Oregon Department ofAdministrative Services

Oregon Department ofAdministrative Services

Geographic Information SystemsPresented to House Information Management and

Technology Committee

Geographic Information SystemsPresented to House Information Management and

Technology Committee

Information Resources Management DivisionFeb. 8, 2005

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Today’s AgendaToday’s Agenda

Background – Geographic Information Systems (GIS) in OregonWhat is GIS and Why is it Needed?Results of Phase I – Laying the GroundworkPhase II – Next StepsDifficulties to OvercomeAction Plan for Moving Forward

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Background – GIS in OregonBackground – GIS in Oregon

The GIS office is located within the Information Resources Management Division of the Dept. of Administrative Services• The program is operated by one coordinator and

three technical staff• 03-05 program budget: $1,483,367

The GIS office operates under Executive Order 00-02 • Coordinate the GIS activities of all levels of

government in Oregon

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What is GIS?

Why is it Needed?

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What is GIS?What is GIS?

GIS combines maps and data

GIS is a data analysis tool

GIS data comes from any level of government

The power of GIS data comes from sharing

Watershed Management Area 6Upper Passaic - Whippany - Rockaway Watershed

New Urban/Built-Up Land in Relationto State Planning Areas

Planning Area TotalAcres

Acres of NewUrban/Built-

Up

Percent of PA isNew Urban/Built-

Up

Percent of NewUrban/Built -

Up

Metropolitan Planning Area (PA 1) 92,892.252 3,362.921 3.6% 40.9%Suburban Planning Area (PA 2) 26,664.177 1826.218 6.8% 22.2%Fringe Planning Area (PA 3) 10,441.724 646.827 6.2% 7.9%Rural Planning Area (PA 4) 1.943 0.000 0.0% 0.0%Environ. Sensitive Planning Area (PA 5) 84,867.534 2331.359 2.7% 28.4%Military Lands 6,026.724 1.706 0.0% 0.0%Parks 14,533.009 48.865 0.3% 0.6%Open Water 793.776 2.004 0.3% 0.0%

Totals 236,221.140 8,219.90 3.5% 100%

State Planning AreasMetropolitan Planning Area (PA1)Suburban Planning Area (PA2)Fringe Planning Area (PA3)Rural Planning Area (PA4)Envir. Sensitive Planning Area (PA 5)MilitaryParkWater

New Urban Lands 1986-1995

Percent New Urban/Built-Up Land Per State Planning Area

PA141%

PA222%

PA48%

PA529%

Watershed Management Area 6Upper Passaic - Whippany - Rockaway Watershed

New Urban/Built-Up Land in Relationto State Planning Areas

Planning Area TotalAcres

Acres of NewUrban/Built-

Up

Percent of PA isNew Urban/Built-

Up

Percent of NewUrban/Built -

Up

Metropolitan Planning Area (PA 1) 92,892.252 3,362.921 3.6% 40.9%Suburban Planning Area (PA 2) 26,664.177 1826.218 6.8% 22.2%Fringe Planning Area (PA 3) 10,441.724 646.827 6.2% 7.9%Rural Planning Area (PA 4) 1.943 0.000 0.0% 0.0%Environ. Sensitive Planning Area (PA 5) 84,867.534 2331.359 2.7% 28.4%Military Lands 6,026.724 1.706 0.0% 0.0%Parks 14,533.009 48.865 0.3% 0.6%Open Water 793.776 2.004 0.3% 0.0%

Totals 236,221.140 8,219.90 3.5% 100%

State Planning AreasMetropolitan Planning Area (PA1)Suburban Planning Area (PA2)Fringe Planning Area (PA3)Rural Planning Area (PA4)Envir. Sensitive Planning Area (PA 5)MilitaryParkWater

New Urban Lands 1986-1995

Percent New Urban/Built-Up Land Per State Planning Area

PA141%

PA222%

PA48%

PA529%

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Why is GIS Needed?Why is GIS Needed?

GIS gives decision-makers the power to –• Make informed decisions• Understand complex

relationships and trends• Make plans for the future

based on accurate information

• Present data in a clear, compelling way

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Why Share Data? Who Cares?Why Share Data? Who Cares?Government is facing serious challenges at all levels. GIS can be a powerful tool against an avalanche of social problems. Are we willing to risk the consequences of not providing and sharing needed data?GIS data can be applied to:• Reducing Crime• Enhancing Public Safety• Protecting the Environment• Managing Growth• Economic Development• Fund Allocation• Citizen Access to Public Data

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Results of Phase I –

Laying the Groundwork

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Results of Phase IResults of Phase IAccomplishments:• Established statewide rules for sharing data• Agreed upon the technology and data needed for Phase II• Partial development of data in the following areas:

Survey ControlElevationsAerial PhotographyGeology & Soils

Administrative BoundariesRivers and StreamsRoads and AddressesTax Lots

We’re proud of these accomplishments because they represent collaboration across many jurisdictions,

but there is much more that needs to be done!

We’re proud of these accomplishments because they represent collaboration across many jurisdictions,

but there is much more that needs to be done!

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Results of Phase IResults of Phase I

Phase I was all about policies, standards, and the rules for sharing dataPhase II is about creating data, creating capabilities, and creating accessThe work accomplished in Phase I was necessary, but is not finished Data is not complete, readily available or shared; availability is random across the state

The groundwork has been laid to proceed to Phase II.Phase II is all about data and creating capabilities.

The groundwork has been laid to proceed to Phase II.Phase II is all about data and creating capabilities.

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Phase II –

Providing Capabilities

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Phase II – Providing CapabilitiesPhase II – Providing Capabilities

What capabilities are needed? What data is required?Where does the data come from?Why do we need to do Phase II?

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Phase II – Providing CapabilitiesPhase II – Providing CapabilitiesExamples of Needed Capabilities• Getting an ambulance to the correct address every time• Keeping foster children in the same school when guardian

changes are made• Identifying buildable sites for industry• Eliminating salmon migration barriers

Capabilities Require Data• More data – data incomplete across the state• Accurate data – some existing data is not maintained• Accessible data – connect people with the right information

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Phase II – the Required DataPhase II – the Required Data

Geoscience

Cultural

Utilities

Climate

Bioscience

Landcover/Use

Oregon Standards

Hazards

National Standards

Geodetic Control

Aerial Imagery

Elevation

Boundaries

Hydrography

Transportation

Land Ownership

National standards exist for everyone’s use;Oregon is developing additional standards.

National standards exist for everyone’s use;Oregon is developing additional standards.

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Phase II – the Required DataPhase II – the Required DataExample: Getting an ambulance to the correct address – five layers of data are needed

Phase II – the Required DataPhase II – the Required Data

Aerial Imagery

Elevation

Boundaries

Hydrography

Transportation

Land Ownership

Geoscience

Cultural

Utilities

Climate

Bioscience

Landcover/Use

HazardsGeodetic Control

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Where Data Comes FromWhere Data Comes From

9-1-1 Emergency

Call

State HighwayCounty RoadCity Street

BLM Road

Hospital

All levels of government must share data to provide complete solutions to problems

All levels of government must share data to provide complete solutions to problems

Four jurisdictions must share data for an

ambulance to reach source of 9-1-1 call

City Limits

County Line

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contained springChenowith Spring-Pic

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Mosier Cr H2O Storage-Pic

Dry Creek H20 Storage-Pic

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WILSON RD

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MILL CREEK RD

UPPER MILL CREEK RD

DRY CREEK RD

WELLS RD

HUSKEY RD

CHENOWITH CREEK RD

SEVENMILE HILL RD

OSBURN CUTOFF RD

SKYLINE RDUNKNOWN

WILSON RD

Legend" Houses

BarriersD Major Road Barrier

Locked Gate

´7/23/02 10PM

Why Do We Need to Do Phase II?

Sheldon Ridge Fire

Tuesday,July 23, 2002

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washed out

LUCKY RD

KETCHUM RD

MILL CREEK RD

BROW

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RD

WELLS RDCHERRY HEIGHTS RD

Legend

RoadSafety RouteWashed Out

perim_0724_polyperim_0725_poly

Sheldon FireWasco County/ODF GISJuly 27, 2002 1500hrs

0 0.5 1 1.5 20.25Miles

1:24,000

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washed out

LUCKY RD

KETCHUM RD

MILL CREEK RD

BROW

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RD

WELLS RDCHERRY HEIGHTS RD

Legend

RoadSafety RouteWashed Out

Fire Perimeter 07/26 Night

addresses

Sheldon FireJuly 27, 2002 Night Shift

Wasco County/ODF GISJuly 27, 2002 1500hrs

0 0.5 1 1.5 20.25Miles

1:24,000

´

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Why Do We Need to Do Phase II?Why Do We Need to Do Phase II?

Citizens living in the area of the Sheldon Ridge fire were fortunate in that GIS data was available to assist firefighting effortsBecause of GIS data sharing, lives were saved; millions of dollars of property damage avoided

If this fire happened 25 miles to the east, the outcome could have been

much different, because complete GIS data did not exist in the next county

If this fire happened 25 miles to the east, the outcome could have been

much different, because complete GIS data did not exist in the next county

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RecapRecap

GIS data comes from a variety of sources The groundwork has been laid for coordination, data development, and data sharingThe Sheldon Ridge Fire example can be applied to other areas where GIS data is needed, such as education, delivery of human services, managing natural resources, and disaster recovery coordinationCapabilities are needed for the public good and efficient coordination of government services

Data sharing is the key to GIS capabilitiesData sharing is the key to GIS capabilities

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Difficulties to Overcome

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The Difficulty of the Current ModelThe Difficulty of the Current ModelFederal LevelFederal Level

StateAgency

Data

StateAgency

Data

StateAgency

Data

StateAgency

Data

StateAgency

Data

County Data

County Data

County Data

County Data

County Data

County Data

County Data

County Data

County Data

City City City City City City City City City City City City City CityCityCity

These resources, in aggregate, would substantially fund implementation of GIS capabilities for the state of OregonThese resources, in aggregate, would substantially fund

implementation of GIS capabilities for the state of Oregon

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Difficulties to OvercomeDifficulties to OvercomeGovernance• GIS can learn from the data center consolidation (CNIC)

governance model– Executive leadership is essential to success– Business needs must drive technology– Success is possible with an appropriate governance model

• GIS data sharing is much more complex than CNIC• The existing Oregon Geographic Information Council has

served a vital role in coordination, policy and standards• A new style of governance is needed for Phase II to

– Break through silos– Address funding issues– Solve data sharing problems

Governance will ensure needed capabilities are produced

Governance will ensure needed capabilities are produced

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Difficulties to OvercomeDifficulties to OvercomeNone of the difficulties of moving from Phase I to Phase II are related to technology• GIS technology is readily available in today’s market

Substantial amounts of money are being spent on GIS in Oregon todayWe cannot move forward unless we change from the current de-centralized environment to an enterprise approachData must be shared for government to be efficient and effective; there are consequences to not moving forward

Oregon knows what is neededand how to do it

Oregon knows what is neededand how to do it

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Action Plan for Phase II –Implementation

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Action Plan for Phase II - ImplementationAction Plan for Phase II - ImplementationBusiness Case• We are building a formal business case to justify aggressive

development of GIS capabilities; the report will be available inthe April/May timeframe

• An implementation plan will accompany the business case; it will outline how we will attack problems and change to a new business model for Oregon GIS

GIS Utility – creating capabilities• If a compelling business case exists, the GIS Utility will be fully

developed and exploited– A GIS Utility is a collection of geographic databases– This is the tool for providing GIS capabilities

Technology and training will be part of the implementation planStatewide government data sharing agreements will be finalized

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ConclusionConclusion

Leadership• Who leads in a de-centralized environment?

Funding• Where does the money come from when each agency

manages a budget to do its own work?

Control• Turf battles

These are the things standing between us and a GIS Utility; between you and capabilities

These are the things standing between us and a GIS Utility; between you and capabilities