[Organisation’s Title] Environmental

Management System

[Staff Awareness Training]

Objectives of this presentation

To provide awareness of: The agency’s new environmental management

system (EMS) Importance of conformity with environmental policy,

procedures & other requirements of EMS Significant environmental aspects & related impacts

associated with people’s work Environmental benefits of improved environmental

performance New roles & responsibilities Consequences of potential departure from

procedures.

What is an environmental management system (EMS)?

Part of an organisation’s management system used to develop and implement its

environmental policy and manage its environmental aspects.

(AS/NZS ISO 14001:2004 cl. 3.8)

What is AS/NZS ISO 14001:2004?

An international standard for requirements of an environmental management system.

Produced by the International Organisation for Standardisation.

Ratified jointly by Standards Australia and Standards New Zealand for application in Australia and New Zealand.

Used as basis for third party certification of environmental management systems.

EnvironmentalPolicy

Planning

Implementation & Operation

Checking

ManagementReview

ContinualImprovement

The ISO 14001 model of continual improvement

Why have an EMS? Improve management of environmental impacts Set targets to reduce energy use, water use & waste to

landfill Initiate and maintain procedures to improve efficiencies

including: Environmentally friendly purchasing procedures Preferred business travel option

Define key responsibilities for achieving targets Monitor and measure environmental performance against

key indicators Regularly assess progress towards achieving set objectives Ensure due diligence and ongoing consideration of legal and

other environmental requirements

Why have an EMS? continued

Assist with environmental reporting as required by s.516A of the EPBC Act 1999

Government policy encourages commonwealth agencies to implement an EMS (at least one site)

Contribute to preferred employer status Achieve cost savings Show leadership, nationally and/or internationally Obtain competitive advantage May be required by clients, customers and/or regulators Build goodwill from customers and stakeholders

Role of management in establishment & implementation

of EMS Develop & approve environmental policy as a statement of

commitment Provide resources Appoint management representative(s) to ensure EMS is

established, implemented and maintained, and to report on performance of EMS including recommendations for improvement

Provide support to management representative in establishment phase to overcome barriers

Regularly review the EMS to ensure its continuing suitability, adequacy and effectiveness.

The agency’s environmental policy

Planning the EMS

Environmental aspects Legal & other requirements Objectives, targets & programs

Environmental aspects

Identification of environmental aspects Determination of aspects with significant

environmental impact Environmental aspects register Significant environmental aspects are the

focus of the rest of the EMS

The agency’s significant environmental aspects

Legal & other requirements

Identification of legal requirements applicable to the agency

Identification of other requirements to which the agency subscribes

Legal & other requirements applied to environmental aspects

Maintenance & incorporation in rest of EMS

The agency’s legal & other requirements

Objectives, targets & programs

Objective: overall goal consistent with environmental policy that the agency wants to achieve

Target: detailed performance requirement to achieve objective

Environmental program/action plan: to achieve objectives & targets includes responsibility, means & timeframe

The agency’s objectives, targets & programs

Implementation & Operation

Resources, roles, responsibility & authority Competence, training & awareness Communication Documentation Control of documents Operational control Emergency preparedness & response

Resources, roles, responsibility & authority

Management provision of appropriate resources

Documentation of roles, responsibilities & authorities

Appointment of management representative to:

Co-ordinate establishment, implementation & maintenance of EMS

Report to top management on performance of EMS & recommend improvements

Competence, training & awareness

Identification of positions & roles associated with significant environmental aspects

Assessment of competence Identification of training needs Fulfilment of training needs Propagation of awareness of the EMS, especially:

Importance of conformity with the environmental policy and other requirements of the EMS

Significant environmental aspects and related impacts associated with work

Environmental benefits of improved personal performance Roles and responsibilities relevant to the EMS Potential consequences of departure from specified

procedures.

Communication

Internal communication Communication from external parties Decision on proactive communication

externally about significant environmental aspects

Documentation

Environmental policy, objectives and targets Description of the scope of the environmental

management system Description of the main elements of the

environmental management system and their interaction, and reference to related documents

Documents and records required by the standard Documents and records determined by the

organisation to be necessary to ensure the effective planning, operation and control of processes that relate to its significant environmental aspects.

Document control

Document approval Document review, update and re-approval Identification of changes and current

revision status Availability at points of use Legibility and identification Identification and distribution of external

documents Management of obsolete documents.

Operational control

Control of all operations associated with significant environmental impacts

Operational control must include documented work instructions and operating procedures defining the manner in which control will be maintained, on a risk management basis

Operational control extends to significant environmental aspects of goods & services used by the agency, for communication to suppliers & contractors.

Emergency preparedness & response

Identification of potential for accidents and emergency situations

Determination of appropriate response to accident and emergency situations to minimise environmental impact

Testing of emergency response Review of emergency preparedness &

response procedure, especially after incidents

Checking

Monitoring & measurement Evaluation of compliance Nonconformity, corrective action &

preventive action Control of records Internal audit

Monitoring & measurement

Monitoring of activities, functions and processes associated with significant environmental impacts

Monitoring of performance, operational controls, & conformity with environmental objectives & targets

Calibration or verification of monitoring & measurement equipment

Evaluation of compliance

Periodic evaluation of compliance with legal & other requirements

Recording of evaluations.

Nonconformity, corrective action & preventive action

Identification of actual & potential nonconformities

Action to correct nonconformities and mitigate environmental impact

Investigation of nonconformities & determination of root cause

Corrective action to avoid recurrence Preventive action to prevent occurrence Review of effectiveness of action taken.

Control of records

Retention of all environmental records required for the successful development, implementation and maintenance of the EMS.

Internal audit

Internal audit program designed to: evaluate conformity with requirements of

EMS & international standard evaluate effectiveness of EMS provide information to top management.

Management Review

Holistic & strategic evaluation, by top management, of audit findings and the degree to which organisation’s environmental policy, objectives and targets, programs and procedures are functioning to improve environmental performance.

EnvironmentalPolicy

Planning

Implementation & Operation

Checking

ManagementReview

ContinualImprovement

Continual improvement of our EMS

Objectives of this presentation

To provide awareness of: The agency’s new environmental management

system (EMS) Importance of conformity with environmental policy,

procedures & other requirements of EMS Significant environmental aspects & related impacts

associated with people’s work Environmental benefits of improved personal

performance New roles & responsibilities Consequences of potential departure from

procedures.

Questions?