Don’t let your printing costs get out of hand!

www.nikecsolutions.com

Don’t let your printing costs

get out of hand!


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Licence to print freely – but what about the costs?

• Do you give your employees the licence to print

freely, print whatever they want, how they want (in

colour or black & white, single or double sided…)?



• This ‘free’ printing strategy can have a staggering

impact on print related costs including paper, toner,

cost of maintenance and support.



• In today’s organisations, employees print on average 60

pages a day or 12,000 sheets a year. Multiply this by the

total number of employees in a single firm and you can

get an idea of the impact.

• Add the indirect expenses mentioned above and you will

find these costs mounting up to 3% of your total profit*.


• Whatever the size of your firm, print management

software provides you with an accurate insight on

activities on a global, departments or user level:

• Who is printing what?

• For which customer, if any?

• On which device?

Print management software – manage your costs


• It helps make informed decisions to optimise the

print infrastructure and keep costs down.



• Additionally, research shows that as soon as a user is

aware that their prints are being tracked, the number

of documents printed is reduced significantly.



• Print management solutions provide specific functions

such as rule based printing.

• When implemented, users are, for example,

automatically defaulted to printing all emails and

internet pages in black and white and in duplex and still

have the choice for the other documents.

Rule based printing – defining the printing rules


• An automatic re-routing action can direct large print jobs

of over 15 documents to dedicated print rooms which

are equipped to handle these large volumes. This alone

can save firms up to 25% on print related costs and

effectively changes the user’s printing behaviour.

Rule based printing – defining the printing rules


• Rather than being printed off immediately and left on

the printer to be picked up or in many cases

abandoned, with pull printing, documents are only

released upon user authentication.

• Users therefore get a second chance to decide

whether to print the job or delete this from the

printer server if it is no longer required.

Pull printing – stop automatic printing & reduce waste


• Additionally it ensures that the printed document is

retrieved by its rightful owner, which is essential in

environments where the information must remain

confidential.

• Therefore Secure printing reduces the printing

volume by up to 15% and improves security at the

same time.

Pull printing – Security


• The cost recovery feature, provided by the most advanced

print management solutions, tracks and monitors print

related expenses and automatically allocates them to a

legal case file, a project or a client account for re-billing.

• When linked to an accounting system, such functionalities

can go as far as automating the invoicing procedure,

effectively transforming the Multi-Functional Printer from a

cost centre into a revenue source.

Tracking charges for clients re-billing


• Ultimately print management allow firms to:

• Review and control their entire print environment

• Drive users to change their printing habits

• Increase cost efficiency for higher profitability

• Become environment friendly.

• The benefits are almost instantaneous and over time, firms can

reduce costs by up to 40%, thus boosting their profit levels.

Conclusion


For more information please visit www.nikecsolutions.com

Address:

52-54 Gracechurch Street,

London, EC3V 0EH

Contact numbers:

Tel: +44 (0) 20 7621 2350

Fax: +44 (0) 20 7621 2360

Email:

[email protected]

Contact

http://www.nikecsolutions.com/

mailto:[email protected]

https://twitter.com/Nikec_Solutions

https://www.facebook.com/NikecSolutions

http://www.linkedin.com/company/468777?trk=tyah&trkInfo=tas:nikec,idx:3-1-5

http://blog.nikecsolutions.com/

Don’t let your printing costs get out of hand!

Technology

Transcript of Don’t let your printing costs get out of hand!