevators serviced:

2. During what time period did the Vendor provide these services for your business?

Month:_________ Year:_________ to Month:_________ Year:_________

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Section II. RATING

Using the Rating Scale provided below, rate the following numbered items by circling the appropriate number for each item:

Rating Scale Category ScorePoor or Inadequate Performance 0Below Average 1 – 3Average 4 – 6Above Average 7 - 9Excellent 10

Circle ONE number for each of the following items: 1. Rate the overall quality of the Vendor’s services:

10 9 8 7 6 5 4 3 2 1 0 2. Rate the response time of this Vendor:

10 9 8 7 6 5 4 3 2 1 0 3. Rate how well the agreed upon, planned schedule was consistently met and deliverables provided on time. (Pertaining only to delays under the control of the Vendor):

10 9 8 7 6 5 4 3 2 1 0

4. Rate the overall customer service and timeliness in responding to customer service inquiries, issues and resolutions:

10 9 8 7 6 5 4 3 2 1 0 5. Rate the knowledge of the Vendor’s assigned staff and their ability to accomplish duties as contracted:

10 9 8 7 6 5 4 3 2 1 0

6. Rate the accuracy and timeliness of the Vendor’s billing and/or invoices:

10 9 8 7 6 5 4 3 2 1 0

7. Rate the Vendor’s ability to quickly and thoroughly resolve a problem related to the services provided:

10 9 8 7 6 5 4 3 2 1 0

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8. Rate the Vendor’s flexibility in meeting business requirements:

10 9 8 7 6 5 4 3 2 1 0 9. Rate the likelihood of your company/organization recommending this Vendor to others in the future:

10 9 8 7 6 5 4 3 2 1 0

Section II. ACKNOWLEDGEMENT

I affirm to the best of my knowledge that the information I provided is true, correct, and factual:

____________________________________ ____________________________________________________________________ ________________________________Signature of Reference Date

____________________________________ ________________________________Print Name Title

____________________________________ ________________________________Phone Number Email Address

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ATTACHMENT 6 - FACILITY CONTACTS

Campus Operations Contract Administrator: Karen Lovelund, General Maintenance Manager, Campus Operations, Phone: 208-426-1365

After-Hours Emergency ContactBoise State Campus Security Office Phone: 208-426-6911Boise State Security Office shall be contacted after normal business hours and in the event of an emergency if the daytime contact is not available

Daytime Facility Contacts: All work within this Contract must be coordinated with the listed contact or their designee

Groups A & H - FOM Primary ContactsKaren Lovelund, General Maintenance Manager, Phone: 208-426-1409 or 610-220-2984On-call Electrician, Phone: 208-426-1665

Group B - Student Housing ContactDean Kennedy, University Housing & Residence Life Director, Phone: 208-447-1001

Group C - Morrison Center ContactsGary Cutbirth, Building Facility Foreman, Phone: 208-426-3326Jeffery Rosendin, HVAC Specialist, Phone: 208-426-3328

Group D - Albertson's Stadium Complex and Arguinchona Basketball Complex ContactBob Carney, Associate Athletic Director Facilities & Operations, Phone: 208-608-6260

Group E - Student Union Building ContactJosh Nehring, Assistant Director, Phone: 208-426-2858

Group F - Taco Bell Arena ContactRon Janeczko, General Manager, Phone: 208-426-1931 or 208-869-4903Tim Deck: 208-426-1982 or 208-350-8555

Group G - Campus Recreation Center ContactsMichelle Marler, Facility Foreman, Phone: 208-426-5665Jason Hermes, Asst. Director Facilities and Operations, Phone: 208-426-5651

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ATTACHMENT 7 - SAMPLE WORK PROPOSAL

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ATTACHMENT 8 - ELEVATOR LIST

See separate spreadsheet attachment “Elevator List” at Boise State Purchasing website (https://vpfa.boisestate.edu/purchasing/) under Bid Opportunities.

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