EXHIBITOR MANUAL RULES AND REGULATION - Extranet · PDF fileShow Days Wednesday Thursday...

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Maison&Objet AmericasMay 10 - 13, 2016

Miami Beach Convention Center

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Welcome to MAISON&OBJET Americas!

In order to assist you in preparing for this Exhibition, we have designed this Exhibitor Manual to simplify your arrangements, and we strongly recommend a careful study of its contents. Please return the Forms for services you require by the due date so that we can ensure your needs are supplied before the exhibition commences.

If you join the exhibition after the forms’ submission deadline, please have the completed forms returned to us at your earliest opportunity. We will try our best to cater to your requests; however, we are unable to guarantee fulfilment of all last minute requests.

SUMMARY

IMPORTANT MATTERS

1. GENERAL INFORMATION

2. OFFICIAL CONTRACTORS / AGENCIES

3. RULES AND REGULATIONS

4. ACCOMODATION AND TRANSPORTATION

5. EXHIBITION HALL SPECIFICATIONS

6. STAND-FITTING REGULATIONS AND SPECIFICATIONS

Pre-equipped stands Bare stands

7. FREIGHT AND SHIPPING INSTRUCTIONS

8. UTILITY SERVICES

Page 6

Page 9

Page 11

Page 19

Page 21

Page 21

Page 24Page 28

Page 29

Page 31



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EXHIBITORS SHOULD BE AWARE OF THE FOLLOWING IMPORTANT MATTERS:

1. Time Table of In-Hall Operations:

BUILD-UP PERIODBare stand Move in (600sqft or larger) Bare stand Move in Pre-equipped stand Move in Pre-equipped stand Move in

EXHIBITION PERIODShow Days

TEAR-DOWN PERIODExhibitor Move out Exhibitor Move out

*Please be aware that contracted services will close at 11pm, however if you need services after this time you will be able to arrangethis at the service desk.

Thereafter, all persons must leave the Hall for security reasons.

2. Exhibitors and their stand contractors building stands in this Exhibition must comply with all the rules and regulations stated inthis Exhibitor’s Manual.3. «Bare Stand», scaled plan (plan & elevation) must reach the Organiser/Show Manager by Friday, 25 March 2016 for approval.4. Exhibitors are advised that electrical supply to stands will be available based on the date specified on their electrical order.5. Only general cleaning is provided in-hall. This includes cleaning of aisles carpet and emptying of wastepaper baskets.Please note that cleaning of exhibits is the responsibility of the Exhibitor. The removal/disposal of all construction debris and wastematerials during the Exhibition are also the responsibility of the Exhibitor and theirappointed contractors.6. Persons below 18 years of age are not permitted on-site through the build-up, tear-down and Exhibition days.Please note that this includes the children of Exhibitors, contractors and visitors. The accepted dress code for the Exhibition days isbusiness attire.7. Trade invitations should only be used by genuine trade visitors. Children and persons not connected to the industry will not be permittedentry into the Exhibition, even with such invitations. The accepted dress code for the Exhibition is business attire.8. Packing of exhibits and removal of portable items/personal effects and dismantling of stands may only commence after the Exhibition closeson Friday, 13 May 2016 at 6 pm. All exhibits must be removed by 5 pm on Saturday, 14 May 2016.9. All Exhibitors including their staff, representatives, agents, and contractors must be made aware of the Exhibition’s“Time Table of In-Hall Operations” (1); and ensure that all activities are planned and carried out within these timings. Any extensionof timings may not be possible or would be very costly.10. Exhibitors must have adequate insurance coverage throughout the whole duration of the Exhibition (move in through move out) fortheir personnel, equipment, third party liability claims, and movements of equipment in and out of the Exhibition premises.

Please see Exhibitor insurance sample in the manual.

Welcome to MAISON&OBJET Americas!

SUMMARY

IMPORTANT MATTERS







Pre-equipped stands Bare stands


8. UTILITY SERVICES

FridaySaturdaySundayMonday

TuesdayWednesdayThursdayFridayFriday

FridaySaturday

6 May7 MAy8 May9 May

10 May11 May12 May13 May13 May

13 May14 May

8 am - 8 pm8 am - 8 pm8 am - 8 pm8 am - 10 pm

10 am - 6 pm10 am - 6 pm10 am - 6 pm10 am - 6 pm12 pm - 6 pm

6 pm - 11:59 pm12:00 am - 5 pm

Public Opening



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If you have any queries, please contact Reed Exhibitions for US Exhibitors, and SAFI for the others.

SAFI Americas. LLC.8 Rue Chaptal CS 5002875442 PARIS cedex 09FRANCE

M. Franck BALDINI Mrs Virginie WROBEL-RUELLETechnical and Logistic Director Project ManagerPhone : +33 (0)1 44 29 03 91 Phone : +33(0)1 44 29 02 08Email : [email protected] Email : [email protected]

All information contained in this manual is correct at the time of printing as the Organiser/Show Manager have done their utmost to ensuretheir accuracy. The Organiser/Show Manager apologizes for any misprint, omission or error, and express regret; however cannot be heldliable on any account whatsoever for them.

SAFI Americas. LLC.

Reed Exhibitions. U.S.A

Mrs Lauren RADIE Senior Operations Manager Phone : +1 (203) 952-2889 Email : [email protected]

REED Exhibitions. U.S.A 383 Main AvenueNorwalk CT 06851USA

Mrs Christine FLANAGAN Vice President, Operations Phone : +1 (203) 943-5461 Email : [email protected]

mailto:moamericas.tech%40safisalons.fr%20%20?subject=





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On Exhibition days, Exhibitors are permitted to enter the Exhibition Hall half an hour before opening (i.e. 9.30 am) and remain for half an hour after closing (i.e. 6.30 pm) to service their stands. For security reasons, Exhibitors requiring to start earlier/stay later must obtain prior permission from the Organiser/Show Manager.

Exhibitors are reminded that small, portable and attractive items are most at risk after the Exhibition closes each day. Therefore, Exhibitors are advised to keep these safely stored each day before leaving the Exhibition Hall.Exhibitors should pay particular attention to these items during the tear-down period.

Dismantling of certain Pre-Equipped stands will commence immediately upon Exhibition closure. Exhibitors areadvised to remove any displays from the walls which they wish to retain.ALL STANDS MUST BE DISMANTLED AND MATERIALS REMOVED BY THE RESPECTIVE TIMINGS STATED ABOVE.

This schedule is correct at the time of printing. Should there be any amendments

1.1 VENUEMiami Beach Convention CenterHalls C and D1901 Convention Center Drive,Miami Beach, FL 33139

1.2 DATES AND EXHIBITION HOURS

1.3 ORGANISER

The Organiser/Show Manager will maintain an Exhibitor Service Centre (ESC) on-site throughout the build-up, tear-down, and Exhibition days.Staff members will always be on hand to answer questions, handle problems, and be of assistance to all Exhibitors. Any problems which mayarise on-site affecting Exhibitors or contractors should be referred to the Organiser/Show Manager immediately, so that prompt action can betaken to prevent its escalation to unnecessary proportions.

1.4 UNION LABORUnion Labor. Exhibitor shall employ only union labor, as made available by official contractors in the installation and dismantling of its exhibit,and in its operation when required by union agreements. An exhibitor planning to build special displays shall employ union display companies in their fabrication, carpentry and electrical work in such displays which must bear A.F.L.-C.I.O. union labels.

Please see labor form in the exhibitor manual order forms for additional information.

1.5 ADMISSION(a) ExhibitorsExhibitors have access to the Exhibition Hall half an hour before Exhibition opening and half an hour after Exhibition closure each day in orderto service their stands. In case of an emergency, application should be made to the Organiser/Show Manager for an extension of these hours.

For this purpose, only contracted companies may apply for Exhibitor badges, and these badges are only meant for their staff who will be manning the stands. Exhibitors’ staffs who are NOT manning the stand but wish to visit the Exhibition will be treated as trade visitors. They may register themselves, using the Official Invitation Flyers (which will be provided to exhibiting companies at a later date).

Exhibition Hours: Tuesday, 10 May, 10 am – 6 pmWednesday, 11 May, 10 am – 6 pmThursday, 12 May, 10 am – 6 pmFriday, 13 May, 10 am – 6 pm

SAFI Americas. LLC. 8 Rue Chaptal CS 5002875442 PARIS cedex 09FRANCE

Reed Exhibitions. U.S.A383 Main AvenueNorwalk CT 06851USA



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On Exhibition days, Exhibitors are permitted to enter the Exhibition Hall half an hour before opening (i.e. 9.30 am) and remain for half an hour after closing (i.e. 6.30 pm) to service their stands. For security reasons, Exhibitors requiring to start earlier/stay later must obtain prior permission from the Organiser/Show Manager.

Exhibitors are reminded that small, portable and attractive items are most at risk after the Exhibition closes each day. Therefore, Exhibitors are advised to keep these safely stored each day before leaving the Exhibition Hall.Exhibitors should pay particular attention to these items during the tear-down period.

Dismantling of certain Pre-Equipped stands will commence immediately upon Exhibition closure. Exhibitors areadvised to remove any displays from the walls which they wish to retain.ALL STANDS MUST BE DISMANTLED AND MATERIALS REMOVED BY THE RESPECTIVE TIMINGS STATED ABOVE.

This schedule is correct at the time of printing. Should there be any amendments

Persons below 18 years of age are not allowed to use Exhibitors Badges, nor will they be admitted. This ruling will also be enforced during the buildup and tear-down days.

(b) VisitorsTrade visitors must complete a Registration Form before entry. Only those related to the industry will be allowed entry.

Please note that the Trade Invitation may only be used by genuine Trade Visitors. Persons under 18 years of age will not be granted entry during the build-up, tear-down, and Exhibition days.

(c) Contractors/ SuppliersAll contractors (stand-fitting, interior decorating, etc), other than the Official Contractors, are required to sign an undertaking guaranteeingtheir observance of the regulations laid down by the Organiser/Show Manager, before admission passes are issued for the build-up andtear-down days, to carry out construction and dismantling works only. A valid and current copy of Exhibitor’s contractor’s Certificate of Insurancenaming EXPO Convention Contractors, Inc., MAISON&OBJET, SAFI, MBCC and City of Miami Beach as “Additionally Insured” must accompanythis document. If these documents are not provided, Exhibitor will not be allowed to use contractor’s services in the area where unions claimjurisdiction. Complete the NON OFFICIAL CONTRACTOR FORM (Exhibitor Appointed Contractor form in the exibitors manual) if your companyis using a Service Contractor other than EXPO Convention Contractors, Inc. to unpack, erect, assemble, dismantle or pack your display.The local union claims jurisdiction over the erection, dismantling, repair and building of all exhibits.

Where a contractor has a valid reason to be present during the Exhibition period (e.g. maintenance or remedial purposes), please register at the Exhibitor Service Centre (ESC) on-site. The Organiser/Show Manager reserves the right to disallow any contractor using Exhibitor or Visitorbadges into the Exhibition. Persons under the age of 18 years old are not allowed admission to the hall throughout the Buildup/Exhibition and Teardown period.Please note that the accepted dress code for admission during the Exhibition days for all parties is business attire.

Please be aware that if you are an exhibitor accessing the hall through the dock you will receive a temporary access badge and will need to pick up your official badge at the Exhibitor Reception desk located in the C hall lobby.

1.6 SECURITYThe Organiser/Show Manager has engaged security service to ensure the safety of all exhibits. Nevertheless, Exhibitors must arrange their own insurance to cover all stages of the Exhibition, and be particularly careful to pack all items/exhibits immediately after the Exhibition closes on Friday, 13 May 2016. It is at this time that there is the greatest risk of exhibits and valuables going astray. The Organiser/Show Manager will not accept responsibility for theft, loss or damage of exhibits, stores or any other equipment belonging to Exhibitors, contractors or buyers.

For security reasons, small, portable and valuable exhibits/products/display items should be brought into the Exhibition Halls and be displayedcloser to the Exhibition opening days and to be stored away securely at night.

It is strongly recommended that at least one representative is at your stand to supervise all deliveries; packing and unpacking; installing and dismantling until hand-over to your nominated agent. Exhibitors are advised that rented furniture will be collected when the Exhibition closes;therefore drawers, cupboards, store rooms, etc, should be emptied and contents packed away. Exhibitors who require special individual security at their stand may contact the Official Security Agency for quotation. Please note that only the Official Security Agency can provide this service.

1.7 FOOD AND BEVERAGEThere will be Restaurants and Café in the Exhibition hall serving food and beverages during the show days.In addition, there are various other food and beverage outlets located near the Exhibition Centre.Stand catering is also available with the Official Caterer (Centerplate). Orders may be placed using the Centerplate order form in the manual.Exhibitors are reminded that standard regulations and practice forbid the consumption of any food and beverages not purchased from anoutlet within the venue premise.

1.8 PUBLIC ADDRESS ( PA ) SYSTEMThe PA system is for use by the Organiser/Show Manager and Hall Owner for official announcements only.Paging services cannot be provided, nor can Exhibitors’ announcements be made.



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1.9 MIAMI BEACH CONVENTION CENTER SERVICE CENTREThe concierge is located at the ground Floor inside C Lobby – Visit Miami

1.10 DELIVERY ADVICE FOR MAIL PACKAGES(a) Show Site shippingShould you opt to deliver your mail packages to Miami Beach Convention Center directly, all packages must be labelled with the followinginformation and delivered DIRECTLY to the exhibition hall.

MAISON&OBJET AMERICASYour Company Name and Stand NumberContact Name:Contact phone #:EXPO Convention Contractors Incc/o Miami Beach Convention Center – Halls C & D1901 Convention Center Drive, Halls C & DMiami Beach, Florida 33139USA

Shipments must arrive during exhibitor move-in time only May 6-9, 2016. Do not ship direct to show site in advance or it will be turned away. If delivery cannot be guaranteed to arrive during exhibitor move-in, shipment must go to advance warehouse.

Scheduled date: 6 May – 9 May

Handling includes the following services:1) Unloading material when received and delivered to the booth2) Removing of empty shipping containers from your booth, storing during show, return at close of show3) Reloading Materials onto outbound transportation

(b) Warehouse shippingShould you opt to deliver your mail packages to EXPO Convention Contractors advanced warehouse, all packages must be labelled withthe following information and delivered to the EXPO Convention Contractor.

MAISON&OBJET AMERICASYour Company Name and Stand NumberContact Name:Contact phone number:EXPO Convention Contractor Inc15959 NW 15th AvenueMiami, Florida 33169USA

Shipment deadline date is May 2, 2016 shipments received after this date will incur an additional 25% late handling fee.

Scheduled date: April 7 – 2 May

Wharehouse Handling includes the following services:1) Unloading crated material2) Storing at EXPO’s warehouse for up to 30 days.3) Unloading materials and delivery to your booth4) Removing of empty shipping containers from your booth, storing during show, return at close of show5) Reloading Materials onto outbound transportation

*Single pieces weighing more than 5,000 pounds CANNOT be accepted at the warehouse, loose easily damaged, uncrated or blanketwrapped shipments should be shipped directly to the show site.


2.1 OFFICIAL CONTRACTORS / AGENCIESThe following companies have been appointed as Official Contractors/Agencies for the Exhibition:

2.2 PRE-EQUIPPED STANDS & FURNITURE RENTAL

EXPO Convention Contractors, Inc.15959 NW 15th Avenue, Miami, FL 33169-5607Customer Service Ph : (305)751-1234 Fax : (305)751-1298Webpage : http://www.expocci.com/EXPO Convention Contractors, Inc. official responsibilities covers the pre-equipped stands installation;the rental of furniture, cleaning, hanging and the material handling.

2.3 STANDS BUILDERS

EXPO Convention Contractors, Inc.Cesar JaramilloDesign & Display Operations ManagerExpo Convention Contractors, Inc.15959 NW 15th Ave., Miami, FL 33169-5607Ph: 305-751-1234 ext. 246 -- Fax: 305-754-9402Mail: [email protected] : http://expocci.com

ASI DisplaysMichael ThompsonVoice: 407.219.3050 x201Ph: 305.586.8750 -- Fax: 407.219.3055Mail: [email protected] : http://www.asidisplays.com

NTH DEGREE11020 N Harmony Lake Circle Davie, FL 33324Ph: 630-600-4764 Cell: 847-456-6116Mail: [email protected]: http://www.nthdegree.com/

2.4 ELECTRICAL

EDLEN ELECTRICAL161100 NW 13th Avenue, Miami, FL 33169Tel: (305) 623-5337 Fax: (305)623-5337 -- Email: [email protected]: http://www.edlen.com

2.5 COMPUTERS & AUDIO-VISUAL EQUIPMENT

PRESTIGE AUDIO VISUAL1901 Convention Center Drive, Miami Beach, FL 33139Ph: (786) 276-2660 -- Fax: (786)276-2673Ctc: [email protected]: http://prestigeav.com

http://www.expocci.com

mailto:cesarj%40expocci.com?subject=

http://expocci.com

mailto:michael%40asidisplays.com?subject=

http://www.asidisplays.com

mailto:bhuckins%40nthdegree.com?subject=

mailto:Miami%40edlen.com?subject=

http://www.edlen.com

mailto:prestigeav%40mbcc.com?subject=

http://prestigeav.com



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2.1 OFFICIAL CONTRACTORS / AGENCIESThe following companies have been appointed as Official Contractors/Agencies for the Exhibition:

2.2 PRE-EQUIPPED STANDS & FURNITURE RENTAL

EXPO Convention Contractors, Inc.15959 NW 15th Avenue, Miami, FL 33169-5607Customer Service Ph : (305)751-1234 Fax : (305)751-1298Webpage : http://www.expocci.com/EXPO Convention Contractors, Inc. official responsibilities covers the pre-equipped stands installation;the rental of furniture, cleaning, hanging and the material handling.

2.3 STANDS BUILDERS

EXPO Convention Contractors, Inc.Cesar JaramilloDesign & Display Operations ManagerExpo Convention Contractors, Inc.15959 NW 15th Ave., Miami, FL 33169-5607Ph: 305-751-1234 ext. 246 -- Fax: 305-754-9402Mail: [email protected] : http://expocci.com

ASI DisplaysMichael ThompsonVoice: 407.219.3050 x201Ph: 305.586.8750 -- Fax: 407.219.3055Mail: [email protected] : http://www.asidisplays.com

NTH DEGREE11020 N Harmony Lake Circle Davie, FL 33324Ph: 630-600-4764 Cell: 847-456-6116Mail: [email protected]: http://www.nthdegree.com/

2.4 ELECTRICAL

EDLEN ELECTRICAL16110 NW 13th Avenue, Miami, FL 33169Tel: (305) 623-5337 Fax: (305)623-5337 -- Email: [email protected] Webpage: http://www.edlen.com

2.5 COMPUTERS & AUDIO-VISUAL EQUIPMENT

PRESTIGE AUDIO VISUAL1901 Convention Center Drive, Miami Beach, FL 33139Ph: (786) 276-2660 -- Fax: (786)276-2673Ctc: [email protected]: http://prestigeav.com

http://www.expocci.com


http://expocci.com

mailto:michael%40asidisplays.com?subject=

http://www.asidisplays.com

mailto:bhuckins%40nthdegree.com?subject=



mailto:prestigeav%40mbcc.com?subject=

http://prestigeav.com



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2.6 FREIGHT FORWARDINGAGILITY LOGISTICS1100 S. Tamiami Trail, Suite BVenice, Florida 34285Ph: (714) 617-6675 -- Fax : (941) 484-1017Ctc: Mrs Margaret ChurchillMail: [email protected] Webpage: www.agility.com

2.7 TEMPORARY STAFF

EOC - EVENTS AND OFFICE CONSULTANTS3326 Mary Street, Suite 401, Coconut Grove, Florida 33133 Ph: 1 305 442 6000Ctc: Ellen BERRY: [email protected] - Webpage: www.eocpeople.com

2.8 SECURITY

ACCURATE EVENT GROUP2419 Hollywood Blvd, ste cHollywood, Florida 333020-6605Ph: 1 800 582 3990Ctc : Gordon J.Marrin: [email protected] - Webpage: www.accurateeventgroup.com

2.9 COMPRESSED AIR, WATER & PLUMBING SERVICES

EDLEN ELECTRICAL161100 NW 13th Avenue, Miami, FL 33169Tel: (305) 623-5337 Fax: (305)623-5337 -- Email: [email protected]: http://www.edlen.com

2.10 VOICE, DATA, INTERNET

SMART CITY1901 Convention Center Drive, Miami Beach, FL 33139Tel : (305)673-5189 -- Tel: (888)243-5685 -- Webpage: https://splash-mbcc.smartcity.com

2.11 BOOTH CATERING SERVICE

CENTERPLATE1901 Convention Center Drive, Miami Beach, FL 33139Ph : (305) 672-0066 -- Webpage: http://centerplate.com


3.1 ORGANISER AND MANAGERSAFI AMERICAS. LLC., owner and manager of MAISON&OBJET AMERICAS is herein after referred to as “The Manager”. Specifications concerning the organization of the Exhibition, in particular its opening and closing dates, its location, its opening hours andadmission price are decided and may be modified according to the will of the Manager. The exhibitor shall undertake to respect, and makerespected, the measures of the Exhibitor Manual. The exhibitor is responsible to the organiser for non-observance of the schedule of conditions established by the owner or the main tenant of the site placed at the disposal of the Exhibition organiser.The Manager is not liable for any consequences arising from the enforcement of the provisions of these general regulations.

3.2 LICENSEAfter the payment of the full contract price the Exhibitor will have a conditional and revocable license to participate in the Exhibition. The Manager may allocate the exhibit Bare Stand which the Exhibitor is to occupy. This Agreement is not and shall not be deemed to be lease or an agreement for lease.

3.3 ALLOCATION OF STANDSThe Manager will establish the layout of the Exhibition.Stand/s will be allocated at the Manager’s full discretion. The Manager may change the floor plan or exhibit of display of Exhibitor («the Exhibit»). The Manager’s determination with respect to allocation of the Stand/s will be binding on the Exhibitor. The full contract price is payable even if theExhibitor eventually does not utilize the whole Stand. Where practicable Stand/s will be allocated according to the Exhibitor’s sequence of choices.

3.4 CONTROL OF ADMISSIONSThe Manager is not obliged to justify his decisions concerning applications.In the event that participation is refused, any sums paid by the party having presented an application of participation will be repaid, after deductionof administrative expenses incurred by the Manager and which remain due to him. The same provision applies to a party having presented an application of participation placed on the waiting list, to whom a stand cannot be allocated for lack of available space when the Exhibition opens.Acceptance of the application is confirmed by the reply from the Manager to the exhibitor. This reply may be in the form of an invoice addressed to the exhibitor.Despite initial acceptance by the Manager and even after allocation of a stand, the Manager is allowed, without restriction, to cancel an applicationof participation from an exhibitor whose affairs are, for whatever reason, administered by, or with the assistance of a Trustee in bankruptcy.This applies notably to any application by a company filing a petition in bankruptcy between the date of the application and the Exhibition openingdate. However, where a company is authorized by a court to continue its operations, the Manager may, of his will, decide to maintain the applica-tion.

3.5 EXHIBITORThe Manager determines the categories of exhibitors and establishes the list of products and/or services exhibited. Exhibits will be limited to materials, products, or services of specific interest to registrants of the Exhibition. The Manager reserves the right todetermine the eligibility of any material, product or service for display or advertisement. The Manager may limit the number of principals that canbe represented by theExhibitor in a single Stand. The decision of the Manager with regard to whether any use or proposed use of the Stand/sis permitted under this Agreement shall be final.

ESI2 rue du Meunier95700 Roissy-en-FrancePh: +33(0)1 30 11 93 56Ctc: Mrs Béatrice Carron Mail: [email protected]: www.group-esi.com

ACTION BROKERAGE CORP.4477 NW 97th AvenueMiami, Florida 33178Ph: (305) 592-1152 -- Fax: (305) 592-1162Ctc : Mr John LeboldMail: [email protected]: http://www.action-brokerage.com

PHOENIX INTERNATIONAL BUSINESS LOGISTICS, INC1201 Corbin StreetElizabeth NJ 07201Ph: (908) 355-8900Ctc: Mr Phil Hobson; Mail: [email protected]: http://phoenixlogistics.com/

mailto:mchurchill%40agility.com?subject=

www.agility.com

mailto:gmarrin%40accurateeventgroup.com%20?subject=

http://www.accurateeventgroup.com



https://splash-mbcc.smartcity.com

http://centerplate.com

http://www.group-esi.com

http://www.action-brokerage.com



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2.12 For easy reference, the bank account details of the Organiser / Show Manager and Official Contractors /Agencies are listed below. Please note that if payment is drawn in a foreign currency, please include the bankcommission:

EXPO Convention Contractors, INCBank of America, Bank Account No: 0036611311409499 NE 2nd Avenue, Miami Shores, FL 33138

NOTE: The return addresses of the above companies are shown at the top portion of each Order Form

2.13 HOTELhttps://compass.onpeak.com/e/43MAO16


3.1 ORGANISER AND MANAGERSAFI AMERICAS. LLC., owner and manager of MAISON&OBJET AMERICAS is herein after referred to as “The Manager”. Specifications concerning the organization of the Exhibition, in particular its opening and closing dates, its location, its opening hours andadmission price are decided and may be modified according to the will of the Manager. The exhibitor shall undertake to respect, and makerespected, the measures of the Exhibitor Manual. The exhibitor is responsible to the organiser for non-observance of the schedule of conditions established by the owner or the main tenant of the site placed at the disposal of the Exhibition organiser.The Manager is not liable for any consequences arising from the enforcement of the provisions of these general regulations.

3.2 LICENSEAfter the payment of the full contract price the Exhibitor will have a conditional and revocable license to participate in the Exhibition. The Manager may allocate the exhibit Bare Stand which the Exhibitor is to occupy. This Agreement is not and shall not be deemed to be lease or an agreement for lease.

3.3 ALLOCATION OF STANDSThe Manager will establish the layout of the Exhibition.Stand/s will be allocated at the Manager’s full discretion. The Manager may change the floor plan or exhibit of display of Exhibitor («the Exhibit»). The Manager’s determination with respect to allocation of the Stand/s will be binding on the Exhibitor. The full contract price is payable even if theExhibitor eventually does not utilize the whole Stand. Where practicable Stand/s will be allocated according to the Exhibitor’s sequence of choices.

3.4 CONTROL OF ADMISSIONSThe Manager is not obliged to justify his decisions concerning applications.In the event that participation is refused, any sums paid by the party having presented an application of participation will be repaid, after deductionof administrative expenses incurred by the Manager and which remain due to him. The same provision applies to a party having presented an application of participation placed on the waiting list, to whom a stand cannot be allocated for lack of available space when the Exhibition opens.Acceptance of the application is confirmed by the reply from the Manager to the exhibitor. This reply may be in the form of an invoice addressed to the exhibitor.Despite initial acceptance by the Manager and even after allocation of a stand, the Manager is allowed, without restriction, to cancel an applicationof participation from an exhibitor whose affairs are, for whatever reason, administered by, or with the assistance of a Trustee in bankruptcy.This applies notably to any application by a company filing a petition in bankruptcy between the date of the application and the Exhibition openingdate. However, where a company is authorized by a court to continue its operations, the Manager may, of his will, decide to maintain the applica-tion.

3.5 EXHIBITORThe Manager determines the categories of exhibitors and establishes the list of products and/or services exhibited. Exhibits will be limited to materials, products, or services of specific interest to registrants of the Exhibition. The Manager reserves the right todetermine the eligibility of any material, product or service for display or advertisement. The Manager may limit the number of principals that canbe represented by theExhibitor in a single Stand. The decision of the Manager with regard to whether any use or proposed use of the Stand/sis permitted under this Agreement shall be final.

https://compass.onpeak.com/e/43MAO16



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3.6 WARRANTYThe Exhibitor represents warrants and undertakes that it is entering into this Agreement as principal and not as agent or nominee of anythird party, and the exhibits do not infringe or are likely to infringe any patent, trademark, copyright and other intellectual property right of anyparty and it agrees that in the event of any breach of the representations, warranties and undertakings herein contained this Agreement andthe license herein granted may be terminated by the Manager (without the Manager being liable for the Organiser and the Manager against any and all costs, claims, demands, losses, liabilities, charges, actions and expenses. The Exhibitor ensures the Manager that he had obtainedall Intellectual Property Rights held in equipment or products/ creation/ trade mark which he exhibits or permission for this exhibition. The Organiser will accept no responsibility in this regard.The Manager will be allowed to exclude the Exhibitors condemned in Intellectual Property matter, such as counterfeiting. The Exhibitor entitles the Manager as a favor, free of charge and for the duration of the concerned rights, to reproduce and use, in any territories, the equipment or products/ creation/ trademarks exhibited, for all communication tools of the trade show (Internet website show’s, official catalogue, invitations, plan, promotional video, newsletter, etc.) and for all tools used to promote the exhibition (picture taken on theexhibition destined to be published in a newspaper or on Internet, TV program dealing with or shoot on the exhibition…).The Exhibitor ensures the Manager that he had obtained permission for the uses above mentioned. The Manager will accept no responsibility in this regard.

3.7 ADMISSIONExhibits will be open to all exhibition registrants. A nominal registration fee may be charged by the Manager. The Manager reserves the right torefuse or regulate admission to any person. Any person wishing to exhibit must present an application of participation to the Manager. Unless the Manager does not accept the application, the submission thereof shall be a binding and irrevocable undertaking to pay the full price of the stand hire and associated costs.

3.8 STANDFITTING SERVICESThe Exhibitor shall bear the cost of all standfitting works. For exhibits under the Pre-Equipped stands, standfitting works can only be carried out by the Official Standfitting Contractor. For other exhibits, standfitting works can be carried out by the Official Standfitting Contractors or by a contractor appointed by the Exhibitor provided that such contractor shall have been approved by the Manager and shall have provided the Manager with a security deposit (or a banker’s guarantee in lieu thereof) in an amount acceptable to the Manager. The Exhibitor shall bear the cost of all such standfitting works, whether relating to the Pre-Equipped stands or otherwise.

3.9 ELECTRICAL WORKS AND ELECTRICITY SUPPLYLighting, lighting mains, power plugs, power mains and motors are available as provided in the Exhibitor Manual.Where the Exhibitor requires any electrical work in connection with its Exhibit, such work shall only be carried out by the Official Electrical Contractor appointed by the Manager, as described in the Exhibitor Manual. The Exhibitor shall bear the cost of all such electrical work and for all electricity consumed from the allocated exhibit space and shall forthwith upon the Manager’s written request pay to the Manager or as directedby the Manager an amount sufficient in the view of the Manager to cover and pay for such costs.

3.10 PHOTOGRAPHYAll photographic rights are reserved to the Manager. Photography during the Exhibition shall only be carried out by the Official Photographersappointed by the Manager, at charges set out in the Exhibitor Manual.

3.11 ADVERTISING MATTERThe Manager may prohibit the distribution of any advertising material for any reason whatsoever.

3.12 PRICE / LATE PAYMENTThe price of stands is decided by the Manager and may be revised by the Manager if there is a modification to its components, including but not limited to variations in the cost of materials, labor, transportation and services as well as tax and social charges. Payment for hireof the stand and other associated costs is to be made by the settlement dates and by methods fixed by the Organiser and notified to the Exhibitor in the Exhibition information package. For any late application of participation, the first payment is equal to amounts already dueat the date of receipt of the application. The same provision applies to exhibitors on the waiting list who are allocated a stand which becomes vacant. If an Exhibitor fails to pay on due dates and by the specifications stipulated in the preceding article, the Manager is entitled to apply the conditions contained in article 3.14 «Cancellation».

3.13 AN INTEREST CHARGE WILL BE LEVIED ON ALL OVERDUE AMOUNTS UNDER THIS AGREEMENT

3.14 CANCELLATIONExcept as otherwise expressly provided herein, no refund will be made of any money paid to the Organiser or the Manager under anycircumstances whatsoever including in the event of the Exhibitor deciding not to participate in the Exhibition, The Manager may retain all amounts then paid by the Exhibitor and also to recover all amounts due under this Agreement.

3.15 LIABILITY AND RISKSThe Exhibitor shall be liable for and shall insure, indemnify fully and effectively and hold the Organiser, the Manager and their respective shareholders, the lessors of the premises where the Exhibition is held and all government, statutory and regulatory bodies and agencies of the country where the Exhibition is held and their respective directors, officers, agent and servants harmless against any and all costs, claims, demands, losses, liabilities, charges, actions and expenses which any of them may be subject to or may incur or which may bemade, claimed or instituted against them or any of them as a result of any act, breach of any of the terms of this Agreement, omission, conduct or failure of the Exhibitor or its directors, officers, agents, servants, invitees or independent contractors.The Exhibitor’s aforesaid indemnity shall extend to all losses or injuries caused to any persons or property howsoever caused by the Exhibitor or its Exhibits or personnel, or otherwise arising while the said persons are upon or examining, observing or passing the Exhibit or Stand/s occupied by the Exhibitor, or by the demonstration of or otherwise in connection with the Exhibit. The liability or risks of loss or damage to the Exhibitor’s employees or agents, or the Exhibits, shall be the responsibility of the Exhibitor. Exhibits shall be placed at the Exhibitor’s own risks and the Organiser, the Manager, their respective directors, officers and agents shall not be held responsible for any theft, damage, loss or destruction of the Exhibits. Under no circumstances will the Organiser, the Manager, any government, statutory or regulatory body or agency or their respective directors, officers and agents make good or accept responsibility or be liable howsoever in respect of anydamage, theft, loss or destruction of the Exhibits or any property, goods or articles or things whatsoever placed, deposited, brought into or left upon the Exhibition premises by the Exhibitor.

3.16 INSURANCE POLICYThe Exhibitor shall take out and maintain from approved insurance companies an insurance policy in connection with the Exhibition in such form and for such amount as may be required by the Manager from time to time. The Exhibitor shall punctually pay all premiums payable onsuch insurance policy. If the Exhibitor fails to comply with the provisions herein the Manager may affect such insurance and pay the insurancepremiums and all moneys so expended shall on demand be repaid to the Manager by the Exhibitor. The Exhibitor shall not do or permit or sosuffer to be done anything whereby any insurance policy taken out by the Organiser or Manager (if any) may be rendered void or voidable orwhereby the rate of premium thereon may be increased, The Exhibitor shall make good all damage suffered by the Organiser and shall repayto the Organiser all sums paid by way of increased premium and all expenses incurred by the Organiser in or about the renewal of such policy or policies rendered necessary by a breach or non-observance of this Clause without prejudice to any other rights of the Organiser.The Exhibitor shall procure the insurance company or companies which issued the insurance policy to waive their rights of subrogation against such person as the Organiser or the Manager, as the case may be, may require.

(a) If you are using a Booth Builder or EAC - please see form 10

(b) If you are using a pre-equipped stand from Expo CCCI or if you are building your own stand we still recommend insurance coverage as the show does not cover individual exhibitors under their policy, this will help with any damage or loss of individual exhibitor stands or merchan-dise. You can purchase this insurance through many companies one of which is Buttine Insurance http://buttine.com/exhibitorGeneralLiability.html Below is the recommended coverage:

Each Occurrence $1,000,000Damage to Rented Premises (Each Occurrence) $100,000Personal & Adv Injury $1,000,000General Aggregate $2,000,000Products-Comp/Op Agg ExcludedMed Exp (Any One Person) Excluded



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3.13 AN INTEREST CHARGE WILL BE LEVIED ON ALL OVERDUE AMOUNTS UNDER THIS AGREEMENT

3.14 CANCELLATIONExcept as otherwise expressly provided herein, no refund will be made of any money paid to the Organiser or the Manager under anycircumstances whatsoever including in the event of the Exhibitor deciding not to participate in the Exhibition, The Manager may retain all amounts then paid by the Exhibitor and also to recover all amounts due under this Agreement.

3.15 LIABILITY AND RISKSThe Exhibitor shall be liable for and shall insure, indemnify fully and effectively and hold the Organiser, the Manager and their respective shareholders, the lessors of the premises where the Exhibition is held and all government, statutory and regulatory bodies and agencies of the country where the Exhibition is held and their respective directors, officers, agent and servants harmless against any and all costs, claims, demands, losses, liabilities, charges, actions and expenses which any of them may be subject to or may incur or which may bemade, claimed or instituted against them or any of them as a result of any act, breach of any of the terms of this Agreement, omission, conduct or failure of the Exhibitor or its directors, officers, agents, servants, invitees or independent contractors.The Exhibitor’s aforesaid indemnity shall extend to all losses or injuries caused to any persons or property howsoever caused by the Exhibitor or its Exhibits or personnel, or otherwise arising while the said persons are upon or examining, observing or passing the Exhibit or Stand/s occupied by the Exhibitor, or by the demonstration of or otherwise in connection with the Exhibit. The liability or risks of loss or damage to the Exhibitor’s employees or agents, or the Exhibits, shall be the responsibility of the Exhibitor. Exhibits shall be placed at the Exhibitor’s own risks and the Organiser, the Manager, their respective directors, officers and agents shall not be held responsible for any theft, damage, loss or destruction of the Exhibits. Under no circumstances will the Organiser, the Manager, any government, statutory or regulatory body or agency or their respective directors, officers and agents make good or accept responsibility or be liable howsoever in respect of anydamage, theft, loss or destruction of the Exhibits or any property, goods or articles or things whatsoever placed, deposited, brought into or left upon the Exhibition premises by the Exhibitor.

3.16 INSURANCE POLICYThe Exhibitor shall take out and maintain from approved insurance companies an insurance policy in connection with the Exhibition in such form and for such amount as may be required by the Manager from time to time. The Exhibitor shall punctually pay all premiums payable onsuch insurance policy. If the Exhibitor fails to comply with the provisions herein the Manager may affect such insurance and pay the insurancepremiums and all moneys so expended shall on demand be repaid to the Manager by the Exhibitor. The Exhibitor shall not do or permit or sosuffer to be done anything whereby any insurance policy taken out by the Organiser or Manager (if any) may be rendered void or voidable orwhereby the rate of premium thereon may be increased, The Exhibitor shall make good all damage suffered by the Organiser and shall repayto the Organiser all sums paid by way of increased premium and all expenses incurred by the Organiser in or about the renewal of such policy or policies rendered necessary by a breach or non-observance of this Clause without prejudice to any other rights of the Organiser.The Exhibitor shall procure the insurance company or companies which issued the insurance policy to waive their rights of subrogation against such person as the Organiser or the Manager, as the case may be, may require.

(a) If you are using a Booth Builder or EAC - please see form 10

(b) If you are using a pre-equipped stand from Expo CCCI or if you are building your own stand we still recommend insurance coverage as the show does not cover individual exhibitors under their policy, this will help with any damage or loss of individual exhibitor stands or merchan-dise. You can purchase this insurance through many companies one of which is Buttine Insurance http://buttine.com/exhibitorGeneralLiability.html Below is the recommended coverage:

Each Occurrence $1,000,000Damage to Rented Premises (Each Occurrence) $100,000Personal & Adv Injury $1,000,000General Aggregate $2,000,000Products-Comp/Op Agg ExcludedMed Exp (Any One Person) Excluded



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3.17 SAFETY, FIRE, HEALTH AND OTHER LAWSAll fire, safety, health and other laws, rules and regulations imposed by the Manager or local authorities and agencies or the lessor of the Exhibition premises must be strictly observed by the Exhibitor. The Exhibitor shall ensure that security arrangements in relation to the exhibits and the stands are adequate, effective and strictly observed at all time.

3.18 PROHIBITED EXHIBITSNo live military equipment, including munitions, aircraft armament, small arms ammunition and explosives, weapon systems, tactical missiles, rockets, etc shall be brought onto the Exhibition premises. Other kinds of exhibits may be prohibited by the Manager. The Exhibitor is solely responsible for ensuring that all governmental and other regulatory approval required for the Exhibits and its participation in the Exhibition shall have been obtained prior to the date of the Exhibition, and shall be continuing throughout the Exhibition.

3.19 LOSSESThe Organiser and the Manager shall not be responsible for damage to the Exhibitor’s property howsoever caused or lost shipments either coming in or going out, or for money costs. The Exhibitor is responsible in all cases for the full contract price payable under this Agreement.

3.20 TERMINATION/POSTPONEMENT(a) If, in the sale discretion of the Manager, the Exhibition premises shall become unfit for occupancy or if the holding of the Exhibition orthe performance of the Organiser or the Manager of any of the provisions of this Agreement is interfered with by virtue of any cause or the Exhibition may or could in any way be affected by a cause not within the control of the Organiser or the Manager, this Agreement and/or theExhibition (or any part thereof), may forthwith be terminated or cancelled or postponed or otherwise rearranged by the Manager at its sole option, without the Organiser or the Manager being liable in damages or otherwise to the Exhibitor. Upon the termination or cancellation as aforesaid, the Organiser shall not be liable to the Exhibitor other than for a prorated refund of the contract price paid by the Exhibitor on the basis of the number of exhibit days remaining. No refund will be made upon any postponement or rearrangement as aforesaid.

(b) This Agreement may be terminated by the Manager forthwith if in the Manager’s opinion the Exhibitor doesnot or may be unable to perform or comply with any of its obligations.

3.21 RIGHT TO REJECT OR EJECTThe Manager may reject, eject or prohibit the Exhibit in whole or in part, or the Exhibitor or its representatives, with or without giving cause. If cause is not given, the maximum liability of the Organiser or the Manager (if any) shall not exceed the return to the Exhibitor of the pro-rataamount of the contract price paid by the Exhibitor based on the number of days of the Exhibition remaining at the time of ejection. If an exhibit or exhibitor is ejected for violation of any provisions of this Agreement or for any other stated reason, no refund of any portion of the contract price shall be made.

3.22 RIGHT OF POSSESSIONThe Exhibitor hereby grants to the Organiser, the right for purposes of ensuring the due performance by the Exhibitor of its obligations under this Agreement to possession of all property of the Exhibitor, including the Exhibits, on the Exhibitor premises. Such right to possession shall be superior to that of any person. All such property shall be deemed to be pledged to the Organiser as security for the performance by theExhibitor of its obligations under this Agreement and the Organiser may remove, sell or otherwise dispose of all of the same upon such terms and conditions as it deems fit. If such property is not removed from the Exhibition premises by the end of the removal period specified in the Exhibitor Manual then the Organiser shall be at liberty to remove, sell or otherwise dispose of such property, and the net proceeds applied bythe Manager for such purpose as it deems appropriate. The Exhibitor shall indemnify the Organiser against all costs and expenses incurred inconnection with such removal, safe or disposal, and any claim by a third party to any such property so sold or disposed of.

3.23 SUB-LICENSINGThis license to participate in the Exhibition is personal to the Exhibitor, is non-transferrable and no licensing or sub-licensing may be granted by the Exhibitor to any other party. The Exhibitor shall not assign or sublet the Stand or any part thereof. The Organiser and/or the Manager may assign or transfer its right and/or obligations. The Exhibitor may not assign or transfer any of its rights or obligations under this Agreement.

3.24 MANAGER AS AGENTAll rights, powers and discretion exercised by the Manager or consent or agreement given or made by the Manager shall be deemed to becarried out as agent on behalf of the Organiser. The Manager shall have no responsibility or liability whatsoever to the Exhibitor or any other party.

(c) The aggregate liability of the Organiser (if any) shalt under no circumstances (whether arising from breach of contract, tort or otherwise) exceed the amount of the total contract price paid by the Exhibitor for the license herein granted. The person or persons appointed by the Manager to undertake any official tasks including to the Official Standfitting Contractor and the Official Electrical Contractor are independent contractors and are not agents of the Organiser or the Manager.

3.25 LIABILITY, EXCLUSION AND LIMITATION(a) The Organiser and the Manager shall not be responsible for delays, claims, demands, damages, losses, increased costs, liabilities, changes,actions, expenses or other unfavorable conditions, direct or indirect, consequential or otherwise, howsoever arising by virtue of any cause not within the control of the Organiser or the Manager.or other personnel, absence of premises required for the Exhibition, failure, impairment or lack of adequate transportation facilities, inability to obtain or condemnation, requisition or commandeering of necessary supplies or equipment, local, state or other law, ordinance, rule, order, decree or regulation, whether legislative, executive or judicial, and whether constitutional or unconstitutional, or Act of God and the words «act of» shall include «threat of or perceived threat of».

(b) For purposes of this Agreement, the phrase «cause not within the control of the Organiser or the Manager» shall include fire, casualty, flood, illness, risk of infection, epidemic, earthquake, explosion or accident, blockade, embargo, inclement weather, governmental restraints, restraints or orders of civil defense or military authorities, act of public enemy, riot or civil disturbance or commotion, malicious damage, sabotage, vandalism, act of terrorism, or other similar activities, strike, lockout, boycott or other labor dispute or disturbance, inability to secure sufficient labor, technical or other personnel, absence of premises required for the Exhibition, failure, impairment or lack of adequate transpor-tation facilities, inability to obtain or condemnation, requisition or commandeering of necessary supplies or equipment, local, state or other law, ordinance, rule, order, decree or regulation, whether legislative, executive or judicial, and whether constitutional or unconstitutional, or Act of God and the words «act of» shall include «threat of or perceived threat of».

(c) The aggregate liability of the Organizer (if any) shalt under no circumstances (whether arising from breach of contract, tort or otherwise) exceed the amount of the total contract price paid by the Exhibitor for the license herein granted. The person or persons appointed by the Manager to undertake any official tasks including to the Official Standfitting Contractor and the Official Electrical Contractor are independent contractors and are not agents of the Organizer or the Manager.

3.26 GOVERNING LAW AND JURISDICTIONThis Agreement shall be governed by, and construed in accordance with the laws of the country of incorporation of the Organiser. The Exhibitor hereby irrevocably and unconditionally submits to the non-exclusive jurisdiction of the Courts of the country of incorporation of the Organiser for all purposes in relation to this Agreement and waives any objections on the ground of venue or forum non convenience or on similar grounds.

3.27 REVOCATIONUpon termination of this Agreement the license granted is revoked and thereupon the Exhibitor shall immediately leave the Exhibition premisesand remove all its Exhibits.

3.28 STAMP AND OTHER DUTIESThe Exhibitor shall pay all and any stamp and other taxes or duties, including any interest and penalties, payable on or in connection with thisAgreement.

3.29 EXHIBITOR MANUAL AND FLOOR PLANFurther rules and regulations pertaining to the Exhibition can be found in the Exhibitor Manual and other documents supplied by the Managerfrom time to time. The Manager may at any time and from time to time make further rules and regulations (having immediate effect) in relationto any aspect of the Exhibition. Such rules and regulations shall be deemed to form part of this Agreement, and shall be binding on the Exhibi-tor. The Manager may time to time be entitled to change the exhibit floor plan.

3.30 PARTIAL INVALIDITYThe invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision herein.

3.31 REMEDIES AND IMPLIED WAIVERSNo failure or delay on the part of the Manager to exercise, any right or remedy under this Agreement will operate as a waiver thereof, nor will any single or particle exercise of any right or remedy preclude any other or further exercise thereof or the exercise of any other right or remedy. The rights and remedies provided are cumulative with and not exclusive of any rights or remedies provided by law independently of this Agreement.

3.32 DISPUTESIn the event of a dispute, the Exhibitor undertakes to submit his claim to the Manager, Organiser before taking any other action. The Exhibitor formally agrees that any legal action undertaken in less than fifteen days from the date of this submission and more than one year after this expired fifteen days time is declared inadmissible.



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3.25 LIABILITY, EXCLUSION AND LIMITATION(a) The Organiser and the Manager shall not be responsible for delays, claims, demands, damages, losses, increased costs, liabilities, changes,actions, expenses or other unfavorable conditions, direct or indirect, consequential or otherwise, howsoever arising by virtue of any cause not within the control of the Organiser or the Manager.or other personnel, absence of premises required for the Exhibition, failure, impairment or lack of adequate transportation facilities, inability to obtain or condemnation, requisition or commandeering of necessary supplies or equipment, local, state or other law, ordinance, rule, order, decree or regulation, whether legislative, executive or judicial, and whether constitutional or unconstitutional, or Act of God and the words «act of» shall include «threat of or perceived threat of».

(b) For purposes of this Agreement, the phrase «cause not within the control of the Organiser or the Manager» shall include fire, casualty, flood, illness, risk of infection, epidemic, earthquake, explosion or accident, blockade, embargo, inclement weather, governmental restraints, restraints or orders of civil defense or military authorities, act of public enemy, riot or civil disturbance or commotion, malicious damage, sabotage, vandalism, act of terrorism, or other similar activities, strike, lockout, boycott or other labor dispute or disturbance, inability to secure sufficient labor, technical or other personnel, absence of premises required for the Exhibition, failure, impairment or lack of adequate transpor-tation facilities, inability to obtain or condemnation, requisition or commandeering of necessary supplies or equipment, local, state or other law, ordinance, rule, order, decree or regulation, whether legislative, executive or judicial, and whether constitutional or unconstitutional, or Act of God and the words «act of» shall include «threat of or perceived threat of».

(c) The aggregate liability of the Organizer (if any) shalt under no circumstances (whether arising from breach of contract, tort or otherwise) exceed the amount of the total contract price paid by the Exhibitor for the license herein granted. The person or persons appointed by the Manager to undertake any official tasks including to the Official Standfitting Contractor and the Official Electrical Contractor are independent contractors and are not agents of the Organizer or the Manager.

3.26 GOVERNING LAW AND JURISDICTIONThis Agreement shall be governed by, and construed in accordance with the laws of the country of incorporation of the Organiser. The Exhibitor hereby irrevocably and unconditionally submits to the non-exclusive jurisdiction of the Courts of the country of incorporation of the Organiser for all purposes in relation to this Agreement and waives any objections on the ground of venue or forum non convenience or on similar grounds.

3.27 REVOCATIONUpon termination of this Agreement the license granted is revoked and thereupon the Exhibitor shall immediately leave the Exhibition premisesand remove all its Exhibits.

3.28 STAMP AND OTHER DUTIESThe Exhibitor shall pay all and any stamp and other taxes or duties, including any interest and penalties, payable on or in connection with thisAgreement.

3.29 EXHIBITOR MANUAL AND FLOOR PLANFurther rules and regulations pertaining to the Exhibition can be found in the Exhibitor Manual and other documents supplied by the Managerfrom time to time. The Manager may at any time and from time to time make further rules and regulations (having immediate effect) in relationto any aspect of the Exhibition. Such rules and regulations shall be deemed to form part of this Agreement, and shall be binding on the Exhibi-tor. The Manager may time to time be entitled to change the exhibit floor plan.

3.30 PARTIAL INVALIDITYThe invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision herein.

3.31 REMEDIES AND IMPLIED WAIVERSNo failure or delay on the part of the Manager to exercise, any right or remedy under this Agreement will operate as a waiver thereof, nor will any single or particle exercise of any right or remedy preclude any other or further exercise thereof or the exercise of any other right or remedy. The rights and remedies provided are cumulative with and not exclusive of any rights or remedies provided by law independently of this Agreement.

3.32 DISPUTESIn the event of a dispute, the Exhibitor undertakes to submit his claim to the Manager, Organiser before taking any other action. The Exhibitor formally agrees that any legal action undertaken in less than fifteen days from the date of this submission and more than one year after this expired fifteen days time is declared inadmissible.



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3.33 SET-OFF CLAUSEThe Organiser and/or the Manager may in its sole discretion, deduct from or set-off against any money due from the Organiser or the Manager to the Exhibitor, any sum which the Exhibitor is liable to pay to the Organiser or the Manager.

3.34 COMPLIANCE CLAUSEThe Exhibitor shall, upon the Manager’s written request, forthwith take all necessary action and/or refrain from any further action which is,in the Manager’s view, necessary to comply with any of its obligations and, forthwith provide any necessary information or documents to evidencesuch compliance.

3.35 AMENDMENTS CLAUSEThis Agreement shall be amended only in the form prescribed by the Manager for such purposes from time to time.

3.36 ASSIGNMENT CLAUSEThe Organiser and/or the Manager may without the consent or approval of the Exhibitor assign or transfer its ights and/or obligations under thisAgreement. The Exhibitor may not assign or transfer any of its rights or obligations under this Agreement.

3.37 THIRD PARTIESNothing in this Agreement shall be deemed to confer any right to enforce any term of this Agreement on anyone not a party to this Agreement.

3.38 PRESENTATIONS AND/ OR DEMONSTRATIONS OF EXHIBITS / PRODUCTSAn Exhibitor intending to present and/or demonstrate equipment, exhibit or product at his stand must:

(a) Give proper consideration to the safety conditions under which the exhibit will be demonstrated.(b) Securely install all working machinery to prevent base slippage and position such machinery so that the operation hereof will not cause intrusion into the aisle or otherwise prove hazardous to all persons.(c) Adequately guard all moving parts of machinery to prevent injury to any person.(d) Isolate starting devices to prevent operation by any visitor or other unauthorized person.(e) Ensure that toxic fumes, exhaust or other irritants caused by the exhibits/products are not released into the Exhibition Hall. Prior approval from the relevant controlling authority, in addition to that of the Organiser/Show Manager, must be obtained for such purpose.(f) Ensure that gas cylinders, naked flames and welding demonstrations are not exposed in the Exhibition Hall and stands. Prior Fire Marshal approval must be obtained and their conditions for such purpose fully met and satisfied before any demonstration is carried out.(g) Ensure that adequate protection is catered to prevent damage to the Hall flooring, carpet and facilities.Any damages caused will be at the responsibility of the Exhibitor concerned.(h) Ensure that any product or display like roofing, awning, ceiling or lighting pelmet must be highlighted in the respective stand plan and submitted to the Organiser/Show Manager for the Fire Marshal approval. Without this Fire Marshal approval, no such product or display will bepermitted in this Exhibition by the Fire Marshal.(i) Ensure that all the relevant local government authority license(s) and/or permit(s) are obtained and its stipulated regulations and conditionsobserved and abided with for the demonstration and/or use of electronics, radio and/or satellite receiving and/or transmitting equipment.(j) Ensure that only products for which they are agent, distributor or dealer, are displayed. In the event of a dispute between/among Exhibitors,the Organiser/Show Manager reserves the right to rule on the right to exhibit.

3.39 ELECTRONICS, RADIO AND SATELLITE TRANSMISSIONS / BROADCASTSAny Exhibitor or contractor wishing to use receiving or transmitting devices must be in possession of the required valid licenses and/or permits issued from the respective United States Government Authorities before using such frequencies for their electronic or radio equipment and/or satellite dish. All applications are to be submitted to the following bodies:(a) Importation of Communications Equipment / Satellite Dish & Voice / Data Transmission Licences and Broadcast resculations are handled through the Federal Communications Commission (FCC)

455 12th Steet SWWashington DC 20554Phone: 1-888-225-5322Email: [email protected]

Please note that all costs incurred in the applications must be borne by the Exhibitor concerned.

3.40 AUDIO AIDS(a) CopyrightExhibitors who wish to utilize audio and/or visual aids in the Exhibition in relation to the sound tracks of videos and music being played must ensure that their use will not infringe the copyrights of others. Exhibitors are advised to contact the following organization regarding theprocedures for application of a «Copyright Music License»:

If any copyrighted music is to be played in your booth, you must obtain all necessary licenses from the copyright owner or licensing agency representing the copyright owner. The licensing requirements include the playing of live, as well as recorded music, (records, tapes, compact discs, etc.) and also include music, whether it is the essence of the presentation or is only used as background, on a videotape or otherpresentation.

The proper license must be posted in your booth and available for inspection at the request of Show Management or properly authorized agentsof ASCAP or BMI. We advise you to contact these agencies as listed below to acquire the proper licenses:

ASCAP Licensing Dept. BMI (Broadcast Music, Inc.)1 Lincoln Plaza 10 Music Square EastNew York, NY 10023 Nashville, TN 37203-4399Tel: 212-621-6000 Tel: 800-925-8451, 615-401-2000

Adherence to these federally mandated copyright licensing laws is of critical importance. Failure to do so is both a violation of federal copyright law, and a breach of your contract for exhibit space for the show.

(b) Sound LevelSound levels must be set at a level which cause no interference with or annoyance to other Exhibitors. The Organiser/Show Manager reservesthe right to reduce the sound level or restrict or switch off any audio/visual displays which cause complaints and the Organiser’s decision is finalif such a dispute arises.

3.41 FIRE AND SAFETY REQUIREMENTS(a) Industrial Gas and Naked Flame DemonstrationApplications for a permit for the following shall be made to the Miami Beach Fire Marshal fifteen (15) days in advance of the event. Once issued, copies of approved permits shall be kept on the premises throughout the event:- Display and operate any open flame, flammable liquid device, candles, lanterns, torches, pyrotechnic displays, etc.- Display or operate an electrical, mechanical or chemical device may be deemed hazardous by the Fire Department- Use of flammable liquids, compressed gases or dangerous chemicals. No flammable liquids, compressed gases or dangerous chemicalsshall be stored in the MBCC. Compressed gas cylinders must be secured to prevent toppling. Flammable compressed gas containers are not allowed in the facility.

(b) CombustiblesCompressed flammable gases, flammable or combustible liquids, open flame devices, hazardous chemicals or materials, Class II or greater lasers, blasting agents, explosives and pyrotechnic devices shall be prohibited within the exhibit halls. Under special circumstances, limited useof the above items may be permitted by the authority having jurisdiction and permits, provided adequate precautions are taken to prevent the accidental ignition of any materials. Application for permit(s) shall be made to the Miami Beach Fire Department through the Event Manager, and a copy of the approved permit must be maintained on the premises throughout the event.

(c) CookingNo gas cooking appliances or deep fat fryers are allowed in the MBCC. Small electric cook tops, grills and ovens will be allowed for cooking. No cooking appliance is to be placed on combustible furnishings or too close to any combustible materials. Cooking areas must have 2A10BCtype fire extinguishers provided by show management or the exhibitor. Butane is okay but an application must be submitted to the Fire Marshal.

(d) Exhibit StructureExhibit structures should be made of fireproof/flame retardant or treated materials not given to flammability.Expanded foam materials should be fire-retardant.Structurally, any «built-up» (or double decker) booth should have the stamp of a qualified structural engineerattesting to its construction standards.All electrical installation should be of standard 3-wire grounded wire in conduit. Particular attention should be paid to neon electrical installationdue to high voltage and breakable nature of this type of lighting. Exposed wire of any sort is never allowed.All booths constructed within an exhibit hall should provide for the safe exit of occupants. Two means of exit are required from exhibits, rooms, decks, or platform areas where:a) The intended occupant load of the exhibit exceeds 50 persons.

mailto:[email protected]



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3.40 AUDIO AIDS(a) CopyrightExhibitors who wish to utilize audio and/or visual aids in the Exhibition in relation to the sound tracks of videos and music being played must ensure that their use will not infringe the copyrights of others. Exhibitors are advised to contact the following organization regarding theprocedures for application of a «Copyright Music License»:

If any copyrighted music is to be played in your booth, you must obtain all necessary licenses from the copyright owner or licensing agency representing the copyright owner. The licensing requirements include the playing of live, as well as recorded music, (records, tapes, compact discs, etc.) and also include music, whether it is the essence of the presentation or is only used as background, on a videotape or otherpresentation.

The proper license must be posted in your booth and available for inspection at the request of Show Management or properly authorized agentsof ASCAP or BMI. We advise you to contact these agencies as listed below to acquire the proper licenses:

ASCAP Licensing Dept. BMI (Broadcast Music, Inc.)1 Lincoln Plaza 10 Music Square EastNew York, NY 10023 Nashville, TN 37203-4399Tel: 212-621-6000 Tel: 800-925-8451, 615-401-2000

Adherence to these federally mandated copyright licensing laws is of critical importance. Failure to do so is both a violation of federal copyright law, and a breach of your contract for exhibit space for the show.

(b) Sound LevelSound levels must be set at a level which cause no interference with or annoyance to other Exhibitors. The Organiser/Show Manager reservesthe right to reduce the sound level or restrict or switch off any audio/visual displays which cause complaints and the Organiser’s decision is finalif such a dispute arises.

3.41 FIRE AND SAFETY REQUIREMENTS(a) Industrial Gas and Naked Flame DemonstrationApplications for a permit for the following shall be made to the Miami Beach Fire Marshal fifteen (15) days in advance of the event. Once issued, copies of approved permits shall be kept on the premises throughout the event:- Display and operate any open flame, flammable liquid device, candles, lanterns, torches, pyrotechnic displays, etc.- Display or operate an electrical, mechanical or chemical device may be deemed hazardous by the Fire Department- Use of flammable liquids, compressed gases or dangerous chemicals. No flammable liquids, compressed gases or dangerous chemicalsshall be stored in the MBCC. Compressed gas cylinders must be secured to prevent toppling. Flammable compressed gas containers are not allowed in the facility.

(b) CombustiblesCompressed flammable gases, flammable or combustible liquids, open flame devices, hazardous chemicals or materials, Class II or greater lasers, blasting agents, explosives and pyrotechnic devices shall be prohibited within the exhibit halls. Under special circumstances, limited useof the above items may be permitted by the authority having jurisdiction and permits, provided adequate precautions are taken to prevent the accidental ignition of any materials. Application for permit(s) shall be made to the Miami Beach Fire Department through the Event Manager, and a copy of the approved permit must be maintained on the premises throughout the event.

(c) CookingNo gas cooking appliances or deep fat fryers are allowed in the MBCC. Small electric cook tops, grills and ovens will be allowed for cooking. No cooking appliance is to be placed on combustible furnishings or too close to any combustible materials. Cooking areas must have 2A10BCtype fire extinguishers provided by show management or the exhibitor. Butane is okay but an application must be submitted to the Fire Marshal.

(d) Exhibit StructureExhibit structures should be made of fireproof/flame retardant or treated materials not given to flammability.Expanded foam materials should be fire-retardant.Structurally, any «built-up» (or double decker) booth should have the stamp of a qualified structural engineerattesting to its construction standards.All electrical installation should be of standard 3-wire grounded wire in conduit. Particular attention should be paid to neon electrical installationdue to high voltage and breakable nature of this type of lighting. Exposed wire of any sort is never allowed.All booths constructed within an exhibit hall should provide for the safe exit of occupants. Two means of exit are required from exhibits, rooms, decks, or platform areas where:a) The intended occupant load of the exhibit exceeds 50 persons.



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b) The floor area exceeds 1,600 sqft. (148.66 sqm).c) The distance from any point in the floor area to an aisle exceeds 50 ft. (15.24m).Stairs should be:a) A minimum of 36’’ (91.44cm) wide.b) Stair risers should be between 7 and 4 inches in height (17.78cm & 10.16cm).Treads should have a minimum run of 11’’ (27.94cm), exclusive of nosing.c) Curved or spiral stairs should not be used unless approved by the local Fire Department.d) Handrails should be provided on at least one side of every stairway.

- Structures up to 12 ft. (3.66m) high must withstand a wind force of 5 pounds per square foot (24.41 kg/sqm).- All construction will meet local, state, and federally mandated codes.- Guardrails, and hand and eye shields will be provided for all moving equipment and heat generating devices.- All exhibits, towers, and other components over 12 ft. (3.66m) high will be engineered appropriate to their use and constructed from drawings bearing the stamp of a reviewing structural engineer.

(e) Exhibits with Enclosed Areas, with Ceilings:1. Covered or roofed areas should be furnished with acceptable (and tested) battery-powered smoke detectorswhich emit alarms audible outside of the enclosed or covered area.2. There must be fire extinguishers, minimum class 2A10BC*, in each enclosed area.3. There shall be a locally approved Fire Watch for enclosures larger than 300 sqft. (92.90 sqm).

(f) Exits:The travel distance within the exhibit booth or exhibit enclosure to an exit access aisle shall not exceed 50 ft. (15m). No display or exhibit hall be so installed or operated as to interfere in any way with access to any required exit or with visibility of any required exit sign. All required exits, including entrance/exit and lobby areas of each hall, the center exit pod and all corridors/aisles shall beunlocked and kept free of exhibits, booths, tables, registration desks and all other obstructions during show hours.

(g) Fire Fighting Equipment:All fire hose cabinets, fire extinguishers, manual pull stations and any other fire protection equipment, including those inside exhibit/booth space, shall be visible and accessible at all times.

(h) Flame Retardant Treatment:All decorations, drapes, signs, banners, acoustical materials, hay, moss, split bamboo, plastic cloth and similar decorative materials shall be flameretardant and resistant as demonstrated by passing both the small-scale and large-scale tests of NFPA 701, Standards Methods of Fire Tests. Oilcloth, tar paper, sisal paper, nylon, orlon and other plastic materials that are not retardant are prohibited. The Fire Prevention Bureau will test any questionable material.

(i) Obstructions:Aisles and exits as designated on approved plans must be kept clean and clear of obstructions. Booth construction must be substantial and fixedin a specified area for the duration of the show. Easels, signs, products, chairs, etc., must not be placed beyond the booth area into aisles.All fire hose cabinets, fire extinguishers, pull stations and emergency exits, including those inside an exhibit space, must be visible and accessibleat all times. All column locations with fire extinguishers and fire hose cabinets must be noted, and there must be a 3’ clearance at every column marked with a fire hose. (NO EXCEPTIONS)

Painting: Minor painting will be permitted, only if the following guidelines are followed:- Permission from Fire Department personnel on duty.- Rope off or barricade area- No Smoking- Have a 2A10BC type fire extinguisher on-site and properly maintained (serviced within one (1) year)- Have only enough flammable or combustible materials on hand to perform operation

Permits: Applications for a permit for the following shall be made to the Miami Beach Fire Marshal fifteen (15) days in advance of the event.Once issued, copies of approved permits shall be kept on the premises throughout the event:- Display and operate any open flame, flammable liquid device, candles, lanterns, torches, pyrotechnic displays, etc.- Display or operate an electrical, mechanical or chemical device may be deemed hazardous by the Fire Department- Use of flammable liquids, compressed gases or dangerous chemicals.- No flammable liquids, compressed gases or dangerous chemicals shall be stored in the MBCC.Compressed gas cylinders must be secured to prevent toppling. Flammable compressed gas containers are not allowed in the facility.

3.42 FIRE PRECAUTIONSAny persons, on seeing an outbreak of fire, however slight, must make immediate use of the fire alarm.Exhibitors, who, because of the nature of their exhibits, require a special type of fire extinguisher, must make arrangements, at their own ex-pense, for the provision of such equipment. The Organiser/Show Manager will assist and advise, if required. No packing materials or brochures may be stored behind the walls of perimeter stands or any other designated service areas, unless prior written approval has been given by theOrganiser/Show Manager and Hall-owner.

3.43 PHOTOGRAPHY OF EXHIBITSAll photographic rights are reserved to the Manager. Photography during the Exhibition shall only be carried out by the Official Photographersappointed by the Manager, at charges set out in the Exhibitor Manual.As an exhibitor if a visitor would like to take a photograph of your stand they must ask your permission prior totaking the picture, you will be able to authorize or reject this photo being taken.

3.44 STAND CLEANINGThe Organiser/Show Manager will only arrange for the general cleaning of the Exhibition Hall. Exhibitors are responsible for maintaining their own stand in a tidy condition at all times. Exhibitors with lockable offices are requested to place refuse outside the office before departure each evening, for disposal. Exhibitors may contact EXPO CCI, should additional cleaning services be required. You will also be able to place an advanced order on the Expo CCI website.

3.45 REMOVAL OF WASTEDuring the build-up and tear-down days of the Exhibition, the aisles of the Hall must not be obstructed with packing and construction materialsor debris. Contractors building Bare Stands or stand interiors are responsible for removing their own building waste and off-cuts from the siteat the end of each day. Painting and sawing can only be carried out at certain designated areas outside the Exhibition Hall.

At the end of the Exhibition, contractors must remove from the site all the materials especially the double-sided carpet tape used from their clients’ stands by the respective timings stated in the “Time-Table of In-Hall Operations”. Should they fail to do so; the monies of their Performance Bond will be used to pay for such removal by the Official Cleaning Contractor.The Organiser/Show Manager reserves the right to charge the Exhibitor concerned for the removal of excessive waste (stand construction debris, crates/pallets, cartons, packing materials or literature).

3.46 OPERATION OF STANDS / CONDUCT AND BEHAVIOURAll Exhibition stands must be fully staffed and operational throughout the opening hours of the Exhibition.Exhibitors must not participate in any activity which causes, or is likely to cause, annoyance to visitors or other Exhibitors.All activities of the Exhibitor and his staff must be confined to the stand or site allocated. No advertising or canvassing for business may takeplace elsewhere in the Exhibition Hall. This includes the distribution of leaflets, brochures, journals, etc. Exhibitors may not use the Exhibitionfor recruiting staff, other than to seek local agents for their products.

3.47 DILAPIDATIONExhibitors shall be responsible for the cost of making good or replacing any damage or dilapidation to the Exhibition premises, whether causedby themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by such agents or contractors. Exhibitors occupying Design plus Package stands are also responsible for the cost of making good, any damage to the contractor’s stand structures, floor coverings, light fittings and any other hired items, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by their agents or contractors. The cost of damages and losses will be stated by the relevant contractor and charged to the Exhibitor concerned.

3.48 FORCE MAJEUREThe Exhibition may be postponed, shortened or extended due to any cause whatsoever outside the control of the Organiser/Show Manager. In such an event, the Organiser/Show Manager shall not be responsible for any loss sustained by the Exhibitor, directly or indirectly attributableto the elements of nature, force majeure or orders and directives imposed by any government authority, and fees paid by the Exhibitor, in full or any part thereof, are refundable at the sole discretion of the Organiser/Show Manager.



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3.42 FIRE PRECAUTIONSAny persons, on seeing an outbreak of fire, however slight, must make immediate use of the fire alarm.Exhibitors, who, because of the nature of their exhibits, require a special type of fire extinguisher, must make arrangements, at their own ex-pense, for the provision of such equipment. The Organiser/Show Manager will assist and advise, if required. No packing materials or brochures may be stored behind the walls of perimeter stands or any other designated service areas, unless prior written approval has been given by theOrganiser/Show Manager and Hall-owner.

3.43 PHOTOGRAPHY OF EXHIBITSAll photographic rights are reserved to the Manager. Photography during the Exhibition shall only be carried out by the Official Photographersappointed by the Manager, at charges set out in the Exhibitor Manual.As an exhibitor if a visitor would like to take a photograph of your stand they must ask your permission prior totaking the picture, you will be able to authorize or reject this photo being taken.

3.44 STAND CLEANINGThe Organiser/Show Manager will only arrange for the general cleaning of the Exhibition Hall. Exhibitors are responsible for maintaining their own stand in a tidy condition at all times. Exhibitors with lockable offices are requested to place refuse outside the office before departure each evening, for disposal. Exhibitors may contact EXPO CCI, should additional cleaning services be required. You will also be able to place an advanced order on the Expo CCI website.

3.45 REMOVAL OF WASTEDuring the build-up and tear-down days of the Exhibition, the aisles of the Hall must not be obstructed with packing and construction materialsor debris. Contractors building Bare Stands or stand interiors are responsible for removing their own building waste and off-cuts from the siteat the end of each day. Painting and sawing can only be carried out at certain designated areas outside the Exhibition Hall.

At the end of the Exhibition, contractors must remove from the site all the materials especially the double-sided carpet tape used from their clients’ stands by the respective timings stated in the “Time-Table of In-Hall Operations”. Should they fail to do so; the monies of their Performance Bond will be used to pay for such removal by the Official Cleaning Contractor.The Organiser/Show Manager reserves the right to charge the Exhibitor concerned for the removal of excessive waste (stand construction debris, crates/pallets, cartons, packing materials or literature).

3.46 OPERATION OF STANDS / CONDUCT AND BEHAVIOURAll Exhibition stands must be fully staffed and operational throughout the opening hours of the Exhibition.Exhibitors must not participate in any activity which causes, or is likely to cause, annoyance to visitors or other Exhibitors.All activities of the Exhibitor and his staff must be confined to the stand or site allocated. No advertising or canvassing for business may takeplace elsewhere in the Exhibition Hall. This includes the distribution of leaflets, brochures, journals, etc. Exhibitors may not use the Exhibitionfor recruiting staff, other than to seek local agents for their products.

3.47 DILAPIDATIONExhibitors shall be responsible for the cost of making good or replacing any damage or dilapidation to the Exhibition premises, whether causedby themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by such agents or contractors. Exhibitors occupying Design plus Package stands are also responsible for the cost of making good, any damage to the contractor’s stand structures, floor coverings, light fittings and any other hired items, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by their agents or contractors. The cost of damages and losses will be stated by the relevant contractor and charged to the Exhibitor concerned.

3.48 FORCE MAJEUREThe Exhibition may be postponed, shortened or extended due to any cause whatsoever outside the control of the Organiser/Show Manager. In such an event, the Organiser/Show Manager shall not be responsible for any loss sustained by the Exhibitor, directly or indirectly attributableto the elements of nature, force majeure or orders and directives imposed by any government authority, and fees paid by the Exhibitor, in full or any part thereof, are refundable at the sole discretion of the Organiser/Show Manager.



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4.1 VISA REQUIREMENTS IN THE U.S.

1. Valid authorization through the Electronic System for Travel Authorization (ESTA) prior to travel. ESTA determines the eligibility of visitors to travelto the U.S. by collecting the same information as the I-94 Arrival- Departure Record. The application may be submitted at any time prior to travel.Normally it is valid for up to two years and can be used for multiple entries into the U.S. In addition, you must have a valid passport for 6 monthsbeyond the period of intended stay, 90 days. Therefore, your passport must be valid for 9 months. The purpose of your stay must be for 90 days or less, and reason for your visit must be for tourism or business. If arriving by air or sea you must have a return ticket. Additionally, you must be able to show that your intent to stay is 90 days or less and that you have sufficient funds to support yourself while in the U.S. You must also be found to not pose a safety threat to the U.S. and have no previous violation of any admission policy. Finally, you have to waive your right to proceedings before an immigration judge, except for an asylum application.

2. Screened at a port of entry into the United States

3. Enrolled in the Department of Homeland Security’s U.S.-Visit program

Besides holding valid travel documents and entry visas, the visitors must also be in possession of an onward or return ticket and sufficient fundsand entry facilities, including visas, to their onward destination.

Visitors are generally granted a visa for 90-days if they meet the entry requirement.

Please note that this immigration visa or its exemption is not equivalent to that of an employment pass or work permit which is required of anyforeigner wish to work in the United States.

4.2 TRANSPORTATION / CAR PARKING(a) Taxi ServiceThe Taxi Stand is located on the ground floor of the exhibition complex. All taxis carry meters.

(b) MetrorailThe Metromover runs in a loop around the city with stops near all major points of interest.www.miamidade.gov/transit/metromover.asp

(c) BusesMiami-Dade also has a Metrobus system that thoroughly covers the county from southern Broward County to Key Largo, and from Miami Beachto west Miami-Dade. With over 600 buses and 82 routes, it connects to both the Metrorail and Metromover.

(d) Access Routes to Miami Beach Convention Center By Road / By CarThe Miami Beach Convention Center is located at 1901 Convention Center Dr., Miami Beach, FL 33139 (just east of Meridian Avenue at 17th Street)

Directions from South: Take I-95 Northbound, Exit 395 East (MacArthur Causeway) to Alton Road North, Right on 17th Street, Left on ConventionCenter Drive.

Directions from North: Take I-95 Southbound, Exit 195 East (Julia Tuttle Causeway) to Alton Road South, Left on 17th Street, Left on Convention Center Drive.

(e) On-Site Car ParkingFor many of our events, parking is available in the parking garage locations on 17th Street and 18th Street, one block from this Facility.Valet parking is also available outside of C hall lobby.

Parking (Disability-Accessible) N/C with I.D.#Parking (Attendees and Exhibitors) $15.00/day (no in/out privileges)*Valet Parking (when requested) $15.00/vehicle* *Or prevailing rates

AustraliaAustriaBelgiumBruneiCzech RepublicDenmarkEstoniaFinlandFrance

GermanyGreece IcelandIrelandItalyJapanLatviaLiechtensteinLithuania

LuxembourgMaltaMonacothe NetherlandsNorwayPortugalSan MarinoSingaporeSlovakia

SloveniaSouth KoreaSpainSwedenSwitzerlandUnited Kingdom



www.miamidade.gov/transit/metromover.asp

15.00/day

15.00/vehicle



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5.1 EXHIBITION HALL SPECIFICATIONSGeneral Hall Lighting: Halls C and D all have mercury vapor lights.

NOTE: Mercury vapor lights take approximately 12 minutes to fully illuminate.Work lights (50% power) are provided in the exhibit halls for the move-in and move-out at noadditional charge.Full show lighting for these periods is available at the prevailing rates on an hourly per hall basis.Full show lighting (100% power) is provided two hours prior to, through the published event closing

Floor Loading : no limit

Floor Finish : Concrete Floor

Ceiling Height : 35 feet

All stand designs / constructions must be approved by the Organiser/Show Manager.Electricity Supply : 120/208-volt three-phase with a neutral and 480-volt three phase.

Water, Drainage and Compressed Air: Utility floor ports are located on 30 foot centers and provide electricity,drainage, and phone connections. Compressed air and water are conveniently located on specific pillars.

Freight Dock: 21’-10”W x 14’H

Freight Door Drive-in Ramp: 24’W x 30’HVentilation: Overhead central air-conditioning system. Air conditioning will not be available in the exhibit halls any time while the loading dock doors are open.


6.1 ELECTRICAL SUPPLIES AND INSTALLATIONThe standard electrical current supplies available for use on stands at the Exhibition are:120/208-volt three-phase with a neutral and 480-volt three phase

Most 220-volt equipment will operate at 208-volts. Almost all 230 and 240-volt equipment and some sensitive 220-volt equipmentwill not operate properly at 208-volts and will require a transformer to boost the voltage to approximately 230-volts.

Determine the amount of power each piece of equipment requires by looking at its rating stamp.The ratings placed on the equipment will indicate VOLTAGE, AMPERAGE and PHASING. All three ratings are required in order to order the correct service.

This rating indicates the equipment runs on 30 amps with a range of 220/380 to 240/415-volt three-phase power.208-volt three phase will NOT work for this application. If your equipment requires 380-volt thru 480-volt power,please contact the phone number provided on our order form or call 800-553-3536 for more information.Exhibitor’s requiring 380-volt power must contact the Edlen office producing the event for additional orderinformation.

For safety reasons and for the protection of electrical installation at the Exhibition premises, all power main installations from source to outlet (Exhibition stands) must only be carried out by the Official ElectricalContractor. And all DBs where required and/or deemed necessary by theOfficial Electrical Contractor must be hung or mounted on the walls or structures of the stand. Please inform your stand contractor andengineers/technicians of this regulation and ensure that they submit to the Official Electrical Contractor the positions where such DBs can bemounted. Any installation deviating from this regulation will result in the supplies not being switched on unless and until the Exhibitor submit in writing discharging the Organiser/Show Manager or the Official Electrical Contractor from any consequence or liability whatsoever. The Exhibitor’s cooperation and understanding on this matter is appreciated as it is only beneficial to all parties concerned.




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Connection of exhibits within the stands may be carried out by the Exhibitor’s technician, but such connections should be inspected by theOfficial Electrical Contractor before supply can be switched on.

No electrical installation or fittings may be suspended from the ceiling of the Exhibition Hall or fixed to any part of the building structure withoutthe prior permission of the Organiser/Show Manager and the Hall Owner and, if permitted, a fee may be levied.

The Organiser/Show Manager reserves the right to disconnect the electrical supply to any installation, which in the opinion of the Official Electrical Contractor / Safety Officer is dangerous or will cause annoyance to visitors or to other Exhibitors.

Please place orders early to facilitate submission of electrical plans to the governing authority for approval. Late or wrong orders will cause delaysin the supply to your stand. Please note that the physical environment / conditions of the Exhibition may be different from those in the Exhibitor’spremises which may affect the stability of electrical supplies and installations; and thus allowances must be factored into the orders made and asa ruleof-thumb practice 80% is deemed as full load.

Electrical arrangements for Exhibition can be ordered by using Electrical Service Form.

PART A:How to order power

Determine the amount of power each piece of equipment requires by looking at its rating stamp. This stamp can be found on the back or bottom of most equipment, but sometimes, manufacturers choose to make it more difficult to find. For example; you may have to look at the transformerplugged into your laptop to find its rating. For objects such as refrigerators and microwaves, the rating can be found inside the door.Equipment requiring high voltage power will range from heavy machinery and medical devices to industrial cooking equipment. Most industrialequipment is rated at 208 volts, but other typical voltages include 220, 230 & 480 volt.

The ratings placed on the equipment will indicate VOLTAGE, AMPERAGE and PHASING. All three ratings are required to order the correct service.

Make sure to order a separate outlet for each piece of equipment. Each piece of equipment requires a separateoutlet.

PART B:How to order Labor

The rules governing what work requires the use of electrical labor varies by facility and union jurisdiction.Labor is typically required for:

- Distribution of power under your carpet- Distribution of power throughout your booth structure- All high voltage power connections (208-480 volt)- Installation of lighting hung from ceiling or truss- Installation of lighting mounted to your booth structure- Connections to dimmers, disconnect switches or sound & projection equipment- Network cable runs within booth space or overhead- Wiring of overhead signs

If you require any of the work listed above, you will need to complete the electrical labor order form included in the exhibitor kit. If there are anyquestions regarding electrical labor, please contact the Edlen Electrical office producing your event. If you do not have that information, please send an email to [email protected] noting the event you will be exhibiting in and the correct contact information will be sent to you.

Exhibitors requiring 24-hour supply must submit in writing their requirement, at least two (2) weeks prior to the build-up date, to the Official Electrical Contractor, and any additional cost due to wiring, consumption, inspection fees, levies, etc. must be borne by the Exhibitor concerned.Requests for any item not listed in Electrical Service Form can be directed to the Official Electrical Contractor, Edlen Electrical.

Please remember to indicate the locations of any additional electrical fittings you require on Service Location Plan Form, so that the electrical andservice engineers and staff can prepare your requirements before you arrive at the Exhibition site.

mailto:[email protected]



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6.2 WATER AND DRAINAGE SUPPLYLimited water and drainage is available at certain locations of the Exhibition Hall, thus advance notice must be given to the ficial Venue bycompleting Water & Drainage Form. The supply comes at ambient temperature and normal household pressure, and at flow rates which may vary at different locations. Special arrangements must be made with the Official Contractor well in advance, should an Exhibitor requiresvery specific water supply. The drainage is via gravity flow.

Utility floor ports are located on 30 foot centers and provide electricity, drainage, and phone connections.Compressed air and water are conveniently located on specific pillars.

6.3 STAND-FITTING REGULATIONSThese regulations aim to benefit all participants, albeit that larger stands would inevitably have much more elaborate designs. All Exhibitorsand their contractors building and decorating the stands should view such regulations as guidelines to develop an effective presentation as part of the overall Exhibition environment; thus Exhibitors are advised to inform their nominated stand contractors of these regulations and to ensuretheir strict compliance:

- All parts of this Section are inter-related and are to be complied with collectively, where applicable.

- All dimensions and positions of stands and utilities are estimates and must be verified and confirmed on-site. Adjustments to the stand construction must be made to accommodate any such variation.

- Exhibitors and their contractors must take note and adhere to the timings for the build-up and tear-down periods stated in the Time-table of In-hall Operations when preparing and constructing their stands and exhibit displays, as extension of these timings may not be possible since the Exhibition Hall may be booked already for other events; and even if an extension ispossible, the charges involved are very costly, and must be borne by the Exhibitor or their contractor concerned.



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6.4 PRE-EQUIPPED STANDS

The Organiser/Show Manager has appointed EXPO Convention Contractor as the Official Contractor for all Pre- Equipped stands. However, an Exhibitor may employ a non-official contractor of his choice to construct stand interiors and any free-standing displays or fitmentsthat may be required, subject to the rules and regulations:

(a) The Official Contractor reserves the right to charge the Exhibitor or Contractor concerned for any damages to the Pre-Equipped standstructure. The Official Contractor may provide assistance in hanging or displaying exhibits on the stand structure whenever possible. Please consult them if you require their assistance.

(b) No painting, wall-papering or pasting of panels is allowed. Exhibitors who wish to have such works done on the panels must inform theOfficial Contractor, who will provide a quotation and carry out the work. Any doublesided or adhesive tape belonging to the Exhibitor or contractor must be removed from the panels after the Exhibition.

(c) Any changes in the type or color of the floor covering provided must be negotiated with the Official Contractor. All costs incurred must be borne by the Exhibitor.

(d) No financial credit or item-exchange will be given by the Organiser/Show Manager for any Pre-Equipped stand items not utilized.

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DESCRIPTION

1- 6ft Light Track with 3 Light Fixtures

TO BE SCHEDULED

To add more Light Fixures,please contact Edlen Electrical Exhibition Services.

REQUIREMENT

Refer to Website: www.edlen.com

DESCRIPTION

10’ x 20’ Black Carpet

TO BE SCHEDULED

Wooden Floor quoted per custom needs

REQUIREMENT

Refer to Website:https://expocci.boomerecommerce.com

DESCRIPTION

Included

TO BE SCHEDULED

If you need specific cleaning on your stand,please get in contact with costumer service at EXPO CONVENTION CONTRACTORS INC.

REQUIREMENT


FLOOR

YOUR PRE-EQUIPPED STAND

DESCRIPTION

Painted BLACK or WHITEwooden partition panels4ft x 10ft H x 3 Inches thick.Maximum bearing capacity: 2 kg per 4ft

TO BE SCHEDULED

To mount elements exceeding the authorisedload, please contact Expo ConventionContractors to reinforce your walls.Refer to Website: https://expocci.boomerecommerce.com

REQUIREMENT

Contact Information:Cesar JaramilloDesign & Display [email protected] - PH:+1 305.751.1234

Refer to Colour Choice Pre- equipped Stand Order Form 1contact: [email protected] 15 April 2016

DESCRIPTION

Wooden Header 20ft W x 2ft H x 3 Inches thick, supported by pillars (1ft x 1ft x 12 ft H)BLACK or WHITE paint matte finish

REQUIREMENT

Refer to Colour ChoicePre-equipped Stand Order Form 1contact: [email protected] 15 April 2016

DESCRIPTION

1/8» Thick black Foamboard with: MAISON&OBJET logo, Company, Name, Booth Number and Country Flag.

DESCRIPTION

1 - 5 Amp Outlet to Power Light Track1 - 5 Amp Outlet on the Floor

TO BE SCHEDULED

To increase the power supply, please contact Edlen Electrical Exhibition Sevices.

REQUIREMENT

The floor Outlet will be installed on a corner.If you want a specific location for the floor Outlet, please send an electrical layout to EDLEN Electrical Exhibition Services.Ph: +1 305.623.5335 - Fax: +1 305.623.5337www.edlen.com

DESCRIPTION

Not Supplied

TO BE SCHEDULED


WALL

STAND STRUCTURE AND DECOR

SIGN BOARD

ELECTRICITY

SLINGS AND HANGINGS FROM THE CEILING

LIGHTING

CLEANING AND REINSTATEMENT

www.edlen.com

https://expocci.boomerecommerce.com




mailto:moamericas.tech%40safisalons.fr%20?subject=

www.edlen.com




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6.5 «Bare stand» Stands

Exhibitors who have booked «Bare stand» stands may use either the Official Contractor or appoint another contractor of their choice, subject to the approval of the Organiser/Show Manager & Hall Owner. The Contractor will have to comply with the following rules and regulations.

(a)Flame Resistance Information- All woodwork, stage scenery, furnishings, decorations and sets used upon a working permanent or temporary stage, or within an exhibit, shall be coated or treated by approved methods to render them flame resistant.- All fabrics, films, draperies, curtains and similar furnishings must be flame resistant as demonstrated by testing in accordancewith NFPA 701 Standard Methods of Fire Tests for Flame Propagation of Textiles and Films.- Acoustical and decorative material including, but not limited to, cotton, foamed plastic, hay, paper, straw, wood chips, mulch, split bamboo and thatch must be treated with a flame-retardant.- The use of Styrofoam products for set construction is not permitted.- Documentation of flame resistance must be available for review upon request. Additional flame retardant treatments shall be applied in accordance with the appropriate product direction.

(b) The stand structure or any form of fitting & display elements may be erected to a height of 12 ft maximum.

(c) Where a stand wall on the common boundary line is higher than the adjacent stand wall, the visible rear surface must be finished in plainblack only by the Exhibitor building the higher wall, and with the adjacent Exhibitor having the right to use that portion if required.

(d) No part of any structure or exhibit or promotional displays to that effect (other than those permitted by the Organiser/Show Manager) mayextend beyond the boundaries of the site allocated. This includes symbols, logos, lighting, floral decorations, furnishings and etc.(e) A suitable floor covering, such as carpet or matting must be provided for all stands. In some locations, the Exhibitor may be required to construct a platform at his own cost.

(f) Ceilings or lighting pelmets may be approved, provided that the materials used will allow water to flow freely (e.g. Egg box or mesh netting). Approval of the Organiser/Show Manager and Fire Marshal must be obtained in writing, even if a portion of the stand is to be covered for a videopresentation or any other purpose.

1. Covered or roofed areas should be furnished with acceptable (and tested) battery-powered smokedetectors which emit alarms audible outside of the enclosed or covered area.2. There must be fire extinguishers, minimum class 2A10BC*, in each enclosed area.3. There shall be a locally approved Fire Watch for enclosures larger than 300 sqft. (92.90 sq. m).

(g) No fitting or display may be attached, nailed, screwed or drilled on to the flooring. If this instruction is ignored, the Exhibitor /Contractor concerned will be responsible for any damage caused.

(h) Temporary structures are not to be of the enclosed type unless prior approval has been obtained. The travel distance within the exhibit booth or exhibit enclosure to an exit access aisle shall not exceed 50 ft. (15m). No display or exhibit hall be so installed or operated as to interferein any way with access to any required exit or with visibility of any required exit sign. All required exits, including entrance/exit and lobby areas of each hall, the center exit pod and all corridors/aisles shall be unlocked and kept free of exhibits, booths, tables, registration desks and all other obstructions during show hours.

(i) No suspensions are to be made from the trusses of the Exhibition Hall nor may any fixings be made to the floor, columns, walls or any other part of the Hall without the prior permission of the Organiser/Show Manager and the Hall Owner; and if permitted owing to safety reasons,a penalty fee will be levied.

(j) Neon lights or signs may be permitted; but continuously flashing ones will not be permitted unless it forms an integral part of an Exhibitor’s product. Sequentially lighted displays may be used subject to the Organiser/Show Manager’s approval on the rate of light change. All neon lights or signs must be fitted with a safety “fireman”switch.

(k) No air-conditioning unit or system is permitted in the stands without the prior written permission of the Organiser/Show Manager and Hall Owner. Restriction on the type, quantity and operation will be imposed as part of the permission granted.



29

7.1. CONSIGNMENT OF EXHIBITS / MATERIALS INTO THE UNITED STATESTo ensure that your exhibit materials imported into Mimi Beach are customs-cleared and delivered to your stand on time, the following mustbe adhered to:

(a) All shipments must be consigned as follows if they are being handled by the Official Freight Forwarder :

(b) For shipments handled by your own appointed forwarder (i.e.: other than AGILITY), please ensure that they are consigned to your personal forwarder.

AGILITY LOGISTICS1100 S. Tamiami Trail, Suite BVenice, Florida 34285Ph : (714) 617-6675Fax : (941) 484-1017Ctc : Margaret ChurchillMail : [email protected] : www.agility.com

ESI2 rue du Meunier95700 Roissy-en-FrancePh: +33(0)1 30 11 93 56Ctc: Béatrice Carron Mail: [email protected] Webpage: www.group-esi.com

ACTION BROKERAGE CORP.4477 NW 97th AvenueMiami, Florida 33178Tel : (305) 592-1152 Fax: (305) 592-1162Ctc : Mr John LeboldMail : [email protected] : http://www.action-brokerage.com

PHOENIX INTERNATIONAL BUSINESS LOGISTICS, INC1201 Corbin StreetElizabeth NJ 07201Ph: (908) 355-8900Ctc: Mr Phil Hobson; Mail: [email protected]: http://phoenixlogistics.com/

(l) Exhibitors and their contractor must inform or consult the Official Electrical Contractor whenever works are carried out near any electrical ins-tallations such as DBs, fuse switches, isolators and/or power points. The Official Electrical Contractor has the right to switch off the supplies for safety reasons as well as to prevent any damage to the Exhibitor’s equipment. And it is the responsibility of the Exhibitor and their contractor to ensure that a thorough integrity check is carried out on all circuits, DBs, switches, outlets and/or connections before supply is switched on again. Failing which, the Organizer/Show Manager and the Official Electrical Contractor shall assume no responsibility for whatsoever damage caused. Only UL or FM listed electrical devices are allowed.

(m) Exhibitors are reminded that it is the responsibility of their appointed stand contractor to clean and vacuum the stand upon completion ofconstruction, before handing over to the Exhibitor. Thereafter, the Official Cleaning Contractor will clean the carpet, unless excessive material still remains.

(n) Exhibitors and their nominated stand contractor must adhere to the timings stated in the Time-table of Inhall Operations and are responsiblefor removing their excess materials including waste, paints, debris and offcuts daily during the build-up, and all their materials including all adhe-sive tapes and padding used in the laying of floor coverings, at the end of the Exhibition.

6.6 EXHIBITS OF VEHICLEAll vehicles parked in the MBCC during an event shall have locking gas caps orgas caps which are taped over their fuel supplies: Gas tanks must be reduced to less than one-fourth (¼) tank full not to exceed (4) gallons. The positive lead to the battery must be disconnected.(15.14 liters = 4 gallons). All other gasoline powered equipment shall be gas and vapor free.Note: Certain vehicles (Porsche, Ferrari etc…) require a factory trained technician to restart the vehicles if the battery is disconnected. In this case, see if the exhibitor can remove the starter relay, a fuse or disable the vehicle in some other way so that it cannot be moved or started.


mailto:mchurchill%40agility.com?subject=

www.agility.com

http://www.group-esi.com

mailto:john%40action-brokerage.com?subject=

http://www.action-brokerage.com



30

7.2 FREIGHT HANDLING / DELIVERY AND REMOVAL OF EXHIBITSThe Official Freight Forwarder will send to all exhibitors a copy of their «Shipping Instructions» containing instructions, customs and documentation procedures, shipping tariffs and deadlines.

Please note that for safety and insurance purposes only Expo CCI acting as the Sole On-site Handler may provide all lifting and handlingequipment in-hall as well as labor.Please ensure that all exhibits and displays are sufficiently insured for all the stages of the Exhibition, and that all exhibits and displays are properly packed and crated with shock absorbing materials to prevent damage caused in transit and during delivery to stands and vice versaon-site.

(a) Shipping DeadlinesThe following is an estimated schedule of deadlines for action by Exhibitors’ nominated forwarder/s andinformation of/action. Check with your chosen freight forwarder for exact dates.

Arrival of films and video tapes by courier service: 26 April – 28 April 2016Receipt of documents for sea freight: 16 April 2016Receipt of documents for air freight: 19 April 2016Arrival of sea freight items in USA: 24 – 26 April 2016Arrival of air freight items in USA: 26 – 29 April 2016

(b) Lifting and Handling On-siteOnly Expo CCI is permitted to work inside the Exhibition Hall as the Sole On-site handler to operate all mechanical and lifting equipment’s.Any forwarder/ contractor/ exhibitor may deliver goods/exhibits that required the aid of mechanical lifting or handling equipment up to thefreight yard or unloading bays of the Hall and then handed over to them to deliver such goods/ exhibits to Exhibition stand unless such item/s can be hand-carried easily and safely by one (1) man. This regulation will be strictly enforced and is necessary for reasons of safety, insuranceand control/coordination of in-hall movements.

(c) Delivery of Exhibits during Build-up (6 – 9 May 2016)Exhibits requiring mechanical handling or lifting aids must be handed over to Expo CCI the General Service Contractor at the freight yard and/orloading/unloading bays; thus Exhibitors and their forwarder/transporters are requested to submit their details of Freight Instructions to the Official General Contractor in order to facilitate the co-ordination.

(d) Delivery of Exhibits during Exhibition Days (10 – 13 May 2016)Removal or delivery of exhibits and other Exhibition stores WILL NOT BE PERMITTED DURING EXHIBITION OPENING HOURS. Such removal, delivery or replenishment of stock may only be carried out before opening hours in the morning or after closing time in the evening.On Exhibition Days, no delivery will be permitted after 10 am when visitors start to arrive.

(e) Removal of Exhibits (13 - 14 May 2016)“GOODS REMOVAL PASS» must be obtained from the Organiser/Show Manager on-site. This applies to the buildup, tear-down, and Exhibition days. For removal of VCR, TV, projector, refrigerator, etc, the registration serial number/s of the unit must be provided for the «GOODS REMOVAL PASS» application. In order to reduce the possibility of theft, all valuable and portable items/exhibits must not be left unattended at any time and be removed immediately from the Hall on the evening when the Exhibition ends. Exhibitors are strongly advised to ensure that at least one member of their staff is on-site to supervise and co-ordinate the re-packing and removal of their exhibits. Dismantling of some stands will commence on the evening when the Exhibition ends. All items/exhibits must be removed by the respective timings stated in the “Time-Table of In-Hall Operations”.Please ensure that all your exhibits and displays are properly packed and handed over to your agents/contractors before leaving the Exhibition Hall.

7.3 STORAGE OF MATERIALSThe Organiser/Show Manager is unable to provide in-hall storage facilities for packing cases, surplus materials or other property of the Exhibitor. Arrangements for safe-keeping of such items must be made with the Official General Service Contractor. The Fire Marshall regulations prohibit surplus stores being placed behind perimeter stands and service access areas, other than those equipment needed to run the Exhibition, andthose provided by the Official Contractor.

7.4 CUSTOMS AND TAX REGULATIONSThe following information is a summary of the FST regulations applicable to the import of exhibits/materials into USA for Exhibition Purposes.

(a) Goods and Services Tax (Florida State Tax)Exhibitors are required to pay a 7% Florida State Tax on goods sold at the Convention Center. Out of state exhibitors may be able to charge the tax rate of their home state if a reciprocal agreement exists with the state of Florida. Please contact the Florida Department of Revenue in Tallahassee for additional details. Neither the show Organiser nor the Miami Beach Convention Center is responsible for collecting the sales tax.

(b) ATA CarnetThis can cover a large cargo consignment or a simple Exhibitor’s hand-carried goods, and has unlimited calendar validity. Exhibitors who wishto use the ATA Carnet should contact the International Chamber of Commerce in their respective countries regarding application procedures. More information can be found at: http://www.atacarnet.com

(c) Temporary Import (TI) PermitYou do not need a license to act as an importer. However, some items require a license or permit from various government agencies in order to be imported. (Some common items that may require licenses or permits are food products ordered from a commercial vendor, plant, animal anddairy products, prescription medications, trademarked articles such as name-brand shoes, handbags, luggage, golf clubs, toys, etc. and copyrighted material such as CDs, DVDs and tapes. Please review the information on the US Customs and Border Protection site to see if you need a permit: https://help.cbp.gov/app/answers/detail/a_id/197/~/importing---licenses%2Fpermits

(d) Customs Security DepositAll items hand-carried by Exhibitors, for Exhibition purposes, entering into the United States via the Airport or any other entry points, must bedeclared with the US Customs. Please approach and consult the Customs Officers stationed there, who will, upon inspection, advise the Exhibitorson the required documentation, duty and/or GST payable, or security deposit for the hand-carried items, if applicable.

Failure to do so may constitute a punishable offence under the Laws of the United States of America.

As the Organiser/Show Manager, we will strongly recommend that you engage the services of the Official Freight Forwarder, who is familiar with the Customs procedures and is also able to provide the necessary Banker’s Guarantee in lieu of the duty and GST payable on your exhibits, to handle all your exhibits and consignments from the arrival at a United States port or Airport to the final departure from the United States port or Airport. Should you use your own freight forwarder, please ensure that your freight forwarder is familiar with the Customs and GST regulations, and is also in a position to raise the Banker’s Guarantee, if required.

7.5 SALE OF EXHIBITS / GOODS UNDER PERMIT WHILE IN MIAMI BEACHGoods which have been imported into the United States for Exhibition purposes under an ATA Carnet or a Temporary Import (TI) Permit have notpaid Florida State Tax (FST) on entry. If an Exhibitor subsequently wishes to sell all or part of any such consignment, he must engage the servicesof the Official Freight Forwarder, who have been authorized to both make an application to Customs for permission to do so, and to collect the FSTdue and pay it to the Customs Department, using prescribed methods and procedures. Otherwise, please ensure that your nominated freightforwarder is aware of the GST procedures and is capable of handling such documentation and FST payments on your behalf.

8. UTILITY SERVICES

8.1 TEMPORARY MANPOWEREOC - Events and Office Consultants 3326 Mary Street, Suite 401, Coconut Grove, Florida 33133Ph: 1 305 442 6000 Ctc: Ellen BERRY: [email protected] Webpage: www.eocpeople.com

8.2 COMMUNICATIONSa) Internet ServicesExhibitors who wish to have internet services at their stand use should place their order with Priority Networks Using the official Order Form and submit it on time to avoid surcharge.

b) Telephone / Fax - Local, IDD, ISDN and Lease LinesExhibitors who wish to hire telephone and/or fax lines/machines for their stand please contact Priority Networks.


http://www.atacarnet.com

https://help.cbp.gov/app/answers/detail/a_id/197/~/importing

mailto:ellen%40eocpeople.com?subject=

http://www.eocpeople.com




31

7.4 CUSTOMS AND TAX REGULATIONSThe following information is a summary of the FST regulations applicable to the import of exhibits/materials into USA for Exhibition Purposes.

(a) Goods and Services Tax (Florida State Tax)Exhibitors are required to pay a 7% Florida State Tax on goods sold at the Convention Center. Out of state exhibitors may be able to charge the tax rate of their home state if a reciprocal agreement exists with the state of Florida. Please contact the Florida Department of Revenue in Tallahassee for additional details. Neither the show Organiser nor the Miami Beach Convention Center is responsible for collecting the sales tax.

(b) ATA CarnetThis can cover a large cargo consignment or a simple Exhibitor’s hand-carried goods, and has unlimited calendar validity. Exhibitors who wishto use the ATA Carnet should contact the International Chamber of Commerce in their respective countries regarding application procedures. More information can be found at: http://www.atacarnet.com

(c) Temporary Import (TI) PermitYou do not need a license to act as an importer. However, some items require a license or permit from various government agencies in order to be imported. (Some common items that may require licenses or permits are food products ordered from a commercial vendor, plant, animal anddairy products, prescription medications, trademarked articles such as name-brand shoes, handbags, luggage, golf clubs, toys, etc. and copyrighted material such as CDs, DVDs and tapes. Please review the information on the US Customs and Border Protection site to see if you need a permit: https://help.cbp.gov/app/answers/detail/a_id/197/~/importing---licenses%2Fpermits

(d) Customs Security DepositAll items hand-carried by Exhibitors, for Exhibition purposes, entering into the United States via the Airport or any other entry points, must bedeclared with the US Customs. Please approach and consult the Customs Officers stationed there, who will, upon inspection, advise the Exhibitorson the required documentation, duty and/or GST payable, or security deposit for the hand-carried items, if applicable.

Failure to do so may constitute a punishable offence under the Laws of the United States of America.

As the Organiser/Show Manager, we will strongly recommend that you engage the services of the Official Freight Forwarder, who is familiar with the Customs procedures and is also able to provide the necessary Banker’s Guarantee in lieu of the duty and GST payable on your exhibits, to handle all your exhibits and consignments from the arrival at a United States port or Airport to the final departure from the United States port or Airport. Should you use your own freight forwarder, please ensure that your freight forwarder is familiar with the Customs and GST regulations, and is also in a position to raise the Banker’s Guarantee, if required.

7.5 SALE OF EXHIBITS / GOODS UNDER PERMIT WHILE IN MIAMI BEACHGoods which have been imported into the United States for Exhibition purposes under an ATA Carnet or a Temporary Import (TI) Permit have notpaid Florida State Tax (FST) on entry. If an Exhibitor subsequently wishes to sell all or part of any such consignment, he must engage the servicesof the Official Freight Forwarder, who have been authorized to both make an application to Customs for permission to do so, and to collect the FSTdue and pay it to the Customs Department, using prescribed methods and procedures. Otherwise, please ensure that your nominated freightforwarder is aware of the GST procedures and is capable of handling such documentation and FST payments on your behalf.

8. UTILITY SERVICES

8.1 TEMPORARY MANPOWEREOC - Events and Office Consultants 3326 Mary Street, Suite 401, Coconut Grove, Florida 33133Ph: 1 305 442 6000 Ctc: Ellen BERRY: [email protected] Webpage: www.eocpeople.com

8.2 COMMUNICATIONSa) Internet ServicesExhibitors who wish to have internet services at their stand use should place their order with Priority Networks Using the official Order Form and submit it on time to avoid surcharge.

b) Telephone / Fax - Local, IDD, ISDN and Lease LinesExhibitors who wish to hire telephone and/or fax lines/machines for their stand please contact Priority Networks.


http://www.atacarnet.com

https://help.cbp.gov/app/answers/detail/a_id/197/~/importing

mailto:ellen%40eocpeople.com?subject=

http://www.eocpeople.com


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