FLEET PERSONNEL DEPARTMENT -...

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FLEET PERSONNEL DEPARTMENT

Ref. P&A/FP/NED_Pass/2015 Date___________

M/s.________________________________

____________________________________

____________________________________

____________________________________

Dear Sirs,

Sub: Tender for procurement, extension and / or cancellation of ONGC’s Non-

Employees Duty (NED) passes for posting crew / petty officers / officers, on board Off-

Shore Supply Vessels

1.0 Sealed tenders are invited by The Shipping Corporation of India Ltd., Mumbai

(hereinafter referred to as “the Corporation”) for Tender for procurement,

extension and / or cancellation of ONGC’s Non-Employees Duty (NED) passes for

posting crew / petty officers / officers, onboard Off-shore Supply Vessels

(OSVs), Anchor Handling, Towing-cum-Supply Vessels (AHTSVs), Multi Support

Vessels (MSVs), Platform Supply Vessels (PSVs) and other vessels related to Off-

shore activities either managed, chartered and / or operated by the Shipping

Corporation of India Ltd and any new acquisition / engagement of vessels in

future for Off-shore activities by the Shipping Corporation of India Ltd.

The tenderer should have at least two years relevant experience in the last five

years from the date of tender in the said business.

2.0 PERIOD OF CONTRACT

The period of contract arrangement shall be for two years from the date of

contract commencement as decided by Corporation’s management. The

Corporation has the sole option to extend the contract twice, by three months

each, after expiry of the two year contract period on the same terms and

conditions.

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3.0 TENDER FEES

3.1 Tender documents can be collected on payment of `2,000/- per tender

set as tender fees (non refundable) in the form of demand draft only,

drawn in favour of “The Shipping Corporation of India Ltd., Mumbai”

payable at Mumbai. The said forms can be obtained at the following

address:

Senior Vice President (Fleet Personnel)

The Shipping Corporation of India Ltd.,

“Shipping House”, 3rd floor, Fleet Personnel Department,

245, Madame Cama Road, Mumbai-400 021. INDIA

Ph: +91-22 22772072 / 22020808

3.2 Tender documents are also available for downloading from

Corporation’s website http://www.shipindia.com, as also on Govt. of

India’s tenders portal http://eprocure.gov.in/epublish/app. However, in

such cases, sealed tender documents, duly completed, must be

accompanied by the tender fees in the form of a crossed “account

payee” demand draft for `2,000/- drawn in favour of “The Shipping

Corporation of India Ltd., Mumbai”, payable at Mumbai.

4.0 Tender quotations should be strictly on the basis of “All Inclusive Rates (But

exclusive of applicable taxes)” in respect of items indicated in the tender form.

5.0

5.1 Tenders in the enclosed form, duly completed and signed on each page,

should be sent in by registered post / courier service / hand delivery, in

a sealed cover super-scribed, “Tender for procurement, extension and /

or cancellation of ONGC’s Non-Employees Duty (NED) passes for posting

crew / petty officers / officers on board Off-Shore Supply Vessels ”

addressed to:


The Shipping Corporation of India Ltd.,

“Shipping House”, 3rd

floor, Fleet Personnel Department,

245, Madame Cama Road,

Mumbai-400 021 INDIA.

5.2 DUE DATE: Tender should reach Corporation’s office latest by 16:00

hrs. on 30.09.2015 at the above address. The tenderer must deposit

the aforesaid sealed tender in the TENDER BOX placed in the office of

Senior Vice President, Fleet Personnel Secretariat before due date and

time. However, if it is not convenient for the tenderer to visit

Corporation’s office in Mumbai, then the tenderer may send the tender

by registered post / courier service at the above mentioned address so

as to reach on or before the due date and time.

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Tenders received after the due date and time will not be accepted and

the decision of the Corporation in this regard shall be final and

binding.

5.3 Sealed tenders will be accepted in person / by Post / by Courier.

However, same will not be accepted by e-mail / fax.

(Two copies of tender forms are enclosed, of which one copy can be

retained by the tenderer for record purpose.)

6.0 BROAD INSTRUCTIONS FOR FILLING THE TENDER:

The tenderer is required to submit the Tender Form in accordance with the

instructions given below.

6.1 The Tender Forms are issued in two parts:

Part I (Technical Offer) includes –

Part I (A) - “Terms & Conditions”

Part I (B) - “Form of Particulars”

[All pages of Part I (A) and (B) {including all supporting

documents / attachments} should be serially numbered and

total number of pages should be written on first page]

Part II (Price Offer) for submission of quotation.

6.2 The tenderers are requested to submit the "Technical Offer" consisting

of Part-I (A) & (B) in one sealed cover and the "Price Offer" consisting of

Part-II in another sealed cover. On both the sealed covers, the

tenderer's name and address, along with contact details of the company

(name, address, telephone, fax, email & mobile (if any)), should be

indicated on the bottom left side of the cover. The first sealed envelope

should be super-scribed on top "Part-I Technical Offer" and the second

envelope as "Part-II Price-Offer".

These two sealed covers should then be put in a third sealed cover and

addressed to the Senior Vice President (Fleet Personnel) according to

instructions as mentioned above. The third sealed cover, also having

contact details of the company [name, address, telephone, fax, email &

mobile (if any)] indicated on the bottom left side of the cover; to be

super-scribed " Tender for procurement, extension and / or cancellation

of ONGC’s Non-Employees Duty (NED) passes for posting crew / petty

officers / officers on board Off-Shore Supply Vessels", due date 16:00

hrs. on 30.09.2015 .

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6.3 The tenderers who download the tender documents from the SCI / NIC

website shall use their own envelopes for submission of the tender in

the same fashion as mentioned in 6.2 above.

Tender documents, if downloaded from the SCI / NIC website, shall be

downloaded in toto and no change, whatsoever shall be made. If any

alteration is made in the tender document submitted by the tenderer

and if found out (be it at any stage of the tender processing and even

after award of the contract), it will be viewed seriously by the

Corporation, and the tender is liable to be rejected and the tenderer will

be debarred from participating in future tenders of the Corporation.

7.0 ASSESSMENT OF TENDER:

The tender will be assessed first on the basis of the information furnished in

Part I of the tender comprising the “Technical Offer”. On the basis of such

technical information, the Corporation will assess the capability of the tenderer

to undertake the contract and, if found unsuitable shall reject the tender, in

which case their “Price Offer” will not be opened. Decision of the Corporation

in this regard shall be final and binding. Please note that all the information

required in the “Form of Particulars” should be properly filled and all documents

of the Technical Offer - Part I, must be enclosed with the tender.

8.0 Once a tender is accepted on technical grounds, the selection among such

technically qualified tenderers would normally be only on the basis of prices

quoted. However, the Corporation reserves the right to reject all / any of the

tenders without assigning any reasons, and the decision of the Corporation in

this regard shall be final and binding.

9.0 The tenderers are requested to quote their best and final offer. No revised

offer shall be entertained. No conditional quotations will be accepted. If it

comes to the knowledge of the Corporation that some of the tenderers have

formed a cartel resulting in delay / holding up the processing of tender, all such

tenderers involved in cartel are liable to be disqualified for this contract as well

as for a further period of two years. Only single offer from a company is

permitted. Offer/s in connivance with other organisation / company / corporate

entity / artificial person / natural person will not be permitted.

10.0 VALIDITY:

10.1 The rates given in tender should be valid for acceptance by the

Corporation up to SIX MONTHS from the due date. In case processing /

acceptance of the tender takes more than six months, the tenderer who

wishes to withdraw his Price Offer, shall have to write to the

Corporation within a week of expiry of SIX MONTHS withdrawing his

Price Offer, else the rates will hold valid till finalisation of the contract.

10.2 During the validity of the quotation, in case the tenderer increases his

Price Offer, the tender would be liable to be rejected.

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11.0 EARNEST MONEY DEPOSIT:

11.1 The tender should be accompanied by a Crossed Demand Draft drawn in

favour of “The Shipping Corporation of India Ltd., Mumbai”, payable at

Mumbai, for a sum of `13,000/- (Rupees Thirteen Thousand only) as

Earnest Money Deposit to be refundable, except on withdrawal of the

offer before decision and / or failure of the tenderer to accept the

contract, if awarded. The Demand Draft for Earnest Money Deposit

must be enclosed with the “Technical Offer” only and details should

be indicated in the Tender Form, Part I (B).

11.2 Exemptions from EMD can be granted to Registered Small Scale

Industries who can produce a certificate of exemption from NSIC / other

recognized governing bodies as per Government regulations prevailing

from time to time.

IMPORTANT: Tenders received without Earnest Money Deposit are liable to be

rejected.

Yours faithfully,

For THE SHIPPING CORPORATION OF INDIA LTD


Encl.: 1) Technical Offer Part-I (A): Terms & Conditions

2) Technical Offer Part-I (B): Form of Particulars

3) Price Offer (Part II)

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THE SHIPPING CORPORATION OF INDIA LTD. (A Government of India Enterprise)

FLEET PERSONNEL DEPARTMENT

Sub: Tender for procurement, extension and / or cancellation of ONGC’s Non-

Employees Duty (NED) passes for posting crew / petty officers / officers on

board Off-Shore Supply Vessels

TECHNICAL OFFER: TENDER FORM PART - I (A)

TERMS AND CONDITIONS

1.0 The tender should be submitted in a sealed cover addressed as under, so

as to reach the Corporation not later than 16:00 hrs. on 30.09.2015 .


The Shipping Corporation of India Ltd,

“Shipping House”, 3rd

floor, Fleet Personnel Department,

245, Madame Cama Road,

Mumbai-400 021, India

The cover should be super-scribed as “Tender for procurement, extension and /

or cancellation of ONGC’s Non-Employees Duty (NED) passes for posting crew /

petty officers / officers on board Off-Shore Supply Vessels”. The technical offer

will be opened on a date which shall be informed to all the tenderers. The

authorised representatives of the tenderer who wish to be present at the time

of opening of quotations are welcome.

SEALED TENDER SUBMISSION

The tenderer must deposit the aforesaid sealed tender in the TENDER BOX

placed in the office of Senior Vice President, Fleet Personnel Secretariat before

due date and time. However, if it is not convenient for the tenderer to visit

Corporation’s office in Mumbai, then the tenderer may send the tender by

registered post / courier service at the above mentioned address so as to reach

on or before the due date and time. Tenders received after the due date and

time will not be accepted. Tenders received by e-mail / fax will also not be

accepted.

2.0 SCOPE OF WORK

2.1 Currently, ONGC issues Non-Employee Duty (NED) Passes with a validity

of up to 1 year, subject to validity of certificates. These NED Passes are

mandatory for enjoining ratings / petty officers / officers on board Off-

Shore Supply Vessels owned or managed by SCI. The contractor will be

required to procure NED Passes.

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2.2 Existing NED Passes which have been issued by ONGC, are extended by

ONGC for a further period of up to 1 year at a time, subject to validity of

certificates. The contractor will be required to obtain extensions for

NED Passes.

2.3 ONGC lays out the maximum number of NED passes that can be issued

per vessel. Whenever such maximum number of passes per vessel have

already been procured by SCI; and if there is further need to procure

new NED passes, then the contractor must first cancel NED Passes that

are not required as per instructions given by the Group In-charge /

Posting Officer of the Fleet Personnel Department, only then shall he be

able to procure new NED passes. In the event that an NED Pass has

expired for more than 3 months or in the event of discontinuing of the

services of a seafarer by way of transfer, separation, etc, the NED pass is

to be surrendered to ONGC for cancellation. No charges shall be paid to

the contractor for cancellation of NED passes.

2.4 The tenderer will be required to procure, extend and / or cancel ONGC

NED passes within 4 working days from the date of collection of

document from SCI's Head Office.

2.5 Steps for Procurement of New Non-Employee Duty (NED) Passes from

ONGC:

2.5.1 Collect duly completed application form for passes from SCI's

Head Office from the respective Officer of Fleet Personnel

Department (FP Dept), located at Shipping House, Madame

Cama Road, Mumbai.

2.5.2 Scrutinise documents submitted for procuring / renewal of NED

Pass and prepare Covering Letter in the format as required by

ONGC for procurement / renewal of NED Pass and obtain

necessary signature from officer of SCI’s Fleet Personnel

Department. The soft copy of the Covering Letter is to be

provided in Spread Sheet Format to SCI.

2.5.3 Submit above application form along with covering letter to

ONGC, 11High, Bandra, Mumbai OR ONGC’s any other office(s)

which processes NED Pass applications and obtain necessary

approval from the appropriate authority.

2.5.4 Submit approval obtained from ONGC, 11High, Bandra to

ONGC, Maker Tower 15E, Cuffe Parade, Mumbai OR ONGC’s any

other office(s) which processes NED Pass applications.

2.5.5 Obtain duly signed, stamped and valid NED Pass from the

appropriate authority from ONGC, Maker Tower, 15E, Cuffe

Parade, Mumbai OR ONGC’s any other office(s) which issues

NED Passes.

2.5.6 Submit the valid NED Pass received from ONGC, Maker Tower,

15E, Cuffe Parade, Mumbai OR ONGC’s any other office(s) which

issues NED Passes to SCI's Head Office to the respective Officer

as stated in clause 2.5.1.

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2.5.7 Preserve colour scan copies of all NED Passes procured/

renewed and keep the same in an easily retrievable manner.

Provide the scanned copies to SCI’s Fleet Personnel Department

/ Off Shore Technical Department on demand.

2.6 Steps for Extension of Expiring / Expired Non-Employee Duty (NED)

Passes from ONGC:

2.6.1 i. Collect expiring / expired NED passes along with relevant

documents from SCI's Head Office from respective Officer of

Fleet Personnel Dept as stated in clause 2.5.1.

ii. Scrutinise documents submitted for procuring / renewal of

NED Pass and prepare Covering Letter in the format as required

by ONGC for procurement / renewal of NED Pass and obtain

necessary signature from officer of SCI’s Fleet Personnel

Department.

iii. Alternatively, in the case of NED pass expiring / expired

during article period on board, the contractor will be required

to collect such expiring / expired pass from the vessel when

such vessel comes in Mumbai Port or Nhava. Thereafter, the

contractor will be required to collect the relevant documents

from SCI's Head Office from respective Officer of Fleet

Personnel Dept and prepare covering letter.

2.6.2 Submit above application form along with signed covering letter

to ONGC, 11High, Bandra, Mumbai OR ONGC’s any other

office(s) which processes NED Pass applications and obtain

necessary approval from the appropriate authority.

2.6.3 Submit approval obtained from ONGC, 11High, Bandra to

ONGC, Maker Tower 15E, Cuffe Parade, Mumbai OR ONGC’s any

other office(s) which processes NED Pass applications.

2.6.4 Obtain extension on the NED pass from ONGC, Maker Tower,


issues NED Passes.

2.6.5 Submit the valid NED Pass received from ONGC, Maker Tower,


issues NED Passes to SCI's Head Office to the respective Officer

as stated in clause 2.5.1(i).

2.6.6 Maintain colour scan copies of all NED Passes procured/

renewed and to keep in an easily retrievable manner. Provide

the scanned copies to SCI’s Fleet Personnel Department / Off

Shore Technical Department on demand.

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2.7 Cancellation of Non-Employee Duty (NED) Passes at ONGC:

SCI will not pay service charges or any other charges to contractor for

the cancellation of NED passes. The cancellation of NED passes is to be

discharged free of cost by the contractor.

Steps for Cancellation of Non-Employee Duty (NED) Passes at ONGC:

2.7.1 Collect the original NED passes which are required to be

cancelled and the covering letter from respective Officer of

Fleet Personnel Dept at SCI's Head Office as stated in clause

2.5.1(i).

2.7.2 Submit the original NED for cancellation to ONGC, 11High,

Bandra to ONGC, Maker Tower 15E, Cuffe Parade, Mumbai OR

ONGC’s any other office(s) which accepts NED Passes for

cancellation.

2. 7.3 Obtain acknowledgement of deposit of NED Passes submitted

to ONGC for cancellation from ONGC, Maker Tower, 15E, Cuffe

Parade, Mumbai OR ONGC’s any other office(s) which accepts

NED Passes for cancellation.

2. 7.4 Handover the original acknowledgement of deposit of NED

Passes submitted to ONGC for cancellation to SCI's Head Office

to the respective Officer as stated in clause 2.5.1(i).

2. 7.5 Preserve colour scan copies of the acknowledgement of deposit

of NED Passes submitted to ONGC for cancellation in an easily

retrievable manner. Provide the scanned copies to SCI’s Fleet

Personnel Department on demand.

2.8 EMERGENCY Procurement / EMERGENCY Extension of NED Passes:

On demand by the Corporation to procure NED Passes in an Emergency,

the tenderer will be required to procure /extend ONGC NED passes

within the same day and submit it to the Corporation.

In the event of procuring /extending NED Passes in an Emergency, a

separate covering letter will be issued by the corporation where the

remark regarding the emergency will be mentioned. The tenderer shall

be required to procure and/or extend the NED pass on the same day of

intimation by the Corporation.

The contractor will be paid “Special Rate for Emergency Procurement /

Renewal” which will be higher than normal rates. However, in the event

that the contractor fails to deliver the passes on the same day of

intimation by the Corporation, only normal charges will be payable.

Steps for Procurement / Extension of Non-Employee Duty (NED) Passes

in an Emergency remain the same as elaborated under clause 2.5 and

2.6 respectively.

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3.0 ELIGIBILITY CRITERIA

3.1 The tenderer should have at least two years relevant experience in

preceding five years from the date of tender in procurement of ONGC’s

Non-Employees Duty (NED) passes.

3.2 The tenderer should have his office or branch office either in Mumbai,

Thane, Navi Mumbai, or Raigad Districts.

3.3 The tenderer must provide a solvency certificate issued from a bank.

3.4 The tenderer must submit audited Balance Sheet & P&L A/c / Income

Tax Returns for the last three years.

3.5 Criterion for Agency Representative visiting ONGC's Office: Only

employees of the contractor, not third party, are to be sent to offices of

ONGC as well as SCI. The representatives must carry their Company ID

card containing photo and Employee Identification Number or

Employee Code Number.

IMPORTANT: It is mandatory to furnish relevant proofs, documents,

certificates etc. for the eligibility criteria mentioned above.

4.0 PERIOD OF CONTRACT

The contract shall be for a period of two years. The Corporation has the sole

option to extend the contract at existing rates twice, by three months each,

after the expiry of two year contract period. Existing contract terms and

conditions shall apply.

5.0 RATES

5.1 The rates quoted / negotiated by the tenderer shall remain firm during

tenure of the contract / extended period of contract and NO

ESCALATIONS whatsoever shall either be claimed or considered.

5.2 The Rates quoted shall be “All Inclusive (But exclusive of applicable

service taxes)”. Under no circumstances extra expenses, if any, other

than quoted under Part-II (Price Offer) will be considered for payment.

5.3 Charges paid to ONGC, if any, for procurement, extension and / or

cancellation etc. will be initially borne by the contractor which will be

reimbursed on actual by SCI subsequently at the time of settlement of

bills based on production of necessary evidence.

5.4 All rates will be treated firm for the entire contract period of two years

and further period of two extensions of three months each, if opted.

No enhancement in the rates will be allowed for any reasons

whatsoever during the currency of the contract. However, the

Corporation may consider, solely, under its discretion, provisions for

price variation due to wide variation in administered price due to

Government Policy subject to submission of documentary evidence.

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5.5 The rates should be quoted exclusive of applicable taxes. However,

details of applicable taxes and their percentages should be shown

clearly by the bidder, wherever applicable.

5.6 This is a non exclusive contract. The Corporation reserves all the right to

procure any item(s) covered under this contract from alternative

sources during the currency of the contract, as and when required. The

decision of the Corporation in this regard shall be final and binding on

the tenderers.

5.7 The tenderers are requested to quote their best and final offer in the

Price Offer Part – II of the tender document. No revised offer shall be

entertained. No conditional quotations will be accepted.

5.8 The tenderers are advised to exercise greatest care in entering the

rates. Any request for corrections will not be entertained after the

quotations are opened. Corrections, if any, made before submission of

the tender forms should be initialled by the person signing the tender

form, failing which rates for such items will not be considered.

6.0 EARNEST MONEY DEPOSIT (EMD)

6.1 The tender should be accompanied by a Crossed Demand Draft drawn in

favour of “The Shipping Corporation of India Ltd.” payable at Mumbai,

for a sum of `̀̀̀13,000/- (Rupees Thirteen Thousand only) as Earnest

Money Deposit to be refundable, except on withdrawal of the offer

before decision and / or failure of the tenderer to accept the contract, if

awarded. The Demand Draft for Earnest Money Deposit must be

enclosed with the “Technical Offer” only and details should be

indicated in the Tender Form, Part I (B).

6.2 Exemptions from EMD can be granted to Registered Small Scale

Industries who can produce a certificate of exemption from NSIC / other

recognized governing bodies as per Government regulations prevailing

from time to time.

7.0 FORFEITURE OF EARNEST MONEY DEPOSIT

The Earnest Money Deposit submitted with the tender shall stand forfeited in

the event:-

7.1 The tenderer withdraws his offer any time before the tender is finally

considered / decided upon.

7.2 The tenderer increases the quoted prices during the validity of the

quotations / extension granted on the validity.

7.3 The tenderer fails to accept the contract, if awarded.

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8.0 DISQUALIFICATION

The tender is liable to be disqualified if:

8.1 Not submitted in accordance with terms and conditions of the Tender

Form.

8.2 Not accompanied by Earnest Money Deposit and / or Tender Fees in the

form of Pay Order / Demand Draft.

8.3 During validity of the quotation period or its extended period, if any, the

tenderer increases his quoted prices.

8.4 The tenderer qualifies the Tender with his own conditions.

8.5 Received in incomplete form including rate schedule.

8.6 Received after due date and time.

8.7 Information submitted in Technical Offer (includes Tender Form Part –I

(A) & (B)) is found to be incorrect or false at any time either during the

processing of the tender (no matter at what stage) or during the tenure

of the contract including the extension period, if any whereas, any

incomplete information will be treated as false information.

8.8 The tenderer qualifies the letter of acceptance of the contract with his

conditions.

8.9 Multiple tenders being submitted by one tenderer, or if common

interests are found in two or more tenderers, such tenders are liable to

be rejected and all the tenderers are liable to be disqualified.

8.10 While processing the tender documents, if it comes to the knowledge of

the Corporation that some of the tenderers have formed a cartel

resulting in delay / holding up the processing of tender. All such

tenderers involved in cartel are liable to be disqualified for this contract

as well as for a further period of two years.

8.11 The tenderer is found to be financially unsound, ie; having negative net

worth for one year during last three years, on the basis of the audited

Balance Sheet / P&L A/c / Income Tax Returns for the last three years /

Solvency Certificate submitted with the tender.

8.12 The tenderer is unable to furnish entire documentary evidence as

elaborated in the tender document to prove his eligibility to participate

in the tender process within the time limit provided by the organisation.

Incomplete documents / details would be considered as false

information.

8.13 As per SCIs’ Policy and Guidelines for Removal / Suspension /

Banning of Entities, clause 7.0 (Banning of business) will apply

Banning of Business Dealings:

7.1 A decision to ban business dealings with any Entity shall normally apply

throughout SCI, unless otherwise specified by the Competent Authority. The

Competent Authority may restrict the ban to a Division/s or branch Office/s if in

the particular case, banning of business dealings by the respective Unit will

serve the purpose and achieve its objective and banning throughout the

Corporation is not required in view of the local conditions and limited impact of

the misconduct / default.

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7.2 There will be an Investigating Committee in each Division / branch office, to

Be appointed by the Divisional Director, for processing cases of

“Banning of Business Dealings”. The committee shall consist of

officers from the Indenting

Division, the concerned DFO and the Contract Officer responsible for invitation

of bids. The functions of the committee shall, inter-alia include:

i. To examine the report other material and circumstances to determine

whether or not if a prima-facie case for banning exists.

ii. To recommend for issue of show-cause notice to the Entity by the

concerned department as per clause 9.1.

iii. To examine the reply to show-cause notice and call the Entity for personal

hearing, if required.

iv. To submit recommendations to the Competent Authority for banning or

otherwise.

7.3 If the Competent Authority is prima-facie of the view that action for banning

business dealings with the Entity is called for, a show-cause notice may be

issued to the Entity as per paragraph 9.1 and an enquiry held accordingly.

}_

along with clause 9.0 Show Cause Notice of the above mentioned guidelines will

be as follows:

Show-cause �otice:

9.1 In case where the Competent Authority decides that action against an

Entity is called for, a show-cause notice has to be issued to the Entity. A

statement containing the imputation of misconduct or misbehaviour may

be appended to the show-cause notice

and the Entity should be asked to submit within 15 days a written statement

in its defence.

9.2 On request from the Entity, necessary facility will be provided for

inspection of relevant document/s in possession of SCI, that establishes

the grounds for banning (under clause 4).

9.3 The Competent Authority may consider and pass an appropriate order:

a. For exonerating the Entity, if the charges are not established or

b. For removing the Entity from the list of approved Suppliers / Contactors,

etc. or

c. For banning business dealings with the Entity.

9.4 The period for which the ban would be operative may be mentioned in

the order. It

should also state explicitly that the ban would extend to the Inter-connected

Entities.

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9.0 BILLING

9.1 The Contractor shall submit bills in triplicate, complete in all respects

supported by the certificates issued by Corporation’s authorised officials

and other relevant documents including copy of the SAP Purchase order

of the Corporation, specifically mentioning brands/quantity etc. to The

Fleet Personnel Department at the Corporation’s Head Office in

Mumbai for scrutiny and certification by the respective Officer. The

payment shall be made within 30 (Thirty) days from the date of receipt

of bills complete in all respects.

9.2 The Contractor shall note that any dispute regarding payment must be

raised within 90 days from the date of settlement of relevant bills failing

which the same will not be entertained.

9.3 The Contractor will submit monthly statement to the Fleet Personnel--

Bills Department at Head Office giving details of work done along with a

copy of monthly bill, latest by 15th

of every month, failing which

payment of the contractor’s bills are liable to be withheld till the

monthly statement is submitted as aforesaid.

10.0 DUTIES, RESPONSIBILITIES AND LIABILITIES

10.1 The names of all labourers employed by the tenderer / contractor, their

photographs, copy of company ID Card will be submitted to the

Corporation.

10.2 The contractor will issue individual appointment letters to each of his

employees along with issuing Identity Cards, uniform etc., if necessary.

10.3 Contractor should have a separate distinct Provident Fund Account No.

with PF Commissioner and other authorities.

10.4 The Contractor will abide by the rules and regulations concerning the

Contract Labour (Regulation & Abolition) Act 1970 and the Contractor

Labour (Regulation & Abolition Central Rules, 1971) and shall maintain

proper records / register.

10.5 The Corporation will not be responsible for any loss or injury to the

labourers employed by the contractor while on the job. Insurance

cover, if any for damage, accident or injury to the labourer while on the

job would be the responsibility of the contractor and the Corporation

will not be bound to pay any compensation to the labourer. If the

Corporation is held liable under Workmen’s Compensation Act, the

contractor will reimburse the amount spent by the Corporation on his

account.

10.6 The contractor binds himself to make good the loss suffered by the

corporation due to theft / pilferage etc. arising out of any acts, omission

or negligence of the labourers employed while performing their duties.

10.7 During the tenure of the contract including the extension period of the

contract, the contractor binds himself to perform the duties / jobs as

instructed by the corporation. In case the contractor fails to comply

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with the requirements, the Corporation reserves its right to employ

other labourers as required. Additional expenses, if any incurred by the

Corporation in employing such labourers will be made good to the

Corporation by the contractor.

10.8 It will be the duty of the contractor to remain in constant touch with

Fleet Personnel Department to take instructions with regards to

procurement, extension and/or cancellation of NED passes.

10.9 Corporation will not be liable for any third party liability.

11.0 GENERAL TERMS AND CONDITIONS:

11.1 The number of parties required to perform the contract will be One (01)

in number.

11.2 If any alteration is found in the tender document downloaded from SCI /

Govt. website, the submitted tender is liable to be rejected.

11.3 Tenders that do not meet the technical pre-qualification requirements,

as prescribed in clause No. 3 (Eligibility Criteria) above are liable to be

rejected, and the decision of the Corporation in this regard shall be final

and binding.

11.4 The Corporation reserves the right to decide about technical capability,

expertise and / or the tenderer’s capacity for fulfilment / compliance of

all the terms and conditions spelt out in Clause No. 3 (Eligibility Criteria)

above.

11.5 The estimated requirement furnished in the price offer is indicative only

and the same is without any commitment from the Corporation.

11.6 The tenderers with whom the corporation has dealt with earlier may

also note that their performance during past contracts with Corporation

and also if they had committed breach of contract or having

unsatisfactory performance with any of the Govt body etc., would be

taken into account and it would be at Corporation’s sole discretion

whether to consider such parties for award of contract. The parties with

which Corporation’s legal dispute is pending, award / non-award of the

contract will be the sole discretion of the corporation.

11.7 The Corporation reserves the right to claim damages or detention

charges, of which the Corporation shall be the sole judge, in respect of

delays occurred to its vessels / containers directly or indirectly due to

the failure / default on the part of contractor in carrying out the

responsibilities / duties efficiently and promptly.

11.8 The rates given in the tender should be kept open for acceptance by the


acceptance of tender takes more than six months, the tenderer, who

wishes to withdraw his Price Offer, should write to the Corporation

within a week of expiry of SIX MONTHS, withdrawing his Price Offer,

else the rates will hold valid till the contract finalisation.

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11.9 The submission of a tender by a tenderer implies that he has read these

instructions and has made himself aware of the scope of work and the

conditions of contract and the corporation will not, therefore, pay any

extra charges on any account in case the tenderer finds later on to have

misjudged the conditions.

11.10 Tender when downloaded from website has to be submitted in toto

without any modification/ correction. Any correction if found during

tender processing, bidder would be disqualified, if found after award of

contract, the contract would be terminated and security deposit would

be forfeited. Correction in price offer need to be signed and stamped by

the person submitting the tender. The corrected rate needs to be

quoted in figure and words. In case discrepancy found in figures and

words, rate quoted in words would supersede.

11.11 Any inaccuracy / inconsistency in language will be dealt as incomplete /

false information.

11.12 Contracted party shall keep confidential, all information and without

the prior written consent of the corporation shall disclose any such

information to any other party save, to the extent required by law

under force.

12.0 RISK PURCHASE CLAUSE

If at any time during the currency of the contract, we find that –

(i) the services are not arranged in time, or

(ii) the services rendered by the Contractor are found

unsatisfactory,

The Corporation will be at liberty to obtain the services from alternative

sources at the risk and cost of the Contractor.

13.0 PENALTY CLAUSE

If the Contractor fails to render service as per the provisions of the Tender /

Contract, then in that event, the Corporation has a right to take the following

actions, without prejudice to any of its rights, including the right to claim

damages, and the right to claim actual loss caused to SCI / borne by SCI:

13.1 For the first contravention, depending on the gravity of the

contravention / offence, a warning letter will be issued.

13.2 For the second contravention, a monetary penalty will be imposed,

including the right to claim damages, and the right to claim actual loss

caused to SCI / borne by SCI, depending on the gravity of the

contravention / offence. This is to be paid by way of a bank draft for the

said amount, drawn in favour of “The Shipping Corporation of India

Ltd.”, payable at Mumbai. Alternatively, this amount will be deducted

from bills payable to the contractor / security deposit / performance

guarantee submitted by him.

13.3 For the third contravention, the contract is liable to be terminated and

the Contractor may be debarred from the contract for a specified

period, which will be decided by the Corporation.

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14.0 TERMINATION CLAUSE

The Corporation reserves its right to terminate the contract for any reason at its

absolute discretion including but not limited to the following:

14.1 If the tenderer is adjudicated insolvent by a Competent Court or files for

insolvency or if the tenderer being a company is ordered to be wound

up by a Court of Competent Jurisdiction.

14.2 The tenderer commits any breach of the terms of this contract / tender

document.

14.3 If any charge sheet is filed by a competent authority of the Government

against the tenderer or the company, or the tenderer is convicted by a

criminal court on grounds of moral turpitude.

14.4 The Contractor is involved in wrongful billing. In addition hereto,

wrongful billing shall also result in the tenderer being debarred from

participating in any other tender of the Corporation for the next three

years.

14.5 In the event of unsatisfactory service or failure on the part of the

tenderer, at any time, to carry out the terms and conditions of the

contract to the satisfaction of the Corporation, of which the Corporation

shall be the sole judge, the Corporation reserves the right to forthwith

terminate the contract, and in such an event the Contractor shall have

no claims whatsoever against the Corporation in consequence of such

termination of the contract.

The decision of the Corporation in terminating the contract will be final and

binding on the tenderer / contractor.

15.0 It is clearly understood by the tenderer that if a charge sheet is filed by any

competent authority of the Government against the tenderer, the tenderer is

obliged to notify the Corporation within fifteen days of filing of the charge

sheet. Failure to do so shall result in forfeiture of all payments due to him for

supplies made after the date of the filing of the charge sheet.

16.0 If there is a change in the name of the tenderer’s firm / company etc. arising out

of:

i) merging with some other company or

ii) collaboration with some other company or

iii) for any other reason

or, if any changes take place in the proprietorship or partnership of the

tenderer’s firm, the Corporation should be intimated within 30 (thirty) days of

such changes, failing which all payments will be withheld and the Corporation

may terminate the contract as may be deemed necessary in view of the changed

/ altered scenario. Whatever be the reason of changes, the subject contract

would be terminated unless the new company / entity accepts the subject

contract at the same rates, terms and conditions laid down herein.

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17.0 EXIT CLAUSE

The CORPORATION at its sole discretion can terminate the contract without

assigning any reasons whatsoever by giving Thirty (30) days notice to the

Contractor.

18.0 SECURITY DEPOSIT AND PERFORMANCE GUARANTEE

18.1 The successful tenderer will have to deposit a Security Deposit which

will be equivalent to 5% of the annual value of the contract or

`10,00,000/- (Rupees Ten Lakh only) whichever is less, in the form of

Bank Guarantee, of any Nationalised Bank, which should be valid for the

full period of the contract including the extension period plus three

months, towards satisfactory performance of the contract.

18.2 Performance Guarantee of any Nationalised Bank of equal amount as of

Security Deposit is to be paid by the successful tenderer(s) with whom

the Corporation has not dealt with earlier or whose performance was

found to be unsatisfactory in the past.

18.3 In case of termination of the contract for any reason as per Clause

No.14, the Security Deposit and / or Performance Guarantee shall stand

forfeited, either wholly or partly, and the tenderer(s) shall have no claim

whatsoever against the Corporation in consequence of such termination

of the contract.

18.4 In the event the tenderer(s) gives up the work before expiry of the

contract, including extension periods, if opted by the Corporation, or is

unable to service the contract for whatever reason, the Security Deposit

and / or Performance Guarantee shall stand forfeited.

18.5 No interest shall be payable on the Security Deposit and Performance

Guarantee.

18.6 The Corporation shall also be entitled to make recoveries from the

tenderer’s bills, Security Deposit and Performance Guarantee or from

any other amount due to him, against any over payment made to him

due to inadvertence, error, collusion, misconstruction or misstatement.

18.7 The Security Deposit and / or Performance Guarantee paid by the

tenderer towards satisfactory performance of the contract shall, subject

to necessary deductions, if any, be returned to him after three months

on expiry of the contract.

18.8 Contracted party shall not :

Assign their rights to third party subject to limited exception; but

may not transfer obligations arising under contract to a third

party.

Therefore, neither party may without the prior permission /

written consent of the other party shall assign or in any way

dispose of its rights under this agreement to any third party,

whereas such consent not to be unreasonably withheld.

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19.0 VALIDITY

19.1 The rates given in Tender should be valid for acceptance by the


acceptance of the Tender takes more than six months, the tenderer

who wishes to withdraw his Price Offer, shall have to write to the

Corporation within a week of expiry of SIX MONTHS withdrawing his

Price Offer, else the rate will hold valid till the contract finalisation.

19.2 In case the tenderer increases his Price Offer during the validity of the

quotation, the tender would be liable to be rejected and the Earnest

Money Deposit submitted with the tender shall be forfeited.

20.0 SECURITY CLAUSE

20.1 While evaluating tenders, regard would be paid to national defence and

security consideration.

20.2 The tenderer will be responsible to the Corporation for ensuring that

men, material and stores being placed by them on board ships do not

pose a threat to safety and security of ships owned, managed, leased or

chartered by the corporation.

21.0 ISPS CLAUSE for Corporation’s Contractors

A declaration is to be produced by the tenderer that police verification has

been carried out for the persons employed by them who are engaged in

connection with ship-related activities.

Person(s) from such tenderer’s firm visiting ships shall carry a photo identity

card issued by the tenderer and shall reveal his identity to the ships’ staff when

demanded.

Stores, equipment and material being carried on board by the tenderer shall be

subject to checks by the ship before being allowed on board.

The tenderer shall abide by / comply with all Port Regulations.

22.0 In the event of any dispute as regards the Terms and Conditions as above or as

regards interpretation of the clauses hereof, the decision of the Corporation

shall be final and binding.

23.0 The tenderer shall abide by and comply with all local, national as well as

international laws in connection with supplies under the subject contract. The

Corporation shall not be responsible for breach of law, if any, by the tenderer.

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24.0 EVALUATION

24.1 Tenderers must endeavour to quote for all the items / brands in the

tender schedule. In case tenderer does not quote for items / brands

covering at least 80 per cent of the value of the contract, the tender is

liable to be disqualified and the decision of the Corporation in this

regard shall be final and binding on the tenderer.

24.2 In case the tenderer does not quote for all the listed items, but quotes

for more than 80% of the tender, then, for the purpose of evaluation,

the items / brands not quoted will be assigned the highest value quoted

by the rest of the tenderers.

24.3 The estimated annual liftings for each item will be multiplied by the

corresponding rate quoted by each tenderer added with statutory levies

(VAT/ST/ CST) as indicated by the tenderer and the results will be

totaled to arrive at the overall financial implications.

Conditional discounts will not be taken into account for the financial

evaluation.

24.4 Once a tender is accepted on technical grounds, then selection among

such technically qualified tenderers would normally be only on the basis

prices quoted. However, the Corporation reserves the right to reject all

/ any of the tenders, and the decision of the Corporation in this regard

shall be final and binding.

24.5 The contract will be awarded to one successful tenderer.

25.0 EMPLOYMENT OF WORKERS

It has to be clearly understood by the tenderer(s) that the award of contract, if

any, against this tender shall be for a limited period as would be specified in the

contract letter. The workers employed by the tenderer(s) to perform the

contract, if awarded, shall be the employees of the tenderer(s), and the

tenderer(s) alone shall be liable to pay the wages and all other payments as may

be due to the workers, and the Corporation shall in no way be liable for the

same. The tenderer(s) shall also comply with all the provisions under the laws

of the land pertaining to his / their workers and their employment for the

purpose of performing the contract if so awarded against this tender, and the

tenderer(s) shall also indemnify the Corporation for any claims whatsoever

made by such workers against the Corporation in that behalf.

The Corporation will not be responsible for any loss or injury to the labourer

employed by the contractor while on the job. Insurance cover, if any for

damage, accident or injury to the labourer while on the job would be the

responsibility of the contractor, and the Corporation will not be bound to pay

any compensation to the labourer. If the Corporation is held liable under

Workmen’s Compensation Act, the contractor will reimburse the amount spent

by the Corporation on this account.

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26.0 JURISDICTION

This agreement, including all matters connected with this tender / contract,

shall be governed by the Indian Law, both substantive and procedural, for the

time being in force, and shall be subject to the exclusive jurisdictions of Indian

Courts at Mumbai.

27.0 ARBITRATION

In case of any dispute or difference whatsoever arising between the parties out

of or in relation to the construction, interpretation, application, meaning, scope,

operation, performance or effect of this tender / contract or the validity or

breach thereof, there shall first be an attempt to mutually settle the same

amicably. If however, the said settlement is not possible within a period of 30

days from the date of notice, then such dispute shall thereafter be referred to a

Sole Arbitrator, to be appointed / nominated by the Corporation.

The venue of the said Arbitration shall be at Mumbai.

And the provisions of the Arbitration and Conciliation Act, 1996 shall apply to

the said proceedings. The Award of the Arbitrator shall be final and binding

upon both the parties.

28.0 DEFINITIONS

28.1 The terms “CORPORATION” or “SCI” wherever used shall mean “The

Shipping Corporation of India Ltd.”

28.2 The term “TENDERER” shall mean and include the person, firm or a body

corporate which is submitting its tender.

28.3 The term “CONTRACTOR” shall mean and include the person, firm or a

body corporate with whom the Contract has been placed including their

heirs, executors, administrators, successors and their permitted assigns,

as the case, may be.

---------------------------------------------------------------------------------------------------------------------

WE AGREE TO ABIDE BY THE ABOVE TERMS AND CONDITIONS.

(Signature of the tenderer with Rubber Stamp of the Firm)

Place:

Date:

N.B. - Please return this form and the Form of Particulars duly signed and stamped on each

page.

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THE SHIPPING CORPORATION OF INDIA LTD

(A Government of India Enterprise)

TECHNICAL OFFER : TENDER FORM -- PART I (B) -- FORM OF PARTICULARS

Tender for procurement, extension and / or cancellation of ONGC’s Non-Employees Duty (NED) passes

for posting crew / petty officers / officers on board Off-Shore Supply Vessels

SR.

NO. FORM OF PARTICULARS DETAILS

1

a) Name and address of the Company and its Principal

place of business

- Telephone Number(s) :

- Mobile Number (Name & No):

- Fax Number :

- E-mail address :

b) If a subsidiary Company, Name and Address of the

holding Company

Person to contact for placing order:

Name:

Telephone / Mobile No.:

Telephone / Mobile Nos. (After Office Hours & Sundays /

Holidays):

2 a) Year & Date of establishment of firm

b) Date of commencement of business

3

Status of Company – Whether proprietorship /

Partnership / Private Company or Limited Co. (Please

enclose a copy of Partnership Deed / Memorandum and

Article of Association)

4 Name of Proprietors / Partners / Directors and their

other business, if any

5 Latest Organizational Chart [Please enclose copy]

6

Name(s) of Banker(s) and addresses

7 Please attach a certificate from your Bankers about your

financial status and credit facility available to you

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8 Whether your firm is registered under Service Tax. If yes,

furnish the registration no.

9

Whether your firm is registered under Municipal Act and /

or Shops and Establishment Act. [Attach copy of

Registration]. (If no, state reasons)

10

Whether your firm is registered with Labour

Commissioner's Office (Central/State). Do you hold a valid

license issued by Labour Commissioner? Please attach a

photocopy of the same. (If no, state reasons)

11 Whether your firm has offices / branches / repair facilities

at any other port in India. If yes, please furnish details.

12 P.F. A/c No. (Attach copy) (If no number is given, give

reasons)

13 ESIC A/c No. (If no number is given, give reasons)

14

DETAILS OF ACTIVITIES:

a) Names of the companies to whom you are providing

service for which tender is floated giving period of

contract (Please attach letter issued by your concerned

companies to whom you are providing such service)

b) Name(s) of other firm(s), companies in which you are

connected / having interest. If answer is affirmative,

please give full particulars.

15

Name of the person in charge of your Depot office and

their office and residential Tel. Nos.

16

Any other facilities / services you can make available to

the Corporation additionally.

17

HOURS OF OPERATION

a) No. of shifts worked

(Tick 1,2,3) : 1 2 3

b) The procurement, extension and cancellation of ONGC

NED passes should be available seven days a week during

all three shifts.

18

COMPUTER FACILITY

Please provide details of computer system available with

you, if any.

19

Whether your firm has been disqualified by any shipping

company at any time in the past for similar contract. If

yes, state reasons.

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20

Whether your firm has been disqualified by SCI at any

time in the past for this particular contract OR any other

contract with SCI. If yes, state reasons.

21

Please state if any member of your company has any

relation employed in the Shipping Corporation of India

Ltd. If yes, give details.

22

Permanent Account Number (PAN) of your company.

(Please attach copy) and copy of audited Profit & Loss A/c

and Balance Sheet of the last three years.

PAN No.

23

Whether your company is employed in any capacity

administrative, advisory, ex-SCI officer who has retired

from the post of VP or higher level in preceding two years

as of date.

a) If the answer of above is yes, the name and designation

of that officer in your company and his date of retirement

from SCI to be furnished.

b) The role and responsibility of that officer in your

company especially with regard to this contract for which

this tender is made, may please be furnished.

24

EARNEST MONEY DEPOSIT

Particulars of Demand Draft enclosed with the Technical

Offer of the Tender

D.D.No.

`.

Dated

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DOCUMENTS TO BE ENCLOSED (CHECKLIST)

(Please put a tick mark against the items that are enclosed)

Sr.

No Particulars Remarks

1 Tender Fees of `2,000/-

(DD drawn in favour of The Shipping Corporation of India Ltd.,

payable at Mumbai)

(only in case of Tender Form downloaded from website)

2 Earnest Money Deposit of `13,000/-

3 Work Experience Proof of last five years

4 Copy of certificate of registration with Regional Labour

Commissioner

5 Copy of registration under Municipal / Shops & Establishment

Act

6 Copy of Permanent Account Number (PAN)

8 Partnership Deed / Memorandum & Article of Association

(as applicable)

9 Copy of Balance Sheet and P&L A/c / Income Tax Returns of

last three years

10 Organizational Chart of your company

12 Banker's Certificate regarding financial status

13 Additional Information as per tender document

14 Copies of valid Sales Tax and Service Tax registration certificate

15 Dock Permit / Security clearance issued by Port Trust

16 Copy of E.S.I.C. A/c No

17

Declaration under Clause 20 that police verification has been

carried out for the persons employed by them who are

engaged in connection with ship-related activities.

Note:

- Any other certificate besides the above mentioned if deemed necessary can also

be enclosed.

- All the documents should be attached in the order mentioned above.

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THE SHIPPING CORPORATION OF INDIA LTD (A Government of India Enterprise)

FLEET PERSONNEL DIVISION

Tender for procurement, extension and / or cancellation of ONGC’s Non-Employees Duty

(NED) passes for posting crew / petty officers / officers, on board Off-Shore Supply Vessels

PRICE OFFER : PART II

Name and Address of the tenderer: ________________________________________________________

___________________________________________________________________

* All Inclusive Rates (But excluding applicable taxes)

Sr.

No. Job Description

Approx. Annual

Volume (without

commitment)

Rate per pass

(In `̀̀̀)

1 Procurement of new NED Pass 400

2 Extension of the existing NED Pass 500

3 Emergency Procurement / Extension of

NED pass in one day 135

Type of applicable tax: _______________________

Percentage of above tax: __________% (as applicable)

Place: ________

Date : ________

FLEET PERSONNEL DEPARTMENT -...

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