GENERAL INFORMATION ON TRAINING PROGRAM …(2) Specify the issues/bottlenecks regarding...
Transcript of GENERAL INFORMATION ON TRAINING PROGRAM …(2) Specify the issues/bottlenecks regarding...
GENERAL INFORMATION
ON TRAINING PROGRAM
FOR YOUNG LEADERS 2013
(Malaysia) Course Title: Administrative Management Course
マレーシア行政管理
Course No.: J1340032 Project No.: 1398020 Duration: September 1, 2013– September 18, 2013
THE GOVERNMENT OF JAPAN
JAPAN INTERNATIONAL COOPERATION AGENCY
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GENERAL INFORMATION ON
TRAINING PROGRAM FOR YOUNG LEADERS 2013
(Malaysia)
1. Training Program for Young Leaders The “Training Program for Young Leaders” is conducted by JICA( the Japan International Cooperation Agency)under a technical cooperation scheme of the Government of Japan, with the purpose of promoting human resource development in developing countries. Under the program, young leaders, who will become nation-building leaders in the future, are invited to Japan for 18 days to be provided with opportunities to: 1) develop their specialties through experiencing and learning technologies and skills in Japan, and 2) increase their willingness to resolve issues on their own 2. Course Outline Please see Appendix 1 and Appendix 2. 3. Qualifications of Applicants All applicants must: a. be nominated by the Government of Malaysia in line with the procedures mentioned
in 4-(1) below. b. be involved in a field corresponding to the course mentioned in Appendix1. c. be from twenty (20) to thirty-five (35) years of age and be expected to become leaders in their specialized fields in the future. d. have a reasonable command of English and good command of spoken and written e. be in good health, both physically and mentally, for participation in the program. Note: i) Applicants are requested to submit the Medical History Questionnaire included in the Application Form mentioned in 4-(1) below. f. not be serving in the military. g. not have, in principle, made any previous visits to Japan.
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4. Procedures for Application (1) The Government of (country name) will take the necessary measures to nominate appropriate applicants for the program, and will forward to the JICA representative office in Malaysia one (1) copy of the specified Application Form for each applicant by July 22nd. Incepetion Report shall be also prepared by the applicant and attached to Application Form. (see Annex for the instruction) Note: i) The Government of Malaysia is requested to nominate some substitute candidates in case of disqualification of nominated candidates or unexpected vacancies.
ⅱ) Pregnant participants are strictly requested to attach the following documents in order to minimize the risk for their health. ① letter of the participant’s consent to bear economic and physical risks ② letter of consent from the participant’s supervisor ③ doctor’s letter with agreement of his/her training participation.
Please ask National Staffs in JICA office for the details. (2) The Government of Japan will inform the Government of Malaysia through the JICA representative office whether or not the nominee’s application has been approved by 1st August.
5. Rules and Regulations (1) Participants must have an entry visa for Japan, which will be issued by the
diplomatic mission of Japan in Malaysia. (2) Participants are requested to confirm the validity of visas for any third countries
necessary for travel to and from Japan. (3) Participants are required by JICA to arrive at the designated place in (country
name) on the date designated after confirmation of their acceptance as mentioned in 4-(2) above. Final confirmation of the place and date will be performed by the JICA representative office located in Malaysia.
(4) Participants should strictly adhere to the program schedule. (5) Participants may not be accompanied by any member of their family during the
program. (6) Participants are requested to follow the return trip schedule designated by JICA.
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(7) Participants are requested to observe Japanese laws and ordinances. If there is any violation of said laws and ordinances participants may be required to return part or all of the training expenditure depending on the severity of said violation. 6. Allowances and Expenses The government of Japan will pay the following allowances and cover the following expenses through JICA in accordance with relevant laws and regulations. (1) Round-trip air ticket between an international airport designated by JICA and Japan. Note: i) Taxes and fees that may be incurred during the participants’ trip such as airport tax, departure tax or, transit tax etc. will not be paid by JICA. ii) Excess baggage charges will not be paid by JICA.
iii) In some cases, participants visiting or leaving Japan may be required to obtain visas for third countries. Where this is the case, it shall be the participants’ responsibility to obtain and pay for these visas. JICA will not pay any costs for third country visas.
ⅳ) JICA is not responsible for the following expenses: ・Excess baggage charge ・Compensation for lost and/or damaged luggage ・Hotel no show charge at transit airport ・Lost ticket fee
(2) Other allowances:
a. Outfit allowance b. Shipping allowance c. Living allowance
d. Accommodation allowance e. Stop-over allowance (when expenses incurred due to a stop-over in a third country
are not paid by the airline company)
Note: i) The specific amounts for each allowance will be announced after applicants are officially accepted.
ii) Stop-over allowances will be paid to participants only in the following cases: ・ participant has to obtain a Japanese visa in a third country; ・ participant is required to show evidence specifying the accommodation
where s/he stayed when s/he stays in a third country for over six hours either before or after midnight, but not over midnight.
iii) A participant may receive his/her stop-over allowance at any of the following
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places: ・ at the JICA office in the country of departure, provided there is a JICA office
in that country; ・ at the JICA office in the third country, provided there is a JICA office in that
country and no JICA office in the country of departure; ・ in Japan after the participant’s arrival, provided there is no JICA office in
either the country of departure or the third country (in all cases, receipts must be submitted; however, no payment will be made for any amount exceeding the stipulated allowance amount).
(3) Free medical care for participants who become ill after arrival in Japan Note: Costs related to pre-existing illness, pregnancy and dental treatment are NOT included as free care. 7. Other Matters (1) Participants will receive information about the trip to Japan, conditions relating to
the program, and other matters. A brochure, “KENSHU-IN GUIDE BOOK”, and a Japanese language textbook, “NIHONGO 21,” will be provided to each participant before departure for Japan.
(2) It is suggested that Participants bring some materials to introduce their home
country and profession.
(3) For enquiries and further information concerning the program, please contact the following offices.
JICA Malaysia Office Suite 29.03, Level 29, Menara Citibank, 165, Jalan Ampang, 50450 Kuala Lumpur, MALAYSIA Tel:(60-3) 21668900/Fax:(60-3) 21665900
JICA Chubu International Center
4-60-7, Hiraike-cho, Nakamura-ku, Nagoya, Aichi 453-0872, JAPAN Tel: 81(*)-52(**)-533-0220 / Fax: 81(*)-52(**)-564-3751 [*Country code for Japan, **Area/City code for Nagoya] [email protected]
Appendix 1: Specific information on the program Appendix 2: Model schedule for the program
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Appendix 1
Course No. J13-40032 Course Title Administrative Management
Duration 1st September 2013 – 18th September 2013
Number of Participants 17
Language English
Overview of Training Course
This training course aims to broaden the knowledge and deepen awareness of potential future young leaders in Malaysia in addressing issues and challenges on their administrative systems. Issues faced by Malaysia, to support high-income economy, will often be cross-cutting and trancend the traditional boundaries of ministries/agencies. In order to promote the Government Transformation Program, young leaders are expected to contribute proactively to reduce bureaucracy and be capable of recommending policies to provide efficient and effective governmental services. In order to achieve the above, key questions could be raised at two different levels. Firstly, at an individual level---what is a “good public servant”? What should be done to become a “good public servant” in order to achieve effective public service delivery? Secondly, at the organizational level---what is the mission of your organization and what measures should be taken to overcome certain bottlenecks? These questions shall be discussed at the beginning of the training program and revisited in the end for further discussion. This course will explore how local governments in Japan are trying to reassure the better public service delivery within its jurisdiction and revitalize its economy, by overseeing various Gifu* prefecture/municipal government’s measures and service as a case practice of Japanese administrative management. It covers several good examples of drastic administrative reforms at the municipality level, including consolidation/merging of cities, setting up of strategic office for foreign policy, promoting public private partnership, etc. It could be a good showcase of leadership taken by senior management of the organizations. In the beginning of training course, the lectures on the Japanese government system and its process of decentralization, together with the human resources development policy on public servant system in Japan, will be given as a basic yet fundamental basis.
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Then, after explanation of structure of Gifu prefectural government, training participants are to explore the various measures and public services delivered. First, participants will be given lectures on human resources development policies in Gifu prefecture, together with the policy on e-Government which aims to provide public services to people efficiently and effectively. You will also have an opportunity to visit the training center for public servants in Gifu as well as IT center which serves as an information hub covering business, government, education, social welfare, etc. Secondly, you will visit three major cities in Gifu prefecture, i.e., Ogaki-city, Takayama-city, Gujo-city, which has gone through several administrative reforms at the municipal level, as case studies. Lastly, throughout the training course, participants are provided with various opportunities to discuss one’s wonders, ideas and opinions with Japanese officers from Gifu prefectural/municipal governments, including top management if applicable, and other related agencies. * With over 2 million residents in 9,768square kilometers , Gifu-prefecture is a medium sized state situated adjacent to Aichi-prefecture.
Target Group
In general, government officers who have already committed to, and/or are willing to take a leading role in the central/local governance are encouraged to apply. In addition, those who have involved in, or have possibilities to take a part in, the relevant JICA projects in some ways are highly welcomed. More specifically, 1. Officials from central government who are highly committed to improvement
of administrative management/public services 2. Officers from local governments at the district, municipal or ward level, who
are highly committed to improvement of their public services *Please note that the contents (lectures, field visit, etc) of this training course are fully cooperated by Gifu prefecural governement as well as three municipal cities in Japan. Therefore, training participants will directly explore the municipal government measures and the insights of municipal government officers.
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Objectives
The training participants are expected to: (1) Acquire broad knowledge of the structure of local government body in Japan
and their effort for the better public service delivery through human resource development, utilization of IT, and through several structural reforms..
(2) Specify the issues/bottlenecks regarding administrative management of participant’s field at two different levels, i.e., one at an individual level and another at the organizational level, and gain new ideas to contribute to solve those issues for better public service delivery.
Outline of the Program
A model schedule for the program is given in
Appendix 2.
*subject to change without notice
Highlighted topics are: (1) Structure of local government in Japan and public service delivered at each
office of prefecture (district), city (municipal) (2) Human Resource Development policy for better public services (3) E-Government system for efficient and effective public services. (4) Public private partnership at local government level (5) Discussions with officers from Japan, including top management, if applicable,
who has led several structural reforms.
Accommodation 1st to13th Sept, 15th to 17th Sept: JICA Chubu Center 14th Sept: Homestay at Japanese family
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Cas
e St
udie
s/pa
rtici
patio
n on
cer
tain
initi
ativ
es
←↓
↓In
Mal
aysia
Ove
rall
Goa
l (Fu
ture
Out
com
e)--
info
rmat
ion
shar
ing
with
the
seni
or m
anag
emen
t
--po
licy
reco
mm
enda
tion
in re
spec
tive
orga
niza
tion
post-
traini
ngpe
riod
⇔--
Bec
ome
a yo
ung
lead
er to
con
tribu
te p
roac
tivel
y to
redu
cebu
reau
crac
y an
d ac
hiev
e be
tter p
ublic
ser
vice
del
iver
y
←
conc
lusio
n⇔
Goa
ls(Im
med
iate
out
com
e)
--U
nder
stan
d Ja
pane
se e
xper
ienc
es o
n su
cces
sful
adm
inist
rativ
em
anag
emen
t and
ana
liyze
sol
utio
ns fo
r the
issu
es fa
ced
by y
our
own
orga
niza
tion
--an
alys
is on
the
deve
lopm
ent/c
hang
e of
vie
ws
durin
g th
e co
urse
traini
ng c
ours
e
Stru
ctur
e of
loca
l gov
erna
nce/
adm
inist
rativ
e m
anag
emen
t in
Japa
n← ←
Stru
ctur
e of
GIF
U p
refe
ctur
eH
R m
anag
emen
t pol
icy
of G
IFU
/thre
e m
unic
ipal
s
--kn
owle
dge
acqu
ired
thro
ugh
train
ing
+
Spec
ify Is
sue/
Aim
s fo
r the
trai
ning
cou
rse
by ra
ising
two
key
ques
tions
:
Rev
isit/r
evise
the
orig
inal
Ince
ptio
n R
epor
t
2)W
hat i
s th
e bo
ttlen
ecks
of y
our o
rgan
izatio
n an
d w
hat
mea
sure
s sh
ould
be
take
n fo
r the
bet
ter p
ublic
ser
vice
del
iver
y?
Oga
ki-c
ity(P
PP),
Taka
yam
a-ci
ty(o
ffic
e fo
r for
eign
stra
tegy
),G
ujo-
city
(Mer
ger o
f citi
es)
Lect
ure
on J
apan
ese
Publ
ic S
evic
e sy
stem
and
HR
man
agem
ent
polic
y
Adm
inist
rativ
e m
anag
emen
t of G
ifu-p
refe
ctur
e(et
hics
of p
ublic
serv
ant,
info
rmat
ion
man
agem
ent,
etc)
pre-
arriv
al
↓
(Rol
e/m
issio
n of
pub
lic s
erva
nts)
Pres
enta
tion
and
disc
ussio
n am
ong
parti
cipa
nts
TPY
L 2
013
on A
dmin
istr
ativ
e M
anag
emen
t Con
cept
Not
e
1)W
hat i
s a
"goo
d pu
blic
ser
vant
" to
achi
eve
orga
niza
tiona
l goa
l?
Ince
ptio
n R
epor
t:
↓
Cas
e St
udie
s of
Stru
ctur
al R
efor
ms
(Oga
ki-c
ity, G
ujo-
city
, Tak
ayam
a-ci
ty)
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Appendix 2
MODEL SCHEDULE FOR THE PROGRAM *This program is tentative and the schedule is subject to change without notice.
Sub-program DateContent
(L:lecture, V:Visit)Purpose
9/1 Sun -
9/2 Mon -
9/3 Tue -
Program OrientationPresentaion by participants on issuesthey face
PM L: Japanese administrative managementTo gain sufficient background knowledge about public servicesystems in Japan
AM L: Outlook of Gifu prefectureTo gain sufficient background knowledge of Gifu prefecture as awhole to encourage better understanding of training course
PML: Ethics of public servant and HumanResources Development (HRD) in Gifu
To understand the main strategies of Gifu prefecture in terms ofethics and HRD policy of public servant
AM L: Information management in GifuTo understand information management system/policy in Gifuprefecture
PM V: Softpia JapanVisit the information hub center for e-Government and otherservices widely provided to public, business, etc.
9/7 Sat - Day off9/8 Sun ‐ Day off
AM L; Gifu NPO Center
PMV: Examples of PPP case and NPOactivities
AML: Courtesy visit to the Mayor of Ogaki-cityL: HRD policy
PM V: Examples of PPP case Ogaki-cityAM L: Strucutral Reforms in Takayama
PMV: Examples of PPP case inTakayama-city
AML: Courtesy visit to the Mayor of Gujo-city
PM V: Examples of PPP case in Gujo-city
AM L+V: Public servant training centerLecture on training course for Public servants and visit the actualtraining course
PM Seminar: Administrative ManagementShare the questions or issues raised through the program anddiscuss among participants for the better solution
9/14 Sat Home stay Deepen the understanding of Japanese and their cultureAM Home stay Deepen the understanding of Japanese and their culturePM Social event To introduce your country and culture to JapaneseAM Report presentation
PM Report presentation
9/17 Tue9/18 Wed
9/16 Mon
To share and present what you have learnt and noticed forimprovement of training participant’s field, and the idea of the futurework based on knowledge gained through the program
Departureprogram
Program Evaluation & Closing Ceremony, Preparation for departureDeparture
9/12 Thu
Gujo-city: Courtesy call to the Mayor of Gujo-city. To learn fromthe recent structural reforms and understand the policy for theefficient administrative management.
9/13 Fri
9/15 Sun
MonTo understand PPP case in Gifu, how to effectively work withprivate/public especially the case of NPO center
9/10 Tue
Ogaki-city: Coutesy call to the Mayor of Ogaki-city.To understand what is expected as a "good public officer", itsmission and ethics, HRD policy. To understand PPP case in Ogaki.
9/11 WedTakayama-city: To understand their recent structural reforms,including setting up of the foreign strategy office, for efficient andeffective promotion of the city to overseas.
Tra
inin
g co
urse
9/4 WedAM
Understand the aims of the training course and specify the issuesyou want to solve/gain through this training
9/5 Thu
9/6 Fri
9/9
day
Arrivalprogram at
JICA ChubuCenter
Arrival
JICA Orientaion/Briefing &Self introduction
Lectures about Japanese politics, and other general orientaion
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Annex 1 GUIDELINES FOR INCEPTION REPORT
Each applicant shall prepare an Inception report in English essentially presenting activities and policies in the particular department/organization he/she works for. The report shall be no more than 4 pages long, typed double space on A4 (or bond) size
paper. The report shall be submitted together with the application documents. Please note that
the Inception Report will be used as the basis for a 5-10 minutes presentation at the beginning of the training course. (you can use power point for the presentation purpose)
The main points must be summarized in an easy and readable style, and sufficiently supported by statistics, and amply illustrated with maps, graphs or pictures.
The report must follow the outline below. The emphasis may vary depending on the present duty and responsibility each participant handles.
Outline: 1. Description of present post and duties. (Please attach the organizational chart.) 2. Functions related to present position and/or affiliation
1) Programs, projects and activities under implementation 2) Coordination mechanisms 3) Current concerns or issues concerning function
3. Most pressing problems in administrative management of your Government. 1) At the policy level 2) At the ministry-level or municipality-level (whichever is applicable) 3) At the implementation level 4) Your own prioritization of the problems (please give a short explanation)
4. What is a “good public servant”? 1) Please describe your image of “good public servant”. 2) What is your own goal to be a “good public servant”?
5. Future prospects 1) List of plans and projects in the pipeline to be implemented and/or completed within
the next 3 to 5 years with a short description of one or two relevant to the nominee's job.
2) Other information helpful to understand what changes may happen in the next six months to one year.
6. Most appealing subject(s) in this training course and the reason(s) behind. 7. Additional materials (e.g. project plan, reports, statistic data) related to the topics specified
in this training course.(if any)
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CORRESPONDENCE
For enquiries and further information, please contact the JICA office or the Embassy of
Japan. Further, address correspondence to:
JICA Chubu International Center (JICA Chubu)
Address: 4-60-7 Hiraikecho, Nakamura-ku, Nagoya, 453-0872, Japan
TEL: 81-52-533-0220 FAX: 81-52-564-3751