Slide 1

General Test SecurityGIRLS AND BOYS PREP ACADEMY

1

2

3GENERAL INFORMATIONStudent Assessment DivisionTexas Education Agency

General InformationTEST DATES (GRADES 3-8)April 1, 2014 Math (5th & 8th Grades)April 2, 2014 Reading (5th & 8th Grades)April 1-2, 2014 Writing (4th & 7th Grades)April 22, 2014 Math (3rd, 4th, 6th & 7th Grades)April 22, 2014 Social Studies (8th Grade)April 23, 2014 Reading (3rd, 4th, 6th & 7th Grades)April 23, 2014 Science(5th & 8th Grades)April 24, 2014 Make-Up TestingApril 25, 2014 Make-Up Testing

Student Assessment DivisionTexas Education Agency

General InformationSTAAR EOC TEST DATESMarch 31, 2014 English IApril 1, 2014 English IIApril 2, 2014 MakeupTuesday, May 6, 2014 Algebra IWednesday, May 7, 2014 BiologyThursday, May 8, 2014 US HistoryFriday, May 9, 2014 Makeup

Student Assessment DivisionTexas Education Agency

7STAAR and STAAR Modified English I and English II

- separate reading and writing tests have been combined into one test to be administered on a single day

- assessments have a time limit of five hours

8Student Success Initiative - English language learners in grades 5 and 8 will be held to Student Success Initiative (SSI) requirements for both mathematics and reading

- English language learners assessed with STAAR L in mathematics at grades 5 and 8 will have retest opportunities in May and June STAAR Modified - operational EOC assessment added for U. S. history in spring 2014

- only raw scores will be reported for U.S. history

9STAAR Standardized Oral Administration (SOA)- offered statewide as an online option for oral administration for eligible students in the following grades and subjects:

- grade 4 reading and mathematics - grade 7 reading and mathematics - grade 8 science and social studies

- features a text-to-speech panel that students can use to hear selected text in test questions, answer choices, and graphics

10

11Procedures for maintaining the security and confidentiality of assessments are specified in the Test Security Supplement, the District and Campus Coordinator Manual, and in the appropriate test administration materials.

Its the law!

12Conduct that departs from the test administration procedures as established in the Test Security Supplement, the District and Campus Coordinator Manual, and test administrator manuals is considered a testing irregularity. Its the law!

13Violation of Security and Confidentiality of Assessments Conduct that constitutes a severe violation of test administration procedures (serious irregularities) may include, but is not limited to, the actions listed below.changing or altering an examinees response or answer to a test itemproviding, suggesting, or indicating to an examinee a response or answer to a secure test question (this includes suggesting that the examinee review or change his or her response)aiding or assisting an examinee with a response or an answer to a test questionIts the law!

14Violation of Security and Confidentiality of Assessments (continued)duplicating secure test materials disclosing the contents of any portion of a secure testviewing a test before, during, or after an assessment unless specifically authorized to do soencouraging or assisting an individual to engage in the conduct described abovefailing to report to the appropriate authorities that an individual engaged in any of the events listed aboveIts the law!

15Penalties for Violation of Security andConfidentiality of Assessments Violation of security or confidentiality of any test required by the Texas Education Code (TEC) Chapter 39, Subchapter B, is prohibited.A person who engages in conduct prohibited by the Test Security Supplement and in other test administration materials may be subject to a sanction of credentials. This includes any person who violates, assists in the violation of, or solicits another to participate in the violation of test security or confidentiality. Additionally, this includes any person who fails to report such a violation.

Its the law!

16Penalties for Violation of Security andConfidentiality of AssessmentsPenalties for participation in a serious violation of test security or confidentiality may include the following reprimands:placement of restrictions on the issuance, renewal, or holding of a Texas teacher certificateissuance of an inscribed or non-inscribed reprimandsuspension of a Texas teacher certificaterevocation or cancellation of a Texas teacher certificateIts the law!

17Penalties for Violation of Security andConfidentiality of AssessmentsRelease or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC 39.0303, Section 552.352 of the Texas Government Code, and section 37.10 of the Texas Penal Code.In addition, any irregularities in test security or confidentiality may result in the invalidation of student results.Its the law!

18Policy and Procedure HighlightsSTAAR Test Session Time Limits Test administrators must use a clock or timer. Test administrators must communicate (orally or in writing) the amount of time left to test in one-hour intervals.Students must record all responses by the end of the test session time period. Start and stop times must be recorded on the seating chart.2014 Security Supplement

19Policy and Procedure Highlights STAAR Test Session Time Limits Multiple test sessions are allowed as long as the test session time limit is maintained. Breaks are allowed during the administration of STAAR assessments. Some breaks are included in the time limit and the time clock cannot be stopped (e.g., water breaks, snack breaks, bathroom breaks, short physical or mental breaks)Some breaks are NOT included in the time limit and the time clock should be stopped and restarted when the student(s) resumes testing (e.g., lunch, emergencies, movement of students, medical breaks).2014 Security Supplement

20Policy and Procedure Highlights STAAR Test Session Time Limits Students may stop testing to take a supervised lunchThe testing time must be stopped for a lunch break and will restart when students resume taking the test.Stop and restart times must be recorded on the seating chart.Students must place their answer documents inside their test booklets so that all secure materials can be collected and placed in locked storage. If students are testing online, they must exit the test.Students must be monitored by trained testing personnel and are not allowed to discuss any test content during lunch.2014 Security Supplement

21Policy and Procedure Highlights STAAR Test Session Time Limits Distribution of materials and the reading of the boldface, scripted test administrator SAY directions are NOT included in the time limit. The time period will start AFTER the test administrator has read directions and tells students to begin working on their tests. Start time for the test session MUST be recorded on the seating chart.Students MUST record ALL responses before the end of the time period. They will not be given additional time to record their responses on their answer documents.Once the time period has ended, test administrators will instruct any students still testing to put their pencils down and close their test booklets/exit their online tests.Stop time for the test session MUST be recorded on the seating chart.2014 Security Supplement

22Policy and Procedure Highlights STAAR Test Session Time Limits

LATE-ARRIVING STUDENTSOnce testing has begun, all late-arriving students will have their assessment times deferred to a make-up session. Each student must be allowed four hours (five hours for English I and English II) in which to take the test. 2014 Security Supplement

23Policy and Procedure Highlights

Reference Materials, Scratch Paper, and Graph PaperStudents may use scratch paper. Reference material and graph paper written on and removed from test booklets along with all scratch paper used by students must be destroyed immediately after the test session is completed.2014 Security Supplement

24Policy and Procedure HighlightsDICTIONARY POLICY

2014 Security Supplement

25Policy and Procedure Highlights

BILINGUAL DICTIONARYAllowable for STAAR, STAAR L, and STAAR M (any subject)Used to translate words (and sometimes common phrases) between languagesMay include pictures but must not illustrate content terminology or concepts2014 Security Supplement

26Policy and Procedure Highlights

ENGLISH/ESL DICTIONARYAllowable for STAAR, STAAR M English I and English II only; not other STAAR subjects; not STAAR L

Unlike bilingual dictionaries, English dictionaries contain definitions of English words

ESL dictionaries define words using simpler English2014 Security Supplement

27Policy and Procedure HighlightsCALCULATOR POLICY

2014 Security Supplement

28Policy and Procedure HighlightsCALCULATOR POLICY

2014 Security Supplement

29Policy and Procedure HighlightsStudent CheatingIf a district determines that a student is involved in a cheating incident, either by providing or receiving assistance, the district is required to invalidate the students test.The district should contact TEA immediately if a student electronically captures (e.g., cell phone picture) any portion of a test or an answer document.Any disciplinary actions taken locally against a student for cheating must be reported to TEA using the Locally Determined Disciplinary Action (LDDA) online form.2014 Security Supplement

30Policy and Procedure HighlightsStudent CheatingCampus ProceduresAlert the DTC (Dr. Mitchell) AND campus administration immediatelyContact the students parents (CTC and/or Campus administration only).Follow campus or district disciplinary measures2014 Security Supplement

31Policy and Procedure HighlightsStudent Cheating

CELL PHONESAll cell phones must be turned off and collected prior to testing.

If a cell phone is found AFTER THE COLLECTION PERIOD, it must be collected and determined if cheating has occurred.

2014 Security Supplement

32Policy and Procedure Highlights Investigating and Reporting Testing Irregularities Each person participating in the Texas student assessment program is responsible for reporting any suspected violation of test security or confidentiality. Campus staff should notify their campus testing coordinator (Elementary = Ms. Terry; Secondary = Dr. Mitchell), and district coordinators should, in turn, notify TEA.Incidents that result in a deviation from documented testing procedures are defined as testing irregularities, falling into one of two categories procedural or serious.2014 Security Supplement

33Policy and Procedure Highlights Investigating and Reporting Testing Irregularities Procedural Irregularitiesreflect minor errors or deviations in testing proceduresdo not represent severe breaches in security or confidentialitydo not require a call to TEA unless guidance is needed by the districtdo not require supporting documentation2014 Security Supplement

34Policy and Procedure Highlights Investigating and Reporting Testing IrregularitiesSerious Irregularitiesconstitute severe violations of test security or confidentialitycan result in the individual(s) responsible being referred to the TEA Educator Certification and Standards Division for consideration of disciplinary actionmust be investigated by the district coordinator immediately2014 Security Supplement

35Policy and Procedure HighlightsInvestigating and Reporting Testing IrregularitiesThings to doContact your campus coordinator ASAP

Collect the following information:The nature of the irregularityWho was involvedWhere the irregularity took place

Complete an irregularity reportAvailable from CTC2014 Security Supplement

36Policy and Procedure HighlightsInvestigating and Reporting Testing Irregularities

The District will contact TEA for guidance.The TA/TM will collect typed statements from everyone involved.The TAs/TMs statement must:Be detailed and factualInclude reporters signature and job titleNEVER contain a students name2014 Security Supplement

37

38Calendar Reminders

STAAR and STAAR Modified English I and English II tests are one-day tests with a five hour time limit.

STAAR Algebra I, biology, and U.S. history will be administered within a one-week testing window.

The STAAR grade 8 social studies administration is scheduled for Tuesday, April 22, 2014.

39Allowable Test Administration Procedures and Materials

Allowable procedures and materials are available to any student who regularly benefits from their use during instruction.

Students cannot be required to use these procedures/materials during testing.

Test administrators must be informed of the availability of allowable procedures and materials for the appropriate students.

40Allowable Test Administration Procedures and Materials

Allowable procedures and materials are not considered accommodations, hence are not recorded on the answer document.

Documentation is not required beyond what is necessary for planning on testing day.

The Allowable Test Administration Procedures and Materials document is located in the following places:

2014 District and Campus Coordinator ManualDistrict and Campus Coordinator Manual Resources webpageSTAAR Test Administrator Manuals Accommodation Resources webpage

41Allowable Test Administration Procedures and Materials

Signing test administration directions Translating directions into the native language of an English language learner Allowing a student to read test aloud to self Reading aloud or signing personal narrative, expository, literary, or persuasive writing prompt Providing reading assistance on the grade 3 mathematics test

42Allowable Test Administration Procedures and Materials

6. Making assistive tools available - scratch paper - color overlays - highlighters, colored - blank place marker - magnifying devices pencils, or crayons

7. Giving permission for students to use tools to minimize distractions (e.g., stress ball) 8. Allowing individual and small group administrations 9. Gently reminding students to stay on task

43Roles and Responsibilities

Test Administrators may include:

TeachersCounselorsLibrariansLong term substitute teachers with certificatesTeachers with teaching permits/alternative certificatesNon-Certified paraprofessional must have a certified person with them at all times.

ROLES AND RESPONSIBILITIES

44Roles and Responsibilities

Confidentiality Requirements:

All testing personnel must undergo training and sign the appropriate security oath.All tests must be administered in strict accordance with the instructions contained in the test administration materials.No person may view, reveal or discuss the contents of a test booklet or online assessment before, during or after a test administration unless specifically authorized to do so. If circumstances necessitate that a test booklet or online assessment be examined, permission MUST first be obtained from TEA.

ROLES AND RESPONSIBILITIES

45Roles and Responsibilities

Confidentiality Requirements:

No person may duplicate, print, record, write notes about, or capture (electronically or by any other means) any portion of a secure assessment instrument (paper or online) without prior approval from TEA.

Districts may not duplicate and retain either student compositions or short answer responses.

Only students may respond to test questions, perform calculations, use strategies, and create rough drafts to written responses.

ROLES AND RESPONSIBILITIES

46Roles and Responsibilities

Confidentiality Requirements:

Test administrators conducting an oral administration of a paper assessment must be aware that they are viewing secure content, and that responding to test questions, recording the information they see, scoring the test, or discussing the content of the test at any time is strictly prohibited.

Individuals who give an oral administration of a paper assessment are required to sign a separate section of the test administrators oath.

ROLES AND RESPONSIBILITIES

47Roles and Responsibilities

Confidentiality Requirements:

Districts allowing certified or non-certified paraprofessionals (e.g., teacher aides) to access secure materials or administer tests must identify a certified staff member who will be responsible for supervising these individuals.

If a violation of test security or confidentiality occurs under these circumstances, the supervising certified professional is subject to penalties (e.g., Placement of restrictions on the issuance, renewal, or holding of a Texas Educator Certificate, either indefinitely or for a set term; Issuance of an inscribed or non-inscribed reprimand; Suspension of a Texas Educator Certificate for a set term; or Revocation or cancellation of a Texas Educator Certificate without opportunity for reapplication for a set term or permanently.)

ROLES AND RESPONSIBILITIES

48Roles and Responsibilities

PROPER TESTING PROCEDURES

Test Administrators must:Be trained / signed their oathCheck out all testing materialsGive the correct test and answer document to the correct studentActively monitor the testing processFill out seating charts correctlyReturn all testing materials to Campus Testing Coordinator

ROLES AND RESPONSIBILITIES

49Roles and Responsibilities

PROPER TESTING PROCEDURES

Test Administrators may read the directions as many times as needed.Test Administrators may not answer questions if students ask questions about the test.Hand out proper testing supplies:Test booklets and answer documentsNo. 2 pencilsDictionary or Calculator

ROLES AND RESPONSIBILITIES

50Roles and Responsibilities

PROPER TESTING PROCEDURES

Have available supplies:Highlighters (students request)Extra scrap/graph paper (students request)

Handle testing supplies when:Going to lunchMoving to another room (make new seating chart)

ROLES AND RESPONSIBILITIES

51Roles and Responsibilities

ACTIVE MONITORINGNo talking during testing (staff or students)No usage of cell phones or other personal electronic devices (staff or students)No engagement in distractive behavior (e.g., reading, eating)Assuring students are marking their answers on their answer documentsAlerting students of the time (orally or written) every hourAlerting students every 15 minutes, then every 5 minutes (during the last hour of testing) of the time remainingReminding students that the answers not on the answer document at the end of the 4/5 hours will not be scored.

ROLES AND RESPONSIBILITIES

52Roles and Responsibilities

ONCE TESTING IS COMPLETE, CONFIRMYou have a test booklet from every student who testedYou have all secure answer documentsThe Test Taken Info Field has been bubbledThe Test Date has been bubbledThe Accommodation bubbles have been bubbled (if applicable)Hand-gridded documents are completeYou have all secure test booklets put in numerical order

ROLES AND RESPONSIBILITIES

53Roles and Responsibilities

OTHER INFORMATION:A test monitor will be assigned to each test administratorHall Monitors and relief staff will also be available to test administrators for bathroom breaksOther staff members who are not involved with the assessment on test day should make arrangements with their portable neighbors to secure class coverage (Secondary Campus only)

ROLES AND RESPONSIBILITIES

54QUESTIONS?

CONTACT YOUR CAMPUS TESTING COORDINATOR:

ELEMENTARY MRS. TERRYSECONDARY DR. MITCHELL

55