EO No. 298
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Transcript of EO No. 298
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TRAVEL EXPENSES
Learning Objectives
Ascertain that the claim is properly authorized,
documented and correctly computed;
Determine whether the expense is necessary and
economical; and
Recognize some limitations on the payment oftravel expenses.
GEX5.0-1
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APPROVAL OF TRAVEL
per Executive Order # 298 dated
March 23, 2004
Official travel:
Less than 30 days - shall be approvedby the head of office/bureau or their
equivalent
More than 30 days
shall be approved by theDepartment Secretary or his equivalent
GEX 5.0-2
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http://f/PDC%20PRESENTATION/eo_298%20-%20official%20local%20and%20foreign%20travels.pdf -
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ALLOWABLE TRAVEL EXPENSES
Entitlement to travel expenses shall start only upon arrival at theplace of destination and shall cease upon departure there fromat the following percentage:
Particulars Percentage To cover
Arrival not later than 12:00
noon
100% Hotel/lodging (50%); meals (30%)
& incidental expenses (20%)
Arrival after 12:00 noon 80% Hotel/lodging (50%); meals (10%)
& incidental expenses (20%)
Departure before 12:00
noon
30% Breakfast (10%) & incidental
expenses (20%)
Departure at 12:00 noon
and later
40% Breakfast (10%), lunch (10%) &
incidental expenses (20%)
GEX 5 .0-5
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SPECIFIC GUIDELINES FOR
LOCAL TRAVEL
expenses allowable shall be the actual
rates of the authorized means of
transportation (land, sea and air)shall not include local inland
transportation and other expenses after
arrival in the office or temporary residence
GEX 5.0-6
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Claims for payment of travel expenses
within 50 kilometers radius from last city of
metro manila shall be allowed only uponpresentation of proof, duly supported with
receipts of expenses incurred if they stayed
in the place of assignment the wholeduration of official travel.
If they commute daily, only actual fare and
reasonable cost for meals, not to exceedtotal of P400.00 per day.
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DOCUMENTARY REQUIREMENTS
BEFORE THE TRIP
Approved Travel Order
Approved itinerary of travel detailing the
transportation expenses and travel expensesto be incurred as basis for determining the
amount of cash advance.
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UGExp Slide 5.0-5
Certificate of travel completed Used tickets
Certification of the head of agency as tothe absolute necessity of the expenses
together with the corresponding billsand receipts if the expenses incurredexceed P300.00
Hotel room/lodging bills with officialreceipts in case of official travel within
50 kilometers radius Certificate of appearance or copy of
report duly noted by agency head orauthorized representative
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GENERAL GUIDELINES FOR LOCAL
TRAVELLocal travels shall be treated as cash
advance which shall be obligated by the
accountant
No cash advance shall be granted unless
previous cash advance granted for travel is
liquidated
Liquidation documents received shallbe
recorded as a credit to the cash advance
granted.
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LIQUIDATION OF CASH
ADVANCECash advance for local travel shall be
liquidated within 30 days upon return from
travel
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1. Scholarships, fellowships and training or study grants to
be approved by the special committee on scholarshipcreated for the purpose:
UGExp Slide 5.0-6
2. Conferences, special missions and other non-study trips.
sponsored by the Philippine Government or
any of its instrumentalities;
from outstanding foreign
universities or institutions
department concerned; or
from outstanding foundations
and scholarship programs
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Authority for Foreign Travel
Department Secretaries, Undersecretaries,Asst. Secretaries, heads, senior asst. heads
and asst. heads of GOCCs, heads of local
government and other officals of equivlent
rank shall be subject to prior approval of the
president of the Philippines
Travel of all other positions that will last for
more than 1 month.
Foreign trips of delegations or groups
regardless of ranks
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Allowable Expenses for Foreign travel (for
non-study trips)
Pre-Travelexpenses P1,500
commutable allowance for immnizations,
processing for the issuance of passport andtravel tax exemption including expenses for
photographs, airport expense excluding fees
for excess baggage and porterage at
customary rates.
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Transportation -
In case officials and employees authorized to
travel abroad on conferences/missions are
not provided by the host country sponsoring
organization or agency, they shall be
allowed official transportation which shall
be of the economy class unless otherwise
specified in the authority
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CLOTHING ALLOWANCE
Official s and Employees shall be granted
clothing allowance of $400.00 for the
duration of 24 months
A certification shall be submitted to the effect
that no clothing allowance had been
received during the next preceding 24
months
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Daily Subsistence Allowance
Government personnel who travel abroad isentitled to DSA as provided under United
Nations Development program Index which
can be secured form DFA
Representation Expenses
Upon approval of the President of the Phils.,
be allowed to non-commutable expenses not
exceeding US$1000, duly supported with
receipts.
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Insurance
Reimbursement of premium for accident
insurance coverage not exceeding P200,000
during the duration of travel.
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Allowable Travel Expenses for -
Scholarship/Fellowships grantees/ trainees
Pre-travel expenses
Living allowance and per diem
TransportationMedical and Dental care (E0 129)
Tuition and Matriculation fees, books and
supplies (E0 129)
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