GU-140 (C9)

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GU-140

Petroleum Development Oman L.L.C.

Document: Contract HSE Management:

Document ID GU-140 (Preparation for Contract C9)

Document Type Guidance

Security Un-Restricted

Di i li M t S f t & E i t

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Di i li M t S f t & E i t

Contract Holders: Do NOTInclude this page in the Contract

Petroleum Development Oman LLCRevision: 3.9

Effective: March 2012

DOCUMENT Authorisation

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The following is a brief summary of the four most recent revisions to this document. The

Document Custodian holds details of all revisions prior to these on file.

Revision No. Date Author Scope / Remarks

Rev 3.9 01/03/2012 CORPORATEHSE12

Revision to reflect the changes in the PR1171 Part 1 and

Part II. The revision includes, Letter of Assurance, Life

Saving Rules and a section 11 where the Contract Holder

may detail specific requirements.

2002 IssueRev 2.0

09/Oct/02 CSM/1 Revision to ensure consistency with SP1171 Part I and ParII. Chapters renumbered in logic sequence.

2002 Issue

Rev 1.0

July 02 CSM/1 New format. Minor editorial changes. Document now in

line with changes made to SP 1171 Part II. Advisory

comments added for Contract Holders. New sections

added on Commencement Certificate (formerly HSE

Certificate) and STOP programme. Paragraph added on

obligations of contractors under the General

Conditions. Consequence column deleted from Hazard

Table in Section 2. Reference documents changed in line

with new HSE-MS documents.

Note that this revision was NOT formally issued as a

completed document. It was however included on the

HSE-MS CD-ROM (Sept/2002).

User Notes:

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Related Business Processes & CMF Documents

Related Business Processes

Code Business Process (EPBM 4.0)

Parent Document(s)

Doc. No. Document Title

CP 122 HSE Management System Manual

Other Related CMF Document(s)

Doc. No. Document Title

PR 1171 Pt

I & II

Contract HSE Management

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Contents

Related Business Processes & CMF Documents1. Introduction

1.1 PURPOSE1.2 SCOPE1.3 RESPONSIBILITY1.4 REVIEW AND IMPROVEMENT

Appendix I: DOCUMENT C-09 HSE REQUIREMENTS1. Contractors HSE Management System & Contract HSE Management Plan2. Hazard Identification and Management Process (HEMP)3. HSE Training4. Commencement Certificate5. Performance Monitoring and Reporting6. HSE Incidents7. Site Restoration8. HSE Non-Compliance Penalties9. Behaviour and Assurance10 Applicable Doc ments

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1. Introduction

1.1 Purpose

This document provides guidance for PDO Contract Holders (and other contract

personnel) in the preparation and use of the C-09 HSE Requirements section of

PDOs standard contract documentation i.e. HSE minimum requirements.

Appendix 1 provides the pro-forma of Section C-09 which shall be made

Contract Specific by the Contract Holder and/or Contract Engineer.

The purpose of Section C-09 of PDOs standard contract documentation is to:

Act as the enforceable contractual link to PDOs applicable HSE ManagementSystem documentation.

Determine and highlight the hazards related to the execution of the Work andServices under the Contract. Define how those hazards will be managed so

that risk is eliminated or minimized to ALARP (As Low As ReasonablyPractical).

Detail the requirements for Contractors to examine the proposed Scope ofWorks (Section C-4).

1.2 Scope

All Work or Services under Contract to PDO shall conform to the Document C-

09 HSE Requirements as detailed in Appendix 1 this document.

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Appendix I: DOCUMENT C-09 HSE REQUIREMENTS

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This page is left blank intentionally and shall not be included in the Contract Document.

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Petroleum Development Oman L.L.C.

DOCUMENT C-09HSE REQUIREMENTS

(Revision 3.9)

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1. Introduction1.1 PURPOSE1.2

SCOPE

1.3 RESPONSIBILITY1.4 REVIEW AND IMPROVEMENT

Appendix I: DOCUMENT C-09 HSE REQUIREMENTS1. Contractors HSE Management System & Contract HSE Management Plan2. Hazard Identification and Management Process (HEMP)3. HSE Training4. Commencement Certificate5. Performance Monitoring and Reporting6. HSE Incidents7. Site Restoration8. HSE Non-Compliance Penalties9. Behaviour and Assurance10.Applicable Documents11. PDO HSE Specific Details

Attachment 1 - Applicable DocumentsAtt h t 2 HSE T i i R i t

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All Work and Services executed as part of this Contract shall conform to the HSERequirements as detailed in this section C9 of the Contract.

1. Contractors HSE Management System &Contract HSE Management Plan

1.1.The Contractor shall have a developed HSE Management System that iscompatible with Companys HSE Management System as described in CP-122

HSE Management System Manual Rev. 5.

1.2.The Contractor shall submit a Contract HSE Management Plan (HSE plan)describing the specific actions, programs and procedures that will be

implemented by the Contractor to manage hazards associated with the

execution of the Work and Services under the Contract.1.3.The HSE Management Plan will include a completed HEMP review

incorporating all activities in the scope of the contract (see 2 below).

1.4.The HSE Management Plan shall be developed in accordance with the ContractHSE Management Procedure PR-1171, Part II section 2.6.

1.5.The Contract HSE Management Plan shall cover all Contract Phases frommobilisation through execution, demobilisation and site restoration.

1.6.The requirements specified in this section C-09 apply regardless of the status ofan activity (e.g. standing by or demobilised).

1.7.Contractor shall ensure that any person, admitted to site by the Contractor orSub Contractor shall comply with the relevant HSE specification herein.

2. Hazard Identification and Management Process (HEMP)

2.1.The Company has reviewed the content of the Work/Services to be providedunder the Contract and has identified activities/tasks and hazards that, as a

i i h ld b id d b th C t t h d l i th t t

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Use of electrical

Hand Tools

Electrical power Electrocution tools without correct

plugs, damaged

insulation

Construction WasteCollection

Nails sharp andheavy objects

Worker impactswith nail and

receives puncture

wound

Denailing ofmaterials not

managed,

Pressure testing Air or liquid

under pressure

Catastrophic release

of contents

No test pack checks

before activity,

Gas Welding Flammable gas

under pressure

Leak of gas and

ignition

No gas flash back

arrester, gas leaks,

unsecured cylinders,welding or cutting

near flammable

fluids, fumes, open

flame, arcing, UV

light, heat stress,

Painting Toxic fumes Build up of toxic

vapours in enclosedarea

None or little

ventilation,inappropriate

respiratory

protection, worker

not aware of the risks

Chemical Cleaning Toxic/Flammabl

e/Harmful/corro

sive material

Crude oil & diesel,

paints & coatings,

oils & greases,

l t id d

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2.2The Contractor shall prepare and implement comprehensive HEMP as part of theHSE Management Plan prior to Commencement of the Work or Services as per PR1171 Part II Appendix 6.

3. HSE Training3.1.The Contractor shall provide, as a minimum, HSE training for Contractor

Personnel in accordance with the minimum HSE training requirements as listed

in Attachment 2 of this C9 document.

3.2.Training MatrixContractor shall at all times maintain an up to date list of allpersonnel employed under the contract, and details of the training courses they

have attended, including the attendance date. Appendix PR1171 Part II?

The Contract Holder shall insertinto this C-09 (as Attachment II) the standard

minimum HSE training requirements. The list shall be made specific for this

contract by deleting courses that are not applicable.

Refer to SP 1157 HSE Training Specification for further information regarding

HSE training requirements.

3.3.The Contractor shall bear all costs of meeting the HSE training requirements ofthe contract.

4. Commencement Certificate

The Contract Holder shall sign the commencement certificate (reference

PR1171 Part II Appendix 1) when the Contractor has confirmed that they are in

f di h k d d h ifi h

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5. Performance Monitoring and Reporting

The Contract Holder shall ensure that there is an agreed Company, HSEmonitoring plan, in line with the requirements of PR1171 Part I Appendix 2.

This should reflect the annual, monthly, weekly etc targets that have been agreedwith the contract team.

5.1.The Contractor shall regularly monitor HSE performance as per the agreedContract HSE Management Plan and shall complete and submit the Health and

Safety Statistics - Monthly Return (Appendix 4 of PR 1171 Contract HSE

Management Part II) to the Contract Holder. This should be submitted not later

than 1600 hrs on the last day of the calendar month.

6. HSE Incidents

The Contract holder needs to ensure that the Contractor is aware of the

recording and reporting of incidents including Near Miss reporting. The hard

copy versions for reporting refer to PR1171 Part II Appendix 4.

The Contractor shall report to Company and shall investigate all work-related

HSE incidents, and comply with the requirements as outlined in the latest

version of Companys Incident Notification, Analysis, Reporting and Follow-up

Procedure (PR 1418).

7. Site Restoration

Upon Completion of the Work or Services, the Contractor shall satisfactorily

restore the Site, including any areas of the Company concession area and any

i th d b th C t t t f th W k S i

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8. HSE Non-Compliance Penalties

The Contractors obligation to consistently adhere to the Contracts HSErequirements is considered by PDO as being the direct responsibility of the

Contractors supervisor and management. The clauses below are standard

penalty clauses that are to be included. Adding incentive schemes (bonus) for

good HSE performance is good practice and should be considered but the

criteria for award MUST be robust. A sample Default form is available and can

be referenced in PR1171 Part 1 Appendix B.

8.1.Repeated failure by the Contractor to comply with contract HSE obligationsmay result in the removal from site of the relevant Contractors supervisory

and/or managerial personnel.

8.2.In the event that the Company considers that the Contractor has failed tocomply with the latest approved Contract HSE Management Plan, or other HSE

Requirements, then Company shall issue the Contractor with an HSE Default

Notice.

8.3.An HSE Default Notice is any written notification issued by the Companydetailing specific aspects of the Works or Services that do not comply with

either the latest approved Contract HSE Management Plan or other Contract

HSE Requirements.

8.4.For each HSE Default notification the following amounts will become due to

th C

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9. Behaviour and Assurance

9.1.STOPThe Contractor shall fully implement a Safety Training Observation

Programme, or Company approved equivalent, in accordance with the

Companys Specification SP 1259 STOP.

Contract Owner

The Contract Owner shall decide whether STOPTM or an equivalent programme

shall be implemented in a contract or not.

As a general guide, STOPTMor an equivalent programme, shall be implementedin all contracts except those that are of a non-operational nature (e.g.: an

insurance contract). Formal deviation not to implement STOP TM or an

equivalent programme shall be given by the Service Group Custodian for the

type of work covered in the contract.

9.2.Life Saving Rules

The LSRs are an important part of PDO business and it is imperative that the

Contractor is fully knowledgeable of the 12 rules including, how to communicate

and embed them into the activities of the contract. Ensure the Contractor knows

where to find the details and commitment forms as well as the discipline matrix

for rule breakers.

http://sww1.pdo.shell.om/dept/cd/csm/blocks/hsefunction/lifesavingrules.asp

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The Contractor Chief Executive Officer (CEO) shall submit an HSE Letter of

Assurance (LoA) every year before 1st March to Company. The LoA is a

confirmation from the CEO, with or without qualifications, that the current

implementation status and integrity of the Contractor HSE management systemmeets the Contract requirements. Only one LoA per Contractor is required

covering all contracts with Company that are operational on 1 January of that

year. Company will issue the format and submission details for the LoA annually.

10. Applicable Documents

10.1. The Contractor shall comply with, the requirements of CompanysHealth, Safety and Environment Management System Manual (CP 122) Rev.5

and other documentation as listed in the tables in Appendix 1 and any

documents referenced therein.

As a minimum the Contract Holder shall check the latest Version Date of the

documents. The document list can be accessed on the CORPORATE HSE web

site. The contract holder is to update and/or delete documents that are notrelevant to the contract. Copy and paste the latest and appropriate list of

documents from the WEB.

HSE Documents

10.2. The Contractor may download Companys HSE Management System and other

documents via the World Wide Web (WWW). The site can be accessed through thefollowing URL, username and password:

URL h // d /h f /
http://sww1.pdo.shell.om/dept/cd/csm/blocks/documentation/hsedocs.asphttp://sww1.pdo.shell.om/dept/cd/csm/blocks/documentation/hsedocs.asphttp://sww1.pdo.shell.om/dept/cd/csm/blocks/documentation/hsedocs.asp

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Attachment 1 - Applicable Documents

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Page 1 of 19 GU-140 (C-09) : HSE in Contracts HSE Minimum Requirements Printed 25/08/13

The controlled version of this CMF Document resides online in Livelink. Printed copies are UNCONTROLLED.

Attachment 2: HSE Training Requirements

The Contract Holder shall copy andinsert

at this location the standard minimum HSE training requirements as listed in SP1157 availablein PDO HSE Web Page. The list shall be made specific forthiscontract by deleting non applicable courses.

GU-140 (C9)

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